CROMWELL FIRE DISTRICT MEETING OF THE BOARD OF COMMISSIONERS Tuesday, March 21, :00 PM Coles Road Firehouse, 105 Coles Road Cromwell, CT 06416

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1 CROMWELL FIRE DISTRICT MEETING OF THE BOARD OF COMMISSIONERS Tuesday, March 21, :00 PM Coles Road Firehouse, 105 Coles Road Cromwell, CT AGENDA I. Call to Order and Attendance - Pledge of Allegiance II. III. Approval of Agenda Public Comment IV. Approval of the Board of Commissioners Meeting Minutes of February 21, 2017 Approval of the Special Board of Commissioners Meeting Minutes of February 7, 2017 V. Reading of Communications & Written Appeals to the Board VI. VII. VIII. IX. Reports of the Staff A. Executive Director B. Financial Report/Treasurer s Report C. Fire Department Chief D. Fire Marshal E. Water Operations F. Communications Report Reports of the Standing Committees A. District Operations B. Executive C. Fire Operations Meeting February 21, 2017 D. Pension E. Personnel Board Appointments Consideration of Old Business A. Report of the Town Council Liaison B. Reports of the Special Committees 1. Public Safety Tower Committee 2. Safety/Building Committee 3. Bylaws Committee X. New Business A. Commissioners Comments B. Budgetary Adjustments C. Approval of Contracts/Contractors XI. XII. Public Comment Adjournment *ALL AGENDA ITEMS FOR THIS MEETING ARE SUBMITTED AND PUBLISHED IN FORM UNTIL VOTED AND APPROVED BY THE BOARD OF COMMISSIONERS AT THIS MEETING.

2 1 West Street Cromwell, CT Telephone FIRE DISTRICT OFFICE WATER DIVISION FIRE DEPARTMENT FIRE MARSHAL S OFFICE BOARD OF COMMISSIONERS MEETING Fire and Water Divisions Tuesday, February 21, :00 PM Coles Road Firehouse 105 Coles Road Cromwell, CT The Commissioners of the held their monthly Board of Commissioners Meeting on Tuesday, February 21, 2017, at 7:00 PM, at the Coles Road Firehouse, 105 Coles Road, Cromwell, CT to discuss and act upon Fire and Water Division business. Commissioners Frank Seidl (President), Julius Neto, Craig Murphy, Johnathon Hamlin, Lee Brow, Charles Epstein, Roger Rukowicz, David Colligan and Jason Hinners attended. Also attending were Executive Director Michael Dagostino, Operations Director S. William Jarzavek, Fire Marshal Todd Gagnon, Fire Chief Michael Terenzio, Assistant Fire Chief D.J. Zordan, Communications Manager Rick Andersen and Michael Alibrio from Premier Accounting. The meeting was called to order at 7:00 PM, by President Seidl. The Pledge of Allegiance was led by President Seidl. APPROVAL OF AGENDA A motion was made by Commissioner Neto, seconded by Commissioner Brow and unanimously approved to accept the agenda as submitted with the following addition: after the second Public Comment item on the agenda (Item XI), Item XII will be Executive Session instead of Adjournment and an Item XIII will be added for Adjournment. It was noted that Executive Session will be to discuss certain personnel issues. A motion was made by Commissioner Colligan, seconded by Commissioner Brow and unanimously approved to accept the amended agenda as noted. PUBLIC COMMENT Nicole LaTerra, Hicksville Road, noted that she spoke with one of the Commission members regarding the District not being able to put all reports submitted for a Board meeting on line prior to being approved at a Commission meeting. She asked if there was another way to make the information available to the public prior to a meeting or can there be a brief summary of a report as it comes up on the agenda at the meeting. Commissioner Epstein requested through the President that individuals give a brief oral summary of their monthly reports or agenda items before it is voted on for approval. It was also noted that members from the public have two opportunities to ask questions on any of the agenda items during the two public comment items on the meeting agenda.

3 CFD Cmsr. s Mtg APPROVAL OF THE BOARD OF COMMISSIONERS MEETING MINUTES OF JANUARY 17, 2017 A motion was made by Commissioner Brow, seconded by Commissioner Colligan and unanimously approved to accept the Board of Commissioners Meeting minutes of January 17, 2017, as submitted. APPROVAL OF THE SPECIAL DISTRICT MEETING MINUTES OF JANUARY 17, 2017 A motion was made by Commissioner Epstein, seconded by Commissioner Brow and unanimously approved to accept the minutes from the Special District Meeting of January 17, 2017, as submitted. APPROVAL OF SPECIAL BOARD OF COMMISSIONERS MEETING MINUTES OF FEBRUARY 7, 2017 The minutes were distributed to the Commissioners at this meeting. A motion was made by Commissioner Brow, seconded by Commissioner Hamlin and unanimously approved to table the minutes until next month s meeting so that Commissioners would have more time to review them. READING OF COMMUNICATIONS & WRITTEN APPEALS TO THE BOARD There were no communications or appeals to report. REPORTS OF THE STAFF A. Executive Director. The Executive Director s Report for January had been previously submitted and reviewed. A copy is attached to the minutes on file in the Fire District Office. Mr. Dagostino gave a brief oral summary of his report. He reported that the District has had some conversations and negotiations with the new Dispatchers Union which is AFSCME Local Negotiations are still ongoing, therefore, Mr. Dagostino was not able to go into any detail on those conversations. Also, Local 4662 (Career Firefighters Union) had some negotiations regarding adding the Fire Marshal into their Union. It was decided by the Department of Labor, and a tentative agreement has been reached with Local The District is waiting for final copies of the contract so that they can be executed. He further reported that the budget process has begun. Most of the Department heads have submitted their initial budget requests. Mr. Dagostino will be reviewing those requests and plans on forwarding them to the Executive Committee sometime in March. An analysis and report was done on the radios and communication system by NORCOM. This was at no cost to the District. It was discussed in detail at the Special Board meeting on February 7. There is more to come on that. The Fire Chief may have more information available later on during this meeting under his report. They will be trying to expedite all the corrective actions recommended in the report. He discussed the Capital project for the roof replacement on the Coles Road Firehouse for $50,000. However, because of the issues reported with the radios and communication system, it was discussed and Mr. Dagostino recommended that the roof project be suspended as there is no immediate threat. All individuals that responded to the bid request for the roof have been notified. There will need to be a Special meeting or Town meeting to re-allocate the funds for corrective actions on the radios and communication system. Mr. Dagostino added that he has been approached by the owner of 14 Alcap Ridge to re-engage on the negotiations of helping the District with radio coverage at that end of Town. A motion was made by Commissioner Epstein, seconded by Commissioner Neto and unanimously approved to accept the Executive Director s Report for January as presented. B. Financial Report. The Financial Report had been previously distributed and reviewed. A copy is attached to the minutes on file in the Fire District Office. Mr. Alebrio added that they have updated the 15/16 column on the reports with the actual final audited numbers. Both General Fund and Water fund have revenues exceeding expenditures by $86,000 in the General Fund and $500,000 in Water. Both tax collections and water billing are pretty much on target to what they were budgeted for. Commissioner Colligan asked about debt collection with the ambulance bills. It was noted that 2

