A 6 STANDING COMMITTEES. A. Academic and Student Affairs Committee

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1 VII. STANDING COMMITTEES A 6 A. Academic and Student Affairs Committee Services and Activities Fee University of Washington, Bothell: Reduction of Fees, Distribution of Fees, Allocation of Funds, and SAF Guidelines Revisions RECOMMENDED ACTION It is the recommendation of the administration and the Academic and Student Affairs Committee that the Board of Regents approve for the University of Washington, Bothell: 1. Recommended Services and Activities Fee (SAF) Budget for , which is inclusive of spending authority on excess fees; 2. Recommended use of long-term funds in the amount of $56,378; 3. Recommended the reduction of the SAF annual fee from $130 per quarter to $89 per quarter; and 4. Recommended approval of SAF bylaw revisions. BACKGROUND Services and Activities Fees at the UW Bothell and Tacoma campuses are collected separately from the Services and Activities Fees at the Seattle campus, but the process is handled in like manner. As provided under RCW 28B , a student committee recommends the annual allocations to the Board of Regents for approval. The Board of Regents, at the September 27, 1991 meeting, approved the Guidelines that established the Services and Activities Fees (SAF) Committee for the Bothell campus and its operating procedures. The Board of Regents approved revisions on June 12, The Board of Regents is authorized to increase the Services and Activities Fee annually by a percentage not to exceed the annual percentage increase of tuition. A 6/206-15

2 VII. STANDING COMMITTEES A. Academic and Student Affairs Committee Services and Activities Fee University of Washington, Bothell: Reduction of Fees, Distribution of Fees, Allocation of Funds, and SAF Guidelines Revisions (continued p. 2) The quarterly rate history of the Services and Activities Fee at UW Bothell is: Academic Year Fee Academic Year Fee $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Recommended Services and Activities Fee Budget for : a. Services and Activities Fee for The SAF committee is recommending that the SAF be reduced to $89 per quarter. The fee revenue was calculated by using FY 2016 enrollment revenues (4,665 annualized and 1,035 summer Full-Time-Equivalent students (FTE)). Prior to allocating any awards, the committee first established a contingency fund of 5% of the available revenue ($63,542) for next year s group to allot for new student-initiated projects and activities. The total estimated fee collection for all four quarters ( ) is $2,438,525, as illustrated in Schedule 1 below. In addition, we are asking for spending authority on excess fees collected in the academic year. We also recommend allocating $56,378 from our long-term reserve to fund the Food For Thought Rental Fees and to fund a pilot program aimed at studying student support in regard to audio visual needs. A 6/206-15

3 VII. STANDING COMMITTEES A. Academic and Student Affairs Committee Services and Activities Fee University of Washington, Bothell: Reduction of Fees, Distribution of Fees, Allocation of Funds, and SAF Guidelines Revisions (continued p. 3) Schedule 1: Distribution of Fees for FTE Assumed $1,245,555 Estimated Summer 2015 Revenue $92,115 Less Mandated Loan Fund/Financial Aid (5%) $(66,884) SAF Annual Sub-total $1,270,787 Cascadia College Revenue from Activities and Recreation Center (ARC) $570,000 SAF Annual Revenue $1,840,787 Activities and Recreation Center Revenue $307,890 Estimated Summer 2015 Revenue $22,770 Less Mandated Loan Fund/Financial Aid (5%) ARC $(16,533) ARC Annual Sub-Total $314,127 Sports Field Fee Annual Revenue $419,850 Estimated Summer 2015 Revenue $31,050 Less ILP $(144,744) Less Mandated Loan Fund/Financial Aid (5%) Sports Field $(22,545) Sports Field Annual Revenue $283,611 Net available funds for allocation $2,438,525 b Allocation of Student Activities and Services Funds SAF Annual Fee Achieving Community Transformation (ACT) $26,121 Associated Students of the University of Washington Bothell (ASUWB) $234,409 Campus Events Board (CEB) $142,653 Career Services $71,210 Clamor Literary Arts Journal $0 Club Council $134,301 Collegiate DECA $0 Contingency $63,542 Financial Management Association (FMA) $0 Health Educators Reaching Out (HERO s) $70,723 Husky Herald $0 Interdisciplinary Arts and Sciences (IAS) Flash Talks $0 Identity, Dialogue, Expression, Action (IDEA) Project $138,464 Library Technology Services (Laptop) $20,026 Long Term Fund Allocation $23,197 A 6/206-15

4 VII. STANDING COMMITTEES A. Academic and Student Affairs Committee Services and Activities Fee University of Washington, Bothell: Reduction of Fees, Distribution of Fees, Allocation of Funds, and SAF Guidelines Revisions (continued p. 4) New Research Journal $3,100 Orientation and Transition Programs (OTP) Student Affairs Help Desk $44,444 Recreation and Wellness Operations $162,201 Student Affairs $303,348 Student Engagement and Activities $351,080 Student Health 101 $18,090 UWave Radio $0 Wage Increases $33,878 Sub-Total Requested SAF Annual Funding $1,840,787 Sports Field Annual Fee Distribution Intramural Activities $91,845 Long Term Fund Allocation $23,342 Outdoor Wellness Leaders $58,614 Recreation and Wellness Operations $6,000 Sports Field $103,810 Sub-Total Requested Sports Field Fee $283,611 Activities and Recreation Center Fee Distribution Recreation and Wellness Ops $234,570 Long-Term Fund Allocation $12,735 Student Engagement and Activities $66,822 Sub-Total Requested Activities and Recreation Fee $314,127 Total Fee Distribution Requested $2,438,535 Long Term Funds Requested Food for Thought $26,378 Information Technologies and Student Affairs $30,000 Sub-Total Requested Long Term funds $56,378 Total Funding Requested (Fee Distribution and Long Term Funds) $2,494,903 A 6/206-15

5 VII. STANDING COMMITTEES A. Academic and Student Affairs Committee Services and Activities Fee University of Washington, Bothell: Reduction of Fees, Distribution of Fees, Allocation of Funds, and SAF Guidelines Revisions (continued p. 5) c Budget Notes and Funding Stipulations Stipulations are as follows: Achieving Community Transformation (ACT) $26,121 The committee approves funding for three ACT student leads for a total amount of $18,720 for wages and $3,332 for benefits. Student hourly wages are not to be lower than $12 per hour. Associated Students of the University of Washington Bothell $234,409 Wages for President and Vice President will be funded at $15,538 and $14,602, respectively. Funding for the Directors and Senators will be funded at $9,360 and $4,800, each respectively, for a total of $37,440 and $43,200. Student hourly wages are not to be lower than $12 per hour. Pending the outcome of the information desk as it relates to ARC as their function and role it will play in supporting student organizations within the facility. Until that outcome is completed, we will earmark those monies from longer term $6,840. Office Assistant funded for 40 weeks at 19.5 hours per week. *Senator and Director positions were calculated at $12 per hour. Campus Events Board $142,653 Student hourly wages are not to be lower than $12 per hour. Other expenses were funded a total of $15,100 for conferences, training and developmental programs. Promotional items are not to exceed $2,000. *Positions for Programmers and Chair were calculated at $12 per hour and $13 per hour, respectively. Career Services $71,210 The committee approves funding for Assistant Career Advisors, Marketing Assistants and Graduate Student Advisors for a total of $54,960 in wages and $11,755 in benefits. Student hourly wages are not to be lower than $12 per hour. Clamor Literary Arts Journal $0 Funds allocated in Club Council with Stipulations. Club Council -$134,301 A 6/206-15

6 VII. STANDING COMMITTEES A. Academic and Student Affairs Committee Services and Activities Fee University of Washington, Bothell: Reduction of Fees, Distribution of Fees, Allocation of Funds, and SAF Guidelines Revisions (continued p. 6) Student hourly wages are not to be lower than $12 per hour. Programming dollars will be funded at a lump sum of $65,000 to fund student clubs and organizations across campus. Programming dollars may also be used for travel expenses that are inclusive of, but not limited to, per diem, hotels, airfare, luggage, transportation, and tolls/fares. Clamor will be funded at a lump sum of $10,550 to facilitate their printing/photocopying and other expenses. Husky Herald will be funded a lump sum of $7,000 to facilitate printing costs. SAF logo must be included on all printed materials and publications. *Wages for chair and members were calculated at $13 and $12 per hour, respectively. *The funded amount of $65,000 is to be allocated to student clubs and organizations by the Club Council for all programmatic expenses in accordance with the SAF and Club Council by-laws. Club Council is permitted to use funds for outreach events, training and promotion of the council and its processes and policies. SAF Bylaws, Section 5, Part A.2. Compensation for students or other University employees engaged in activities or services that directly involve or support currently enrolled UWB students such as student government, student activities, student life, financial aid, counseling, testing, placement, and security. Compensation is established once per year, during the Annual Budget cycle, and cannot be modified during the Contingency cycle. Collegiate DECA $0 Due to budget constraints and competing priorities, the Committee will not be funding the Collegiate DECA. *We recommend working through the Club Council process where funds can be requested for future use. Contingency $63,539 The purpose of this money is to fund proposals throughout the following fiscal year. Contingency requests should represent new ideas for building and sustaining community on campus. Financial Management Association - $0 Due to budget constraints and competing priorities, the Committee will not be funding the Financial Management Association. A 6/206-15

