FC Board Meeting Agenda

Transcription

1 FC Board Meeting Agenda - Wednesday November 13 th, In Attendance: Randy, Martin, Johanna, Ron, Barbara, Simon, Hassan, Eero (late) Regrets: Brett, Anthony, Juha, James *Highlighted members are voting members Conflict of Interests: Meeting Called to Order: 6:09 PM Motion: To approve the board minutes from the August-September meeting Seconded: Vote: Motion passes unanimously Motion: To approve the board minutes from the October meeting (Hassan) Seconded: Simon Vote: Motion passes unanimously Voting members present: 1. President s Report Membership Renewal Provinces and Directors o Hard deadline was created to have all board members registered by the date effective of the meeting o Invoices have been distributed to Floorball Ontario on October 21st but no payments has been received o Action item (Hassan) communicate with Anthony in Nova Scotia to determine if FC membership is of interest o Action item: All board members must be registered members of FC by the end of the week (payment of $15) Governance Sub-Committee (Barb): o Members of BCFF feel they have responded to agreeing to enter into mediation (minor issues still need to be addressed) o Unable to reach Greg and Blair to setup a meeting, but BCFF has agreed to mediation under certain conditions (as per response letter) o Randy there seems to be a misunderstanding between the motion FC proposed to BCFF, and the response received. Need to determine where the miscommunication occurred. Barb confirms there was no miscommunication, but BCFF brought forth conditions they want to meet prior to mediation.

2 floorballcanada.org o BCFF fees of the mediation should be based on the outcome of the mediation (as determined by independent mediator) o There is no conclusion from BCFF as to their agreement with the mediation process Barb has requested a written response to confirm, but has received no response o Following their response, it would have to be determined whether the mediator is able to allocate the cost based on his result o Randy seems very strange that responses from BCFF has taken such a long time to respond to the mediation request, and not addressing several of the key points brought up by FC o Johanna confirms that essentially all mediation costs are split among the parties involved o Randy questioning why Greg still has influence within the BCFF board as evident through s that have been sent (presents a conflict of interest) o Martin mediation is the appropriate next step, and the long-term goal for the board should be to resolve the issue and having BCFF as participating members of FC o Eero what is the outcome that FC wants out of the mediation? o Barb address the issues between BCFF and Greg, and FC, and reach a resolution on the issues involving the case. Long-term goal to reach a resolution and to ensure a long-standing relationship between FC and BCFF o Eero what happens if Greg refuses to pay based on the mediation outcome? o Randy both FC and BCFF have agreed to stand behind the outcome of the mediator, and would take action to suspend Greg Baudin in order to uphold the mediation outcome o Barb next steps: wait for the next response from BCFF, or motion to remove the posting of Greg, and move forward with the mediation o Randy wait until we have in writing that BCFF will agree to go in mediation and pay outstanding fees (not to move forward until written confirmation is received) o Action Item the Governance committee should maintain a record of contact with BCFF and Greg in order to outline the steps that FC has taken to reach a resolution ( chain) o Posting FC has to Greg should be documented FC posted the letter to make it clear to the community that there was a conflict between FC and Greg. Additionally, it was posted to protect FC from anything discussed to the IFF via Greg o Barb if the letter is going to be a make-or-break situation for mediation, is it worth removing it? Randy: if removal of the letter is an act in good faith if BCFF is willing to agree to our requests, in that case it can be taken down. Page 2

3 o Question whether Greg is speaking on behalf of the BCFF. o Eero if both parties are looking to act in the best interest of their members, then BCFF should exclude Greg from the board, and FC should act in accordance to the by-laws o Barb: BCFF is serving their members effectively through their initiatives, which Greg is involved with (Greg has the support of the other BCFF members they will not be willing to exclude him from the board) o Randy: send an official letter with a hard-deadline to agree to mediation. If they fail to respond by the deadline, then the offer is revoked. Action Item (Barb): To send a letter to BCFF with a hard-deadline to respond to the specific terms of the letter previously sent, by November 30, If these are met, FC is willing to remove the letter in question. e-sportsdesk Updates o Working on the dysfunction of esportsdesk Harvey has brought on another employee who is working with FC on the agreed terms of what was to be delivered in the system. o Difficulties on upgrading from recreational to competitive through the system o Manual work is required in order to facilitate the upgrade leading to a lack of efficiency o Reports that are produced are failing to show upgrades (showing two recreational memberships instead of a competitive membership) o Esportsdesk has taken responsibility for the lack of quality in their product Addresses CFL (Eero) o First east/west event was held the prior weekend (with the east starting two weeks ago) o Issues with the online payment system, along with other issues dealing with governing of rules o Eero: need to establish a committee to facilitate the structure of the CFL o Need to finalize a formal transfer document o Rules for the CFL have to be finalized by the clubs and approved by the board (best idea to receive feedback from those that are playing) o Need to work with James to determine how much referees will be charged in order to plan a budget in advanced o Board approval: fee the administrative fee goes to FC; need to determine a reasonable fee (need to ensure people do not abuse the system) Motion: FC to approve a $50 player transfer within Canada for the CFL (Randy) Seconded: Martin Vote: Motion passes unanimously 2. Atlantic Canada Director s Report Page 3