4 CFD Cmsr. s Mtg Holdsworth is in transition because the company has been sold to Quick Med Claims. Mr. Dagostino will be meeting with Bob Holdsworth either the end of the week or next week as Mr. Holdsworth will be staying on in the company temporarily. It is believed that there will be a quicker turnaround time with the billing. A motion was made by Commissioner Colligan, seconded by Commissioner Brow and unanimously approved to accept the Financial Report for January as submitted. C. Fire Department Chief. The Chief s Report for January had been previously distributed and reviewed. A copy is attached to the minutes on file in the Fire District office. Chief Terenzio gave an update from his written report. He reported that 4B is in service. The Chief added that NORCOM has gotten back to the Chief, and they are working on the receive channel on the frequency for the repeater. Some options are being looked at. Commissioner Hamlin asked about the reimbursement from Mattabassett for turnout gear. The District has not received a response, but they were scheduled to have a meeting tonight and it is hoped that something may come out of that meeting. If not, the District will be in contact with Mattabassett. A motion was made by Commissioner Brow, seconded by Commissioner Hamlin and unanimously approved to accept the Fire Chief s Report for January as submitted. D. Fire Marshal. The Fire Marshal s Report for January had been previously distributed and reviewed. A copy is attached to the minutes on file in the Fire District Office. Mr. Gagnon added that inspections are going well. They are keeping up with the schedule. He added they are working on their new software. He had put in a request to attend a training class in April to learn the new software. The software is an upgrade from the old software. Also discussed was the National Fire Incident Reports (NFIRS) that are included in the Fire Marshal s monthly report. A typographical error was made indicated that there are 180 reports unfinished from the beginning of The year noted should be The Fire Chief added that most of those unfinished reports are from EMS. He is currently working with EMS to address getting the reports completed and stressing the importance of completed reports. Commissioner Rukowicz asked about the status of researching new fees for the Fire Marshal s Office. Mr. Gagnon responded that he has been waiting for the attorneys to advise whether or not the District can administer fees. Since the District is a separate entity of the Town, fees are administered by ordinance, and the Fire District does not have any ordinances that govern a fee structure. The Fire Marshal will follow up on that. A motion was made by Commissioner Colligan, seconded by Commissioner Hamlin and unanimously approved to accept the Fire Marshal s Report for January as submitted. E. Water Operations. The Operations Report for January had been previously distributed and reviewed. A copy is attached to the minutes on file in the Fire District Office. Mr. Jarzavek gave an update on the water main project (Raymond Place) with DeRita Construction. He believes that the District s portion of the project should be completed by the beginning of March. They had been working on the middle school area while the school was closed for vacation. A motion was made by Commissioner Colligan, seconded by Commissioner Hamlin and unanimously approved to accept the Water Operations Report for January as submitted. F. Communications Report. The Communications Report for January had been previously distributed and reviewed. A copy is attached to the minutes on file in the Fire District Office. Mr. Andersen added that he is working on integrating SOP s with the Fire Chief combining SOP s so that Fire personnel and Dispatch have a mutual understanding of procedures in both areas. Mr. Andersen also noted that he has a full time employee who will be out on a medical leave due to surgery. He also has a vacant part-time position. He is advertising for a part-time Dispatcher in the Middletown Press to help with coverage issues. A motion was made by Commissioner Neto, seconded by Commissioner Brow and unanimously approved to accept the Communications Report for January as submitted. 3