7 VII. STANDING COMMITTEES A. Academic and Student Affairs Committee Services and Activities Fee University of Washington, Bothell: Reduction of Fees, Distribution of Fees, Allocation of Funds, and SAF Guidelines Revisions (continued p. 7) *We recommend working through the Club Council process where funds can be requested for future use. Food for Thought Rental and Cleaning $26,378 A lump sum of $26,378 will be funded from long-term funds for this student space, which includes $2,000 for incidental cleaning. Health Educators Reaching Out (HEROs) $70,723 Student hourly wages are not to be lower than $12 per hour. Funding for Programming and Events will be $15,100 and excludes contingency for additional programs. *Student positions were calculated at $12 per hour. Husky Herald $0 Funds allocated in Club Council with Stipulations. IAS Flash Talks $0 Due to budget constraints and competing priorities, the Committee will not be funding the IAS Flash Talks. *We recommend working through the Club Council process where funds can be requested for future use. IDEA Project $138,464 Student hourly wages are not to be lower than $12 per hour. *Student positions were calculated at $12 per hour. Intramural Activities $91,845 Student hourly wages are not to be lower than $12 per hour. All funding will come from Sports Field fees. *Student positions were calculated at $12.50 per hour due to specialized training and certifications. IT and Student Affairs $30,000 The committee recognizes the importance of this request. Due to lack of funds, we cannot approve the full amount. As such, we are approving $30,000, funded from long-term funds, to support the student programming A/V needs on campus. When returning next year, we ask that you provide data on how funds were utilized in order to better A 6/206-15

8 VII. STANDING COMMITTEES A. Academic and Student Affairs Committee Services and Activities Fee University of Washington, Bothell: Reduction of Fees, Distribution of Fees, Allocation of Funds, and SAF Guidelines Revisions (continued p. 8) understand impact of this request on the SAF budget. Student hourly wages are not to be lower than $12 per hour. Library Laptops $20,026 Student hourly wages will be determined in accordance with UW policy. New Research Journal $3,100 When returning next year, we ask that you provide data on how funds were utilized in order to better understand impact of this request on the SAF budget. SAF logo must be included on all printed materials and publication. Student Assistants-SA Help Desk $44,444 Student hourly wage not to be lower than $12 per hour. *Student Assistants and Student Assistant Coordinators were calculated at $12 and $13 per hour, respectively. Outdoor Wellness Leaders $58,614 Student hourly wages are not to be lower than $12 per hour. All funding will come from Sports Field fees. *Student positions were calculated at $12.50 per hour due to specialized training and certifications. Recreation and Wellness Operations $402,771 Total funding as follows: SAF - $162,201; Sports Field - $6,000; ARC Programming - $234,570 Other funding will be $188,860 and excludes funding related to Husky Hall Fitness Center due to relocation. Sports Field $103,810 *Sports Field funds will be used for expenses related to the Sports Field. Student Affairs $303,348 Student hourly wage not to be lower than $12 per hour. *Marketing Assistants wages were calculated at $12 per hour. Student Engagement and Activities $417,902 A 6/206-15

9 VII. STANDING COMMITTEES A. Academic and Student Affairs Committee Services and Activities Fee University of Washington, Bothell: Reduction of Fees, Distribution of Fees, Allocation of Funds, and SAF Guidelines Revisions (continued p. 9) Total funding as follows: SAF - $351,080; ARC Programming - $66,822 The committee has awarded a total of $25,000 in Programming/Events, $6,000 of which will be funded from ARC fees to be used solely for ARC Programming/Events. New Program Manager for Social Justice Programs will be funded from ARC fees. Universal Leadership Conference Chair, Project Assistants and Summer Programmers will be funded a total of $5,500, $32,000 and $7,000, respectively. Student hourly wage not to be lower than $12 per hour. Promotional Items are not to exceed $2,000. Student Health 101 $18,090 Student hourly wage not to be lower than $12 per hour. *Wages for Representatives were calculated at $12 per hour. UWAVE Radio $0 Due to budget constraints and competing priorities, the Committee will not be funding UWAVE Radio. *We recommend working through the Club Council process where funds can be requested for future use. Wage Increase $32,607 In accordance with the UW s response to increase of minimum wage, this funding is to support student hourly wage increase. 2. Recommended use of long term funds in the amount of $56,378. This will fund the Food For Thought Rental Fees and a pilot program aimed at studying student support in regard to audio visual needs. 3. Recommended the reduction of the SAF annual fee from $130 per quarter to $89 per quarter. 4. Recommended approval of SAF bylaw revisions. (Attachment 5) As a part of the annual process, the SAF Committee conducted its annual review of the SAF Bylaws. The review led to the following updates, which were approved by the Committee on May 15 and by the Chancellor on May 26, 2015: a. Minor grammatical updates and language clarifications b. An update to the Committee Section, defining the leadership composition (Chair, Vice-Chair, Secretary, Liaisons) A 6/206-15

10 VII. STANDING COMMITTEES A. Academic and Student Affairs Committee Services and Activities Fee University of Washington, Bothell: Reduction of Fees, Distribution of Fees, Allocation of Funds, and SAF Guidelines Revisions (continued p. 10) Attachments 1. Letter from Chancellor Bjong Wolf Yeigh to SAF Chair, May 26, SAF Recommendation Letter to Chancellor Yeigh, May 15, UW Bothell SAF Budget Budget Stipulations 5. SAF Bylaw Revisions 6. Presenters Biographical Information A 6/206-15

11 UNIVERSITY of WASHINGTON I OFFICE OF THE CHANCELLOR BOTHELL May 26, 2015 Scott Crane, Chair, Services and Activities Fee Committee UW Bothell Dear Scott, Thank you for providing the attached recommendations for the Services and Activities Fee (SAF) reduction of fees, distribution of fees, allocation of funds and SAF guidelines revisions. I concur with the recommendations of the SAF Committee and will forward the proposed budget and other materials for presentation at the June 11 Board of Regents meeting. Please send my thanks to the committee members for a job well done. Sincerely, Bjong Wolf Yeigh, Ph.D., F.ASME Chancellor and Professor Attachments: SAF Letter SAF Annual Stipulations SAF Proposal Spreadsheet SAF Bylaw Revision Recommendations A 6.1/ ATTACHMENT 1 Box Campus Way NE Bothell, WA Page 1 of 1 office fax

12 May 15, 2015 Dear Chancellor Yeigh, On behalf of the Services and Activities Fee Committee, I am pleased to submit our annual budget and corollary stipulations for your consideration. A total of 25 proposals were received from members of the campus community. These requests totaled $2,793,463, approximately $354,938 more than we had available to allocate. The committee based its budget on revised net revenue of $2,438,525 computed as follows: Recommended Distribution of Fees for FTE assumed $ 1,245,555 Estimated Summer 2015 Revenue $ 92,115 Less Mandated Loan Fund/Financial Aid (5%) (66,884) SAF Annual Sub-total $ 1,270,787 Cascadia College Revenue from ARC $ 570,000 SAF Annual Revenue $ 1,840,787 Activities and Recreation Center (ARC) Revenue $ 307,890 Estimated Summer 2015 Revenue $ 22,770 Less Mandated Loan Fund/Financial Aid (5%) ARC (16,533) ARC Annual Sub-total $ 314,127 Sports Field Fee Annual Revenue $ 419,850 Estimated Summer 2015 Revenue $ 31,050 Less ILP (144,744) Less Mandated Loan Fund/Financial Aid (5%) Sports Field (22,545) Sports Field Annual Revenue $ 283,611 Net available funds for allocation $ 2,438,525 As outlined in the Activities and Recreation Center (ARC) funding model, we have been working to implement and access the SAF annual fee reduction to $83.00 a quarter. The analysis demonstrated a loss of revenue for the annual funds. As such, the SAF committee is recommending the annual fee be reduced to $89.00 instead of $ Prior to allocating any awards, the committee first established a contingency fund of 5% of the available revenue ($63,539) for next year s group to allot for new student-initiated projects and activities. Baring the 5% contingency, we had $2,374,986 to allocate among 25 annual operating requests. In addition, we are asking for spending authority on excess fees collected in the academic year. The general criteria and funding principals were used to evaluate each funding request included: ATTACHMENT 2 A 6.2/ Page 1 of 2

13 Criteria: the degree to which the request supports a UWB student program or activity or provides a direct service that is of general interest and has broad appeal to currently enrolled UWB students; how well the proposed program, activity, or service is conceived and organized and, if previously funded, its track record for success; the likelihood of partial or full funding from another source or the probability that alternative funding (full or partial) is available from another source; and the number and diversity of currently enrolled UWB students likely to benefit from the program, activity, or service in proportion to the level of proposed funding. Principals: Student led, student governed and student centered; A proposal s track record of success, and/or research incorporated into the proposal; The amount of opportunities made available to the student body. Open forums were held on April 24 and May 1, providing members of the campus community an opportunity to comment on or appeal any of our proposed allocations, budget stipulations, or amendments. The budget was approved on Friday, May 1, In addition to the annual SAF allocations, we are recommending the following: 1) Recommended use of Long Term funds in the amount $56,378 for the FFT Rental and to fund a pilot program aimed at studying student support in regard to audio visual needs. 2) Recommended approval of SAF bylaw revisions (Draft will be completed on May 8, 2015). 3) Recommended the implementation of fee reduction from $130 per quarter to $89 per quarter. Please feel free to contact me for further information or if clarification is needed. Thank you for your support of our recommendations and efforts. It has been a pleasure to serve on the committee. Sincerely, Scott Crane, Chairperson SAF Committee A 6.2/ Page 2 of 2

