ITEM 7a REFERRAL FROM COUNCIL - 12 OCTOBER 2010 BLETCHLEY SOUTHERN BY-PASS

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1 ITEM 7a REFERRAL FROM COUNCIL - 12 OCTOBER 2010 BLETCHLEY SOUTHERN BY-PASS RESOLVED - 1. That this Council will recall that in agreeing planning application No. 02/01337/OUT Proposed Mixed use of Development (Outline Planning) at land known as Newton Leys, West of Railway, South of Bletchley, Landfill Site, Drayton Road, Bletchley the Development Control Committee agreed that a corridor should be left open for a road from the A421 (H8) to connect with the Fenny Stratford Bypass. 2. That this Council notes that the existing traffic and highways infrastructre of Bletchley, particularly the A421 (Standing Way) and roads such as Shenley Road and Buckingham Road are de facto grid roads, but were never designed to deal with the current volumes of traffic and are struggling to cope. 3. That this Council believes that new developments in the Newton Leys area will place a considerable further burden upon the overloaded infrastructure in Bletchley and this should be addressed as a matter of urgency. 4. That this Council therefore calls upon the Cabinet to take immediate steps to improve Bletchley's transport infrastructure and to ease the burden of increased traffic upon local communities. The Cabinet should give urgent consideration of all measures that could achieve this, including construction of a southern bypass, improvement of the highways infrastructure in the old roads of Bletchley, traffic calming in residential areas and active steps to encourage a shift to more sustainable forms of transport such as buses, cycling or walking. (16)

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3 ITEM 7b REFERRAL FROM AUDIT COMMITTEE - 27 OCTOBER 2010 INTERNATIONAL FINANCIAL REPORTING STANDARDS UPDATE RESOLVED - 1. That the report be noted and the delivery of the authority s accounts be endorsed. 2. That the Committee s nomination of Councillor Dransfield to adopt an interest in the project be maintained. 3. That the Committee monitors the risks identified within the project. 4. That the Committee recognises that the changes and tight timescale involved with this project will require extra work and draws Corporate Leadership Team (CLT) and Cabinet s attention to ensure that adequate resources are provided. (17)

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5 ITEM 7c REFERRAL FROM PARTNERSHIPS AND GROWTH SELECT COMMITTEE - 28 OCTOBER 2010 LOW CARBON The Committee considered a briefing paper on the Council s Low Carbon Strategy. An updated Milton Keynes Low Carbon Living Programme Management Structure was circulated. The Committee noted the following: A project co-ordinator for the Strategy was now in place. Collaborative work on the Smart Grid scheme included work with colleges, the Open University, Milton Keynes Partnership and the business community. A Low Carbon prospectus for a Low Carbon MK had been published. Cabinet had approved the strategy at its meeting on 27 October Comments from Members included: Cabinet s adoption of the Low Carbon Strategy was welcomed. The projects within the Low Carbon Strategy should be coordinated with matching timescales and reporting systems. Though project management had improved somewhat in the Council there was still improvement to be made. The Portfolio Office should have involvement in ensuring projects in the Strategy were satisfactorily delivered. The Council should provide leadership and facilitate networking. Work in the area of transport including LTP should not be carried out in isolation. Housing stock should be at the core of the project work being carried out. Design of houses for example to promote energy efficiency was a key issue. Retrofitting was also an important element in energy efficiency. The Council should keep up-to-date with technological innovations. (18)

6 All strategies should have relation to, and fit in to, the Core Strategy. The Committee noted the work that had been carried out by staff from within the Council to assist with the Low Carbon Strategy and the need for staff resources to ensure its continued success. RESOLVED: That Cabinet be requested, as part of the budget making process, to redeploy sufficient resources to ensure the success of the Low Carbon Strategy. (19)

7 ITEM 7d REFERRAL FROM PARTNERSHIPS AND GROWTH SELECT COMMITTEE - 28 OCTOBER 2010 REGIONAL STRUCTURES OPPORTUNITIES AND ISSUES The Committee considered a report and received a presentation on the current issues for Milton Keynes following the abolition of regional structures and work in progress. The Committee considered, in particular, issues related to housing growth, the Strategic Housing Market Assessment (SHMA) and the Core Strategy. The Committee noted that Councillor Hopkins (Chair, Overview and Scrutiny Management Committee) had contacted every local authority in England requesting information on their methodology of calculating local housing need (and the replies he had received to date). The Committee also noted that Central Government had granted approval for Milton Keynes Council together with neighbouring councils and businesses to create the South East Midlands Local Enterprise Partnership (SEMLEP). The Committee was informed of the publication of the White Paper on Local Growth which provided detail on the role of the Local Enterprise Partnerships which had now been confirmed and the Regional Growth Fund. Comments from Members included: The need to assess and update the Strategic Housing Market Needs Assessment methodology in relation to housing needs prior to the independent examination stage of the Core Strategy in early 2011.This would entail a detailed discussion on the methodology used in SHMAs. The Strategic Housing Market Assessment should provide a robust, shared evidence base. All strategies should relate to the Core Strategy and be consistent and not contradictory to it. A Task and Finish Group should be set up on a 1:1:1 basis with a formal focus around Housing Needs Methodology based on evidence from expert witnesses and the content of the Core Strategy (to fulfil its aims and objectives). (20)

