The Region s Transport Authority

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1 Agenda Item No. 8 The Region s Transport Authority Meeting: Finance, Delivery & Performance Monitoring Committee Date: 31 March 2014 From: Subject: Lead Member: Head of Programme Management LTP Monitoring Report Councillor Ian Ward - Finance, Delivery & Performance Monitoring PURPOSE OF REPORT To provide this committee with progress monitoring reports on the Centro led and District Authority led Integrated Transport Block funded programmes and projects under the LTP3 Implementation Plan, ensuring that these deliver business objectives in a timely manner and achieve value for money. RECOMMENDATIONS The committee is requested to: 1. Note that these Authority reports have been the subject of an initial review at the Transport Delivery Group Meeting of 21 st Februaruy 2014, with further clarification provided under the Key Points of Note heading within this report. 2. Note the presentation of these programmes with key deliverables and progress against these outlined in Appendix Note, where indicated, any slippages from the Baseline programmes and the proposed mitigation/action being undertaken. 4. Note, the update on Urban Traffic Control Major Schemes (UTCMS) and request any further information if required. 5. Request any further exception reports as a result of the review conducted through the Transport Delivery Group and these reports presented 1

2 MATTERS ARISING LTP Monitoring Report None PROGRESS/DELIVERY MONITORING Detailed below is a tabulation of the value of respective programmes, and actual expenditure incurred to date, along with an assessment of the probability of delivery of the remaining expenditure with the rest of the 2013/14 Financial Year, where this data taken from the detailed programmes submitted to Transport Delivery Group. Progress against the key aspects of each of these programmes will be reported in the format laid out under Progress/Delivery Monitoring below, with key findings or risks to delivery from the Transport Delivery Group listed on an exception basis as per the reporting methodology used for the 2012/13 reporting cycle. Further it should be noted that some authorities have effectively over programmed such that should slippage occur within this programme, conttingency schemes can be advanced to maintain the programme outcomes. Where there is an over programme this is effectively un-funded should the main programme deliver and hence an element of this over programme would have a low probability of delivery. For clarity therefore this low probability is due to a funding constraint rather than a delivery issue. For those authorities which have over programmed in this manner, this low probability expenditure is shaded in the table below. 2

3 Authority/ Programme Period Total Value ( 000) Probability of Delivery ( 000) Actual To date Low Medium High Birmingham ITB Centro Smart Routes Last 12,446 2, ,525 5,685 This 12,446 3, ,929 Last This Centro ITB Last 6,842 3, ,016 This 6,842 4, ,392 Coventry ITB Last 6,191 1, ,524 This 6,191 2, ,013 Coventry Last 8,941 3, ,898 HCM This 8,858 4, ,143 Dudley ITB Last 3, ,849 This 3,766 1, ,030 Dudley - HCM Last 3,346 2, ,227 This 3,346 2, Sandwell - ITB Last 3, ,831 This 3,249 2, Sandwell - Last 4,391 2, ,675 HCM This 4,391 3, Solihull ITB Last 2, ,516 This 2,234 1, Solihull - HCM Last 3, ,251 This 3,100 1, ,751 Walsall ITB Last 3,409 2, This 3,409 2, Walsall - HCM Last 1,628 1, This 1,628 1, Wolverhampton Last 8,213 1, ,145 ITB Wolverhampton - HCM This 8,213 3, ,435 Last 3,236 1, ,535 This 3,236 1, ,353 Note Figures shaded will be those previously reported (or relating to the baseline programme) and are included for comparison purposes so as to outline progress achieved. KEY POINTS OF NOTE FROM TDG MEETING 21 FEBRUARY 2014 The Transport Delivery Group Meeting of 21 February 2014 reviewed these programmes on behalf of this committee, with the key points of note from this review as follows: 3