14 UW Bothell SAF Budget Requested Amount Committee Adjustments Funded Amount % Funded ARC ARC SAF Sports Field Total SAF Sports Field Expense Description Programming Programming Long Term Total SAF Sports Field ARC Programming Long Term Total ACT Request Total $ 46,376 $ - $ - $ 46,376 $ (20,255) $ - $ - $ - $ (20,255) $ 26,121 $ - $ - $ - $ 26,121 56% 1 Salary/Wages 35,468 35,468 (16,748) (16,748) 18, ,720 Benefits 6,313 6,313 (2,757) (2,757) 3, ,557 Proposal Programming/Events 4,250 4,250 (750) (750) 3, ,500 ACT Facilities Rentals/Set-ups Printing & Photocopying Dept./Org. Office Supplies CBLR Food/Refreshments Contact Transportation Dexter Chan Meals and Lodging for Travel Other ASUWB Request Total $ 247,925 $ - $ - $ 247,925 $ (13,516) $ - $ - $ - $ (13,516) $ 234,409 $ - $ - $ - $ 234,409 95% 2 Salary/Wages 123, , , ,559 Benefits 21,972 21,972 1,504 1,504 23, ,476 Proposal Programming/Events 9,500 9,500 (1,000) (1,000) 8, ,500 ASUWB Facilities Rentals/Set-ups 6,000 6,000-6, ,000 Printing & Photocopying 4,000 4,000-4, ,000 Dept./Org. Office Supplies 2,586 2,586 (330) (330) 2, ,256 Student Affairs Food/Refreshments Contact Transportation 4,850 4,850-4, ,850 David Edwards Meals and Lodging for Travel 26,910 26,910 (6,810) (6,810) 20, ,100 Other 48,668 48,668 (7,000) (7,000) 41, ,668 Campus Events Board Request Total $ 158,342 $ - $ - $ 158,342 $ (15,688) $ - $ - $ - $ (15,688) $ 142,653 $ - $ - $ - $ 142,653 90% 3 Salary/Wages 60,986 60,986 (4,219) (4,219) 56, ,768 Benefits 10,856 10,856 (70) (70) 10, ,786 Proposal Programming/Events 60,000 60,000-60, ,000 Campus Events Board Facilities Rentals/Set-ups Printing & Photocopying Dept./Org. Office Supplies Student Engagement & Activties Food/Refreshments Contact Transportation Samantha Robins Meals and Lodging for Travel Other 26,500 26,500 (11,400) (11,400) 15, ,100 Career Services Request Total $ 91,189 $ - $ - $ 91,189 $ (19,979) $ - $ - $ - $ (19,979) $ 71,210 $ - $ - $ - $ 71,210 78% 4 Salary/Wages 72,480 72,480 (17,520) (17,520) 54, ,960 Benefits 14,214 14,214 (2,459) (2,459) 11, ,755 Proposal Programming/Events 1,000 1,000-1, ,000 Career Services Facilities Rentals/Set-ups Printing & Photocopying Dept./Org. Office Supplies Student Affairs Food/Refreshments A 6.3/ ATTACHMENT 3 Page 1 of 8

15 Requested Amount Committee Adjustments Funded Amount ARC ARC SAF Sports Field Total SAF Sports Field Expense Description Programming Programming Long Term Total SAF Sports Field ARC Programming Long Term Total Contact Transportation Kim Wilson Meals and Lodging for Travel Other 3,495 3,495-3, ,495 % Funded Clamor Literary and Arts Journal Request Total $ 15,050 $ - $ - $ 15,050 $ (15,050) $ - $ - $ - $ (15,050) $ - $ - $ - $ - $ - 0% 5 Salary/Wages Benefits Proposal Programming/Events Clamor Literary and Arts Journal Facilities Rentals/Set-ups Printing & Photocopying 14,500 14,500 (14,500) (14,500) Dept./Org. Office Supplies Student Club Food/Refreshments Contact Transportation Fatima Al-Shemary Meals and Lodging for Travel Other (550) (550) Club Council Request Total $ 185,453 $ - $ - $ 185,453 $ (51,153) $ - $ - $ - $ (51,153) $ 134,301 $ - $ - $ - $ 134,301 72% 6 Salary/Wages 46,608 46,608 (3,120) (3,120) 43, ,488 Benefits 8,296 8,296 (34) (34) 8, ,263 Proposal Programming/Events 130, ,549 (47,999) (47,999) 82, ,550 Club Council Facilities Rentals/Set-ups Printing & Photocopying Dept./Org. Office Supplies Student Engagement and Act./Student Affairs Food/Refreshments Contact Transportation Alycenne Nguyen Meals and Lodging for Travel Other DECA Request Total $ 20,000 $ - $ - $ 20,000 $ (20,000) $ - $ - $ - $ (20,000) $ - $ - $ - $ - $ - 0% 7 Salary/Wages Benefits Proposal Programming/Events DECA Facilities Rentals/Set-ups (650) (650) Printing & Photocopying Dept./Org. Office Supplies CUSP Food/Refreshments Contact Transportation Allen Bonebright Meals and Lodging for Travel Other 19,350 19,350 (19,350) (19,350) Financial Management Assoc. Request Total $ 23,824 $ - $ - $ 23,824 $ (23,824) $ - $ - $ - $ (23,824) $ - $ - $ - $ - $ - 0% 8 Salary/Wages A 6.3/ Page 2 of 8

16 Requested Amount Committee Adjustments Funded Amount ARC ARC SAF Sports Field Total SAF Sports Field Expense Description Programming Programming Long Term Total SAF Sports Field ARC Programming Long Term Total Benefits Proposal Programming/Events 4,040 4,040 (4,040) (4,040) Financial Management Assoc. Facilities Rentals/Set-ups Printing & Photocopying Dept./Org. Office Supplies UWB School of Business Food/Refreshments (990) (990) Contact Transportation 6,936 6,936 (6,936) (6,936) Ivan Inchauste Meals and Lodging for Travel 11,858 11,858 (11,858) (11,858) Other % Funded Food For Thought Request Total 34,378 34,378 (34,378) 26,378 $ (8,000) $ 26,378 26,378 77% 9 Salary/Wages Benefits Proposal Programming/Events Food For Thought Facilities Rentals/Set-ups 34,378 34,378 (34,378) 26,378 (8,000) ,378 26,378 Printing & Photocopying Dept./Org. Office Supplies Student Engagement & Activities Food/Refreshments Contact Transportation Andrea Ramirez Meals and Lodging for Travel Other HEROs Request Total $ 79,893 $ - $ - $ 79,893 $ (9,171) $ - $ - $ - $ (9,171) $ 70,723 $ - $ - $ - $ 70,723 89% 10 Salary/Wages 44,278 44,278 (3,406) (3,406) 40, ,872 Benefits 7,881 7,881 (116) (116) 7, ,766 Proposal Programming/Events 20,000 20,000 (4,900) (4,900) 15, ,100 HEROs Facilities Rentals/Set-ups Printing & Photocopying Dept./Org. Office Supplies Recreation and Wellness Food/Refreshments Contact Transportation Nicole Lapurga Meals and Lodging for Travel Other 7,734 7,734 (749) (749) 6, ,985 Husky Herald Request Total $ 46,548 $ - $ - $ 46,548 $ (46,548) $ - $ - $ - $ (46,548) $ - $ - $ - $ - $ - 0% 11 Salary/Wages 29,200 29,200 (29,200) (29,200) Benefits 5,198 5,198 (5,198) (5,198) Proposal Programming/Events (200) (200) Husky Herald Facilities Rentals/Set-ups Printing & Photocopying 10,000 10,000 (10,000) (10,000) Dept./Org. Office Supplies (250) (250) Student Clubs and Organizations Food/Refreshments Equipment Rentals/Purchse (500) (500) Contact Transportation A 6.3/ Page 3 of 8