5 CFD Cmsr. s Mtg REPORTS OF THE STANDING COMMITTEES A. District Operations Committee. There was no report. However, the President noted that there is a new Committee being formed, the Water Division Operations Committee, and the District Operations Committee will be meeting within the next month to appoint members to that Committee. B. Executive Committee. There has not been a meeting. Chairman Neto will be looking to schedule a meeting within the next couple of weeks as soon as budgets have been completed. C. Fire Operations Committee. A meeting was held on January 17, Minutes had been previously distributed and reviewed. Chairman Hamlin reported that the meeting had discussions about vehicles and radios. There was also a discussion with the Chair of the Communications Subcommittee with an update on the radio issues. The Fire Chief will be following up on many issues discussed on communications. Commissioner Murphy asked about the ice rescue that was documented in the Chief s Report for last month because Commissioner Murphy was not at last month s meeting. The Chief discussed the follow up measures implemented since the incident. He noted that and Ice SOP has been drafted and is ready to be published. He added that OSHA was satisfied with the report that was given by the Chief regarding the ice rescue. The annual training was performed last week by the Career Firefighters. There were no violations from OSHA to be concerned about. A motion was made by Commissioner Neto, seconded by Commissioner Brow and unanimously approved to accept the Fire Operations Committee Meeting minutes of January 17, 2017, as submitted. D. Pension Committee. Commissioner Brow had no report, and plans to schedule a meeting next month. E. Personnel Committee. Commissioner Murphy had no report and noted that the Committee has met a couple of times in Executive Session. No actions have been taken. There were no appointments to report. BOARD APPOINTMENTS CONSIDERATION OF OLD BUSINESS A. Report of the Town Council Liaison. Samantha Slade reported that budget hearings for Town Council will begin on February 27, That hearing will be followed by a meeting on March 1. Council has already been receiving budget summaries from the various Departments. Town council has approved the revised wood-burning furnace ordinance. Residents may still have them as long as they are in compliance with DEEP s regulations and are away from their neighbors properties by the required number of feet. The Council also approved the building construction ordinances. It was revised to include the possibility of a refund. An architectural study will be starting on the library expansion project. The Town received a grant from the State. The State will provide $2 million and the Town will provide $1 million. An RFP/RFQ is advertised for that project. The new light replacement project is complete. A final check is being done to make sure all lights that needed replacement have been replaced. She also discussed the proposed State budget. If the State budget is approved as proposed, it would have a considerable impact on Cromwell. ECS funding as well as other funding to Cromwell will be cut. The Governor is also asking that municipalities pay one-third of teacher s pensions. This would impact the Town significantly. The Finance Director is keeping track of what is happening at the Capitol. B. Reports of the Special Committees 1. Public Safety Tower Committee. There has been no meeting, but a meeting is scheduled in March. 2. Safety/Building Committee. Commissioner Colligan had no report. 4

6 CFD Cmsr. s Mtg Bylaws Committee. Commissioner Epstein reported that a meeting was scheduled on February 15, 2017, however, there was no quorum. A workshop was held instead. The Bylaws were reviewed. There were questions which will be discussed with the Commissioners in Executive Session at the end of this meeting. Another Committee meeting will be scheduled after that. NEW BUSINESS A. Commissioners Comments. Commissioner Colligan commended all the staff involved with the two incidents that happened on the highways. There were multiple cars, and everything was handled. It was on the town line of Cromwell and Westfield. Westfield handled it as it was in their area, but Cromwell was there as first responders. B. Budgetary Adjustments. There were no adjustments to report. C. Approval of Contracts/Contractors. There were no contracts or contractors for approval. PUBLIC COMMENT Nicole LaTerra thanked the Board for trying to rectify the reporting issue for the Board meetings. Regarding the NFIRS reports, she stated there were some concerns as to why the reporting procedure changed from being the responsibility of the Dispatch Center to the EMS division. It was explained that the procedure was not being followed correctly. The EMS personnel on the call being reported are the ones that should be completing the reports. It never should have been the responsibility of Dispatch. The Fire Chief explained the correct reporting process for NFIRS. Ms. LaTerra asked about the proper procedure and responsibility for clearing snow from fire hydrants. It was noted that the Town has an ordinance which makes it the private property owner s responsibility to keep the hydrants clear of snow. However, Fire Department personnel have been going around Town making sure hydrants are clear of snow. It was suggested to recognize private citizens that always clear their hydrants on a routine basis when it snows. The Fire Chief will do some type of press release to recognize those private citizens. The Chief will also speak to the Police Chief about including fire hydrant clearing when she contacts the public about sidewalk clearing. It was agreed to keep the public educated on these issues. Ms. LaTerra suggested composing a list of elderly, sick, or handicapped residents who are unable to clear their hydrants. The list would be a point of reference of hydrants to check first. Giving those residents direct contact information would also be helpful. EXECUTIVE SESSION A motion was made by Commissioner Brow, seconded by Commissioner Hinners and unanimously approved to enter into Executive Session at 7:55 PM to discuss personnel issues. The Executive Director was invited to the Session, and the Fire Chief was invited to the first part of the session. A motion was made by Commissioner Brow, seconded by Commissioner Murphy and unanimously approved to adjourn Executive Session at 9:25 PM, with no action taken. ADJOURNMENT There being no further business, a motion was made by Commissioner Brow, seconded by Commissioner Neto and unanimously approved to adjourn the meeting at 9:29 PM. ATTEST: Nancy Deegan Recording Secretary, Johnathon Hamlin, Secretary 5

7 Financial Statements February 28, 2017

8 Table of Contents Executive Overview 1-4 General Fund Budget Report - Summary Budget Report - Detail Analysis of Tax Collections EMS Billing Report Projected Fund Balance Water Division Enterprise Fund Budget Report - Summary Budget Report - Detail Analysis of Water Pumped by Month Cash Position Treasurers Report Analysis of Cash Balances Fire Department Funds 19 Equipment Reserve Fund 20 Water Capital Fund 21

9 Executive Overview February 28, 2017 General Fund Revenues exceed expenses by $722,619 for the period ended February 28, 2017 as follows: Revenues $ 3,126,864 Expenditures $ 2,404,245 $ 722,619 Tax collections for the current levy and total tax collections are summarized below: Budget $ Actual $ % Collected Current Levy 2,696,764 2,625, % PY Taxes 15,000 14, % Interest 12,000 4, % Total 2,723,764 2,644, % 1

10 Calls EMS Calls By Month EMS calls by month (Fiscal 2017 versus 2016) are illustrated below: Billings net of Medicare/Medicaid adjustments for the month of February 2017 were $38,713 compared to $84,793 for February and gross charges of $139,367 during February EMS volume during the month of February 2017 was 97 calls and gross charges of $89,906. This compares to 148 calls EMS Billing February 28, 2017 Executive Overview 2

11 Executive Overview February 28, 2017 Water Division Enterprise Fund Revenues exceed expenditures by $411,810 for the period ended February 28, 2017 as follows: Revenues $ 1,349,538 Expenditures $ 937,727 $ 411,810 A comparison of utility billing revenue to the previous two years is shown below: 600,000 Quarterly Billings October 623, , ,346 January 480, , ,758 April - 455, ,466 July - 512, ,673 Total 1,104,049 2,033,071 1,976, , , , , ,