4 ACHIEVEMENTS Birmingham CC 2 Hagley Road Showcase (Hagley Road / Lordswood Road Junction) Contractor appointed and works commenced on site. 3 Chester Road Access Improvements - Design and Build Contractor appointed and design works underway. 4 Tame Valley Stage 1 - structural assessment and design substantially complete. 6 Bordesley Circus Pinch Points - Outline designs complete. 7 Curzon Circle Pinch Points - Outline designs complete. 8 Haden Circus Pinch Points - Outline designs complete. 10 West Midlands LSTF (ITB fund only) - Detail designs complete for 12 out of 14 Packages, Bristol Road Sections 1 and 3 complete on site. 11 Ward Minor Transport Measures - On target to deliver majority of works across the 40 wards. 12 Road Safety and Safer Routes to School - 14 Full Business Cases approved, 10 projects at construction stage. 13 Cycling, Walking and Local Accessibility - Cycle City Works commenced on site with upgrade of canal towpaths. 14 Economic Growth and Congestion Reduction - Dogpool Land and Stratford Road/Highgate Road works complete on site. Walsall ITB 118 DSDA Access Project - Bentley Road South rail bridge works complete February CPO confirmed by DfT on 28/02/14, which will facilitate final funding approval and delivery of main highway works. Wolverhampton ITB 156 Highfields Road - Savings have been made on the scheme due to less extensive utilities diversions than expected and reduced depth of resurfacing. Wolverhampton HCMB 181 Penn Road Terminus Savings have been made on the scheme due to less extensive utilities diversions. Observation Birmingham 9 Perry Barr Subways - forecast variance increased from - 110k to - 166k since December Cycling, Walking and Local Accessibility - In year budget 1.245m, forecast spend Project has been reprogrammed following site investigations and discovery of more asbestos. Cycle Stand installation programmed for end March Contractor to be appointed for cycle measures at 4

5 Observation 1.245m, actual spend to date 381k, 864k at risk of under spend before end of financial year. Overall Programme - Spend to date is 3m, forecast is 9.75m - therefore still 6.75m spend required to achieve the forecast. Summer Road and Longmore Street with construction works starting April 2014, also Cycle Storage / Hire scheme to be delivered April Works expenditure to be incurred on Cycle City for which two canal routes are under construction and one green route is programmed to be on site by end March Key remaining spends are as follows; (i) Chester Road - 3.8m on payments to utilities, (ii) Tame Valley Viaduct fee payments 0.4m+ (iii) Cycling, Walking and Local Accessibility payments to contractors 0.8m; (iv) Minor Ward Measures/Road Safety/Safer Routes works payments and fees 0.7m. Centro ITB The Centro programme is covered in the detailed Delivery and Financial reports submitted separately to this committee. Coventry ITB 18 Public Realm Works Phase m identified into next financial year, forecast completion date remains March Hinckley Road Cycle Route - Scheme due to complete Mar- 15 no future years spend identified This has become a rolling programme. Expected completion date will now be March 15. No slippage to next year. Any funds underutilised will be used to offset overspending in other areas. Coventry HCM 31 Planning and Patching Forecast variance of + 240k increased from December 13 update. 32 Surface Treatments Forecast variance reduced from Dec-13 update to - 106k. Additional jobs have been added to the programme, to account for increased surface treatment programme. Contractor has now confirmed they will be able to deliver more of the programme than expected. 5

6 Observation 37 Vehcile Safety Fencing In year budget 80k, forecast spend 80k, no spend to date recorded. Dudley ITB 42 A461/A4123 Burnt Tree Junction Improvement In Year Budget 1.186m, Actual spend to date 24k, forecast spend reduced from 1.186m Dec-13 to 100k, forecast under spend now m 43 Local Safety Schemes Forecast in year spend reduced from 355k Dec-13 to 205k, forecast under spend of - 200k increased from Dec Pedestrian Facilities In year budget 100k, actual spend to date 6k, forecast spend 50k, forecast variance of - 50k. 47 Safer Routes to School Schemes Forecast in year spend reduced from 192k Dec- 13 to 177k, forecast under spend of - 65k increase of 15k from Dec Cycling In year budget 80k, actual spend to date 28k, forecast spend 35k, forecast variance of - 45k. 55 Highway Improvements - In year budget 355k, actual spend to date 88k, forecast spend 155k, forecast variance of - 200k. No slippages expected. Most of the budget has been used to offset accruals from the previous financial year, but the budgets have not been transferred yet. DfT has approved for budget slippage to 2014/15 given that compensation claims can be made up to 6 years following the scheme opening. Issues arising from consultations have prompted scheme design/review and hence the need to re-programme delivery into 2014/15. Issues arising from consultations have prompted scheme design/review and hence the need to re-programme delivery into 2014/15. Issues arising from consultations have prompted scheme design/review and hence the need to re-programme delivery into 2014/15. 45k budget virement from cycling as follows:- 15k Contribution to LSTF Coseley Station 30k to Summerhill School SRTS/Cycle scheme see SRTS above The 200k was programmed to cover the development and design of two highway schemes (King St Highway Improvement Scheme and the A4101 Pensnett High Street Major Scheme). The King Street Scheme is programmed for delivery in 2014/15 and the Pensnett High 6

