Personnel Committee MINUTES OF MEETING February 6, 2017

Transcription

1 Personnel Committee MINUTES OF MEETING February 6, 2017 Meeting of the Personnel Standing Committee of the Chemung County Legislature Minutes of a meeting of the Personnel Committee of the Chemung County Legislature held in the Legislative Chambers, 5 th Floor, Hazlett Building, 203 Lake Street, Elmira, New York on Monday, February 6, 2017 Members and officials present: John Pastrick, David Manchester, L. Thomas Sweet, Joseph Brennan, Kenneth Miller, Brian Hyland, Peggy Woodard, William Fairchild, Paul Collins, Martin Chalk, Aola Jackson, Richard Madl, Rodney Strange, Donna Draxler, Richard Keyser, Thomas Santulli, Michael Krusen, Steven Hoover, J. Michael Mucci, Bill Hopper, Robert Dieterle, Mark Cicora, Randy Olthof, Robert Page, Michael Youmans, Andy Avery, Stephen Wilber, Steve Morse, Lisa Butler, Robert Harris, James Arey, Mark Watts, Matthew Hourihan, Joseph Sartori Legislators excused: Cornelius Milliken III The meeting was called to order by the Chairman of the committee, Richard Madl. Motion made by John Pastrick, seconded by Martin Chalk, and Passed with a vote of 5-0, authorizing agreement with Clinical Social Work Counseling Services of the Finger Lakes on behalf of the Chemung County Personnel Department. Motion made by Aola Jackson, seconded by Richard Madl, and Passed with a vote of 5-0, authorizing agreement with Perry and Carroll, Inc. on behalf of the Chemung County Personnel Department. Motion made by John Pastrick, seconded by Martin Chalk, and Passed with a vote of 5-0, increasing salary for Sewer System Maintenance Crew Leader (Facilities) on behalf of the Chemung County Sewer Districts. Motion made by Aola Jackson, seconded by John Pastrick, and Passed with a vote of 5-0, creating Maintenance Worker I position on behalf of the Chemung County Elmira Sewer District. Motion made by John Pastrick, seconded by Martin Chalk, and Passed with a vote of 5-0, re-creating Communications Operator position on behalf of the Chemung County Office of Fire and Emergency Management. Motion made by John Pastrick, seconded by Martin Chalk, and Passed with a vote of 5-0, re-creating Administrative Assistant position on behalf of the Chemung County Treasurer. Motion made by John Pastrick, seconded by Martin Chalk, and Passed with a vote of 5-0, re-creating Disbursements Officer position on behalf of the Chemung County Treasurer.

2 Motion made by John Pastrick, seconded by Martin Chalk, and Passed with a vote of 5-0, re-creating positions as contained in the Staffing Plan for the Chemung County Department of Health. Motion made by John Pastrick, seconded by Martin Chalk, and Passed with a vote of 5-0, re-creating positions as contained in the Staffing Plan for the Chemung County Nursing Facility. Motion made by John Pastrick, seconded by Martin Chalk, and Passed with a vote of 5-0, re-creating positions as contained in the Staffing Plan for the Chemung County Department of Social Services. Motion made by Martin Chalk, seconded by John Pastrick, and Passed with a vote of 5-0, amending the Staffing Plan for the Chemung County Department of Social Services. NEW BUSINESS: Mr. Arey and Mr. Olthof provided the Legislature with information regarding the reorganization of the Chemung County Planning Department and the Metropolitan Planning Organization. The meeting was adjourned on the motion by Mr. Chalk, seconded by Mr. Pastrick. Motion carried.

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11 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution authorizing agreement with Clinical Social Work and Counseling Services of the Finger Lakes on behalf of the Chemung County Personnel Department Resolution #: 01 Slip Type: SEQRA status CONTRACT Explain action needed or Position requested (justification): Term of the Agreement for employee assistance program services: 1/1/17-12/31/17 Amount: $3,500 payable in quarterly invoices Vendor/Provider Clinical Social Work and Counseling Services of the Finger Lakes Term 1/1/17-12/3/17 Total Amount $3,500 Prior Amount Local Share State Share Federal Share Project Budgeted? Yes Funds are in Account # CREATION: Date/Time: Department: 12/27/ :30:48 AM County Executive APPROVALS: Date/Time: Approval: Department: 12/28/2016 8:48 AM Approved Budget and Research 12/28/2016 9:22 AM Approved County Executive 1/3/ :04 AM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: Clinical_Social_Work_and_Counseling_of_the_Finger_Lakes 12_27_16.pdf Agreement Cover Memo Item # 1