12 Month Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Gallons (millions) Average Water Produced By Month An analysis of water pumped by month comparing the current year to the average for the previous eight years is shown below: of 775,000 gallons). 36,381,000 gallons were produced during the month of February 2017 versus 35,606,000 gallons produced in February 2016 (an increase Water Production February 28, 2017 Executive Overview 4

13 General Fund - Budget Report - SUMMARY Completed Budget Months = 8 (67%) Available Budget Months = 4 (33%) Account Budget Revised YTD Available % Number Description Budget Adjustments Budget Actual Encumbrances Budget Remaining REVENUE EXPENSES TOTAL REVENUE 3,615,077 3,595,827-3,595,827 3,126, ,963 13% TAX COLLECTOR 41,248 75,000-75,000 58,126-16,874 22% COMMISSION EXPENSES 10,709 16,000-16,000 6, ,686 61% COMPUTER OPERATIONS 81,679 85,222-85,222 65,037-20,185 24% ADMINISTRATIVE ACCOUNT 342, , , , ,992 38% OFFICE OF THE CHIEF 217, , ,400 93,137-66,263 42% EMS/FIRE OPERATIONS 820, , , ,694 11, ,651 28% SIGNALS & ALARMS 5,070 6,500-6, ,595 86% FIRE MARSHAL 166, , , ,893-58,242 33% COMMUNICATIONS CENTER 370, , , , ,811 32% BUILDINGS & GROUNDS 203, , , ,125 14,575 79,560 34% VOLUNTEER TRAINING 16,556 25,000-25,000 10,428-14,572 58% INSURANCE AND BENEFITS 680, , , , ,778 42% DEBT SERVICE 341, , , ,585-23,210 8% APPARATUS & EQUIPMENT 183, , , ,249 1,753 56,556 30% MISCELLANEOUS % OPERATING TRANSFERS OUT 50, % TOTAL EXPENSES 3,533,878 3,594,991-3,594,991 2,404,245 27,770 1,162,976 32% BALANCE 81, ,619 (27,770) (694,012) % 5

14 General Fund - Budget Report - DETAIL Completed Budget Months = 8 (67%) Available Budget Months = 4 (33%) Account Budget Revised YTD Available % Number Description Budget Adjustments Budget Actual Encumbrances Budget Remaining 01 General Fund Property Taxes-Current Year 2,893,089 2,696,764 2,696,764 2,625,084 71,680 3% Property Tax-Prior Year 14,503 15,000 15,000 14, % Interest on Property Taxes 7,363 12,000 12,000 4,467 7,533 63% Liens on Property Taxes (1,176) (1,500) (1,500) (168) (1,332) 89% EMS Billing 659, , , , ,211 37% State Grants 5,631 1,500 1,500-1, % Other Grants ,500 (2,500) 0% State Training Reimbursements % FD Training Classes % Interest Income 2,822 1,000 1,000 2,513 (1,513) -151% Revenue Fire Marshal's Office 50 1,000 1,000 1,115 (115) -12% Miscellaneous Revenue 7,554 7,500 7,500 18,713 (11,213) -150% Employee Insurance Contribution 24,790 26,063 26,063 13,968 12,095 46% Operating Transfers In - 126, , , % TOTAL GENERAL FUND 3,615,077 3,595,827-3,595,827 3,126, ,963 13% Tax Collector Operating Expenses 41,248 75,000 75,000 58,126 16,874 22% TOTAL TAX COLLECTOR 41,248 75,000-75,000 58,126-16,874 22% Commission Expense Operating Expenses 10,709 16,000 16,000 6, ,686 61% TOTAL COMMISSION EXPENSES 10,709 16,000-16,000 6, ,686 61% Computer Operations Payroll (Less Water Division Share) 39,992 40,600 40,600 26,856 13,744 34% Non-Capital Equipment 2,307 4,000 4,000-4, % Operating Expenses 39,380 40,622 40,622 38,181 2,441 6% TOTAL COMPUTER OPERATIONS 81,679 85,222-85,222 65,037-20,185 24% Administrative Account Admin PR (Less Water Div Share ) 131, , ,025 83,878 53,147 39% Administrative Fee-Water Department % Professional Fees 117, , ,500 73,482 40,018 35% EMS Billing Services 58,355 60,000 60,000 34,609 25,391 42% West Street Utilities 11,038 15,000 15,000 8,552 6,448 43% Operating Expenses 7,434 5,000 5,000 4, % Payroll Services 16,704 15,000 15,000 10,539 4,461 30% TOTAL ADMINISTRATIVE ACCOUNT 342, , , , ,992 38% 6

15 General Fund - Budget Report - DETAIL Completed Budget Months = 8 (67%) Available Budget Months = 4 (33%) Account Budget Revised YTD Available % Number Description Budget Adjustments Budget Actual Encumbrances Budget Remaining Office of the Fire Chief Payroll 189, , ,100 80,154 61,946 44% Professional Fees % Recruitment & Morale 6,930 6,700 6,700 1,725 4,975 74% Operating Expenses 19,874 10,600 10,600 11,258 (658) -6% TOTAL OFFICE OF THE CHIEF 217, , ,400 93,137-66,263 42% EMS/Fire Operations Payroll 383, , , , ,404 27% Shift Coverage 140, , ,000 95,100 44,900 32% Volunteer Point System 110, , ,000 76,150 37,850 33% Payroll-Special Services 3,788 7,000 7,000 9,078 (2,078) -30% Paramedic Fees 20,840 37,000 37,000 17,732 19,268 52% Other Expenditures-Volunteer Stipend 56,500 60,000 60,000 50,500 9,500 16% Contribution-Volunteer Pension Fund 49,000 60,000 60,000 60,438 (438) -1% Medicals & Physicals 3,274 9,000 9, ,697 6,000 67% Volunteer Medical/Physicals 6,585 20,000 20,000 6, ,559 68% Consumable Supplies-EMS 16,662 22,000 22,000 10,428 3,557 8,015 36% Consumable Supplies-Fire 7,607 5,500 5,500 4,366 1,553 (419) -8% Oxygen 5,269 4,000 4,000 1,289 1,323 1,389 35% Uniforms 12,572 10,500 10,500 6,838 1,776 1,886 18% Non Capital Equipment 4,472 5,500 5, ,816 88% TOTAL EMS/Fire OPERATIONS 820, , , ,694 11, ,651 28% Signals & Alarms Non-Capital Equipment 3,356 5,000 5,000-5, % Operating Expenses 1,714 1,500 1, % TOTAL SIGNALS & ALARMS 5,070 6,500-6, ,595 86% Fire Marshal Payroll 148, , , ,232 52,048 34% Public Education & Fire Prevention % Non Capital Equipment % Operating Expenses 17,462 20,855 20,855 14,662 6,193 30% TOTAL FIRE MARSHAL 166, , , ,893-58,242 33% Communications Center Payroll 328, , , ,464 89,536 28% Training 3,396 2,000 2, ,738 87% Uniforms 3,000 2,500 2,500 1, % Non-Capital Equipment 5,522 7,500 7,500-7, % 7