17 Requested Amount Committee Adjustments Funded Amount ARC ARC SAF Sports Field Total SAF Sports Field Expense Description Programming Programming Long Term Total SAF Sports Field ARC Programming Long Term Total Christian Arciniega Meals and Lodging for Travel Other/promotion 1,200 1,200 (1,200) (1,200) % Funded IAS Flash Talks Request Total $ 650 $ - $ - $ 650 $ (650) $ - $ - $ - $ (650) $ - $ - $ - $ - $ - 0% 12 Salary/Wages Benefits Proposal Programming/Events IAS Graduate Flash Talks Facilities Rentals/Set-ups Printing & Photocopying (50) (50) Dept./Org. Office Supplies IAS- Graduate Food/Refreshments (600) (600) Contact Transportation Dominique Garcia Meals and Lodging for Travel Other IDEA Project Request Total $ 153,021 $ - $ - $ 153,021 $ (14,556) $ - $ - $ - $ (14,556) $ 138,464 $ - $ - $ - $ 138,464 90% 13 Salary/Wages 81,172 81,172 (6,244) (6,244) 74, ,928 Benefits 14,449 14,449 (212) (212) 14, ,236 Proposal Programming/Events 31,000 31,000 (5,000) (5,000) 26, ,000 IDEA Project Facilities Rentals/Set-ups 1,000 1,000-1, ,000 Printing & Photocopying 1,000 1,000-1, ,000 Dept./Org. Office Supplies 5,500 5,500-5, ,500 Student Engagement & Activities Food/Refreshments Contact Transportation 2,000 2,000 (2,000) (2,000) Leah Shelton Meals and Lodging for Travel 14,500 14,500 (1,100) (1,100) 13, ,400 Other 2,400 2,400-2, ,400 Intramural Activities Request Total $ - $ 99,574 $ - $ 99,574 $ - $ (7,729) $ - $ - $ (7,729) $ 91,845 $ - $ - $ 91,845 92% 14 Salary/Wages 62,100 62,100 (4,600) (4,600) 57,500-57,500 Benefits 11,054 11,054 (129) (129) 10,925-10,925 Proposal Programming/Events 12,000 12,000 (2,000) (2,000) - 10,000-10,000 Intramural Activities Facilities Rentals/Set-ups Printing & Photocopying Dept./Org. Office Supplies Recreation and Wellness Food/Refreshments Equipment Rentals/Purchse 5,000 5, ,000-5,000 Contact Transportation Yousef Alturaifi Meals and Lodging for Travel Other 9,420 9,420 (1,000) (1,000) - 8,420-8,420 IT and Student Affairs Request Total $ 165,186 $ - $ - $ 165,186 $ (165,186) $ - $ - $ 30,000 $ (135,186) $ - $ - $ - $ 30,000 $ 30,000 18% 15 Salary/Wages 130, ,209 (130,209) 25,210 (104,999) ,210 25,210 Benefits 27,477 27,477 (27,477) 4,790 (22,687) ,790 4,790 Proposal Programming/Events A 6.3/ Page 4 of 8

18 Requested Amount Committee Adjustments Funded Amount ARC ARC SAF Sports Field Total SAF Sports Field Expense Description Programming Programming Long Term Total SAF Sports Field ARC Programming Long Term Total IT and Student Affairs Facilities Rentals/Set-ups Printing & Photocopying (500) (500) Dept./Org. Office Supplies IT and Student Affairs Food/Refreshments Contact Transportation 2,000 2,000 (2,000) (2,000) Joe Shelley Meals and Lodging for Travel 5,000 5,000 (5,000) (5,000) Other % Funded Library Laptops Request Total $ 20,026 $ - $ - $ 20,026 $ - $ - $ - $ - $ - $ 20,026 $ - $ - $ - $ 20, % 16 Salary/Wages 17,000 17,000-17, ,000 Benefits 3,026 3,026-3, ,026 Proposal Programming/Events Library Laptops Facilities Rentals/Set-ups Printing & Photocopying Dept./Org. Office Supplies Campus Library Food/Refreshments Contact Transportation Rob Estes Meals and Lodging for Travel Other New Research Journal Request Total $ 3,400 $ - $ - $ 3,400 $ (300) $ - $ - $ - $ (300) $ 3,100 $ - $ - $ - $ 3,100 91% 17 Salary/Wages Benefits Proposal Programming/Events New Research Journal Facilities Rentals/Set-ups Printing & Photocopying 2,500 2,500-2, ,500 Dept./Org. Office Supplies (300) (300) Writing and Communication Center Food/Refreshments Contact Transportation Kim Sharp Meals and Lodging for Travel Other OTP- Student Assistants Help Desk Request Total $ 47,577 $ - $ - $ 47,577 $ (3,133) $ - $ - $ - $ (3,133) $ 44,444 $ - $ - $ - $ 44,444 93% 18 Salary/Wages 40,388 40,388 (3,040) (3,040) 37, ,348 Benefits 7,189 7,189 (93) (93) 7, ,096 Proposal Programming/Events Student Assistants- SA Help Desk Facilities Rentals/Set-ups Printing & Photocopying Dept./Org. Office Supplies OTP Food/Refreshments Contact Transportation Aika Perez Meals and Lodging for Travel A 6.3/ Page 5 of 8

19 Requested Amount Committee Adjustments Funded Amount ARC ARC SAF Sports Field Total SAF Sports Field Expense Description Programming Programming Long Term Total SAF Sports Field ARC Long Term Total Programming Other % Funded Outdoor Wellness Leaders Request Total $ - $ 65,859 $ - $ 65,859 $ - $ (7,245) $ - $ - $ (7,245) $ - $ 58,614 $ - $ - $ 58,614 89% 19 Salary/Wages 22,408 22,408 (1,608) (1,608) - 20,800-20,800 Benefits 3,989 3,989 (37) (37) - 3,952-3,952 Proposal Programming/Events 26,762 26,762 (5,600) (5,600) - 21,162-21,162 Outdoor Wellness Leaders Facilities Rentals/Set-ups Printing & Photocopying Dept./Org. Office Supplies Recreation and Wellness Food/Refreshments Equipment Rentals/Purchse 5,000 5, ,000-5,000 Contact Transportation Alexander Lefort Meals and Lodging for Travel Other 7,700 7, ,700-7,700 Rec and Wellness Ops Request Total $ 237,111 $ 6,000 $ 172,260 $ 415,371 $ (74,910) $ - $ 62,310 $ - $ (12,600) $ 162,201 $ 6,000 $ 234,570 $ - $ 402,771 97% 20 Salary/Wages 141, ,838 (46,500) 46,500-95,338-46, ,838 Benefits 39,573 39,573 (15,810) 15,810-23,763-15,810 39,573 Proposal Programming/Events 8,000 8,000-8, ,000 Recreation and Wellness Operations Facilities Rentals/Set-ups Printing & Photocopying 8,000 8,000-8, ,000 Dept./Org. Office Supplies 15,000 15,000-15, ,000 Rec and Wellness Food/Refreshments Contact Transportation Alison Greenwood Meals and Lodging for Travel Telecommunications 1,500 1,500-1, ,500 Other 23,200 6, , ,460 (12,600) (12,600) 10,600 6, , ,860 Sports Field Request Total $ - $ 103,810 $ - $ 103,810 $ - $ - $ - $ - $ - $ - $ 103,810 $ - $ - $ 103, % 21 Salary/Wages 63,798 63, ,798-63,798 Benefits 17,800 17, ,800-17,800 Proposal Programming/Events Sports Field Facilities Rentals/Set-ups Printing & Photocopying Dept./Org. Office Supplies Recreation and Wellness Food/Refreshments Equipment Rentals/Purchse Contact Transportation Betsy Brown Meals and Lodging for Travel Telecommunications Other 22,213 22, ,213-22,213 Student Affairs Request Total $ 305,351 $ - $ - $ 305,351 $ (2,003) $ - $ - $ - $ (2,003) $ 303,348 $ - $ - $ - $ 303,348 99% 22 Salary/Wages 231, ,168 (3,978) (3,978) 227, ,190 Benefits 61,683 61,683 5,475 5,475 67, ,158 Proposal Programming/Events Student Affairs Facilities Rentals/Set-ups Printing & Photocopying A 6.3/ Page 6 of 8

20 Requested Amount Committee Adjustments Funded Amount ARC ARC SAF Sports Field Total SAF Sports Field Expense Description Programming Programming Long Term Total SAF Sports Field ARC Programming Long Term Total Dept./Org. Office Supplies 3,000 3,000 (2,000) (2,000) 1, ,000 Student Affairs Food/Refreshments Contact Transportation Emily Christian Meals and Lodging for Travel Telecommunications 2,500 2,500 (1,000) (1,000) 1, ,500 Other 7,000 7,000 (500) (500) 6, ,500 % Funded Student Engagement & Activities (SEA) Request Total $ 428,705 $ - $ - $ 428,705 $ (77,625) $ - $ 66,822 $ - $ (10,803) $ 351,080 $ - $ 66,822 $ - $ 417,902 97% 23 Salary/Wages 277, ,941 (52,304) 46,500 (5,804) 225,637-46, ,137 Benefits 72,465 72,465 (14,821) 14,322 (499) 57,644-14,322 71,966 Proposal Programming/Events 29,500 29,500 (10,500) 6,000 (4,500) 19,000-6,000 25,000 Student Engagement & Activities Facilities Rentals/Set-ups 5,000 5,000-5, ,000 Printing & Photocopying Dept./Org. Office Supplies 26,300 26,300-26, ,300 SEA Food/Refreshments Equipment Rentals/Purchse 2,500 2,500-2, ,500 Contact Transportation 2,500 2,500-2, ,500 Andrea Ramirez Meals and Lodging for Travel 12,500 12,500-12, ,500 Other Student Health 101 Request Total $ 20,963 $ - $ - $ 20,963 $ (2,872) $ - $ - $ - $ (2,872) $ 18,090 $ - $ - $ - $ 18,090 86% 24 Salary/Wages 8,450 8,450 (650) (650) 7, ,800 Benefits 1,513 1,513 (22) (22) 1, ,490 Proposal Programming/Events 5,000 5,000 (2,000) (2,000) 3, ,000 Student Health 101 Facilities Rentals/Set-ups Printing & Photocopying Dept./Org. Office Supplies Rec and Wellness Food/Refreshments Contact Transportation Jamie H Kim Meals and Lodging for Travel Other 6,000 6,000 (200) (200) 5, ,800 UWAVE Radio Request Total $ 49,369 $ - $ - $ 49,369 $ (49,369) $ - $ - $ - $ (49,369) $ - $ - $ - $ - $ - 0% 25 Salary/Wages 38,600 38,600 (38,600) (38,600) Benefits 10,769 10,769 (10,769) (10,769) Proposal Programming/Events Uwave Radio Facilities Rentals/Set-ups Printing & Photocopying Dept./Org. Office Supplies IAS- Media and Communications Food/Refreshments Contact Transportation Meals and Lodging for Travel Other A 6.3/ Page 7 of 8