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22 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution authorizing agreement with Perry and Carroll, Inc. on behalf of the Chemung County Personnel Department Resolution #: 02 Slip Type: SEQRA status CONTRACT Explain action needed or Position requested (justification): Requesting Resolution authorizing execution of a Consulting Agreement with Perry and Carroll, Inc. and Chemung County. Term: 1 year (1/1/17-12/31/17) Cost: $18,000/year Perry and Carroll will provide Chemung County with consulting, actuarial, and brokerage services for compensation and benefit programs as follows: Medical (including retirees), Prescription Drugs, Dental/Vision/Flexible Spending/Wellness Program/ACA Compliance Assistance. Vendor/Provider Perry and Carroll, Inc. Term 1/1/17-12/31/17 Total Amount $18,000 Prior Amount Local Share State Share Federal Share Project Budgeted? Yes Funds are in Account # CREATION: Date/Time: Department: 1/12/ :34:02 AM County Executive APPROVALS: Date/Time: Approval: Department: 1/18/ :20 AM Approved Budget and Research 1/18/ :32 AM Approved County Executive 1/19/2017 8:41 AM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: Consultant Agreement Perry_and_Carroll_Consulting_Agreement_2017.pdf Cover Memo Item # 2

23 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution increasing salary for Sewer System Maintenance Crew Leader (Facilities) on behalf of the Chemung County Sewer Districts Resolution #: 03 Slip Type: SEQRA status PERSONNEL Explain action needed or Position requested (justification): We wish to combine the Maintenance oversight of the County's three wastewater treatment plants into a single Sewer System Maintenance Crew Leader position. It is proposed that the current Maintenance Crew Leader of the Chemung County Elmira Sewer District Milton Street Wastewater Treatment Facility will assume these added duties with a 10% increase to his current salary (new salary of $68,287.04). His salary would then be split evenly between the two Sewer Districts. It is recommended for this to take effect following full Legislative approval on February 13, Re-creation Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: $68, Range: Budget Account Number: & Funds Available? Yes Reinbursment / Federal: Due to: Retirement, Other Reinbursment / State: Due to (Other): CREATION: Date/Time: Department: 1/12/ :03:12 PM County Sewer Dist. No. 1 APPROVALS: Date/Time: Approval: Department: 1/18/201711:27 AM Approved Budget and Research 1/18/20173:14 PM Approved County Executive 1/19/20179:12 AM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: No Attachments Available Item # 3

24 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution creating Maintenance Worker I position on behalf of the Chemung County Elmira Sewer District Resolution #: 04 Slip Type: SEQRA status PERSONNEL Explain action needed or Position requested (justification): This agenda item respectfully requests the approval to create a Maintenance Worker I position within the Chemung County Sewer Districts. This position is being requested in anticipation of a retirement in April. The intent of filling this position is to avoid or minimize vacated services and time that would exist if we postponed filling the position following the actual retirement. Filling the requested position would leave no gap in staff capabilities during an important time of the year. The development of new technical employees is critical for us to maintain our complex wastewater treatment facilities which are considered part of the most important resources that our community owns and operates. The hourly rate is determined under the Sewer District's New Hire hourly rate plan which froze the entrance rates for New Position Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: $18.51/hour Range: Budget Account Number: Funds Available? Yes Reinbursment / Federal: Due to: Retirement Reinbursment / State: Due to (Other): CREATION: Date/Time: Department: 1/12/ :13:48 PM County-Elmira Sewer Dist. APPROVALS: Date/Time: Approval: Department: 1/18/ :15 AM Approved Budget and Research 1/18/2017 2:20 PM Approved County Executive 1/19/2017 8:35 AM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: No Attachments Available Item # 4

25 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution re-creating Communications Operator position on behalf of the Chemung County Office of Fire and Emergency Management Resolution #: 05 Slip Type: SEQRA status PERSONNEL Explain action needed or Position requested (justification): The Office of Fire and Emergency Management is requesting the re-creation of a Communications Operator Grade 3 Entry $ /hr ($38,243 annually). This position was vacated in 8/2016 due to the retirement of a long term 18 year employee (TS). The E911 Center has a minimum staff requirement that is currently being filled with Voluntary and mandated overtime. Re-creation Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: 3Entry Range: hr/38,243anually Budget Account Number: Funds Available? Yes Reinbursment / Federal: 0 Due to: Retirement Reinbursment / State: 0 Due to (Other): CREATION: Date/Time: Department: 1/5/ :08:17 AM Fire and Emergency Management APPROVALS: Date/Time: Approval: Department: 1/9/20172:29 PM Approved Budget and Research 1/10/20174:16 PM Approved County Executive 1/12/201712:58 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: No Attachments Available Item # 5