16 General Fund - Budget Report - DETAIL Completed Budget Months = 8 (67%) Available Budget Months = 4 (33%) Account Budget Revised YTD Available % Number Description Budget Adjustments Budget Actual Encumbrances Budget Remaining Operating Expenses 30,807 18,000 18,000 5,472 12,528 70% TOTAL COMMUNICATIONS CENTER 370, , , , ,811 32% Buildings & Grounds Payroll 58,551 64,960 64,960 38,866 26,094 40% Repairs & Maintenance 72,436 87,600 87,600 56,512 14,575 16,513 19% Utilities-Court St 33,797 30,000 30,000 23,140 6,860 23% Utilities-West St 10,100 25,000 25,000 5,721 19,279 77% Utilities-Coles Rd 27,198 25,000 25,000 15,284 9,716 39% Utilities-Other % Uniforms 149 1,000 1, % Operating Expenses 1, % TOTAL BUILDINGS & GROUNDS 203, , , ,125 14,575 79,560 34% Training Training 16,360 20,000 20,000 7,744 12,256 61% Career Training 196 5,000 5,000 2,685 2,315 46% TOTAL VOLUNTEER TRAINING 16,556 25,000-25,000 10,428-14,572 58% Insurance and Benefits Payroll Tax Expense 124, , ,632 85,184 41,448 33% Unemployment Compensation 60 5,000 5,000 2,031 2,969 59% Worker's Compensation Insurance. 65,027 65,000 65,000 50,089 14,911 23% Dental Insurance 11,553 13,800 13,800 8,597 5,203 38% Medical Insurance 306, , , , ,253 50% Life Insurance 4,883 5,000 5,000 3,581 1,419 28% Pension-Employer 47,673 50,000 50,000-50, % Pension-MERS 71,202 70,000 70,000 50,448 19,552 28% Property/Liability Insurance 49,422 52,000 52,000 53,977 (1,977) -4% TOTAL INSURANCE AND BENEFITS 680, , , , ,778 42% Debt Service Court Street Amortization % Debt Service-Interest 59,836 50,938 50,938 27,728 23,210 46% Debt Service-Principal 227, , , ,857-0% Capital Lease Payment 54, % TOTAL DEBT SERVICE 341, , , ,585-23,210 8% Apparatus & Equipment Payroll 73,764 71,558 71,558 47,330 24,228 34% Repairs & Maintenance-Equipment 28,017 32,500 32,500 12, ,192 62% 8

17 General Fund - Budget Report - DETAIL Completed Budget Months = 8 (67%) Available Budget Months = 4 (33%) Account Budget Revised YTD Available % Number Description Budget Adjustments Budget Actual Encumbrances Budget Remaining Repairs & Maintenance-Vehicles 35,017 39,000 39,000 43, (5,043) -13% Consumable Supplies 12,602 11,000 11,000 8, ,577 14% Fuel/Oil 23,924 25,000 25,000 11,943-13,057 52% Uniforms 1,809 1,000 1, % Non-Capital Equipment 7,563 4,500 4,500 3, % Operating Expenses 926 2,000 2, ,599 80% TOTAL APPARATUS & EQUIPMENT 183, , , ,249 1,753 56,556 30% Miscellaneous Other Expenditures % TOTAL MISCELLANEOUS % Capital Operating Transfers Out 50, % TOTAL REVENUES 3,615,077 3,595,827-3,595,827 3,126, ,963 13% TOTAL EXPENSES 3,533,878 3,594,990-3,594,990 2,404,245 27,770 1,162,976 32% Balance 81, ,619 (27,770) (694,012) % 9

18 Analysis of Tax Collections Budget Actual % Collected Current Levy $ 2,696,764 $ 2,625, % Prior Year Taxes 15,000 14, % Interest 12,000 4, % Total 2,723,764 $ 2,644,434 $ 97.09% 10

19 EMS Billing Report Beginning Medicare/Medicaid Insurance Bad Debt Write Returned Refund Unbillable Ending Month Balance Charges Deposits Non-Allowable Non-Allowable Adjustments Sent to Collection Offs Check Overpay Comm.Service Balance July , , (60,131.04) (54,199.05) (390.42) (854.74) , August , , (48,941.07) (43,318.70) - (0.10) , September , , (68,066.05) (49,764.15) (675.96) (1,050.92) (12,122.02) , October , , (52,540.01) (52,793.71) (751.14) (798.27) , November , , (65,423.59) (61,836.51) , , December , , (36,633.89) (38,584.13) , January , , (58,010.84) (51,376.85) - (37.16) (24,454.46) , February , , (57,756.28) (51,192.35) (781.66) (0.80) , March - 189, , April - 189, , May - 189, , June - 189, , Total , , (447,502.77) (403,065.45) (2,599.18) (2,741.99) (36,576.48) 3, , Deposits (447,502.77) Deposits Per Ledger 443, Difference (3,713.63) Charges Net of Medicare/Medicaid Adjustments 474, % 34% 0% 0% 3% 0% - 11