8 Key issues to be addressed in the SHMA include the housing needs of both a very young and an ageing population and the continued growth of the city. The impact caused by failing to meet housing needs included rising house prices, increases in HIMOs and people living in the family home for longer as they were unable to purchase their own property as house prices were out of their reach. The Local Enterprise Partnerships should be business-led and should not be the sub region re-invented. The key drivers that keep the Milton Keynes economy successful should be protected and focused on to ensure continued prosperity avoiding the decline some new towns had experienced over time. The reason for any change in key drivers should be understood. Engagement with the business community is crucial. Consideration should be given to how areas could be regenerated rather than concentrating development on greenfield sites. There was a need to ensure engagement with the development community to work together in ensuring future housing needs are met. The need for skills to match jobs as the MK economy begins to grow. RESOLVED 1. That the Strategic Housing Market Assessment (SHMA) should provide a robust shared evidence base to be considered alongside other evidence. 2. That the Overview and Scrutiny Management Committee be requested to set up a Task and Finish Group to be appointed on a 1:1:1 basis (to comprise Councillors P Geary, Long and Tamagnini-Barbosa) to review and, where necessary, develop the SHMA evidence base. 3. That Cabinet be requested to provide the appropriate resources to enable a review/update of the SHMA methodology to be carried out as soon as possible. (21)

9 ITEM 7e REFERRAL FROM COUNCIL - 9 NOVEMBER 2010 SOUTHERN BLETCHLEY (DUAL CARRIAGEWAY) BY-PASS RESOLVED - That the following matter be referred to the Cabinet to allow it to be considered alongside the referral from the Council meeting on 12 October 2010, requesting the Cabinet to consider taking steps to improve Bletchley s transport infrastructure, as set out at Minute CL64: That this Council takes into account the under-mentioned summary of events and in the interest of Milton Keynes looks forward to the necessity of dual carriageway bypass from the A421 (H8) to the A4146 roads. Furthermore the Council considers this development to be a matter of urgency in minimising the volume of traffic in Bletchley and alleviate the traffic congestion on the A421 (H8): (a) Borough of Milton Keynes Local Plan Inquiry 1992 The Inspector dealt with objections from the owners of the Newton Longville Brickworks site to Milton Keynes Borough Council s policy requiring the prior construction of the whole of the link road from the A4146 Fenny Stratford bypass to the A421 Buckingham Road (referred to locally as the Bletchley Southern bypass). The need for the prior construction of the link road was fundamental to the Council s commitment to a comprehensive redevelopment of the Newton Longville Brickworks site. The Transport Policies and Programme ( ) listed the Bletchley Southern bypass as a major scheme to be constructed during the 10 years beyond 1997/8 and to be funded by the developers of the Newton Longville Brickworks. (b) Aylesbury Vale District Council - Salden Chase Protected Link to A As requested, further amendments are to be made to facilitate the provision of the primary street along the protected link (strategic reserve) to the A4146. The Consortium are unsure as to what type of street the local authority wishes to see proposed- a grid road with no direct access or frontage, or a primary street with both direct frontage and access. Both have completely different characters and impacts on the design solutions for the locality. (22)

10 (c) Milton Keynes Council Special Development Control Committee 23 September Salden Chase Proposed Development 5.12 Bletchley Southern By-pass: Milton Keynes Council has, in its objections to the Aylesbury Vale District Council s Core Strategy and draft SPD for Salden Chase, asked for consideration to be given to the provision of the Bletchley southern by-pass in connection with this application. Whilst the inclusion of a reserve of land to protect a route for a possible future by-pass is welcomed, the Transport Assessment accompanying the planning application does not come to the conclusion that the construction of the bypass would deliver such benefits as to justify its delivery. (23)

11 ITEM 7f REFERRAL FROM COUNCIL - 9 NOVEMBER 2010 INCOMES POLICY RESOLVED - That the Policy be referred back to the Cabinet for further consideration alongside the Council Plan and a suite of other financial management policies. (24)

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13 Democratic Services EXECUTIVE SCRUTINY PANEL THURSDAY 18 NOVEMBER PM ROOM 2, CIVIC OFFICES CENTRAL MILTON KEYNES Members of the Panel: Councillor Bint (Chair) Councillors Brackenbury, Coventry, P Geary, Hoyle, Klein, Lloyd, Maric, I McCall and Shafiq If you have any enquires about this agenda please contact Gavin Lane (Senior Committee Manager) on (01908) or Gavin.Lane@milton-keynes.co.uk Milton Keynes Council Strategy and Partnerships Directorate, Civic Offices 1 Saxon Gate East Milton Keynes MK9 3EJ Tel: Milton Keynes (01908) Fax: (01908) Hays DX Milton Keynes 1 (25)

14 The Terms of Reference of the Executive Scrutiny Panel 1. Consideration of all called-in Cabinet, individual Cabinet Member or officer decisions in accordance with the Overview and Scrutiny Procedure Rules. 2. The assessment of the effectiveness of existing policies and practices. Types of Call-In Considered by the Executive Scrutiny Panel 1. Procedural Call-In: When a decision is called-in on the basis of an alleged procedural anomaly. 2. Policy Call-In: When a decision is called-in on the basis that a decision is allegedly flawed in policy terms. (26)

