Contra Costa Transportation Authority STAFF REPORT Meeting Date: July 20, 2016 Subject Summary of Issues Recommendations Approval of FY Transp

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1 Contra Costa Transportation Authority STAFF REPORT Meeting Date: Subject Summary of Issues Recommendations Approval of FY Transportation Demand Management Program Funding - Measure J Commute Alternatives Program Allocation (Program 17), Transportation Fund for Clean Air (TFCA) and Congestion Management Air Quality (CMAQ) Previous Authority policy has been to augment Transportation Fund for Clean Air (TFCA) funds with transportation sales tax funds through the Commute Alternatives program to the four RTPCs, to cover costs associated with the implementation of the countywide transportation demand management (TDM) program that are not eligible for TFCA funds. This practice has continued as part of Measure J through the Measure J Commute Alternatives program (Program 17). Staff recommends: 1. Approval of Resolution G, allocating TFCA, Measure J Commute Alternatives program (Program 17) and CMAQ funds for FY Authorizing the Contra Costa Transportation Authority Executive Director to execute Cooperative Agreements with the City of San Ramon and WCCTAC for the Measure J funding approved under Resolution G. Financial Implications The resolution provides for the allocation of: 1. $810,000 in Measure J Commute Alternative funds as follows: $700,000 to commuter programs, $100,000 to the development of a TDM Countywide Strategic Plan, and $10,000 in Authority program management. 2. $1,477,998 in TFCA funding as follows: $1,404,945 to commuter programs and $73,053 to the Authority for program administration. 3. $70,000 in CMAQ funds will go towards employer outreach programs. S:\05-PC Packets\2016\07\Items forwarded to Authority\06-Brdltr Prog 17 BRDLTR Commute Alt MJ Alloc FY17.docm 2.B.6-1

2 Contra Costa Transportation Authority STAFF REPORT Page 2 of 3 Options Attachments 1. Not approve the allocation at this time; 2. Direct staff to investigate other allocation options. A. Resolution No G Changes from Committee Background On February 17, 2016 the Authority approved Resolution G establishing a TFCA expenditure plan for FY Historically, the Authority has augmented TFCA funds with an annual allocation of Measure C Carpool funds to cover costs associated with the implementation of the 511 Contra Costa program that may not be eligible for TFCA funds, or other trip-reduction projects. The recommendation assumes the continuation of this practice under the Measure J Commute Alternatives program. Measure J funds would be used to support TFCA programs by covering indirect costs associated with the TDM program. In many cases sales tax funds are also used to supplement TFCA dollars in the direct delivery of projects. Each of the RTPCs has considered and approved the Measure J TDM expenditures in their respective sub-regions. The proposed allocation in Resolution G is based on the revenue projections used for all other FY program allocations plus some unallocated carry-over from previous years. In addition to Measure J and TFCA funds, Congestion Mitigation Air Quality (CMAQ) funds are received by the Metropolitan Transportation Commission (MTC) to offset costs to 511 Contra Costa for providing services as part of the regional rideshare program sponsored by MTC. These federal funds are matched by Measure J funds as part of each sub-region s employer trip reduction program The CMAQ funding is used by 511 Contra Costa to cover direct staff costs for its employer outreach programs. FY will be the final year MTC allocates these funds. The Authority will enter into cooperative agreements with the City of San Ramon (on behalf of SWAT) and WCCTAC to provide the services required for the countywide transportation S:\05-PC Packets\2016\07\Items forwarded to Authority\06-Brdltr Prog 17 BRDLTR Commute Alt MJ Alloc FY17.docm 2.B.6-2

3 Contra Costa Transportation Authority STAFF REPORT Page 3 of 3 demand management program in Southwest and West County, respectively. The cooperative agreements will include budgets for all TFCA and Measure J funded countywide and subregional projects. In order to expedite 511 Contra Costa s ability to incur costs and receive reimbursements for its approved programs, the CCTA Executive Director has historically been authorized to execute the BAAQMD TFCA funding agreement and the cooperative agreements on behalf of the Authority. On June 15, 2016 the Authority took action, at the request of TRANSPAC, to take over oversight of the TDM and Safe Routes for Children (STFC) programs in Central and East County. The day-to-day activities will be completed by the Authority s project management consultant, Stantec. The Authority will be amending its Agreement CT435 with Stantec through the Administration and Projects Committee (APC) to revise the budget and scope of work to include the TDM and STFC programs. The amendment includes a task to complete a transition and strategic plan for the Central and East County TDM and STFC programs. This is a separate plan than the countywide strategic plan proposed in this allocation. The sub-regional strategic plan is funded by Measure J funds allocated to Central and East County. S:\05-PC Packets\2016\07\Items forwarded to Authority\06-Brdltr Prog 17 BRDLTR Commute Alt MJ Alloc FY17.docm 2.B.6-3