21 Requested Amount Committee Adjustments Funded Amount % Funded ARC ARC SAF Sports Field Total SAF Sports Field Expense Description Programming Programming Long Term Total SAF Sports Field ARC Programming Long Term Total WAGE INCREASE Request Total $ 33,878 $ - $ - $ 33,878 $ - $ - $ - $ - $ - $ 33,878 $ - $ - $ - $ 33, % Salary/Wages 28,469 28, , ,469 Benefits 5,409 5, , ,409 Proposal Programming/Events n/a Facilities Rentals/Set-ups Printing & Photocopying Dept./Org. Office Supplies n/a Food/Refreshments Contact Transportation n/a Meals and Lodging for Travel Other Total Requests Request Total $ 2,414,217 $ 275,242 $ 172,260 $ 2,861,719 $ (660,167) $ (14,973) $ 129,132 $ 56,378 $ (489,630) $ 1,754,050 $ 260,269 $ 301,392 $ 56,378 $ 2,372,089 83% Salary/Wages 1,407, ,306-1,556,001 (355,618) (6,208) 93,000 25,210 (243,616) 1,052, ,098 93,000 25,210 1,287,174 Benefits 318,284 32, ,126 (72,858) (165) 30,132 4,790 (38,102) 245,426 32,677 30,132 4, ,234 Programming/Events 303,039 38, ,801 (76,389) (7,600) 6,000 - (77,989) 226,650 31,162 6, ,812 Facilities Rentals/Set-ups 47, ,028 (35,028) ,378 (8,650) 12, ,378 12,000 Printing & Photocopying 40, ,750 (25,050) (25,050) 15, ,700 Office Supplies 52, ,936 (2,880) (2,880) 50, ,056 Food/Refreshments 2, ,334 (1,590) (1,590) Equipment Rentals/Purchse 3,000 10,000-13,000 (500) (500) 2,500 10, ,500 Transportation 18, ,286 (10,936) (10,936) 7, ,350 Meals and Lodging for Travel 70, ,768 (24,768) (24,768) 46, ,000 Telecommunications 4, ,000 (1,000) (1,000) 3, ,000 Other 146,097 45, , ,690 (53,549) (1,000) - - (54,549) 92,548 44, , ,141 Available Funding $ 1,777,248 $ 283,611 $ 314,127 $ 1,777,248 $ 283,611 $ 314,127 Remaining Funding/(Deficit) $ (636,970) $ 8,369 $ 141,867 $ 23,197 $ 23,342 $ 12,735 Scenario 2 SAF Fee- $83 $ 1,185,116 Less, 5% Contingency (59,256) Cascadia College 570,000 SAF Fee Subtotal 1,695,860 Scenario 3 SAF Fee- $89 $ 1,270,787 Less, 5% Contingency (63,539) Cascadia College 570,000 SAF Fee Subtotal 1,777,248 Payroll Load Rates Professional Staff 30.8% Classified Staff 40.1% Hourly/Student Hourly 19.0% A 6.3/ Page 8 of 8

22 Full Time Enrollment for Budget Stipulations Services and Activities Fee Allocations On January 30, 2015 the Office of Academic Affairs presented Services and Activities Fee revenue projections to the SAF Committee. On May 1st, 2015 the committee voted and approved the adoption of an FTE projection of 4,565 students annualized with a summer enrollment of 1,035students. This indicates the annual budget to be set at $2,328,575, which includes $1,753,150 in SAF Annual Fees, $267,568 in Sports Field Fees, and $307,857 in ARC Prorgramming. Contingency withholdings from the SAF Annual fund will total $62,271 (5% of $1,245,422) to be allocated during the contingency cycle. Stipulations are as follows: Achieving Community Transformation (ACT) $26,121 The committee approves funding for three ACT student leads for a total amount of $18,720 for wages and $3,332 for benefits. Student hourly wages are not to be lower than $12 per hour. Associated Students of the University of Washington Bothell $234,409 Wages for President and Vice President will be funded at $15,538 and $14,602 respectively. Funding for the Directors and Senators will be funded at $9,360 and $4,800 each respectively for a total of $37,440 and $43,200. Student hourly wages are not to be lower than $12 per hour. Pending the outcome of the information desk as it relates to ARC as their function and role it will play in supporting student organizations within the facility. Until that outcome is completed, we will earmark those monies from longer term $6,840. Office Assistant funded for 40 weeks at 19.5 hours per week. *Senator and Director Positions were calculated at $12 per hour. Campus Events Board $142,653 Student hourly wages are not to be lower than $12 per hour. Other expenses were funded a total of $15,100 for conferences, training and developmental programs. Promotional items are not to exceed $2,000. *Positions for Programmers and Chair were calculated at $12 per hour and $13 per hour respectively. Career Services $71,210 The committee approves funding for Assistant Career Advisors, Marketing Assistants and Graduate Student Advisors for a total of $54,960 in wages and $11,755 in benefits. Student hourly wages are not to be lower than $12 per hour. ATTACHMENT 4 A 6.4/ Page 1 of 5

23 Clamor Literary Arts Journal $0 Funds allocated in Club Council with Stipulations. Club Council -$134,301 Student hourly wages are not to be lower than $12 per hour. Programming dollars will be funded at a lump sum of $65,000 to fund student clubs and organizations across campus. Programming dollars may also be used for travel expenses that are inclusive of, but not limited to; per diem, hotels, airfare, luggage, transportation, and tolls/fares. Clamor will be funded at a lump sum of $10,550 to facilitate their printing/photocopying and other expenses. Husky Herald will be funded a lump sum of $7,000 to facilitate printing costs. SAF logo must be included on all printed materials and publications. *Wages for chair and members were calculated at $13 and $12 per hour respectively. *The funded amount of $65,000 is to be allocated to student clubs and organizations by the Club Council for all programmatic expenses in accordance with the SAF and Club Council by-laws. Club Council is permitted to use funds for outreach events, training and promotion of the council and its processes and policies. SAF Bylaws, Section 5, Part A.2. Compensation for students or other University employees engaged in activities or services that directly involve or support currently enrolled UWB students such as student government, student activities, student life, financial aid, counseling, testing, placement, and security. Compensation is established once per year, during the Annual Budget cycle, and cannot be modified during the Contingency cycle. Collegiate DECA $0 Due to budget constraints and competing priorities, the Committee will not be funding the Collegiate DECA. *We recommend working through the Club Council process where funds can be requested for future use. Contingency $63,539 The purpose of this money is to fund proposals throughout the following fiscal year. Contingency requests should represent new ideas for building and sustaining community on campus. Financial Management Association - $0 Due to budget constraints and competing priorities, the Committee will not be funding the Financial Management Association. *We recommend working through the Club Council process where funds can be requested for future use. A 6.4/ Page 2 of 5

24 Food for Thought Rental and Cleaning $26,378 A lump sum of $26,378 will be funded from long-term funds for this student space, which includes $2,000 for incidental cleaning. Health Educators Reaching Out (HEROs) $70,723 Student hourly wages are not to be lower than $12 per hour. Funding for Programming and Events will be $15,100 and excludes contingency for additional programs. *Student positions were calculated at $12 per hour. Husky Herald $0 Funds allocated in Club Council with Stipulations. IAS Flash Talks $0 Due to budget constraints and competing priorities, the Committee will not be funding the IAS Flash Talks. *We recommend working through the Club Council process where funds can be requested for future use. IDEA Project $138,464 Student hourly wages are not to be lower than $12 per hour. *Student positions were calculated at $12 per hour. Intramural Activities $91,845 Student hourly wages are not to be lower than $12 per hour. All funding will come from Sports Field fees. *Student positions were calculated at $12.50 per hour due to specialized training and certifications. IT and Student Affairs $30,000 The committee recognizes the importance of this request. Due to lack of funds, we cannot approve the full amount. As such, we are approving $30,000, funded from long-term funds, to support the student programming A/V needs on campus. When returning next year, we ask that you provide data on how funds were utilized in order to better understand impact of this request on the SAF budget. Student hourly wages are not to be lower than $12 per hour. Library Laptops $20,026 Student hourly wages will be determined in accordance with UW policy. A 6.4/ Page 3 of 5