15 1. Welcome and Introductions 2. Apologies 3. Minutes To approve, and the Chair to sign as a correct record, the Minutes of the meeting of the Panel held on 24 September 2010 (Item 3) (Pages 6 to 8). 4. Disclosure of Interests Members to disclose any personal or prejudicial interests they may have in the business to be transacted, and officers to disclose any interests they may have in any contract. 5. Policy Call-Ins of Cabinet Decision C089 Revisions to the Capital Programme and Spend Approvals At its meeting on 26 October 2010, the Cabinet considered proposed changes to the Council s Capital Programme and spend approvals. Following consideration of the item, the Cabinet resolved: 1. That the resource allocation and spend approval for additions to the Capital Programme be approved. 2. That the amended resource allocation and spend approval to the Capital Programme be approved. 3. That the reductions in resource allocation and spend approval to the Capital Programme be approved, subject to the deletion of the reference to the Improvements to Queensway Town Centre, Bletchley pending further consultation with Bletchley and Fenny Stratford Town Council, with the 56K identified to be held in abeyance. 4. That the revised spend approval and resource allocations for the Capital Programme be noted. 5. That the funding position for the Capital Programme be noted. 6. That the Newton Blossomville Bridleway Bridge Replacement be guaranteed funding next year. Two elements of this decision have been called-in by the following parties: (a) Councillor P Geary has called-in the decision to reduce the Newton Blossomville Bridleway Bridge Replacement project on policy grounds. The reasons provided by Councillor P Geary for the call-in are that assurances given at the Cabinet meeting about when the item would re-enter the capital scheme were subsequently not possible to honour and the delay to this project would not be in the interests of either the communities of Newton Blossomville, Cold Brayfield or the residents and taxpayers of Milton Keynes as a whole. (27)

16 (b) Councillor A Geary has called-in the decision to draw funds from the Haversham Floodspan Troughing Bridges project to support the J14 Area Improvements/Transport Multi-Modal Model on policy grounds. The reason provided by Councillor A Geary for the call-in is Unlike [Councillor] Peter [Geary], I received no such assurances [that the item would re-enter the capital scheme next year], only that the Cabinet Member would look into it and come back to me. So far I have only been sent the costs and the value of the scheme, but no assurances. The report considered by Cabinet is considered at Item 5a (Pages 9 to 20). The Panel is requested to consider the item considered by the Cabinet and the reasons for the call-in, in accordance with the Council s Constitution, and either: (a) (b) (c) refer the item back to the Cabinet, setting out the nature of the Panel s concerns; not refer the item back; or refer its views directly to the Council. (28)

17 Health and Safety Any persons attending meetings in the Council Offices are requested to take a few moments to familiarise themselves with the nearest available fire exit, indicated by the fire evacuation signs. In the event of a continuous alarm sounding during the meeting you must evacuate the building immediately and follow all instructions provided by the fire evacuation officer who will identify him/herself should the alarm sound. You will be assisted to the nearest designated assembly point until it is safe to return to the building. Any persons unable to use the stairs will be assisted to the nearest safe refuge. The yellow call point alarm will be sounded to alert the fire service as to your presence. Mobile Phones Please ensure that your mobile phone is switched to silent or is switched off completely during the meeting. Agenda Agendas and reports for the majority of the Council s public meetings can be accessed via the Internet at: Comments, Complaints and Compliments Milton Keynes Council welcomes comments, complaints and compliments from members of the public in order to make its services as efficient and effective as possible. We would appreciate any suggestions regarding the usefulness of the paperwork for this meeting, or the conduct of the meeting you have attended. Please detach the slip below and return it to the Committee Manager Meeting Attended: Executive Scrutiny Panel Date of Meeting: 18 November 2010 Comments Milton Keynes Council Strategy and Partnerships Directorate, Civic Offices 1 Saxon Gate East Milton Keynes MK9 3EJ Tel: Milton Keynes (01908) Fax: (01908) Hays DX Milton Keynes 1 (29)

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19 ITEM 3 Minutes of the meeting of the EXECUTIVE SCRUTINY PANEL held on FRIDAY 24 SEPTEMBER 2010 at 5.30 PM Present: Councillor Lloyd (Chair) Councillors Coventry, A Geary (substituting for Councillor Bint), P Geary, Klein, Maric, I McCall, A Morris (substituting for Councillor Hoyle), Richards (substituting for Councillor Brackenbury) and Shafiq. Officers: D Hill (Chief Executive), B Sandom (Corporate Director Environment) and A Constantinides (Assistant Director of Transport), B Matthews (Head of Transport Strategy & Programmes) and L Sung (Senior Committee Manager) Also Present: Councillors Mallyon, McPake and Crooks Number of Public Present: 17 ES07 ES08 ES09 MINUTES RESOLVED - That the Minutes of the meetings of the Executive Scrutiny Panel held on 17 August 2010, be approved and signed by the Chair as a correct record. DISCLOSURE OF INTERESTS Councillors P Geary and I McCall declared a personal interest in Item 5 (Procedural and Policy Call-In of Cabinet Decision C044 A5130 Access Improvement (MK Busway)) as both were trustees of the Parks Trust. CALL-IN OF CABINET DECISION C044 A5130 ACCESS IMPROVEMENT (MK BUSWAY) The Panel considered a call-in of Cabinet Decision C044 pertaining to the A5130 improvement scheme (MK Busway) and associated contract. At its meeting on 25 August 2010, the Cabinet considered a report on the above and subsequently resolved that: EXECUTIVE SCRUTINY PANEL 24 SEPTEMBER 2010 (30)