4 Attachment A RESOLUTION G Re: Transportation Demand Management Program Funding Allocation for FY : Measure J Commute Alternatives - Program 17, Transportation Fund for Clean Air (TFCA) and Congestion Mitigation Air Quality (CMAQ) WHEREAS, the Authority has previously allocated funds from the Measure C Carpool, Vanpool and Park-and-Ride Lot program to develop and implement programs and projects aimed at reducing vehicle trips, vehicle emissions, and vehicle miles traveled, and to ensure the coordination and cost effectiveness of these programs and projects throughout the county; and WHEREAS, the Measure C Sales Tax Renewal Ordinance (#88-01 as amended by #04-02, 06-01, and 06-02), hereinafter referred to as Measure J, and the Measure J Transportation Sales Tax Expenditure Plan, specifically directs 1% of sales tax revenues for this purpose as the Commute Alternatives Program Program 17 (hereafter "Program"); and WHEREAS, the Authority has also received Transportation Fund for Clean Air (TFCA) funds for said programs and projects; and WHEREAS, in 2004, the Authority entered into a funding agreement with the Metropolitan Transportation Commission to receive $70,000 per year for five years in Congestion Management Air Quality (CMAQ) funds to support regional rideshare activities and provide the required 11.47% match using local transportation sale tax funds; and WHEREAS, in 2011, the Authority entered into a one-year extension of the funding agreement with MTC for CMAQ funds to provide funding for fiscal year ; and WHEREAS, in 2012, the Authority entered into a four-year extension of the funding agreement with MTC for CMAQ funds to provide funding for fiscal year through fiscal year ; and WHEREAS, in 2016, the Authority will enter into a one-year extension of the funding agreement with MTC for CMAQ funds to provide funding for fiscal year ; and NOW BE IT RESOLVED, that, consistent with its policy of support for the goals of reducing vehicle trips, vehicle miles traveled, and vehicle emissions, the Authority does hereby formally approve the allocation of Measure J Commute Alternatives Program, TFCA and CMAQ funding for FY as indicated in Exhibit 1, which is incorporated herein as though set forth at length. 2.B.6-4

5 Resolution G Page 2 This RESOLUTION was entered into at a meeting of the Contra Costa Transportation Authority Board held in Walnut Creek, California by the following vote: AYES: NOES: ABSENT: ABSTAIN: David E. Hudson, Chair Attest: Tarienne Grover, Board Clerk 2.B.6-5

6 Resolution G Page 3 Exhibit 1 PROGRAM: 17 - Commute Alternatives FY Sales Tax Revenue Estimate $84,872,000 % Year Program Revenue Estimate 1.00% $848,720 Previous Year Allocation Adjustment ($38,720) CCTA Program Management ($10,000) Available for Allocation $800,000 CMAQ Allocation $70,000 CMAQ Match Requirement 11.47% $9,069 Notes: Agency Percent of Program Measure J to Indirect Program Costs Measure J to CMAQ Match Total Measure J CMAQ Allocation CCTA TDM Countywide Strategic Plan $ 100,000 $ 0 $ 100,000 $ 0 CCTA Central County 32.40% $ 223,862 $ 2,938 $ 226,800 $ 22,680 CCTA East County 24.70% $ 170,660 $ 2,240 $ 172,900 $ 17,290 SWAT 20.20% $ 139,568 $ 1,832 $ 141,400 $ 14,140 WCCTAC 22.70% $ 156,841 $ 2,059 $ 158,900 $ 15,890 Total Allocation $ 790,931 $ 9,069 $ 800,000 $ 70,000 Unallocated Balance $ - $ - TFCA FUNDING ALLOCATION CCTA Administration $ 73,053 CCTA Central County $ 454,886 CCTA East County $ 346,780 SWAT $ 283,602 WCCTAC $ 319,677 TOTAL $1,477,998 TOTAL TDM Program Allocation by Subregion CCTA TFCA Program Administration $ 73,053 CCTA TDM Strategic Plan $ 100,000 Central County $ 704,366 East County $ 536,970 Southwest County $ 439,142 West County $ 494,467 TOTAL $2,347,998 2.B.6-6