25 New Research Journal $3,100 When returning next year, we ask that you provide data on how funds were utilized in order to better understand impact of this request on the SAF budget. SAF logo must be included on all printed materials and publication. Student Assistants-SA Help Desk $44,444 Student hourly wage not to be lower than $12 per hour. *Student Assistants and Student Assistant Coordinators were calculated at $12 and $13 per hour respectively. Outdoor Wellness Leaders $58,614 Student hourly wages are not to be lower than $12 per hour. All funding will come from Sports Field fees. *Student positions were calculated at $12.50 per hour due to specialized training and certifications. Recreation and Wellness Operations $402,771 Total funding as follows: SAF - $162,201; Sports Field - $6,000; ARC Programming - $234,570 Other funding will be $188,860 and excludes funding related to Husky Hall Fitness Center due to relocation. Sports Field $103,810 *Sports Field funds will be used for expenses related to the Sports Field. Student Affairs $303,348 Student hourly wage not to be lower than $12 per hour. *Marketing Assistants wages were calculated at $12 per hour. Student Engagement and Activities $417,902 Total funding as follows: SAF - $351,080; ARC Programming - $66,822 The committee has awarded a total of $25,000 in Programming/Events, $6,000 of which will be funded from ARC fees to be used solely for ARC Programming/Events. New Program Manager for Social Justice Programs will be funded from ARC fees. ULC Conference Chair, Project Assistants and Summer Programmers will be funded a total of $5,500, $32,000 and $7,000 respectively. Student hourly wage not to be lower than $12 per hour. Promotional Items are not to exceed $2,000. A 6.4/ Page 4 of 5

26 Student Health 101 $18,090 Student hourly wage not to be lower than $12 per hour. *Wages for Representatives were calculated at $12 per hour. UWAVE Radio $0 Due to budget constraints and competing priorities, the Committee will not be funding UWAVE Radio. *We recommend working through the Club Council process where funds can be requested for future use. Wage Increase $32,607 In accordance with the UW s response to increase of minimum wage, this funding is to support student hourly wage increase. A 6.4/ Page 5 of 5

27 SAF Bylaw Revisions University of Washington Bothell Services and Activities Fees (SAF) Committee Bylaw Revisions (recommended by SAF 5/15/15 and by Chancellor 5/26/15) Section 1. Services and Activities Fees A. Services and Activities Fees are defined in RCW 28B to mean fees, other than tuition fees, charged to all students registering at the... state universities... The legislature also recognizes that Services and Activities Fees are paid by students for the express purpose of funding student activities and programs of their particular institution. B. It is the intent of the legislature that the governing boards ensure that students have a strong voice in recommending budgets for Services and Activities Fees (RCW 28B ), and that Services and Activities Fees expenditures for programs devoted to political or economic philosophies shall result in the presentation of a spectrum of ideas (RCW ). C. The level of the Services and Activities Fees is recommended by the Services and Activities Fee Committee pursuant to RCW 28B and approved by the Office of the Chancellor and authorized by the Board of Regents. Increases in the fee are subject to limitations set by the state legislature. D. The Board of Regents shall adhere to the principle that the desires of the Services and Activities Fee Committee be given priority consideration for funding items that do not fall into the categories of pre-existing contractual obligations, bond covenant agreements, or stability of programs affecting students (RCW 28B (2)). Expenditures of Services and Activities Fees, however, are permitted for the construction, equipping, and betterment of buildings and facilities for student activities and services (RCW 28B ). E. The Services and Activities Fee long-term fund shall consist of all unallocated revenue (refer to sections 9 and 10) derived from the collection of Services and Activities Fees and accrued interest. F. Services and Activities Fees and revenues generated by programs and activities funded by such fees shall be deposited and expended through the Office of Finance and Administration and will be reduced, unless otherwise stipulated by the Services and Activities Fee Committee, from the allocation awarded for that program or activity. The expenditure of Services and Activities Fees and associated revenues are subject to all applicable University policies, regulations, and procedures and to the Budget and Accounting Act of the State of Washington (RCW 43.88). G. In addition to the regulations governing the use of Services and Activities Fees, provisions of the State Constitution prohibit the use of public funds (Services and Activities Fees are considered public funds) with regard to making gifts or loans of money or property. H. With the exception of any funds needed for bond covenant obligations, once the budget for expending Service and Activities Fees is approved by the Board of Regents, funds shall not be ATTACHMENT 5 A 6.5/ Page 1 of 10

28 shifted from funds allocated by the Services and Activities Fee Committee until the administration provides written justification to the Committee and the Regents, and the Regents and the Committee give their express approval. In the event of a fund-transfer dispute among the Committee, the administration, or the Regents, said dispute shall be resolved pursuant to Section 6 of these Guidelines (RCW 28B (12)). Section 2. Committee Membership A. The intent of this Committee is to be comprised of at least seven (7) and no more than nine (9) voting members who are currently matriculated students at UW Bothell and not elected or appointed officers of the ASUWB Student Government (WITH THE EXCEPTION OF THE APPOINTED ASUW MEMBER AS WRITTEN IN SECTION 2 SUBSECTION D), Student Technology Fee Committee, or serving in an officer or staff position for any student news media. The voting membership of the Committee should strive for a committee that is strongly representative of the student body, considering academic programs, class level, gender, cultural backgrounds, and other characteristics of the student body. B. Ex-officio, non-voting members of the Committee should include a representative from Budget and Fiscal Services, and a representative from Student Affairs. The Chair of the Committee, with approval of the Chancellor, may appoint any other ex-officio member. The role of the representatives from Budget and Fiscal Services and Student Affairs is to provide information and orientation, background materials, and general support and guidance to the Committee. C. Voting members will generally serve for one term, and each term is for a period of one year (from July 1 to June 30). A voting member may be reappointed for a second and third term, and up to two members may be allowed to serve for a fourth term; such reappointments are subject to the procedures described in Section 2.D. Majority of voting members should be selected before June 1st while leaving two open spots for incoming fall quarter students. The Committee may replace any of its voting members only for reasons spelled out in these Guidelines and Operating Procedures. Members who resign during their term(s) will submit a written resignation to the Committee Chair. Vacancies will be replaced in the same manner as provided for new appointments and for the un-expired term of the original appointment. D. ASUWB appoints members of the Services and Activities Fee Committee according to procedures for appointing students to University committees and boards established by the ASUWB application process. The ASUWB president shall appoint, in consultation with his or her executive committee, a member of ASUWB to serve as one of the voting members. The Chancellor makes the final appointment for all members sans the ASUWB representative. The chairperson of the Services and Activities Fee Committee shall be selected by the members of that Committee (RCW 28B (3)) at its first business meeting. The chairperson will ideally possess monetary experience and have knowledge of the student fees. The chairperson shall call and preside over Committee meetings, prepare agendas, and serve as liaison to the broader University community where appropriate. A 6.5/ Page 2 of 10

29 E. THE CHAIRPERSON OF THE SERVICES AND ACTIVITIES FEE COMMITTEE SHALL BE SELECTED BY THE MEMBERS OF THAT COMMITTEE (RCW 28B (3)) AT ITS FIRST BUSINESS MEETING. THE CHAIRPERSON WILL IDEALLY POSSESS MONETARY EXPERIENCE AND HAVE KNOWLEDGE OF THE STUDENT FEES. THE CHAIRPERSON SHALL CALL AND PRESIDE OVER COMMITTEE MEETINGS, PREPARE AGENDAS, AND SERVE AS LIAISON TO THE BROADER UNIVERSITY COMMUNITY WHERE APPROPRIATE. 1. CHAIR: THE CHAIRPERSON WILL IDEALLY POSSESS MONETARY EXPERIENCE AND HAVE KNOWLEDGE OF THE STUDENT FEES. THE CHAIRPERSON SHALL CALL AND PRESIDE OVER COMMITTEE MEETINGS, PREPARE AGENDAS, AND SERVE AS LIAISON TO THE BROADER UNIVERSITY COMMUNITY WHERE APPROPRIATE. IT IS IDEAL THAT THE CHAIR ATTENDS WEEKLY MEETINGS WITH THE SERVICES AND ACTIVITIES FEE COMMITTEE ADVISOR. 2. VICE CHAIR- FULFILL THE DUTIES OF THE CHAIRPERSON IN THE EVENT OF ABSENCE, RESIGNATIONS, OR FORFEITURE OF THE SAF CHAIR AND OTHER DUTIES ASSIGNED; RECOMMENDED THAT THE VICE CHAIR ATTENDS WEEKLY MEETING WITH THE CHAIR AND THE ADVISOR. 3. SECRETARY - RESPONSIBLE FOR DOCUMENTING WEEKLY MINUTES AND PUBLISHING TO THE SAF WEBSITE. SHARING DRAFTS OF MINUTES FOR SAF PREVIEW PRIOR TO THE SAF MEETING. 4. LIAISON(S) - FACILITATE COMMUNICATION BETWEEN THE STUDENTS, FACULTY, AND STAFF WITHIN THE UW BOTHELL CAMPUS COMMUNITY (BUILDING A RELATIONSHIP BETWEEN STUDENTS, FACULTY, AND STAFF). COMMUNICATION IS INCLUSIVE OF ANSWERING ANY QUESTIONS THAT ARE SENT TO THE SAF COMMITTEE. E. F. Voting members are expected to attend all meetings unless excused in advance by the Chair; develop and maintain effective communication within the Committee and across the campus community, demonstrate a willingness to engage in constructive dialogue on any issue being considered by the Committee, actively participate in the deliberations of the Committee, and adhere to the rules and regulations governing the Committee. Members may request the resignation of a particular member if absences or conduct are deemed detrimental to the work of the Committee. A request for removing a member from the Committee requires a unanimous vote by all voting members of the Committee, except for the party whose resignation is being requested, and concurrence by the Chancellor. Grounds for removal would include 3 or more unexcused absences per academic quarter. Unexcused absences will be evaluated by the Chair on a case by case basis. G. MINUTES SHALL BE TAKEN AT ALL MEETINGS OF THE COMMITTEE AND SHALL BE PUBLICLY POSTED NO LATER THAN FIVE-CALENDAR DAYS AFTER THE MEETING MINUTES ARE APPROVED. SAID MINUTES SHALL INCLUDE THE RESULTS OF EVERY ACTION ITEM TAKEN BY THE COMMITTEE. Section 3. Committee Meetings A. Regular meetings shall be held at least three times per quarter (Autumn, Winter, and Spring) and more frequently as needed. During the winter and spring quarter, meetings will be held at A 6.5/ Page 3 of 10