20 1. That the outcome of the consultation on the A5130 busways scheme be noted. 2. That the changes proposed to the originally designed scheme be approved. 3. That spend approval of 4,824,729 for the purpose of the A5130 Improvement Scheme construction contract and associated project costs be approved, amounting to the balance of funds available from the Community Infrastructure Fund. 4. That it be agreed that the scheme will include and fund appropriate measures to mitigate noise and visual intrusion, with the final design of these measures subject to the completion of the assessment work. 5. That the preferred contractor selected using the Midland Highways Alliance framework be awarded the contract to construct the scheme based on the target cost price of 4,227,000. The Panel noted that the decision made by the Cabinet had been called-in on procedural and policy grounds by twenty residents of the Borough. The reasons cited for the call-in were as follows: 1. Section 151 and stage 2 complaints outstanding relating to how the money was obtained. 2. Dean Forest Way not included in CIF documentation and the CIF bid is being used to justify the scheme. 3. No proven benefit of the scheme. 4. Incomplete design being put forward, design elements that will affect Dean Forest Way residents are yet to be decided. 5. Fails to consider how existing residents of Broughton will access the city street and the likely delays residents are going to face. The Panel received comments from S Allbright. answered questions from the Panel. S Allbright The Panel received comments from M Lynch. M Lynch answered questions from the Panel. The Panel received comments from R Tetlow. R Tetlow answered questions from the Panel. EXECUTIVE SCRUTINY PANEL 24 SEPTEMBER 2010 (31)

21 The Panel received comments from P Bains. P Bains answered questions from the Panel. The Panel received comments from Councillor McPake. Councillor McPake answered questions from the Panel The Panel was requested to consider the item considered by the Cabinet and the reasons for the call-in, in accordance with the Council s Constitution, and either: (a) (b) (c) RESOLVED refer the item back to the Cabinet, setting out the nature of the Panel s concerns; not refer the item back; or refer its views directly to the Council. 1. That, in order to prevent further delay in the delivery of the A5130 Access Improvement Works (MK Busway), the decision not be referred back to the Cabinet. 2. That the Council be made aware of the Executive Scrutiny Panel s significant concerns regarding (a) (b) the inadequate length of the public consultation process in respect of the A5130 improvement works; and the Council s management of its contract, consultation and planning procurement processes, specifically in relation to the A5130 Improvement Works and the recent works at Granby Roundabout to ensure that these same issues do not re-occur in the future. THE CHAIR CLOSED THE MEETING AT 8.05 PM EXECUTIVE SCRUTINY PANEL 24 SEPTEMBER 2010 (32)

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23 Wards Affected: All Wards ITEM 5a EXECUTIVE SCRUTINY PANEL 18 NOVEMBER 2010 REVISIONS TO CAPITAL PROGRAMME AND SPEND APPROVALS Author: Tim Hannam (Corporate Director of Finance & Risk Management) Tel: (01908) Nicole Jones (Assistant Director Financial Management) Tel: (01908) Purpose: This report sets out the proposed changes to the Capital Programme for. Background: This report forms part of the new capital arrangements which will help facilitate improved governance of the capital programme. This report is included within the Forward Plan as a Key Decision. All issues covered within the report are within agreed policy. 1. Recommendation(s) 1.1 That the resource allocation and spend approval for additions to the Capital Programme as detailed in Paragraph 2.2 be approved. 1.2 That the amended resource allocation and spend approval to the Capital Programme as detailed in Paragraph 2.3 be approved. 1.3 That the reductions in resource allocation and spend approval to the Capital Programme as detailed in Paragraph 2.4 be approved. 1.4 That the revised spend approval and resource allocations for the Capital Programme as detailed in the Annex be noted. 1.5 That the funding position for the Capital Programme as detailed in Paragraph 3.1 table 2 be noted. Comments and Recommendations from the responsible Cabinet Member, Councillor Crooks: I recommend that the resource allocation and spend approval additions and adjustments proposed in paragraphs be approved and that the resource allocations in the Annex and the funding position in Paragraphs 3.1 table 2 be noted. EXECUTIVE SCRUTINY PANEL 18 NOVEMBER 2010 (33)

