PROJECT BUDGET SUMMARY SHEET

Transcription

1 PROJECT BUDGET SUMMARY SHEET Project Type: EMOP Recipient Country: MALAWI Project Number: Duration (months): 3.0 Start Date: 01Jan2002 End Date: 31Mar2002 Total US$ DIRECT OPERATIONAL COSTS (DOC) $ 3,728,706 DIRECT SUPPORT COSTS (DSC) $ 152,300 WFP DIRECT COSTS $ 3,881,006 INDIRECT SUPPORT COSTS (ISC) 7.8% $ 302,718 WFP COSTS $ 4,183,724 Cost Category Tonnage Value Commodity Maize 9,101 $ 2,002,220 Pulses 1,137 $ 568,500 Likuni Phala 1,137 $ 409,320 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ Total Commodities 11,375 $ 2,980,040 External Transport $ 71,666 ITSH $ 429,520 Overland $ 162,208 LTSH $ 591,500 ODOC $ 85,500 1/ This format should also be used for Project Budget Plan Revisions. 2/ Please adapt your planning according to the Project Document (duration of the project). 3/ This worksheet includes total amount for all years. 4/ In the case of a Regional EMOP, this includes total amounts per country for all years.

2 COMMODITIES, EXTERNAL TRANSPORT AND LTSH Year 1 Year 2 Year 3 Cost per mt Total Quantity Quantity Value Quantity Value Quantity Value Value Commodities (US$) (mt) (mt) (US$) (mt) (US$) (mt) (US$) (US$) Maize ,101 9, $ 2,002, $ $ $ 2,002,220 Pulses ,137 1, $ 568, $ $ $ 568,500 Likuni Phala ,137 1, $ 409, $ $ $ 409,320 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Total Commodities 11,375 11, $ 2,980, $ $ $ 2,980,040 Total External Transport Overall Rate Year 1 Year 2 Year 3 $ 71, $ $ $ 71,666 LTSH Year 1 Year 2 Year Port Operations Costs $ $ $ $ Landside Transport $ 186, $ $ $ 186, Air Transport $ $ $ $ Transhipment Point Costs $ 20, $ $ $ 20, EDP Operations Overall Rate $ 107, $ $ $ 107, Distribution Costs ITSH $ 276, $ $ $ 276, Other LTSH Costs OVERLAND $ $ $ $ Total LTSH $ 591,500 $ $ $ 591,500 DSC Overall Rate Year 1 Year 2 Year 3 Total DSC $ 152,300 $ $ $ 152,300 ODOC Overall Rate Year 1 Year 2 Year 3 Total ODOC 7.52 $ 85,500 $ $ $ 85,500 Remarks: 1/ In the case of a Regional project, this format should also be completed for each country. 2/ Planned costs should be included for each year of the project. 3/ Enter a relevant transport rate.

3 OTHER DIRECT OPERATIONAL COSTS OTHER DIRECT OPERATIONAL COSTS (BUDGET PLAN PRIORITY AREAS) Gender Non Attributed Staff and StaffRelated Costs Year 1 Staff and StaffRelated Costs International Consultants (incl. Travel) National Consultants Temporary Assistance 15,000 15,000 15, UNVs NonWFP Staff Training 7,000 7,000 7, Travel 8,500 8,500 8,500 Subtotal 30,500 30,500 30,500 Recurring Expenses Year 1 Recurring Expenses Rental of Facility Utilities General Office Supplies Communications and IT Services Insurance Equipment Repair and Maintenance Vehicle Maintenance and Running Costs Contracted Services 15,000 15,000 15, Other Office Expenses Subtotal 15,000 15,000 15,000 Equipment & Capital Costs Year 1 Equipment & Capital Costs Agricultural Tools and Equipment 17,000 17,000 17, Kitchen & Canteen Material and Equipment Health Related Material and Equipment School Related Material and Equipment Building Material Vehicles 14,500 14,500 14, TC/IT Equipment Other Tools, Material and Equipment 8,500 8,500 8, Food Transformation Costs Subtotal 40,000 40,000 40,000 OTHER DIRECT OPERATIONAL COSTS 85,500 85,500 85,500 1/ Planned costs should be included for each year of the project. In the case of a Regional project, this format should also be completed for each country 2/ This table facilitates the breakdown of project costs by Priority area for statistical purposes 3/ The total in Column E41 is expected to tally with Column C41, as Total ODOC for the Project, for the Year.