26 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution re-creating Administrative Assistant position on behalf of the Chemung County Treasurer Resolution #: 06 Slip Type: SEQRA status PERSONNEL Explain action needed or Position requested (justification): Recreate the position of Administrative Assistant to the Treasurer. The position was open because of a promotion. Re-creation Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: Single Rate Grade 4 Range: $45,000 Budget Account Number: Funds Available? Yes Reinbursment / Federal: Due to: Promotion Reinbursment / State: Due to (Other): CREATION: Date/Time: Department: 1/16/ :45:57 AM County Treasurer APPROVALS: Date/Time: Approval: Department: 1/18/ :24 AM Approved Budget and Research 1/18/2017 2:20 PM Approved County Executive 1/19/2017 8:55 AM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: No Attachments Available Item # 6

27 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution re-creating Disbursements Officer position on behalf of the Chemung County Treasurer Resolution #: 07 Slip Type: SEQRA status PERSONNEL Explain action needed or Position requested (justification): Recreate the position of Disbursements Officer. The position is responsible for auditing and paying the bills for all county departments. Re-creation Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: Grade 12 Range: Budget Account Number: Funds Available? Yes Reinbursment / Federal: Due to: Resignation Reinbursment / State: Due to (Other): CREATION: Date/Time: Department: 1/16/ :17:25 AM County Treasurer APPROVALS: Date/Time: Approval: Department: 1/18/ :25 AM Approved Budget and Research 1/18/2017 2:20 PM Approved County Executive 1/19/2017 9:13 AM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: No Attachments Available Item # 7

28 ATTACHMENT-PERSONNEL REQUISITION ROUTE SLIP DEPARTMENT: Health Department DATE: 12/29/16 1. Position Title: Supervising Public Health Sanitarian FT X PT Prior Resolution Action Requested: Creation Re-Creation X Other Salary/Grade: Grade 7 Single Rate Wage Range $70,890 Civil Service Approval: Y N X Budget Account: Funds Avalailable: Y X N Reimbursement: Federal 0 % State 85 % Local 15 % Salary/Fringes Covered: Y X N Vacancy Due To: Resignation Retirement Promotion X Other Attachments: Y N X 2. Position Title: Public Health Sanitarian FT X PT Prior Resolution Action Requested: Creation Re-Creation X Other Salary/Grade: Grade 13 CSEA Wage Range $22.17 Entry Civil Service Approval: Y N X Budget Account: Funds Avalailable: Y X N Reimbursement: Federal 0 % State 85 % Local 15 % Salary/Fringes Covered: Y X N Vacancy Due To: Resignation Retirement Promotion X Other Attachments: Y N X 3. Position Title: FT PT Prior Resolution Action Requested: Creation Re-Creation Other Salary/Grade: Wage Range Civil Service Approval: Y N Budget Account: Funds Avalailable: Y N Reimbursement: Federal % State % Local % Salary/Fringes Covered: Y N Vacancy Due To: Resignation Retirement Promotion Other Attachments: Y N 4. Position Title: FT PT Prior Resolution Action Requested: Creation Re-Creation Other Salary/Grade: Wage Range Civil Service Approval: Y N Budget Account: Funds Avalailable: Y N Reimbursement: Federal % State % Local % Salary/Fringes Covered: Y N Vacancy Due To: Resignation Retirement Promotion Other Attachments: Y N Item # 8 P. of

29 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution re-creating positions as contained in the Staffing Plan for the Chemung County Department of Health Resolution #: 08 Slip Type: SEQRA status PERSONNEL Explain action needed or Position requested (justification): The Health Department is requesting authorization to re-create the following positions in its budgeted and approved staffing plan: 1 Full-time Supervising Public Health Sanitarian (Single Rate Plan) 1 Full-time Public Health Sanitarian (CSEA) These vacancies were created by the promotion of the Supervising PH Sanitarian to Deputy PH Director on January 1. It is intended that the vacancy for Supervising PH Sanitarian will be filled by internal promotion of a Sanitarian with 9 years service. A salary above the mid-point is requested for this promotion. The incumbent Sanitarian to be promoted is at Step 9 of the CSEA Wage Schedule, and the standard raise for a promotion from union to Single Rate Plan is 10%. A salary of $70,890 is requested for the candidate for promotion. There will be a $24,000 reduction in salary cost for the re-creation of the vacated Sanitarian position. Please see attachment for further details. Re-creation Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: See Attachment Range: See Attachment Budget Account Number: Funds Available? Yes Reinbursment / Federal: 0 Due to: Promotion Reinbursment / State: 85 Due to (Other): CREATION: Date/Time: Department: 1/5/2017 2:51:26 PM Health Department APPROVALS: Date/Time: Approval: Department: Item # 8