20 General Fund - Projected Fund Balance Unreserved Fund Balance, July 1, 2016 $ 664,537 Designated for Budget $ 838 Additional Appropriations During the Year - Projected Results of Current Year Operations Budget Actual Adjustment Revenues $ 3,595,827 $ 3,595,827 $ - Expenditures 3,594,990 3,594,990 - Results of Budgetary Operations $ 838 $ ,375 Unreserved Fund Balance June 30, ,375 Undesignated Fund Balance June 30, ,375 Updated Balance 6/30/2017 (projected) $ 665, % 12

21 Water Division Enterprise Fund - Budget Report - SUMMARY Completed Budget Months = 8 (67%) Available Budget Months = 4 (33%) Account Budget Revised YTD Available % Number Description Budget Adjustments Budget Actual Encumbrances Budget Remaining REVENUE EXPENSES TOTAL REVENUE 2,284,450 2,128,506-2,128,506 1,349, ,968 37% PAYROLL 465, , , , ,811 37% POWER AND PUMPING 204, , , ,445 2,367 98,189 42% TREATMENT 79,155 91,000-91,000 41,950 41,946 7,104 8% TRANSMISSION & DISTRIBUTION 35,452 82,500-82,500 23,679 15,991 42,829 52% OTHER OPERATING EXPENSES 45,586 52,000-52,000 32,097-19,903 38% GENERAL ADMINISTRATION 415, , , , ,035 40% DEBT SERVICE INTEREST 80, , ,338 63,349-37,989 37% TRANSFER EQUIPMENT RESERVE FUND % TRANSFER WATER CAPITAL FUND - 46,275-46,275-46, % TOTAL EXPENSES 1,326,195 1,576,890-1,576, ,727 60, ,859 37% BALANCE 958, , , ,810 (60,304) 200,110 36% 13

22 Water Division Enterprise Fund - Budget Report - DETAIL Completed Budget Months = 8 (67%) Available Budget Months = 4 (33%) Account Budget Revised YTD Available % Number Description Budget Adjustments Budget Actual Encumbrances Budget Remaining 05 Water Fund Interest Income On Assessment 15,562 3,000 3,000 2, % Interest on Receivables 30,818 24,000 24,000 20,784 3,216 13% Interest Income 2,822 2,000 2,000 2,513 (513) -26% Metered Sales To General Public 2,029,334 1,900,000 1,900,000 1,071, ,951 44% Sales to Other Districts 36,685 35,000 35,000 54,824 (19,824) -57% Seasonal & Hydrant Sales 122, , , ,121 (38,121) -33% Miscellaneous Service Revenues 14,354 20,000 20,000 16,320 3,680 18% Connection Charges/Inspections 17,675 15,000 15,000 16,580 (1,580) -11% Miscellaneous Non-operating Revenue 3,430 3,000 3,000 2, % Rental Income % Employee Insurance Contribution 5,596 5,506 5,506 3,295 2,211 40% Administrative Costs-Other Funds 6,000 6,000 6,000 6,000-0% TOTAL REVENUE 2,284,450 2,128,506-2,128,506 1,349, ,968 37% Payroll TOTAL PAYROLL 465, , , , ,811 37% Power and Pumping Maint. of Structures & Improvements 1,689 5,000 5,000-5, % Maint. of Pumping Equipment 12,990 20,000 20,000 14,526 2,367 3,107 16% Power 189, , , ,919 88,081 43% Other Expenditures 1,029 2,000 2,000-2, % TOTAL POWER AND PUMPING 204, , , ,445 2,367 98,189 42% Treatment Chlorine 10,976 14,000 14,000 6,057 7,943-0% Aqua-Mag 22,691 23,000 23,000 13,847 9,153-0% Fluoride 18,563 19,000 19,000 8,359 10,641-0% Operating Expenses 26,926 35,000 35,000 13,688 14,208 7,104 20% TOTAL TREATMENT 79,155 91,000-91,000 41,950 41,946 7,104 8% Transmission & Distribution Outside Services 11,656 16,000 16,000-16, % Maint. of Reservoir - 7,500 7,500 1,453 6,047 81% Maint. of Trans & Distr Main 9,145 18,000 18,000 10,538 3,744 3,718 21% Maint. of Services 8,547 25,000 25,000 8,063 5,907 11,030 44% Maint. of Meters 1,477 6,000 6, ,513 3,678 61% Maint. of Hydrants 4,627 10,000 10,000 2,817 4,828 2,356 24% Inventory Adjustment % Operating Expenses % 14