7 Observation 59 Signs, Markings and Guardrails - In year budget 125k, actual spend to date 141k, forecast spend 155k, forecast variance of + 30k. Dudley HCM 65 Bridge Assessment & Strengthening In year budget 1.147m, actual spend to date 384k, forecast spend 596k, forecast variance of - 551k. Sandwell ITB 68 A4100 Reddall Hill Road In Year Budget 200k, no actual or forecast spend this financial year. Forecast completion date slipped from Mar-14 to Mar-15 with 200k carry over. Sandwell HCM 84 Street Lighting Maintrenance Programme 2013/14 In year budget 449k, actual spend to date 47k, forecast spend 449k, 402k at risk of under spend before end of financial year. Street Major Scheme is programmed to start 2016/17 with completion in 2017/18. The development of these significant schemes is ongoing. The 200k is not a saving it has been rolled forward into 2014/15 to continue scheme development. A number of schemes have required additional works/modification to respond to highway safety issues. For several schemes the start of works has been delayed due to prolonged negotiations with external bodies necessary to carry out schemes. Compensation claim has now been settled, work previously postponed can now be scheduled for 2014/15, which will require the 200k carry over. Plans are in place to fully spend this budget. 7

8 Observation Solihull ITB 86 A45 South Bridge (Westbound) - In year budget 601k, forecast spend 601k, actual spend to date 37k, leaving 564k to spend by March A41 Warwick Road/ Grange Road Junction LSS smart route - In year budget 122k, forecast spend 50k, actual spend to date 12k, forecast under spend of - 72k. 91 North Solihull Strategic Cycle Route Smart Route - In year budget 36k, actual spend to date 33k, forecast spend 365k, forecast over spend of 365k, which leaves 332k to be spent by March Blossomfield Road / Dorchester Road - In year budget 50k, forecast spend 10k, actual spend to date 7k, forecast under spend of - 40k. 110 IT Block Scheme Development - In year budget 200k, forecast spend 96k, actual spend to date 75k, forecast under spend of - 104k. Latest spend estimate is 349k and outturn is 510k spreadsheet updated to reflect revised figures. Currently seeking a budget change to 50k as change of scheme scope. Latest spend to date is 155k and seeking approval to bring forward 75k expenditure from 14/15, spreadsheet updated to reflect revised figures. The budget is 7.5k with spend slightly above expected. Currently seeking a budget change to 9k. Currently seeking a budget change to 96k to reflect development time on other higher priorities. Solihull HCM 114 Carriageway & Maintenance - In year budget 1.654m, actual spend to date 1.071m, forecast spend 1.734m, increase of 80k from Dec-13 update, resulting in forecast over spend of + 80k. Currently seeking a budget change to 1.734m to cover the under spend in IT Block and risk cost in Bridges. 8