30 1/10/2017 3:14 PM Approved Personnel Department 1/10/2017 3:14 PM Approved County Executive 1/12/ :57 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: Personnel Requisition Attachment Personnel_Requisition_Attachment_HD_Jan_2017.xls Cover Memo Item # 8

31 ATTACHMENT-PERSONNEL REQUISITION ROUTE SLIP DEPARTMENT: Nursing Facility DATE: 1/13/16 1. Position Title: Registered Nurse (1) FT x PT Prior Resolution Action Requested: Creation Re-Creation x Other Salary/Grade: NYSNA Grade 1 Wage Range 25.14/hour Civil Service Approval: Y N x Budget Account: Funds Avalailable: Y x N Reimbursement: Federal 50 % State 40 % Local 10 % Salary/Fringes Covered: Y x N Vacancy Due To: Resignation x Retirement Promotion Other Attachments: Y N x 2. Position Title: Laborer (1) FT x PT Prior Resolution Action Requested: Creation Re-Creation x Other Salary/Grade: 2 CSEA Wage Range 10.01/hour Civil Service Approval: Y x N Budget Account: Funds Avalailable: Y x N Reimbursement: Federal 50 % State 40 % Local 10 % Salary/Fringes Covered: Y x N Vacancy Due To: Resignation Retirement Promotion Other Transfer Attachments: Y N x 3. Position Title: FT PT Prior Resolution Action Requested: Creation Re-Creation Other Salary/Grade: Wage Range Civil Service Approval: Y N Budget Account: Funds Avalailable: Y N Reimbursement: Federal % State % Local % Salary/Fringes Covered: Y N Vacancy Due To: Resignation Retirement Promotion Other Attachments: Y N 4. Position Title: FT PT Prior Resolution Action Requested: Creation Re-Creation Other Abolishment Salary/Grade: Wage Range Civil Service Approval: Y N Budget Account: Funds Avalailable: Y N Reimbursement: Federal % State % Local % Salary/Fringes Covered: Y N Vacancy Due To: Resignation Retirement Promotion Other Attachments: Y N Item # 9 P. 1 of 1

32 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution re-creating positions as contained in the Staffing Plan for the Chemung County Nursing Facility Resolution #: 09 Slip Type: SEQRA status PERSONNEL Explain action needed or Position requested (justification): The following positions are requested for re-creation in the Nursing Facility Staffing Plan: 1 Registered Nurse, full-time 1 Laborer, full-time Re-creation Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: See Attach Range: See Attached Budget Account Number: See Attached Funds Available? Yes Reinbursment / Federal: 50 Due to: Resignation, Other Reinbursment / State: 40 Due to (Other): CREATION: Date/Time: Department: 1/13/2017 1:05:59 PM Nursing Facility APPROVALS: Date/Time: Approval: Department: 1/13/2017 1:34 PM Approved Personnel Department 1/13/2017 1:34 PM Approved County Executive 1/18/ :32 AM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: January_Personnel_Requisition_NF.xls Personnel Requisition Attachment Cover Memo Item # 9

