Library FY2011 Proposed Budget. Presented to the City Council By Dr. Gleniece A. Robinson Director, Library August 19, 2010

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1 Library FY2011 Proposed Budget Presented to the City Council By Dr. Gleniece A. Robinson Director, Library August 19, 2010

2 Budget Summary Variance FY10 FY11 $ % Expenditures $17,435,414 $18,206,762 $771, % Authorized Positions (22.75) (10.1%) 2

3 Staffing Trends FY07 FY08 FY09 FY10 FY11 3

4 FY11 Organizational Structure A.P. Charles Daniels Assistant City Manager GLENIECE A ROBINSON DIRECTOR LIBRARY ADVISORY BOARD FRIENDS OF THE FORT WORTH PUBLIC LIBRARY, INC. NTRLS THE FORT WORTH PUBLIC LIBRARY FOUNDATION Assistant Director Administrative Assistant Public Education Program Coordinator Early Childhood Matters 4.0 FTE Librarian Manager Collection Management Division 17.0 FTE Librarian Manager Public Services Division A 84.5 FTE Librarian Manager Public Services Division B FTE Administrative Services Manager Budget/Finance Division 8.5 FTE Senior Administrative Assistant Programming 2.0 FTE IT Manager IT Services 5.0 FTE 4

5 Reduces hours at two locations Butler Outreach Library Division (BOLD) Cavile Opportunity Outreach Library (COOL) Closes three branch libraries Meadowbrook Northside Ridglea Organizational Changes: Reductions Reduces library materials budget Eliminates 10.5 FTE administrative and support staff aligned with service cuts Eliminates FTE public service positions 5

6 Organizational Changes: Reductions Cuts Materials BOLD COOL Meadowbrook Branch Library Northside Branch Library Ridglea Branch Library TOTALS Reduction packages $30,519 $68,445 $183,606 $120,627 $212,008 $615,205 Materials $173,826 $82,378 $94,115 $158,387 $508,706 Operational support $119,326 $133,639 $224,324 $477,289 TOTAL $173,826 $30,519 $68,445 $385,310 $348,381 $594,719 $1,601,200 6

7 Organizational Changes: Reductions Eliminated Positions A.P.s Management 7.0 Exempt positions 1.5 Non-exempt positions TOTAL RIF FTEs (29 positions) $1,069,013 7

8 Proposed Locations Sunday Service No Change Reduced Hours Closures 8

9 Benchmarking FY11 Library Budget changes for Texas Index Cities Library/FY2010 BUDGET Arlington/$6.9M Austin/$24.4M Dallas/$23.2M Fort Worth/$17.4M Houston/$39.3M San Antonio/$29.5M Amount and % of budget change -$36K/0.5% +$1.5M/6.2% -$5M/22% -$1.6M/9.2% -$239K/0.6% +$2.1M/7.1% Description of changes Eliminate technology training position Increase materials budget add delivery positions, salary raises and benefit contributions Reduce hours at Central, materials budget and staffing at branches Close 3 branches, reduce hours 2 satellites, materials budget and reorganize management Reduced weekend hours at branches, materials, and eliminated overtime pay for Sunday hours at Central Open 3 libraries, Increase materials budget 9

10 Benchmarking FY11 Library Budget changes for National Index Cities Library/FY2010 BUDGET Jacksonville, FL/$41.8M Phoenix, AZ/$34.2M Charlotte-Mecklenburg, NC/ $35.4M Amount and % of budget change -$1.1M/2.6% -$3M/8.8% -$9M/25% Description of changes Reduce hours and staffing, outsource materials delivery Reduced hours, materials budget Closed 7 of 27 branches, reduced hours 10

11 Organizational Changes: Improvements Adds full-year costs for Northwest Branch Adds Sunday hours at two locations Southwest Regional Library East Regional Library Adds funds for furlough restoration Adds funds for computer replacements and IT allocation Adds funds for retirement, group health, and scheduled temp for RIF employees 11

12 Plan for FY11 Service Delivery Open Northwest Branch Library Provide Sunday service at two locations Expand use of technology Expand access to downloadable materials Add in-house laptops Install materials vending machine Implement Radio Frequency Identification (RFID)/Northwest Bookdrop/sorter Self-check 12

13 Organizational Changes: Consolidations Parks/Community Services with Library Early Childhood Matters Division, previously in Community Relations Department 13

14 Collections Worn, aging Additional formats Population growth Staffing Recruitment and retention Training Management Issues Facilities Size, locations Age/infrastructure (electrical, mechanical) Parking Technology Hardware/software upgrades Radio Frequency Identification (RFID) and other technology efficiencies Portable services 14

15 Reasons to Accept Recommendation Sustainable recommendation FY2012 additional savings $369,444 No layoffs Maintains at least one library per council district Retains state accreditation No further erosion of city-wide library services Strengthens services to children 15

16 Questions/Comments? 16