30 least two (2) to three (3) times per month. All business, other than those items appropriate for consideration during executive session, will be conducted during open session and in full compliance with the Open Public Meetings Act (RCW ). B. An agenda and a copy of all funding requests to be considered by the Committee shall be sent to members and be publicly posted at least three-business days in advance of all regular meetings and shall specify the time and place of the meeting as well as the business to be transacted. C. A special meeting of the Committee may be called at any time by the chair, by a simple majority of the voting members of the Committee, or by the Chancellor by delivering personally or by mail written notice to each member of the Committee at least 24-hours before the time of such meeting as specified in the notice. The time and place shall be decided by simple majority and absence(s) may be excused by the chair. The call and notice shall specify the time and place of the special meeting and the business to be transacted; final disposition shall not be taken on any other matter at such meetings. D. The Committee may hold an executive session during a regular or special meeting only to consider matters permitted under the Open Public Meetings Act (RCW ). E. A quorum shall consist of a simple majority (50% + 1) of the current voting membership of the Committee. The chairperson shall be included as a voting member. Proxies shall not be considered for voting purposes. F. All meetings shall be conducted in accordance with Robert s Rules of Order, Newly Revised. Deviations from such procedures will be at the discretion of the Chair with a simple-majority approval of the Committee present and voting. G. Minutes shall be taken at all meetings of the Committee and shall be publicly posted no later than five-business days after the meeting minutes are approved. Said minutes shall include the results of every action item taken by the Committee. Section 4: Budgeting Process A. The Services and Activities Fee Committee shall notify the campus community of the opportunity to submit requests for annual funding no later than December 1: 1. The Committee shall establish the format and related deadlines for receiving budget requests in advance of notifying the campus community of the opportunity to apply for funding. At least 15-business CALENDAR days must be provided to members of the campus community for preparing their requests. 2. Any member of the University of Washington Bothell campus community may submit a request for annual funding. 3. The intent of the annual operating budget is to support on-going student activities, services, and programs. It is the intent that the funds deemed long-term shall be used to purchase capital A 6.5/ Page 4 of 10

31 (non-recurring) equipment, fixtures and furnishings, lease and/or bond obligations, and other related expenditures. B. A contingency fund shall be established by the Committee as part of its annual budget and should represent approximately 5% of the projected fee revenue. The purpose of this money is to fund proposals throughout the following fiscal year. The Chancellor or his or her designate shall review and approve all such recommendations from the Committee. 1. The Committee shall establish the format, priorities for funding, and related deadlines for receiving contingency requests. At least 710-business days must be provided to students for preparing their requests. 2. The intent of the contingency award is to fund student-initiated activities, events, projects, and services that were not proposed during the annual budgeting cycle. Contingency requests should represent new ideas for building and sustaining community on campus. As such, these requests are to be generated by student groups, committees, and boards. Other entities of the campus community are invited to submit requests during the annual budgeting cycle. C. All proposals for either annual or contingency funding must contain adequate information about how a program will serve currently enrolled UWB students as well as a detailed breakdown of proposed expenditures and anticipated revenues. D. The Committee shall review all requests for support from the Services and Activities Fees, serving in an advisory capacity to the Chancellor and the Board of Regents. E. At the Committee s discretion, a hearing may be required for those requests that lack sufficient detail or justification. The Committee should provide at least 10-business days notice of a hearing to those individuals requested to be in attendance. F. The Committee shall organize and publicize at least one open forum on its proposed annual funding allocations at least 10-calendar days prior to adopting a final budget. G. The Chancellor may meet with the Committee at appropriate intervals in its budget formation process to respond to emergent ideas and issues and to apprise it of the general position of the Regents. The Chancellor may respond in writing to specific written proposals submitted by the Committee and take other actions as needed to assure that the lines of communication to the Committee remain open. The Chancellor may delegate these duties to another senior administrator. H. The Committee shall send its final recommendations for an annual operating budget and longterm capital expenditures along with supporting documentation to the Chancellor on or about May 1 of each year. Within 10-business days after receiving the Committee s annual budget recommendations, the Chancellor will provide a written response to the Committee. In formulating his or her response, the Chancellor may seek the view of other affected University groups and senior administrators as to the final recommendations of the Committee prior to making his or her recommendation to the Board of Regents. In the event the Chancellor A 6.5/ Page 5 of 10

32 disagrees with any of the Committee s recommendations, the dispute resolution process described in Section 7 will be invoked. I. At the time the Chancellor submits his or her proposed budget recommendations to the Board of Regents for the expenditure of services and activities fees, he or she shall also submit a copy of the Committee s recommendations and supporting documents along with any response from the administration. J. Members of the Service and Activities Fee Committee shall have an opportunity to address the Board of Regents before the Regent s decisions on Services and Activities Fee budgets and dispute resolution actions are made (RCW 28B (1)). K. If, during the year, there are unanticipated non-recurring expenses, and if there are sufficient long-term funds to not only fund the expenditures but also other long-term commitments, the Committee can request that the necessary funds be transferred from the long-term account to the current operating account. Section 5. Guidelines for Funding A. Operating expenditures may be proposed in support of bona fide school-related, student led, curricular or extracurricular functions, activities, or programs participated in by UWB students in the furtherance of their education: 1. Ordinary supplies, purchased services or equipment necessary to conduct the student function, activity, or program. 2. Compensation for students or other University employees engaged in activities or services that directly involve or support currently enrolled UWB students such as student government, student activities, student life, financial aid, counseling, testing, placement, and security. Compensation is established once per year, during the Annual Budget cycle, and cannot be modified during the Contingency cycle. 3. Necessary and reasonable fees, meals, lodging, and transportation expenses for entertainers, lecturers, guest speakers and others who provide personal services on a contractual basis. 4. Trophies, plaques or medals, certificates of award or articles of personal property that are of nominal value ($50 or less) given to currently enrolled UWB students as recognition for participation, achievement, or excellence as part of the functions of student organizations, activities, or programs. 5. Promotional Items are designed to promote any student organization, group, or funded project or service and are limited to a total value of $800 per year unless expressly stated otherwise by the Services and Activities Fee Committee at the time of allocation. Food and publicity (for specific events) are not considered a promotional item. Articles of clothing may be purchased with the guidance and approval of the Office of Student Life and the Club Council. Promotional items must be purchased in compliance with University policies and procedures. A 6.5/ Page 6 of 10

