Vice President Arthur G. Soto. Board Member Craig B. Miller. Board Member Christina Schratz

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1 President Peter T. Rosario Vice President Arthur G. Soto Maryann Capursi Horacio Ray Carrera Craig B. Miller L. Daniel Rodriguez Judith Sanchez Christina Schratz Ronald Van Rensalier

2 SPECIAL PUBLIC MEETING - MARCH 11, Call to Order Invocation.1 3. Pledge of Allegiance Roll Call.1 5. Public Participation 1 6. Agenda Items: 1. Approval of the School District Budget for Submission to the New Jersey Department of Education/Executive County Superintendent of Schools 2. Resolution Establishing the Annual Maximum Travel Expenditure Amount School Year 3. Resolution Establishing Professional Services Appropriations and Extra Curricular Activities (Clubs and Athletics) for the School Year 4. Capital Reserve Withdrawal 5. Maintenance Reserve Withdrawal 7. ADJOURNMENT.... 6

3 ORDER OF BUSINESS 1. Call to Order This meeting is being held in accordance with the Open Public Meetings Act, Chapter 231, Laws of The notice of this meeting was mailed to The Herald News and The Record, and to the presidents of the five employee groups. A copy of the meeting notice was delivered to the Office of Municipal Clerk and posted on the bulletin board at City Hall. A copy was also posted at the Board of Education Administration Building. Annual notice was filed in accordance with N.J.S.A. 10:4-8(d). Adequate notice has been provided in accordance with the law. 2. Invocation God, guide us in the decisions to be deliberated this evening and help us to work together in the best interest of the children and the parents of the City of Passaic. 3. Pledge of Allegiance 4. Roll Call 5. Public Participation At this portion of the meeting, members of the public will be able to question and comment on any item on the published agenda or on items/topics not on the agenda. Members of the public are requested to sign the register with their names and addresses. Please wait to be recognized by the President of the Board. Approach the microphone and give your name and address for the record. Please be advised that the Board of Education will not entertain any comments from persons who communicate obscene material, make statements which are considered bias intimidation in which a person intends to intimidate any individual or group because of race, color, religion, gender, handicap, sexual orientation or ethnicity or makes comments intending to harass or speak any offensive language. The person who makes these statements will relinquish his/her allotted five (5) minutes for public participation. The Board asks that members of the public be courteous and mindful of the rights of other individuals when speaking. Please bear in mind that students and employees have specific legal rights afforded by the laws of New Jersey. Members of the public should consider their comments in light of the legal rights of those affected or identified in their comments. All comments and questions are to be directed through the President. Members of the public will have five (5) minutes to comment or question any or all items on or off the agenda. 1

4 6. Agenda Items 1. Approval of the School District Budget for Submission to the New Jersey Department of Education/Executive County Superintendent of Schools 2. Resolution Establishing the Annual Maximum Travel Expenditure Amount School Year 3. Resolution Establishing Professional Services Appropriations and Extra Curricular Activities (Clubs and Athletics) for the School Year 4. Capital Reserve Withdrawal 5. Maintenance Reserve Withdrawal 7. Adjournment 2

5 March 11, 2019 AGENDA ITEMS 1. Approval of the School District Budget for Submission to the New Jersey Department of Education/Executive County Superintendent of Schools Recommends that the Passaic Board of Education pursuant to N.J.S.A. 18A:7F-5(c) and N.J.A.C.6A:23A-8.1(a), recommends the proposed school budget for the school year , as prepared by Mr. Pablo Muñoz, Superintendent of Schools, be approved for submission to the New Jersey Department of Education and the Executive County Superintendent for Passaic County for review and approval. The proposed school district budget as introduced by Mr. Muñoz highlights the following: Total School District Budget Appropriations $ 346,603,945 Less: Anticipated Revenues $ 329,785,368 Minimum Tax Levy for Passaic Taxpayers* $ 16,818,577 *The Minimum Tax Levy of $16,818,577, reflects a zero percent (0%) tax increase over last year s budget. The budget to be submitted to the New Jersey Department of Education and to the Executive County Superintendent of Schools for review is subject to possible adjustments and revisions. The proposed school budget is subject to revisions by the Passaic Board of Education. Budget discussions and review are ongoing through the month of March. The budget will be advertised in accordance with N.J.S.A. 18A: Mr. Muñoz notes the following budget dates: March 27, :00 p.m. Public Hearing of the Budget Tuesday, April 16, Annual School Election Vote on the Budget 3