24 2. Amendments to the Capital Programme 2.1 The capital programme is administered through the MK Approach, the council s agreed process for managing projects. This means that while schemes are included in the capital programme, project documentation has to be updated and appraised at a series of set review points to ensure projects deliver outcomes and provide value for money. One of these review points is the spend approval stage, where members agree to commit funds to individual projects. 2.2 Approval is sought for the new capital projects summarised below to be included in the Capital Programme. Bletchley Conservation Area Partnership Scheme Resource Allocation and Spend Approval of 200k is being requested for improvements to the historic site/buildings of the conservation area to secure its future. This is to be funded from 100k Heritage Lottery Grant, 60k Supported Borrowing, 20k Capital Receipts and 20k from S106 (developer contributions). Plugged in Places Resource Allocation and Spend Approval of 386k is being requested for the construction and implantation of charging points/posts. This is to be funded from a 286k Office for Low Emission Vehicles contribution, a 30k HCA contribution and a virement of 70k from the A421 project as detailed below. 2.3 Approval is sought for the changes to existing projects within the capital programme. The significant areas are summarised below. A421 Design of the A421 dualling project is on hold pending the conclusion of the Comprehensive Spending Review, meaning that work will not commence until early A reduction in Resource Allocation of 70k is being requested in the current year to enable the Plugged in Places project to proceed. Funding would need to be allocated to the A421 project in future years, if Government funding becomes available. Bradwell Abbey A feasibility study is currently being carried out to determine the full extent of works required at Bradwell Abbey and possible funding sources. Current Resource Allocation assumed 500k grant and MKC match funding. Until the feasibility study has been completed this resource allocation is not required. An overall reduction in Resource Allocation of 650k is being requested, 150k to enable the purchase of the Hanson Environmental Study Centre and Associated Land and the removal of 500k Grant funding which cannot be applied for at this stage. J14 Area Improvements/Transport Multi Modal model the overspend of 660k, as previously reported to Cabinet (June 2010) requires Resource Allocation and Spend Approval. The funding for this scheme is to be drawn from other Road Safety Schemes, Collision Remedial Measures, miscellaneous bus projects, Traffic Management and Haversham Floodspan Troughing Bridges projects. EXECUTIVE SCRUTINY PANEL 18 NOVEMBER 2010 (34)

25 Surestart (Children s Centres) Additional Resource Allocation of 124k and Spend Approval of 131k is being requested for the increased final account costs due to the inclement weather at the start of the year. This is to be funded from Sure Start Capital and Extended Schools. Children s Centres A Reduction of Extended Schools funding and removal of the ability to claim for Surestart funding carried forward from previous years as resulted in the withdrawal of Rural Children s Centre, Pebble s Children Centre, Woodlands Toilet Provision and the Art Room Remodelling from the capital programme. Resource Allocation and Spend Approval is being sought for 20k on Windmill Children s Centre to be funded from Quality & Access grant. MK Busways (A5130) A reduction in Resource Allocation and Spend Approval of 350k is being requested due to a reduction in the funding available from Community Infrastructure Funding. The scheme can be delivered within the reduced funding envelope. Second Crematorium A rephasing of funding is being requested. 500k Prudential Borrowing is to be delayed until 2011/12 and 750k of Tariff funding to be brought forward to. This is due to work accelerating on the project and it is forecast that spend will occur ahead of schedule. Education AMP Reductions in Resource Allocation and Spend Approval for Slated Row Windows, Cedars Combined School Flooring, Holne Chase Primary School Skylights, and Penwith Fire Alarm and Emergency Lighting are requested due to works being completed at a lower cost than originally planned. This funding will be returned to the AMP Contingency. Resource allocation and Spend Approval is requested for new AMP projects providing Fire Alarms and Emergency Lighting works to Howe Park, Olney Infants and Stantonbury Campus. These will be funded from the AMP Contingency. 2.4 In addressing the national budget deficit, Government announced reductions in certain grants to Local Authorities. These reductions resulted in 840k loss of non ring fenced funding to MKC s capital programme for. 2.5 Approval is sought for the reductions to existing projects within the capital programme to enable the shortfall to be absorbed. These reductions are where either spend approval had not yet been granted, and will not be required this financial year, or the projects will not require the spend approval currently granted. Where projects need to continue in the future, submissions have been made for consideration as part of the 2011/12 Capital Programme. The projects to be reduced are summarised below. Bradwell Abbey 401k CMK Primary 104k Newton Blossomville Bridleway Bridge Replacement 150k Structural Upgrades to Bridge Dec, Bridge Edges, Parapets & Bridge Joints 70k EXECUTIVE SCRUTINY PANEL 18 NOVEMBER 2010 (35)

26 Western Expansion Area Land Value Enhancement Property Surveyors 122k Improvements to Queensway Town Centre Bletchley 56k 2.6 Table 1 below shows how the adjustments highlighted in the sections above amend the Capital Programme. Table 1: Summary of Proposed Revisions to Capital Programme for Directorate Capital Programme as agreed at the 28 th September Cabinet Meeting Resource Allocation & Spend Approval requests for New Projects Resource Allocation Amendments & Spend Approval Requests for Existing Projects Reductions to existing projects as a result of decrease in non ring fenced funding Revised Capital Programme after Adjustments Resource Allocation Spend Approval Spend Approval not yet Requested m m m (75.414) (0.586) (1.533) (0.278) (1.811) (0.903) (0.842) (76.217) The capital programme spend approvals are requested monthly, where project managers satisfy the Capital Programme Review Panel (Corporate Director Finance and Risk Management, colleagues from Finance and the Portfolio Office, and a representative of the Corporate Leadership Team) that the project is well controlled and managed, and that funding is confirmed as available. While some projects have been through this process and been allocated spend approval, there are a number of schemes where spend approval has not been requested or where the Capital Programme Review Panel has requested further work / assurance before the scheme can be brought to Members. The value of schemes still to be given spend approval is shown in the fourth column in the Annex. The Annex Shows the revised resource allocation and spend approval, and the resource allocation where spend approval has not been requested. The forecast position for all schemes is included as part of the Revenue and Capital Budget Monitoring Report elsewhere on this agenda. The annexes EXECUTIVE SCRUTINY PANEL 18 NOVEMBER 2010 (36)