33 ATTACHMENT-PERSONNEL REQUISITION ROUTE SLIP DEPARTMENT: Social Services DATE: 1/12/ Position Title: Eligibility Clerk FT X PT Prior Resolution Action Requested: Creation Re-Creation X Other Salary/Grade: $15.02/hour GR 8 Wage Range Civil Service Approval: Y N X Budget Account: Funds Avalailable: Y X N Reimbursement: Federal 50 % State 25 % Local 25 % Salary/Fringes Covered: Y X N Vacancy Due To: Resignation X Retirement Promotion Other Attachments: Y X N 2. Position Title: Principal Account Clerk FT X PT Action Requested: Creation Budget Account: Y X N Reimbursement: Federal 50 % State 25 % Local 25 % Salary/Fringes Covered: Y N Attachments: Y X N X Re-Creation X Other Funds Avalailable: Retirement Promotion Prior Resolution Salary/Grade: $17.71/hour GR 10 Wage Range Civil Service Approval: Vacancy Due To: Resignation Other Y N X 3. Position Title: FT PT Prior Resolution Action Requested: Creation Re-Creation Other Salary/Grade: Wage Range Civil Service Approval: Y N Budget Account: Funds Avalailable: Y N Reimbursement: Federal State % Local % Salary/Fringes Covered: Y N Vacancy Due To: Resignation Retirement Promotion Other Attachments: Y N 4. Position Title: FT PT Prior Resolution Action Requested: Creation Re-Creation Other Abolish Salary/Grade: Wage Range Civil Service Approval: Y N Budget Account: Funds Avalailable: Y N Reimbursement: Federal % State % Local % Salary/Fringes Covered: Y N Vacancy Due To: Resignation Retirement Promotion Other Attachments: Y N Item # 10

34 Eligibility Clerk Rationale Temporary Assistance Division The position serves to divert calls from the Social Welfare Examiner staff to a dedicated unit available to answer basic eligibility inquiries. This improves the efficiency of examiner staff by allowing them to focus on determining eligibility, rather than answering and processing requests that can be handled in a more generic manner. More specifically, requests for replacement cards, information on how to apply, when a client can expect benefits to be issued, how and when to report a change in household or income can be answered by staff trained in eligibility rules, but not to the level of the case specific training needed for Social Welfare Examiners. In addition, they check documents for accuracy and completeness and research available resources. Duties include, but are not limited to: Provides phone assistance to individuals inquiring about all programs in the Temporary Division, including Temporary Assistance, Supplemental Nutrition Assistance Program (SNAP), Medicaid, HEAP, and Employment. Keeps abreast of Temporary Assistance regulations, policies, and procedures to respond to customer inquiries and provide eligibility support functions to program staff in an effective manner. Researches paper and electronic records to obtain missing information to assist in completing case summaries and records of actions taken. Reviews customer applications for various benefits for completeness; advises customers of missing information or if other documentation and/or forms are needed to complete the application process by referring to, and following established guidelines, policies, and procedures. Creates, maintains and/or updates internal departmental tracking documents and logs to assist in case management, retention, and/or destruction. Interprets and verifies Examiner case actions to disseminate correct information to clients regarding case specific program eligibility. Refers customers to other departmental program services based on the information provided by the customer. May interview applicants for the SNAP program by using MyWorkspace and data entering information provided by the applicant into MyWorkspace to assist Social Welfare Examiners in the eligibility process. Generates notices to applicants/recipients of agency actions based on established departmental procedures. Receives a variety of documents and scans and indexes as needed; uses a variety of database management systems to maintain, query and retrieve agency records. Performs eligibility and clerical support functions involving simple work processing duties such as preparing routine correspondence; forms, and spreadsheets. Uses computer applications or other automated systems and databases such as , OnBase & Salient to complete work assignments. May perform other incidental tasks as necessary. Item # 10

35 Principal Account Clerk Rationale This position recreates the Principal Account Clerk position in the DSS Accounting Unit due to a vacancy. The person in this job is responsible for the following duties: Supervision of Accounting Unit staff in the absence of the Supervisor of Fiscal Services Day-to-day supervision of Accounts Payable processing (Invoices, Purchase Orders, Blanket Purchase Orders etc.) Prepare and track Human Services related Account Receivables Prepare and submit memos of explanation, budgets, and route slips for all Department of Social Services and Department of Mental Hygiene Human Service contracts Prepare, maintain, and update various DSS expenditure analyses Prepare and complete monthly administrative claims for Federal and State reimbursement Prepare and complete monthly special project claims for Federal, State, and Various Grant reimbursement Monitors and distributes monthly and/or quarterly performance measures for various Human Services programs Miscellaneous other duties as assigned The individual in this title must possess thorough knowledge of methods in keeping financial accounts and records including a working knowledge of double-entry bookkeeping, thorough knowledge of business arithmetic and English; thorough knowledge of office terminology, procedures, and equipment; ability to follow complex oral and written directions; ability to prepare original correspondence and reports in Microsoft Word and Microsoft Excel; ability to plan, layout and supervise the work of others; ability to secure the cooperation of others; good judgment and initiative. Item # 10