4 OTHER DIRECT OPERATIONAL COSTS OTHER DIRECT OPERATIONAL COSTS (BUDGET PLAN PRIORITY AREAS) Gender Non Attributed Staff and StaffRelated Costs Year 2 Staff and StaffRelated Costs International Consultants (incl. Travel) National Consultants Temporary Assistance UNVs NonWFP Staff Training Travel Subtotal Recurring Expenses Year 2 Recurring Expenses Rental of Facility Utilities General Office Supplies Communications and IT Services Insurance Equipment Repair and Maintenance Vehicle Maintenance and Running Costs Contracted Services Other Office Expenses Subtotal Equipment & Capital Costs Year 2 Equipment & Capital Costs Agricultural Tools and Equipment Kitchen & Canteen Material and Equipment Health Related Material and Equipment School Related Material and Equipment Building Material Vehicles TC/IT Equipment Other Tools, Material and Equipment Food Transformation Costs Subtotal OTHER DIRECT OPERATIONAL COSTS 3/ The total in Column E41 is expected to tally with Column C41, as Total ODOC for the Project, for the Year.

5 OTHER DIRECT OPERATIONAL COSTS OTHER DIRECT OPERATIONAL COSTS (BUDGET PLAN PRIORITY AREAS) Gender Non Attributed Staff and StaffRelated Costs Year 3 Staff and StaffRelated Costs International Consultants (incl. Travel) National Consultants Temporary Assistance UNVs NonWFP Staff Training Travel Subtotal Recurring Expenses Year 3 Recurring Expenses Rental of Facility Utilities General Office Supplies Communications and IT Services Insurance Equipment Repair and Maintenance Vehicle Maintenance and Running Costs Contracted Services Other Office Expenses Subtotal Equipment & Capital Costs Year 3 Equipment & Capital Costs Agricultural Tools and Equipment Kitchen & Canteen Material and Equipment Health Related Material and Equipment School Related Material and Equipment Building Material Vehicles TC/IT Equipment Other Tools, Material and Equipment Food Transformation Costs Subtotal OTHER DIRECT OPERATIONAL COSTS 3/ The total in Column E41 is expected to tally with Column C41, as Total ODOC for the Project, for the Year.

6 DIRECT SUPPORT COSTS DIRECT SUPPORT COSTS (BUDGET PLAN PRIORITY AREAS) Security Gender Monitoring and Evaluation Non Attributed Staff and StaffRelated Costs Year 1 Staff and StaffRelated Costs to 225 International Professional Staff 19,575 19,575 19, to 234 International GS Staff National Professional Officers National GS Staff 6,000 6,000 6, Temporary Assistance 5,000 5,000 5, Overtime (in USD only) 3,500 3,500 3, Incentives International Consultants 7,500 7,500 7, National Consultants 6,500 6,500 6, UNVs 12,125 12,125 12, Staff Duty Travel 15,000 15,000 15, Staff Training and Development 2,000 2,000 2,000 Subtotal 77,200 77,200 44,125 33,075 Recurring Expenses Year 1 Recurring Expenses Rental of Facility 7,000 7,000 7, Utilities General 3,000 3,000 3, Office Supplies 8,500 8,500 8, Communications and IT Services 11,700 11,700 11, Insurance Equipment Repair and Maintenance 2,200 2,200 2, Vehicle Maintenance and Running Cost 18,200 18,200 18, Other Office Expenses 3,000 3,000 3, UN Organisations Services Subtotal 53,600 53,600 53,600 Equipment & Capital Costs Year 1 Equipment & Capital Costs Vehicles TC/IT Equipment, 19,500 19,500 19, Furniture, Tools and Equipment 2,000 2,000 2,000 Subtotal 21,500 21,500 21,500 DIRECT SUPPORT COSTS 152, ,300 44, ,175 3/ The total in Column E41 is expected to tally with Column C41, as Total DSC for the Project, for the Year.