33 6. Cost of childcare for children of currently enrolled UW Bothell students who are participating in UW Bothell programs held on the UW Bothell campus. 7. Travel Awards can only be granted to currently enrolled UW Bothell students and their advisor(s), who shall be UW faculty or staff, to participate in approved student functions, activities, or programs. Awards are limited to paying accommodations, transportation, registration fees, and incidental expenses as outlined by the SAF Committee. All travel must comply with established UW travel policies and procedures. Approved travel awards are reimbursed only when receipts are presented. Travel must benefit the broader student community by bringing back experiential and educational value upon return from the trip. Maximum reimbursement will be $500 per student and $2,500 per group unless expressly stated otherwise by the SAF Committee upon awarding of funds. 8. Food and refreshments may be purchased for UW Bothell-student functions as outlined by the UW food policy, which includes award receptions, training, activities, or programs. Such funds are intended to support activities and programs open to the general student body. Funds are not intended to support routine meetings associated with student organizations and groups (student government, campus events board, SAF, etc.). Services and Activities Fees may not be used to purchase or serve alcoholic beverages. B. Consistent with state law, any expenditure of Services and Activities Fees, including loans, is considered a prohibited gift when made for the direct benefit of private individuals or groups. State law also prohibits contributions of Services and Activities Fees or property to a political candidate or cause in connection with any local, state, or federal election. C. Services and Activities Fees shall not be used as fundraising contributions; matching funds for fundraising purposes; or for any expenses related to a meetings, event, or activities of which the principal purpose is fundraising. D. When making allocations, the Committee may place stipulations on the use of funds or recommend guidelines in the operations of a program, or both. The approved budget and stipulations, not the original request, shall be binding on the program. E. Any program may move up to 5% of their annual or contingency budget between line items at the discretion of the Office of Student Life. Other changes to the approved budget and amounts above 5% require the approval of the Committee. Section 6. General Criteria for Evaluating Funding Requests A. Requests for funding are evaluated by: 1. The degree to which the request supports a UWB student program or activity or provides a direct service THAT IS OF GENERAL INTEREST TO CURRENTLY ENROLLED UWB STUDENTS that is of general interest and has broad appeal to currently enrolled UWB students; A 6.5/ Page 7 of 10

34 2. How well the proposed program, activity, or service is conceived and organized and, if previously funded, its track record for success; 3. The likelihood of COLLABORATION OPPORTUNITIES AND CO-PARTNERSHIPS WITH OTHER partial or full funding from another source or the probability that alternative funding (full or partial) is available from another source (E.G. PERMANENT STRUCTURES RECEIVING UNIVERSITY DOLLARS); 4. The number and diversity of currently enrolled UWB students likely to benefit from the program, activity, or service in proportion to the level of proposed funding; and 5. All other criteria approved in advance by the Committee and the Chancellor or his or her designate. Section 7. Budget Disputes A. The Chancellor or his or her designate shall respond to the Committee recommendations in writing, outlining areas of agreement and potential areas of disagreement, allowing reasonable time for response, and clearly setting forth the next step in the review process. In the event of a dispute(s) involving the Committee recommendations, the administration shall meet with the Committee in a good faith effort to resolve such dispute(s) prior to submission of final recommendations to the Board of Regents (RCW 28B (5)). B. If the dispute is not resolved within fourteen-calendar days, a dispute resolution committee shall be convened by the chair of the Committee within fourteen-calendar days (RCW 28B (6b)). C. The dispute resolution committee shall be selected as follows: The administration shall appoint two nonvoting advisory members; the Board of Regents shall appoint three voting members; and the Committee chairperson shall appoint three student members of the Committee who will have a vote, and one student representing the Committee who will chair the dispute resolution committee and be nonvoting except in the case of a tie vote. The dispute resolution committee shall meet in good faith and settle by vote any and all disputes. (RCW 28B (7)) D. The Board of Regents may take action on those portions of the Services and Activities Fees budget not in dispute and shall consider the results, if any, of the dispute resolution committee and shall take action (RCW 28B (8)). Section 8. Review of Budget Allocations A. The Committee may choose to review the status of the current Annual Budget at any time during the year. The purpose of these reviews is to assess the status of awards and to have current budget information available for reference during future funding cycles. B. The Committee may choose to conduct discretionary reviews of funded programs at any time during the year. Recipients of funding may be asked to provide the committee with spending A 6.5/ Page 8 of 10

35 records and projections inclusive of, but not limited to: budget request forms, receipts, and food request forms. C. If the review finds that a program or organization is not spending in alignment with its allocation, is not in accordance with these Guidelines and Operating Procedures, or is failing to report information as stated in Section B, the Committee may freeze the remaining unexpended portion of that program or organization s budget. Until the freeze is removed, no further expenditures may be incurred against the budget. A freeze may remain in effect until the Committee is satisfied with the program s progress. Therefore, it is in the best interest of all organizations funded by the Services and Activities Fee to keep up to date records of their expenditures. Section 9. Long Term Funds A. The Long Term Fund will maintain 30% of the projected annual Services and Activities Fee revenue and any additional funds designated for future projects or expenditures. Section 10. Excess Funds A. Excess funds are defined as unallocated or unspent annual or contingency dollars in any given academic year. B. A sufficient portion of the excess funds must be returned to the Long Term Fund to restore it to the 30% minimum annual projection should it fall below that level. C. Additional excess funds collected over the course of the academic year may be allocated in the contingency process or the annual process in the following academic year at the discretion of the Committee. Section 11. Budget Spending and Reconciliation A. Groups receiving SAF funds are responsible for following all guidelines, procedures and reconciliation of funds as set forth by the SAF Committee, Office of Student Affairs and University policy and procedures. Notes: i. The SAF Guidelines and Operating Procedures were originally authorized by the Board of Regents on September 27, 1991 and later amended by the Regents on June 12, ii. Revised SAF Guidelines and Operating Procedures were adopted by the SAF Committee on April 8, 2005, approved by the Chancellor on May 22, 2005, and authorized by the Board of Regents on June 9, A 6.5/ Page 9 of 10

36 iii. Further revisions to the SAF Guidelines and Operating Procedures were adopted by the SAF Committee on April 7, 2006, approved by the Chancellor on May 22, 2006, and authorized by the Board of Regents on June 8, iv. Additional revisions to the SAF Guidelines and Operating Procedures were adopted by the SAF Committee on April 27, 2007, approved by the Chancellor on May 1, 2007, and authorized by the Board of Regents on June 7, v. Additional revisions to the SAF Guidelines and Operating Procedures were adopted by the SAF Committee on April 11, 2008, approved by the Chancellor on April 14, 2008, and authorized by the Board of Regents on June 12, vi. Additional revisions to the SAF Guidelines and Operating Procedures were adopted by the SAF Committee on May 23, 2011, approved by the Chancellor on May 23, 2011, and authorized by the Board of Regents on June 9, vii. Additional revisions to the SAF Guidelines and Operating Procedures were adopted by the SAF Committee on May 18, 2012, approved by the Chancellor on May 23, 2012, and authorized by the Board of Regents on June 7, 2012 viii. Additional revisions to the SAF Guidelines and Operating Procedures were adopted by the SAF Committee on May 16, 2014, approved by the Chancellor on May 28, 2014, and authorized by the Board of Regents on June 12, 2014 A 6.5/ Page 10 of 10

37 Presenters Biographical Information Services and Activities Fee University of Washington, Bothell; Reduction of Fees, Distribution of Fees, Allocation of Funds, and SAF Guidelines Revisions Scott Crane is a senior, studying Community Psychology. Scott has the desire to enter a career in which he can help people with disabilities due to his experiences with Asperger s Syndrome and Tourette s. Although he earns his undergraduate degree in Winter of 2016, he plans to continue his education by pursuing a graduate degree. Prior to attending the University of Washington Bothell, Scott attended Edmonds Community College, where he earned an Associate s of Arts in Business. While at Edmonds Community College, Scott co-founded the Triton Activity Group (T.A.G.), a High Functioning Autism and Asperger s Syndrome support and awareness group. During his time as the student leader for the Triton Activity Group, Scott took part in a televised interview with the teacher he co-founded the group with the purpose of informing the community about the group. While attending UW-Bothell, Scott continues to serve on the Services and Activities Fee (SAF) committee, where he led as Co-Liaison and Vice Chair on SAF and is now serving as Chair. Jasmine Giles is a junior who transferred from Bellevue College. She intends to major in Society Ethics & Human Behavior and then apply to Nursing School. Her career goal is to work as a registered nurse in the prison system. Her passion for working in the medical field has started when she was a young girl and she wants to work in the prison system because she feels regard for those who are incarcerated. Jasmine is a first generation student who volunteers on campus. She also works off campus in order to fund her education and living expenses. She currently volunteers as the Vice Chair of the Service and Activities Fee Committee at UW Bothell. She is proud to serve on the committee so she can represent the underrepresented students who voices are not heard. ATTACHMENT 6 A 6.6/ Page 1 of 2

38 George Theo was named Dean of Student Affairs in August of He officially joined the University of Washington Bothell on April 1, 2010 as the Director of Student and Residential Life. Prior to joining UW Bothell, Theo was the Director of Student Life at Cascadia Community College, Director of Student Activities and Reid Campus Center Operations at Whitman College, and Director of Student Activities at Delaware Valley College. In his current role as Dean of Student Affairs, he has overall responsibility for serval departments and functions including Residential Life, Student Engagement and Activities, Career Services, Counseling Services, Orientation and Transition Programs, Recreation and Wellness, Student Conduct, Disability Resources for Students, Veteran Services, CARE Team, and Merit Scholarships, Fellowships and Awards. He has earned his Bachelor of Arts degree in Psychology from Seattle University, and his Master of Science degree in Counseling with a Specialization in College Student Personnel from Shippensburg University of Pennsylvania. Theo is active in the National Association of Student Personnel Administrators and the National Association for Camps Activities where he was recognized with the Patsy Morley Outstanding Programmer Award, honoring the individual who best exemplifies outstanding achievement in the field of campus activities advisement. A 6.6/ Page 2 of 2