23 Water Division Enterprise Fund - Budget Report - DETAIL Completed Budget Months = 8 (67%) Available Budget Months = 4 (33%) Account Budget Revised YTD Available % Number Description Budget Adjustments Budget Actual Encumbrances Budget Remaining TOTAL TRANSMISSION & DISTRIBUTION 35,452 82,500-82,500 23,679 15,991 42,829 52% Other Operating Expenses Utilities 5,388 6,000 6,000 3,306 2,694 45% Uniforms 4,522 3,500 3,500 3,502 (2) 0% Truck & Garage Expense 35,675 42,500 42,500 25,289-17,211 40% TOTAL OTHER OPERATING EXPENSES 45,586 52,000-52,000 32,097-19,903 38% General Administration Payroll Tax Expense 34,239 37,271 37,271 22,553 14,718 39% Unemployment Compensation - 1,000 1,000-1, % Worker's Compensation Insurance 16,257 16,500 16,500 12,522 3,978 24% Dental Insurance 6,019 6,600 6,600 3,353 3,247 49% Medical Insurance 145, , ,470 89,124 93,346 51% Life Insurance 2,045 2,000 2,000 1, % Pension-Employer 31,503 40,000 40,000-40, % Outside Services 3,679 6,000 6, ,236 87% Professional Fees 63,886 73,500 73,500 74,536 (1,036) -1% Administrative Office Expense % Property/Liability Insurance 28,170 23,000 23,000 19,432 3,568 16% Office Operations Expense 7,716 7,000 7,000 4,373 2,627 38% Tele-communications 7,187 9,000 9,000 7,166 1,834 20% West Street Utilities 11,260 12,000 12,000 7,058 4,942 41% Computer Operations 44,547 55,236 55,236 41,127 14,109 26% Payroll Services 554 1,000 1, % Postage 2,892 2,000 2,000 1, % Utility Billing Services 9,990 10,000 10,000 5,321 4,679 47% TOTAL GENERAL ADMINISTRATION 415, , , , ,035 40% Debt Service-Interest 80, , ,338 63,349-37,989 37% Capital Transfer Equipment Reserve Fund - - 0% Transfer Water Capital Fund - 46,275 46,275 46,275-0% TOTAL CAPITAL - 46,275-46,275 46, % TOTAL REVENUES 2,284,450 2,128,506-2,128,506 1,349, ,968 37% TOTAL EXPENSES 1,326,195 1,576,890-1,576, ,727 60, ,859 37% Balance 958, , , ,810 (60,304) 200,110 36% 15

24 Gallons (millions) Analysis of Water Pumped by Month Fiscal Year /Avg Month Average Monthly % Jul % Aug % Sep % Oct % Nov % Dec % Jan % Feb % Mar % Apr % May % Jun % Total Water Produced By Month Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Average Month 16

25 Treasurer's Report Account Beginning Balance Deposits Withdrawals Ending Balance YTD Interest STIF Bonds Proceeds 9, , Liberty Bank Savings 95, , Citizens Bank Checking 120, ,818, ,767, , Fixed Balance Account 1,143, , , Money Market 403, , , ,124, , Fire Department Trust 34, , Hardship Benefit Fund 63, , Harris Scholarship & Memorial Fund 31, , Farmington Savings Bank Checking 634, , , , Savings 1,609, ,609, , Total Ending Balance 4,144, ,921, ,658, ,407, ,

26 - 6,000 5,000 4,000 3,000 2,000 1,000 Analysis of Cash Balances Month July 3,333 2,397 2,174 1,234 3,723 2,678 2,486 2,751 August 4,696 3,667 3,493 2,499 5,074 3,990 3,654 3,955 September 4,494 3,321 3,198 2,054 5,030 3,939 3,433 3,522 October 4,267 3,092 3,080 5,315 4,555 3,438 3,353 4,960 November 4,025 3,075 2,720 5,294 4,473 3,594 3,557 5,041 December 3,351 2,416 2,013 4,386 3,632 2,916 2,945 4,197 January 3,548 2,577 1,658 4,147 3,605 2,956 3,053 4,145 February 4,294 3,279 2,223 4,845 4,422 3,684 3,811 4,407 March 4,040 3,030 1,856 4,791 4,218 3,137 3,438 - April 3,633 2,748 1,600 4,301 3,776 3,068 3,246 - May 3,498 2,737 1,436 4,311 3,414 3,003 3,278 - June 2,720 2,219 1,099 3,928 2,945 2,725 2,904 - Total Funds Year

27 Fire Department Funds February 28, 2017 #22 #25 #26 #27 Sick Benefits Memorial Fire Hardship Harris Neto Department Benefit Scholarship & Student Grand Trust Fund Fund Memorial Fund Benefit Fund Total Total Cash $ 34,619 $ 63,793 $ 31,155 $ - $ 31,155 $ 129,567 Due from District ,911 5,910 5,911 Total Assets $ 34,619 $ 63,793 $ 31,155 $ 5,911 $ 37,065 $ 135,478 Accounts Payable $ - $ - $ - $ - $ - $ - Due to District 4, ,516 Fund Balance 30,104 63,793 31,155 5,911 37, ,962 Total Liabilities & Fund Balance $ 34,619 $ 63,793 $ 31,155 $ 5,911 $ 37,065 $ 135,478 Revenue Interest Income $ 74 $ 144 $ 57 $ - $ 57 $ 275 Annual Drive $ - - Annual Banquet $ - - Donations $ - - Uniforms $ - - Other Income/Transfers In $ - - Total Revenue $ 74 $ 144 $ 57 $ - $ 57 $ 275 Expenditures Annual Banquet $ 265 $ - $ - $ - $ - $ 265 Annual Drive 4, ,048 Scholarships Legal Uniforms Administrative Expense Dinner Meetings Fires/Work Details Postage Parades Training Donations Maintenance & Repairs Fire Prevention Explorers Other Expenditures/Transfers Out Capital Expenditures Total Expenditures 5, ,594 Excess (Deficiency) of Revenues Over Expenditures $ (5,323) $ 144 $ 57 $ (197) $ (140) $ (5,319) Fund Balance Beginning 35,427 63,649 31,098 6,107 37, ,281 Fund Balance Ending $ 30,104 $ 63,793 $ 31,155 $ 5,911 $ 37,065 $ 130,962 19