27 to the Revenue and Capital Budget Monitoring Report show the detailed changes to spend approval referred to in this report. 3. Financing of the Capital Programme 3.1 Table 2 below shows the funding position for the Capital Programme. Table 2: Financing of the Capital Programme Funding Type Capital Programme m Capital Reserve Capital Receipts Supported Borrowing - Single Capital Pot Single Capital Pot - Grants Supported Borrowing - Separate Programme Element Prudential Borrowing (1.449) Government Grants S Planning Gain Other Third Party Contributions Parking Income Other Revenue Contributions Total Implications 4.1 Policy The recommendations of this report are consistent with the Council s Capital Strategy. 4.2 Resources and Risk Capital implications are fully considered throughout the report. Revenue implications may arise from capital schemes in respect of: a) Borrowing to fund capital expenditure (principal and interest), b) Running costs associated with capital schemes, and c) Efficiency savings (e.g. reduced maintenance costs). These are built into the Council s debt financing and other revenue budgets as appropriate through the Medium Term Planning process. Y Capital Y Revenue N Accommodation EXECUTIVE SCRUTINY PANEL 18 NOVEMBER 2010 (37)

28 N IT Y Medium Term Plan N Asset Management 4.3 Carbon and Energy Management 4.4 Legal All capital schemes consider Carbon and Energy Management implications at the capital appraisal stage before they are added to the capital programme. There are no further implications as a result of this report. Legal implications may arise in relation to specific capital schemes. In particular a capital scheme may be needed to meet a specific legal requirement. These implications are addressed in the individual project appraisals. There are no significant legal implications arising as a result of this report. 4.5 Other Implications There are no other implications arising as a result of this report. N Equalities / Diversity Y Sustainability N Human Rights N E-Government N Stakeholders N Crime and Disorder N Carbon and Energy Policy Background Papers: Officer Working Papers, report to all Members Previous reports to both Cabinet and Council as mentioned within the body of the report EXECUTIVE SCRUTINY PANEL 18 NOVEMBER 2010 (38)

29 Schemes in the Current Capital Programme ANNEX Scheme Title Total Resource Allocation (All Years) Resource Allocation Spend Approval Spend Approval not Requested 000's 000's 000's 000's Children and Young People Children's Centre Contingency Oxley Park Children's Centre Phase Three Children's Centre Programme CC304 East Flank Children's Centre CC305 Furzton Children's Centre CC306 Grange Farm Children's Centre Simpson Children's Centre Rural Children's Centre CC309 - Pebble's Children's Centre CC310 - The Art Room Remodelling CC312 - Woodlands Toilet Provision Galley Hill Education Centre Hall & Heating The Windmill Children's Centre Giles Brook Combined School 6, Shenley Brook End School Final Phase 7, Oakgrove Secondary Phase 1a 15, Hazeley Secondary School Phase 1 15, Lord Grey-SSR Extension 2, Ousedale -SSR Extension 15, New Walnut (Special School) 8, Oakgrove Secondary School - Phase 2 10, Hazeley Secondary School Phase 2 6, CMK Primary (SRQ) New Tattenhoe Park Primary School 8, Walton High (Phase 1a) 8, Extension for Furze House Brooklands Farm Primary School (New Eastern Expansion 1) 8,122 3,789 3,789 0 Non School Education Priorities Leon (New Library Block) TCF Scheme 1, Lord Grey School TCF 7, New Waterhall School Targeted Capital Scheme 6, Capitalise significant element of Development Teams Budget 10% Giffard Park Primary - Rextension & Adaptation Wellsmead Primary 3, Oakgrove Secondary Phase 3 9, Hazeley Secondary School Phase 3 11, The Base Relocation 1, Integrated Children's Services Grant Stantonbury Windows and Doors Brooksward Windows and Doors Knowles Infant Windows and Doors School Security Holne Chase PIP Walton High School (Additional 1 Form Of Entry) 6,587 4,822 4,822 0 Schools Access Initiative 2008/09 1,447 1,060 1,060 0 West Bletchley Review (Rickley) 7,971 3,544 3,544 0 ICT Capital Grant for Mobile Technology to Support Children's Social Workers Radcliffe Replacement Heating Chestnuts PIP Hanslope Heating Cold Harbour Boilers Brooksward Boilers (39)