36 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution re-creating positions as contained in the Staffing Plan for the Chemung County Department of Social Services Resolution #: 10 Slip Type: SEQRA status PERSONNEL Explain action needed or Position requested (justification): Eligibility Clerk (JH) Principal Account Clerk (KM) Re-creation Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: Please see attached Range: Budget Account Number: Funds Available? Yes Reinbursment / Federal: Due to: Resignation, Promotion Reinbursment / State: Due to (Other): CREATION: Date/Time: Department: 1/12/2017 1:10:09 PM Social Services APPROVALS: Date/Time: Approval: Department: 1/18/201711:16 AM Approved Budget and Research 1/18/20172:19 PM Approved County Executive 1/19/20178:40 AM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: Personnel_Requisition_Slip- Recreation_ pdf.xls Eligibility_Clerk_Rationale_ (TA).pdf Back-Up Rationale - Eligibility Clerk Cover Memo Cover Memo Rationale - Principal Account Clerk Principal_Account_Clerk_Rationale.doc Cover Memo Item # 10

37 Account Clerk January 2017 This position replaces a vacated Senior Clerk position in the Department of Human Services staffing plan. The person in this job will be responsible for the following duties: Processing of all Services payments for Foster Care and Adoption Calculation of Third Party Health Insurance (TPHI) for eligible clients Calculation of Medical subsidy payments to eligible Adoptive parents Preparation and Submission of Tuition payments made on behalf of handicapped children Preparation and distribution of Foster Care and Adoption recertification paperwork Distribution of required notification letters to both internal and external agencies Completion of Rep Payee Social Security forms Data entry into Connections and Excel work papers The individual in this title must possess good knowledge of office terminology, procedures, and equipment, including Microsoft Word, Microsoft Excel; good knowledge of business arithmetic and English; ability to make arithmetic computations accurately and timely; ability to understand and follow oral and written instruction; initiative and resourcefulness. Item # 11

38 INTEROFFICE MEMORANDUM TO: THOMAS SANTULLI, COUNTY EXECUTIVE MICHAEL MUCCI, DIRECTOR OF PERSONNEL MARY BRIEM, SR. PERSONNEL TECHNICIAN FROM: CHRISTINE O HERRON, DIRECTOR OF ADMINISTRATIVE SERVICES SUBJECT: ACCOUNT CLERK JOB RECLASSIFICATION DATE: JANUARY 11, 2017 Attached please find a Job Reclassification Questionnaire requesting a Senior Clerk, Grade 6 be reclassified to an Account Clerk, Grade 6. It is in the best interest of the Administrative Services division to request a reclassification of this position now, as this position is currently vacant, and this position spends approximately 60% of time completing Accounting duties. The incumbent will primarily be responsible for the processing of all Services payments for Foster Care and Adoption, Calculation of Third Party Health Insurance (TPHI) for eligible clients, Calculation of Medical subsidy payments to eligible Adoptive parents, and Tuition payments made on behalf of handicapped children. Please let me know of any questions. Thank you. Item # 11

39 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution amending the Staffing Plan for the Chemung County Department of Social Services Resolution #: 11 Slip Type: SEQRA status PERSONNEL Explain action needed or Position requested (justification): Abolish (1) Senior Clerk Create (1) Account Clerk *Pending Civil Service Approval on February 7th, New Position Full-time Salary / Fringe Benefits Civil Service approval required: No Salary/Grade: $13.15/hour GR 6 Range: Budget Account Number: Funds Available? Yes Reinbursment / Federal: 50 Due to: Resignation, Other Reinbursment / State: 25 Due to (Other): CREATION: Date/Time: Department: 1/12/2017 4:17:48 PM Social Services APPROVALS: Date/Time: Approval: Department: 1/18/ :17 AM Approved Budget and Research 1/18/2017 2:19 PM Approved County Executive 1/19/2017 8:41 AM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: EI_PreK_Account_Clerk_(2).doc Rationale - Account Clerk Cover Memo Account_Clerk_ReClass_in_Services_Clerical.doc Back-Up Cover Memo Item # 11

40 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Presentation on Reorganization of the Chemung County Planning Department and the Metropolitan Planning Organization Resolution #: Slip Type: SEQRA status OTHER Explain action needed or Position requested (justification): CREATION: Date/Time: Department: 1/13/2017 2:35:29 PM County Executive APPROVALS: Date/Time: Approval: Department: 1/18/ :23 AM Approved Budget and Research 1/18/ :33 AM Approved County Executive 1/19/2017 8:51 AM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: No Attachments Available Item # 12