6 March 11, Resolution Establishing the Annual Maximum Travel Expenditure Amount School Year Recommends that the Passaic Board of Education in accordance with N.J.A.C. 6A:23A-7.3 and based upon the information provided by Ms. Erlinda R. Arellano, School Business Administrator, hereby establishes the annual maximum travel expenditure amount for the school year. The amount listed below shall be travel that is supported by local and state funds in the general current expense budget. Travel amounts provided by federally funded programs are established by the individual grants and are not included in the calculation that determined the travel maximum requirement Maximum Travel Expenditure Amount $ 289, (Exclusive of the Special Revenue Fund) Appropriated Travel Expenditure Amount $ 301, Amount Spent to Date $ 45, Resolution Establishing Professional Services Appropriations and Extra Curricular Activities (Clubs and Athletics) for the School Year Professional Services Appropriations N.J.A.C. 6A:23A-5.2 (a) (1) The Passaic Public Schools has budgeted the amount of $13,903, for professional services in the general current expense budget. Legal $ 255, Financial Audit $ 75, Actuarial Certification IBNR $ 2, Insurance Consultant Contract $ 112, OT/PT/Speech/Evaluation (Pre-K 12) $ 8,708, Medical Inspector/Nursing/Drug Screening $ 245, SRO Contract $ 3,216, Architect Contracts $ 850, Home Instruction $ 439, TOTAL $13,903, Extra Curricular Activities (Clubs and Athletics) N.J.A.C. 6A:23A-5.8 (c) (3) The Passaic Public Schools has budgeted the amount of $2,149, for extracurricular activities in the general current expense budget: K 8 Co-Curricular (Clubs & Activities) $ 54, High School Co-Curricular (Clubs & Activities) $ 214, Interscholastic Athletics (Includes Coaches, Supplies & Services $ 1,881, TOTAL $ 2,149,

7 March 11, Capital Reserve Withdrawal Recommends that the Passaic Board of Education based upon the recommendation of Mr. Pablo Muñoz, Superintendent of Schools recommends a capital reserve withdrawal in the amount of $5,421, The district intends to utilize these funds to implement district wide capital improvements as follows: 1. Gymnasium HVAC- The gymnasium at School 8 is currently not air-conditioned. Air-conditioned cooling space is needed in the event of extreme temperatures as the school is not air-conditioned. $250, Gymnasium HVAC- The gymnasium at School 9 is currently not air-conditioned. Air-conditioned cooling space is needed in the event of extreme temperatures as the school is not air-conditioned. $250, Roof Replacement- The roof at Passaic Academy for Science and Engineering is damaged beyond repair and is in need of a complete replacement. $300, Gymnasium HVAC- The gymnasium at School 11 is currently not air-conditioned. Air-conditioned cooling space is needed in the event of extreme temperatures as the school is not air-conditioned. $350, Auditorium HVAC- The auditorium at School 10 is currently not air-conditioned. Air-conditioned cooling space is needed in the event of extreme temperatures as the school is not air-conditioned. $350, Library HVAC- The library at School 11 is currently not air-conditioned. Airconditioned cooling space is needed in the event of extreme temperatures as the school is not air-conditioned. $75, Parking Lot Rehabilitation- The parking lot and driveway at Passaic Preparatory Academy is in need of new pavement. $46,000 5

8 March 11, Parking Lot Rehabilitation- The parking lot and driveway at Passaic Academy for Science and Engineering is in need of new pavement. $70, Track Replacement and Drainage-The track at Boverini Stadium is damaged beyond repair and is in need of a complete replacement and exterior renovations to assist with drainage. $1,900, Auditorium Renovation- The auditorium at School 10 is in need of new seating, flooring, and lighting. $130, Security System Replacements- Security systems, inclusive of doors and cameras, throughout the district are in need of an upgrade. $500, TCU Removal Project-The TCUs at School 1 and 10 will be removed. The land in which the TCUs sit will be renovated to have physical education spaces and, if needed, a refurbishment or replacement of TCUs at School Maintenance Reserve Withdrawal $1,200,000 Recommends that the Passaic Board of Education based upon the recommendation of Mr. Pablo Muñoz, Superintendent of schools recommends a maintenance reserve withdrawal in the amount of $7,200, The district intends to utilize the resources to fund required maintenance activities throughout the district. 6. Adjournment The next Regular Public Meeting of the Passaic Board of Education and the Public Hearing on the Budget/Adoption of Budget will be held on Wednesday, March 27, 2019 at 6:00 p.m. in the Board Room, 663 Main Avenue, 6 th Floor, Passaic, NJ