9 Observation 116 Street Lighting Investment - In year budget 815k, forecast spend 815k, no spend to date. An order has been placed and we re been assured of expenditure by end of March. Walsall ITB 126 Broadway / Birmingham Road - In Year Budget 65k, forecast spend 65k, actual spend to date 21k, Forecast completion shows Feb-14, under spend of - 44k. Walsall HCM 153 York s Bridge, Pelsall - In year budget 230k, actual spend to date 155k, forecast spend reduced from Dec-13 update from 230k to 180k, forecast variance - 50k. Wolverhampton ITB 155 Wobaston Road Corridor Improvements - Forecast spend reduced from Dec-13 update to 1.050m, forecast variance increased to - 660k. 156 Highfields Road - In year budget 330k, forecast spend reduced from Dec-13 update to 250k, new forecast variance of - 80k. 176 Advance Design of Future Schemes - In year budget 100k, forecast spend reduced from Dec-13 update to 40k, increased forecast variance of - 60k. 178 Cannock Road / Cross St North Junction Improvement - In year budget 20k, spend to Delivery delayed because of contractor availability and traffic management embargo over Christmas period. Works substantially completed February 2014; financial completion in March Baseline 379k of 2013/14 LTP resources carried forward to 2014/15 for York's Bridge implementation. This now forecast to be 429k due to delay to land acquisition programme. Planning permission has now been granted. Bridge order has also been submitted and advertised. Scheme delivery still anticipated in As reported in Dec-13, start delayed due to time taken to agree Target Cost. New figures reflects our better forecast of the impact of the delay. Funded mainly from LPPF, no impact on IT Block spend Saving due to less extensive utilities diversions than expected and reduced depth of resurfacing. All scheme benefits delivered for less money. Much less time than usual in design of future schemes this year, due to success in bidding for additional LPPF funding and hence focus on delivery of this year s programme. No progress on design for same reason as above. 9

10 Observation date 0, forecast spend reduced from Dec-13 update to 0. Wolverhampton HCM 180 Neachells Lane Resurfacing Forecast in year spend reduced from Dec-13 update to 166k, forecast variance increased to - 176k 181 Penn Road Terminus - In year budget 75k, actual spend to date 45k, forecast spend reduced from Dec-13 update to 50k, resulting in an increased forecast variance of - 25k 183 Penn Road (Pennhouse Av to Churchill ) - In year budget 150k, actual spend to date 0, forecast spend reduced from Dec-13 update to 111k, resulting in an increased forecast variance of - 39k. 188 Maintenance of Minor Roads 2013/14 - In year budget 969k, actual spend to date 414k, forecast spend increased from Dec-13 update to 1.080m, forecast variance increased to + 111k. As reported in Dec-13, cost saving due to reduced construction thickness and very competitive rates in new contract.. Final costs now known and saving is even greater than previously assumed. Saving due to less extensive utilities diversions than expected. All scheme benefits delivered for less money. Start date deferred to balance overall programme spend, in order to accommodate additional costs incurred on other projects within the programme. Additional costs on several schemes due to additional traffic management requirements and associated restriction on working hours. 10

11 VARIATIONS TO BASELINE PROGRAMME Listed below are explanatory notes with respect to any deliverable annotated with either an amber or red RAG status, this indicating movement from the baseline date for the deliverable. Those highlighted blue in the table have previously been reported to this committee and hence for clarity are not included within this summary: Walsall IT Block 125 B4210 Bloxwich Road (Harden Road to Somerfield Road) Delivery delayed until March 2014 because of outcome of consultation exercise and contractor availability. Works underway and will be completed in March Measures to Encourage Cycling Aldridge Town Centre Development work has been reprogrammed and will be complete in full in March Reservoir Place Signalisation (Development) Prelim designs undertaken but scheme completion delayed because development scheme and traffic generation for adjacent former IMI site has not been confirmed. Forecast completion revised to July 2014 to reflect latest dialogue with Regeneration Development and Delivery Team. Wolverhampton IT Block 169 Greenacres Avenue - Slight delay in advertising TRO. UTCMS UPDATE The current year outturn for the UTCMS, agreed with DfT, is 4.87m with the caveat that any in year under spend will result in loss of grant. Accordingly districts have confirmed that where local works are concerned they will be completed to enable this spend to be achieved. The UTCMS is programmed to complete in October Notwithstanding this there have been significant delays in some Districts and the Project Board has made it clear that any slippage which leads to an under spend of the current year grant, will be recovered from the Districts future years allocation. The UTCMS is programmed to complete in October DISTRICT REPRESENTATION AT THIS MEETING Historically an Officer from Dudley MBC has attended the meeting and this will be continued for the March 2014 meeting. The following attendees were identified to attend Finance Delivery and Performance Monitoring Committee on the 31 March 2014; An Officer from Coventry City Council to provide a general update on the overall IT Block and HCMB programmes. 11

12 Should members have specific questions/queries further information will be forwarded on request. Report Presented by: Stephen Terry-Short Head of Programme Management Telephone