30 Scheme Title Total Resource Allocation (All Years) Resource Allocation Spend Approval Spend Approval not Requested 000's 000's 000's 000's Milton Keynes Academy 30, Walton High Roof Replacement Music Centre - New Build 1, Hazeley Secondary School Phase 4 2, Green Park Drainage Works Diplomas / SEN Accomodation Scheme - Stantonbury School Accomodation Scheme - Denbigh School Accomodation Scheme - MK College School 1,500 1,500 1, Accomodation Scheme - Ousedale School Accomodation Scheme - Shenley Brook End School Provision of Kitchen and Dining Facilities Stanton Middle School W/D Falconhurst Primary School Heating Ousedale School Windows and Doors Holne Chase Primary School Skylights Sir Frank Markham Alterations Slated Row Windows Cedars Combined School Flooring Greenleys First School Windows Simpson Fire Alarm Russell First School Windows and Doors Brooksward Fire Alarm and Lighting Drayton Park Fire Alarm Tickford Park Fire Alarm Summerfield Fire Alarm Germander Park Fire Alarm Penwith Fire Alarm and Emergency Lighting Oxley Park Primary School - Additional Form of Entry Harnessing Technology AMP Programme 2010/2011 1,257 1, ,257 Galley Hill Education Centre: Extension of Large Car Park Galley Hill Education Centre: Resurfacing of Access Road / Small Carpark and Renovation of Footpaths Cedars Stonework Castlethorpe School Ceiling Summerfield School Boiler Stantonbury Block 1 Boiler Lavendon School Roofing Hanslope School Roofing Alterations and Adaptations to Wellsmead Infants School Two Mile Ash Heating Knowles Junior School Heating Loughton School Heating Heronsgate School Heating Penwith School Roofing Heelands Fire Alarm and Emergency Lighting Wood End Fire Alarm and Emergency Lighting Glastonbury Thorn Fire Alarm and Emergency Lighting Hanslope Fire Alarm and Emergency Lighting Merebrook Fire Alarm and Emergency Lighting Heronshaw Fire Alarm and Emergency Lighting St Mary's Wavendon Fire Alarm and Emergency Lighting Howe Park Fire Alarm and Emergency Lighting Olney Infant Fire Alarm and Emergency Lighting (40)

31 Scheme Title Total Resource Allocation (All Years) Resource Allocation Spend Approval Spend Approval not Requested 000's 000's 000's 000's Stantonbury Campus Fire Alarm and Emergency Lighting Bushfield School Heating Ashbrook School Heating Germander Park Fencing Green Park Fencing Gatehouse Special School 1, Romansfield Special School White Spire Special School 1, Aiming High for Disabled Children (AHDC) : Short Breaks Programme Adoptions & Fostering Service - Building Adaptations and Car Purchase for Children in Care & Placed for Adoption Bletchley Youth Centre Redevelopment Permanence for Children in Care - Adaptation to Carer Property (Extension to Carer Property - A) Permanence for Children in Care - Adaptation to Carer Property (Annex to Adoptive Carer Proporty - B) Permanence for Children in Care - Adaptation to Carer Property (Loft Conversion on Carer Property - C) Aids to Daily Living for Children with Severe Disabilities Music Service-Relocation of Modular Classrooms Resurface Play Area MK Intervention Centre Palace Day Nursery-Garden and Patio King Edwards Nursery-Canopy World Class Primary-Knowles Primary School Amalgamation World Class Primary-Oldbrook Infant School Newton Leys Primary School 9, Western Expansion Primary 1 9, Western Expansion Area Secondary 1 22, Middleton Primary 2 Classroom Extention 5, Total Children and Young People Capital Programme 276,820 33,442 29,357 4,085 Environment A428 Warrington (West of A509 Warrington Roundabout) Carriageway Reconstruction Theatre Car Park Refurbishment Stoke Goldington flood alleviation scheme Renewal of Highway surface water drains Unclassified/Estate Road Resurfacing - Various Locations Surface Dressing Footway Reconstruction Works - Various Locations 1, Bus Information Infrastructure Haversham Floodspan Troughing Bridges - Structural Improvements Western Underwood Bridge Pedestrian Access Bridge Loughton Footpath 23 Bridge and path rebuild Central Milton Keynes Public Transport Access Improvements 5,000 5, ,000 A5130 Access Improvements (MK Busway) 5,250 4,825 4,825 0 Milton Keynes Multi Modal Model Urban Traffic Calming - New Bradwell Community Transport - Additional minibuses B&Q - Junction Improvements Scheme 1, Granby Roundabout - 4th Arm 1,178 1,138 1,138 0 CMK Station Square Approach 3,848 2, ,959 Wolverton Station 2,170 1,683 1,683 0 Road Safety Route Actions Newport Pagnell Riverside Meadow-Footpath Reconstruction Collision Remedial Measures 2008/09 Cluster Sites (1) Lorry Management Pedestrian Facilities - Various (41)