4 floorballcanada.org Sponsorship Development Update o Very constructive negotiation with Gracious Living o Moving closer to an agreement to reduce/eliminate the burden on the National Teams o General Manager of the women s team has been working with GL to ensure that as soon as the agreement is signed, the process is already started o Point 8 still awaiting response, but a response was delivered to them o Action item: Barb to follow up with James to receive confirmation regarding whether Point 8 has been contacted about sponsorship 3. Central Board Representative s Report Associations meeting o Two individuals are allowed to attend the meeting held in Czech Republic o December 13 th and 14 th o Johanna highly encouraged to attend an understand the role FC plays in the development of the sport as a whole o Simon will be in attendance o Action Item: Simon to respond to Randy by Friday to confirm attendance at the association s meeting o Action item: Randy to follow up with a staff of the women s national team to confirm whether 1 person can attend the associations meeting How does social media get us into the Olympics? o Concerned with Olympic Committee criteria IOC scrutinizes Facebook, Twitter, etc. to determine what is happening with Floorball in the country o Website should be up-to-date, along with Twitter, and Facebook o Have individuals drive to the IFF site receives the most attention o Action item: Hassan to upload meeting minutes from past months Priorities for all federations: membership structure & schools & championships WFC2013 o Next meeting December 11 th and 12 th o Johanna to provide reports on the discussions of the meetings WFCQ2014 o Kultar and Johanna co-chairs for the events o Venues booked, teams booked, and schedules is completed o Volunteers are needed Governance and legal documents o Paul Charbenau drafted standard documents as a starting point o Martin making use of best-practices from other organizations o Sweden is willing to assist in the development of the structure o Eero ensure that FC is looing at domestic organization (within the scope of the country) Page 4

5 4. Secretary s Updates: Newsletter o Research to be conducted on online services for bulk s o Determining what is best suited to our needs File sharing o Dropbox is operational and effective to date Website o Action Item: Hassan to contact Randy and discuss the website 5. Treasurer s Report Financial / Membership / Invoicing Updates A/R Payment from Kultar should be coming in soon o Nova Scotia is still outstanding o Money to be received from National Teams Through esportsdesk, tryout money has been collected (netted against receivables from the National Teams) Liquidity approximately $5,000 in the bank account o Payments received from September and October o November should be a good month in terms of membership (CFL) Substantial amount of competitive members o Memberships up to 300 members (2013/14) o Of those, 205 recreational, and 95 competitive 6. Officiating Director s Report (forwarded via from James) Updates (attach to the meeting minutes) Discussion of topics that FC wants covered during the Canada Cup in regards to coaching and refereeing clinics Action Item: Randy to follow up with James regarding what is required of the board in terms of coaching and refereeing clinics 7. National Team Program Director s Report National Team Management Manual Men s Team Women s Team Men s u19 Team Women s u19 Team 2016 u19 Women s WFC 8. Ontario Director s Report Updates (attach from Juha to meeting minutes) Page 5

6 floorballcanada.org 9. Other Business 2nd Wednesday from 6 to 8 PM of each month Motion: To adjourn of the meeting (Randy) Seconded: Martin Vote: Motion passes unanimously Meeting adjourned at 8:04 PM Page 6

7 APPENDIX A: TREASURER S REPORT Treasurer s Report As at November 13, 2013 Bank Account Balances Business Current (Main) Account $5, Women s National Team $20, Men s National Team $1, Forecasted Expected Accounts Receivable Floorball Ontario - Annual Provincial Membership $ $ Atlantic Floorball Federation - Annual Provincial Membership $ $ Men s U19 National Team $1, $1, Women s National Team $7, $7, Men s National Team $1, $1, Men s National Team $5, $5, Women s U19 National Team $1, $1, BCFF (settlement agreement amount is $1,393) $1, $1, TOTAL ACCOUNT RECEIVABLE $18, $17, Accounts Payable David Janssen flight $1, $1, Women s U19 National Team (tryout money collected) $91.60 $ Women s National Team (tryout money collected) $ $ Men s National Team (tryout money collected) $ $ International Floorball Federation (Net amount due) $65.00 $65.00 TOTAL ACCOUNTS PAYABLE $7, $7, Net Receivables(Accounts Receivable- Accounts Payable) ACCOUNT RECEIVABLE $18, $17, ACCOUNTS PAYABLE $7, $7, Net Receivables $10, $10, Annex 1 Men's National Team - Net Receivable 2012 Men s National Team - OWED $1, Men s National Team - OWED $5, Page 7

8 floorballcanada.org 2014 Men s National Team - Due to them ($780.30) $6, Women's National Team - Net Receivable 2013 Women s National Team - OWED $7, Women s National Team - DUE to them ($307.00) $6, APPENDIX B: REFEREEING REPORT Director of Referees - Monthly Report James Hetmanek - November 2013!Website Esportsdesk Harvey has been contacted about integrating the level system and game length into the Esportsdesk backend. They have acknowledged and created a ticket but have not given a firm date for implementation. Courseware I have bitten off a much bigger piece of work than I estimated. Currently polishing a word script that I will distribute for feedback to the Floorball Officials Steering Committee and a select few. After that I will shoot the videos. Otherwise, the basic infrastructure for the site is in place and now needs tweaking. I expect a January release now. Very sorry for the poor initial estimate. I want to do this really well. FOSC - Floorball Officials Steering Committee I have reached out to Blair and Arek out west and Eero in the east. They all seem interested but we are not yet formally in place. They have agreed to provide feedback on courseware and have already helped me hone the Observation sheet.!iff Seminar Have received positive reply from John Liljelund about IFF seminars at Canada Cup. He asks that we put some thought into what we d like to see at the Canada Cup. Can the board provide me with a brainstorm of desired topics? Page 8