7 DIRECT SUPPORT COSTS DIRECT SUPPORT COSTS (BUDGET PLAN PRIORITY AREAS) Security Gender Monitoring and Evaluation Non Attributed Staff and StaffRelated Costs Year 2 Staff and StaffRelated Costs to 225 International Professional Staff to 234 International GS Staff National Professional Officers National GS Staff Temporary Assistance Overtime (in USD only) Incentives International Consultants National Consultants UNVs Staff Duty Travel Staff Training and Development Subtotal Recurring Expenses Year 2 Recurring Expenses Rental of Facility Utilities General Office Supplies Communications and IT Services Insurance Equipment Repair and Maintenance Vehicle Maintenance and Running Cost Other Office Expenses UN Organisations Services Subtotal Equipment & Capital Costs Year 2 Equipment & Capital Costs Vehicles TC/IT Equipment, Furniture, Tools and Equipment Subtotal DIRECT SUPPORT COSTS 3/ The total in Column E41 is expected to tally with Column C41, as Total DSC for the Project, for the Year.

8 DIRECT SUPPORT COSTS DIRECT SUPPORT COSTS (BUDGET PLAN PRIORITY AREAS) Security Gender Monitoring and Evaluation Non Attributed Staff and StaffRelated Costs Year 3 Staff and StaffRelated Costs to 225 International Professional Staff to 234 International GS Staff National Professional Officers National GS Staff Temporary Assistance Overtime (in USD only) Incentives International Consultants National Consultants UNVs Staff Duty Travel Staff Training and Development Subtotal Recurring Expenses Year 3 Recurring Expenses Rental of Facility Utilities General Office Supplies Communications and IT Services Insurance Equipment Repair and Maintenance Vehicle Maintenance and Running Cost Other Office Expenses UN Organisations Services Subtotal Equipment & Capital Costs Year 3 Equipment & Capital Costs Vehicles TC/IT Equipment, Furniture, Tools and Equipment Subtotal DIRECT SUPPORT COSTS 3/ The total in Column E41 is expected to tally with Column C41, as Total DSC for the Project, for the Year.

9 BUDGET PLAN EXPLANATION GUIDELINES I. Plan Overview Explain the project budget plan within the context of the country and regional situations in general and in relation to the budgets of other WFP projects in the country and region. This year, Malawi experienced a shortfall in crop production, particularly in maize, due to heavy rainfall, dry spells in some areas and natural disasters such as floods. The reduction in the number of beneficiaries of the Targeted Inputs Programme (TIP), w distributes free farm inputs to vulnerable households, is also believed to have contributed to low crop production levels. In response to the food shortage the CO will engage in an EMOP in which it is expected to distribute 9,101MT of maize, 1,137 MT and 1,137 MT of blended cereal, Likuni Phala (Table 1) during the three months emergency operation (January to March 2002). II. Direct Operational Costs 1. Explain commodity requirements in terms of rations multiplied by the number of beneficiaries multiplied by project duration. Commodity Beneficiaries rations duration Commodity Maize days 9101 Pulses days 1137 Likuni Phala days Make a table (example below) to present gross and net commodity requirements if relevant to demonstrate where you have any resource balance of commodities. Commodity Gross Requirements in mt Resource Balance in mt Net Requirements in mt Maize 9,101 MT 0 9,101 MT Pulses 1,137 MT 0 1,137 MT Likuni Phala 1,137 MT 0 1,137 MT 3. List gross and net funding requirements if relevant for any cost categories within DOC where you have any resource balance of funds. N/A 4. State where you planned your budget using standard costs. If you used other costs, state where and explain the reasons and the origin of the planned costs. The salaries for the Food Aid Monitors GL Code are budgeted are local market rates. There are nine (1) FAM and one (1) food aid coordinator. 5. Explain any government contribution and/or IP cost sharing and how and where the budget totals were thus decreased within DOC. The Government will contribute towards office facilities and security of thus the reduced figure for rent and not budgeted for securi 6. Justify specific quantities and costs as required, particularly the number and cost of staff, vehicles and computer equipment. Where appropriate, justify costs by explaining expected output. State total number of vehicles currently in CO resourced as ODOC. a. This EMOP covers 19 districts and 35 EPAs. With this coverage it is necessary to have more FAMs to facilitate the movement o These FAMs are budgeted at local market rate. b. The budget includes the procurement of five (5) new motorbikes GL code to assist in the monitoring of the projects. The other FAMs will be operating from the suboffice and main office hence will be using office vehicles. The others will be using the old motorbikes already in stock. Currently there are no vehicles in the CO resourced as ODOC. 7. Travel expenditures should be clearly explained and justified: the number, purpose and destinations of all missions