28 Equipment Reserve Fund Budget Report February 28, 2017 Budget Budget Updated Expended Expended Expended Total Description Fund Project Object Prior Years Budget Prior Yrs Total Encumbered Committed Balance Closed Projects & Uncommitted Fund Balance 3,157,844-3,157,844 3,065,074-3,065,074-3,065,074 92,770 Scott Air Packs / SCBA Upgrade (6 SCBA) ,506 42, , ,857 3, ,698 19, ,968 18,538 Vehicles-Major Repairs , , ,968 2, , ,467 18,020 Turn Out Gear ,649 15, , ,737 6, ,917 9, ,781 46,868 Mechanic's Equipment ,958 9,958 5,809 5,809 5,809 4,149 Communication Center Technology Upgrades ,954 15,954 11,954 11,954 11,954 4,000 Court St Wiring ,934 5,934 9,942 9,942 9,942 (4,008) Communications Equipment ,000 20,000 30,015 30,015 30,015 (10,015) Facilities Maintenance Program ,640 46,640 50,490 50,490 50,490 (3,850) Electronic Signs ,000 25,000 31,189 31,189 31,189 (6,189) New Ambulance , , , , ,028 8,704 Liquid Suspension System ,694 11,694 23,394 23,394 23,394 (11,700) Power Washer - Undercarriages ,000 2,000 4,149 4,149 4,149 (2,149) Blitz Nozzle 31 3,800 3, ,800 AED-Replacement x 4 at $ ,800 8,800 6,748 6,748 6,748 2,052 Hot water holding tank (Coles Rd) ,500 4, ,500 Fire hose replacement ,000 4,000 8,000 1,799 3,076 4,875 4,875 3,125 Zetron Windows 7 program (XP-upgrade) no option ,000 65,000 61,308 61,308 61,308 3,692 CAD upgrade ,000 25, ,000 Gas meters TICS ,500 2,500 2,464 2,464 2, Annual computer replacement (50% GF, 50% Water) ,500 2,500 2,493 2,493 2,493 7 Court Street - Relocate Lobby HVAC Vent ,000 6, ,000 Fortinet Firewall (Computer Services) ,619 2,619-2,593 2,593 2, RedNMX Inspections System (FMO) ,915 5,915-5,400 5,400 5, Coles Road Roof Replacement ,000 50, ,000 Active Projects 1,086, ,534 1,212, ,344 23,589 1,021,932 29,134 1,051, ,122 Total 4,244, ,534 4,370,032 4,063,418 23,589 4,087,006 29,134 4,116, ,892 20

29 Water Capital Fund Budget Report February 28, 2017 Appropriations Expenditures Total Expended Expended Total Description Fund Project Object Prior Years Budget Prior Years Expenditures Encumbered Balance Well # ,850,999 1,850,999 1,536,247 1,536, ,752 Berlin Inter-Connection Upgrade , ,000 27,613 27,613 91,387 Garage Roof & Siding ,000 25, ,000 Redevelop Wells ,000 69,000 68,634 68, Software/Computers ,277 15,277 4,835 4,835 10,442 Leak Detection Equipment ,000 5, ,000 Micro Tech Locator ,000 3,000 1,734 1,734 1,266 EZ Route Upgrades ,000 20,000 19,263 19, Well #2 Inspection & Repairs ,000 44,000 42,650 42,650 1,350 Large Meter Testing ,000 4, ,000 Beechwood Circle-9/29/ ,000 35,000 27,632 27,632 7,368 Generator Batteries ,000 8,000 7,287 7, Meters , , , ,544 (18,544) Microsoft Office ,000 8,000 7,819 7, Hydrant Tags-9/15/ ,500 2,500 1,782 1, Water System Data Base-9/15/ ,785 23,785 25,616 25,616 (1,831) Emergency Lighting Maintenance Vehicles ,300 3,300 4,414 4,414 (1,114) Vacuum ,000 17,000 13,865 13,865 3,135 Lap-Top Computers ,700 4,700 4,651 4, Meter Reader Vehicle ,000 32,000 31,207 31, Hydrants ,000 45,000 31,099 31,099 13,901 Chemical Storage Tank ,900 1,900 1,809 1, Well #2 Repairs ,300 30,300 28,006 28,006 2,294 Gas Saw ,800 2,800 2,788 2, Leak Detection & Water Audit ,000 20,000 15,000 15,000 5,000 Major Repairs ,700 16,700 18,631 18,631 (1,931) Water Division Safety Upgrades ,000 10,000 10,217 10,217 (217) New Lane , , , ,573 44,427 Yagi Antenna ,000 3,000 2,400 2, Water Division Maintenance Facility , , , ,757 (34,757) Backhoe Repairs ,000 11,000 10,953 10, Water Division Operations Manual ,000 5,000 3,223 3,223 1,777 Chem Feed Transfer Switch ,000 40, ,000 Computer Upgrades ,000 10,000 3,484 3,484 6,516 Internet Billing/Payment System ,000 35, ,000 Well #1 Repairs ,000 15, ,000 Well #2 Pump ,000 8, ,000 Well #2 Redevelopment ,000 18, ,000 Engineering-Backup Generator ,000 20,000 14,405 14,405 5,595 Dump Truck ,000 70,000 62,812 62,812 7,188 Meters ,000 40, ,000 69,616 27,829 97,446 12, Hydrants ,000 15,000 45,000 17,354 17,354 27,646 Demolition-Nooks Hill Garage 35 20,000 20, ,000 MUNIS Citizen Self-Service System 35 10,000 10, ,000 Evergreen Booster Upgrade 35 4,000 4,000 3,195 3, Well Pump Motor Starter Renovation Services 35 20,000 20, ,000 Water System Remote Data Collection System ,000 10, ,000 Replacement of Well Pump Motor 35 20,000 20, ,000 Well Field Generator Replacement , ,000 4, , ,912 82,088 New stairs & Water Garage ,000 15, ,000 Bobcat Track Loader a ,000 54,000 53,536 53, Leak Detection Survey ,000 18,000 2,588 2,588 15,413 Valve Box replacement (Cocchiola Paving) ,000 40, ,000 Canon Plotter (50%GF, 50% Water) ,065 4,065 4,343 4,343 (278) Annual computer replacement (50% GF, 50% Wtr) ,500 2, ,839 Microsoft Office Licenses (50% GF, 50% Wtr) ,000 1, ,000 Distribution Study ,500 36, ,500 Wacker Vibrating Rammer ,500 2,500-2,434 2, Fortinet Forewall ,619 2,619-2,593 2, Water Main Replacement Project - 1,500,000 1,500, , , ,583 Total Water Capital Fund 4,502,434 1,596,619 6,099,053 3,477,150 1,138,886 4,616,036 12,171 1,470,847 Note - Need to close completed projects. 21