32 Scheme Title Total Resource Allocation (All Years) Resource Allocation Spend Approval Spend Approval not Requested 000's 000's 000's 000's Vehicle Parapet Upgrades Phase Street Light Column Replacement Weak Bridge Deck Edges / Parapet Supports Newton Blossomville BW Bridge Interchange Building (Coachway) 2, Footway Construction / Reserfacing Schemes - Various Locations Structural Upgrades to Bridge Decs, Bridge Edges, Parapets & Bridge Joints 1,110 1,110 1,110 0 Underpass Pump / Control Boxes Renewal - Various Locations Non-Principle Roads - Carriageway Resurfacing Schemes - Various Locations Principle Roads - Carriageway Resurfacing Schemes - Various Locations Unclassified Rd & Town C - Carriageway Resurfacing Schemes - Various Locations Improvements and Contruction of Community Wellbeing Roads and Footways 1, Stoke Goldington & Tathall End Flood Alleviation Schemes The Upgrade of Grid Road, Estate & Redway Street Lighting Columns Renewal of Highway Carrier Drains - Various Locations Redway Construction Schemes - Various Locations Bus Service Information Rural & Urban Bus Passenger Access Quality Bus Initiative - Bus Routes Newton Blossomville Bridleway Bridge Replacement Monkston & Brinklow (V11) Improvements 3,000 1, ,500 A421 Dualling (M1 J13 to MK) 27, Traffic Management Road Safety Schemes Car Parking Improvements Cycle & Pedestrian Facilities Provision of New Covered Salt Dome at Bleak Hall Depot Improved Rural Bus Passenger Access Improved Urban Bus Passenger Access Redway Improvements-Wayfinding Traffic Management Works (Safety Related) Cycle Routes School Zig Zags Casualty Reduction Measures Adjustment required re 2009/10 J14 Overspend 25, Second Crematorium at Crownhill 6,058 3,997 3,997 0 Stacey Bushes ERLAS path reconstruction Green Space Provision 3,380 1,871 1,871 0 MK Play Builder Project 1, Western Expansion Area Land Value Enhancement Urban Design New Waste Depot at Colts Holm Road, Old Wolverton 2,117 2, ,917 Linear Park/Hanson Centre Renewable Energy Improvements to Emberton Park:Toilets and Access Roads Emberton Park Improvements Carbon Managemnet Programme - Phase Community Parking Fund Play Area Enhancement for Areas of High Deprivation Biomass Installation at Synergy Park Biomass Installation at Central Library MK Anaerobic Digester Gas Injection Plant 1,500 1,500 1,500 0 Railway walk lost track of time Bradwell Abbey Improvements Programme (42)

33 Scheme Title Total Resource Allocation (All Years) Resource Allocation Spend Approval Spend Approval not Requested 000's 000's 000's 000's Community Parking Fund Refurb Saxon Court Play Area Improvement Fund Play Area Improvement Fund Heelands Local Centre Heelands Improvement Project Development Control Improvement Programme Plugged in Places Bletchley Conservation Area Partnership Scheme Total Environment Capital Programme 109,170 37,681 25,129 12,552 Finance and Risk Management Western Expansion Area Common Infrastructure 27,700 2, ,987 Western Expansion Area Land Value Enhancement Property Surveyors Replacements and Improvements Saxon Court Upgrade of Chillers at Civic Offices Improvement of the Council Chamber Local Land and Property Gazetteer EDRMS Essential Works on Computer Rooms Corporate GIS Mobile Computing Care First System Upgrade or Replacement New Call Management System MK Digital / Telehealth Saxon Court 'Building Management System' Unix Systems Resilience Employee Authentication Scheme (EAS) Telephone Resiliency Project Total Finance and Risk Management Capital Programme 29,350 2, ,312 Strategy and Partnerships Elections and Electoral Registration Software Replacement Improvements to Queensway Town Centre Bletchley Total Strategy and Partnerships Capital Programme (43)

34 Scheme Title Total Resource Allocation (All Years) Resource Allocation Spend Approval Spend Approval not Requested 000's 000's 000's 000's Community Wellbeing GF Medbourne Pavilion Playing Fields & Facilities Tattenhoe District Park Pavilion & Drainage Willen Village Extension Bletchley Leisure Centre Redevelopment and Town Centre Living Project 21,340 1,093 1,093 0 Emerson Valley Sports Pavilion 2,455 1,377 1,377 0 Olney Library Extension of Public Space Bletchley Leisure Centre Fit Out Westcroft Pavilion Central Library Dome Replacement and Refurbishment of Heating and Ventilation Broughton Pavilion (EEA 1 LC14) 2,200 2, ,850 Westcroft Library - Relocation and Expansion Kingston Library - Internal Fittings & Fixtures Oxley Park Community Centre Wolverton Pool & Associated Facilities 7,900 4, ,500 Libraries MIS Replacement CMK Library: Meet DDA Requiremnets Great Linford Barn Roof Building Enhancements Trinity Centre Fishermead Hodge Lea Pavilion Build a new CCTV Monitoring Room at the CMK Police Headquarters Health & Safety Aids & Adaptations Health & Safety St, Giles Centre of Excellence Replace and Upgrade Heating Distribution System at St. Giles Re-Development of Calverton Traveller's Site 1, Disabled Facilities Grant 1, Development Of Fenny Lock Traveller's Site 1,821 1,681 1,681 0 Disabled Facilities Grant 1,083 1,083 1,083 0 Improving Information Systems for S.C Total Community Wellbeing GF Capital Programme 43,018 14,167 8,722 5,445 Community Wellbeing HRA IT Business Improvements 2007/ IT Business Improvements 2008/ Estate Improvement Grants Heating Replacements 4, Loft & Cavity Wall Insulation Asbestos Management-Housing Stock Urgent Failing Components Urgent Failing Components Asbestos Management Decent Homes Programme 4, Decent Homes Programme 4,790 4,790 4,790 0 Disabled Adaptations Heating Installation 5,679 5,679 5,679 0 Loft & Cavity Wall Insulation Total Community Wellbeing HRA Capital Programme 22,634 12,328 12,328 0 Re-engineering of GAF projects (1,910) Total Capital Programme 479, ,613 76,219 24,394 (44)