The Belmont at St. Lucie West Condominium Association, Inc.

Transcription

1 The Belmont at St. Lucie West Condominium Association, Inc. BOARD OF DIRECTORS MEETING MINUTES JULY 18, 2011 CLUBHOUSE SW PEACOCK BLVD., PORT ST. LUCIE, FL BELMONT II: 6:00PM BELMONT I: 6:15PM - BELMONT MASTER 6:30PM Master Board members present were: Steven Levenherz (Skype), President Veronica D Alberto 1 st Vice President Barbara Hauger, Treasurer Carol Muir (Skype), Secretary Ann Smith, Director Absent were: Michael Weiss, 2 nd Vice President Mary Filan, Director Belmont I Board members present were: Jay Laskin, President Ann Smith, Treasurer Cecilia Hein, Secretary Belmont II Board member present were: Steven Satin, President Carol Muir, Treasurer Absent was: Rand Castile, Secretary Also present was: Evelyn Sapriza, CMCA, CAM - Bayshore Association Management, Inc. BELMONT II The meeting was called to order by the President at 6:00PM. A quorum of the Board of Directors was present. The notice of meeting was posted according to F.S APPROVAL OF PRIOR MINUTES A motion to approve the minutes of the June 20 th BOD Meetings was made by Carol Muir and seconded by Steven Satin; all in favor. PRESIDENT S REPORT: Steven Satin commended the job of the Committee negotiating the Short Sales and indicated that all is looking good at the property. FINANCIAL REPORT: BUSINESS: - Bad debt adjustment: A motion to approve the Bad Debt Allowance adjustment according to the June Month-End Financial Report was made by Carol Muir and seconded by Steven Satin; all in favor. - Appointment of Budget Committee Representative:

2 A motion to appoint Steven Satin as Belmont II Board Representative for the Budget Committee was made by Steven Satin and seconded by Carol Muir; all in favor. - Repairs Unit : A motion to accept the proposal from See The Difference to clean unit and have the attorneys firm send a letter to the owner notifying him of his liability in this case was made by Carol Muir and seconded by Steven Satin, all in favor. - Annual Meeting Update: An election will NOT take place this year; there were three (3) vacancies to the Board and only the same three (3) current Board Members presented their Intent to Run forms. A motion to adjourn the meeting at 6:40PM was made by Steven Satin and seconded by Carol Muir; all in favor. BELMONT I The meeting was called to order by the President at 6:40PM. A quorum of the Board of Directors was present. The notice of meeting was posted according to F.S APPROVAL OF PRIOR MINUTES A motion to approve the minutes of the June 20 th Meeting was made by Jay Laskin and seconded by Ann Smith; all in favor. PRESIDENT S REPORT: Jay Laskin presented no report. FINANCIAL REPORT: BUSINESS: - Bad debt adjustment: A motion to approve the Bad Debt Allowance adjustment according to the June Month-End Financial Report was made by Ann Smith and seconded by Jay Laskin; all in favor. - Appointment of Budget Committee Representative: A motion to appoint Ann Smith as Belmont I Board Representative for the Budget Committee was made by Jay Laskin and seconded by Ann Smith; all in favor. - Architectural Review : A motion to approve the Architectural Review Form presented by the owner of unit was made by Jay Laskin and seconded by Cecilia Hein; all in favor. - Annual Meeting Update: An election will NOT take place this year; there were three (3) vacancies to the Board and only two (2) of the same current Board Members presented their Intent to Run forms. A motion to adjourn the meeting at 6:48PM was made by Jay Laskin and seconded by Ann Smith; all in favor.

3 BELMONT MASTER The Meeting was called to order by the President at 6:50PM. A quorum of the Board of Directors was present. The notice of meeting was posted according to F.S PREVIOUS MINUTES: A motion to approve the minutes of the June 20 th Meeting was made by Barbara Hauger and seconded by Veronica D Alberto; all in favor. PRESIDENT S REPORT: Steven Levenherz indicated being pleased with the good financial condition of the Association and delighted to be on the Board with the same team. FINANCIAL REPORT: MANAGER S REPORT: BUSINESS: - Appointment of Budget Committee Representative: A motion to appoint Barbara Hauger as Belmont Master Board Representative for the Budget Committee was made by Barbara Hauger and seconded by Steven Levenherz; all in favor. - Preserve Areas Cleaning: A motion to negotiate the proposal price with Lawnscapes of SF for cleaning the Preserve Areas from $12, to $10, including the stump removal (providing that we are allowed to cut the pine trees down) was made by Barbara Hauger and seconded by Ann Smith; all in favor. - Water Billing: A motion to allow the Committee currently negotiating the Short Sales to negotiate the requests to waive Late Charges from the Water Billing Company was made by Barbara Hauger and seconded by Steven Levenherz; all in favor. - Annual Meeting Update: An election will NOT take place this year; there were seven (7) vacancies to the Board and only the same seven (7) current Board Members presented their Intent to Run forms. - Fitness Center Flooring: A motion to approve spending up to $1, to replace the carpet of the Fitness Center with a new 1/2 rubber puzzle mat was made by Barbara Hauger and seconded by Ann Smith; all in favor. With no other business to discuss, a motion to adjourn the meeting at 8:17PM was made by Ann Smith and seconded by Barbara Hauger; all in favor. Respectfully submitted, Evelyn Sapriza, CMCA, CAM Agent for the Association

4 The Belmont at St. Lucie West Condominium Association, Inc. MANAGEMENT REPORT JULY 18, 2011 OFFICE: We have received the Intent to Run forms from the same number of candidates as positions open on the Board of Directors. As provided in FS 718, if the number of vacancies equals or exceeds the number of candidates, an election is not required. Second notice of Annual Membership Meeting will be sent next week. In your meeting packages please find: Violation, Work Orders and Lease/Re-sale Reports for the months of April and May. The Firm selected to perform the Reserve Study for the Associations is scheduled to visit/inspect the property during the week of July 25 th. The Master Association has been notified of a demand to our Insurance Carrier related to a claim filed in November of The Liability Insurance Carrier is handling the claim and the Boards are being notified of every correspondence received regarding this matter. Water accounts are being monitored by our office, owners of units with balance are being contacted and rent will be demanded (as allowed by law) from units in arrears occupied by tenants. We keep working on collections, statements are being sent to all owners with an outstanding balance. GROUNDS: An incident was reported to the Property Manager on July 3 rd at 1:13AM, the water heater in unit broke, flooded unit and affected the stairwell of A water extraction company was called within the first hour of the incident and immediately proceeded to dry the units. According to the representatives of this company, the drywalls are dry and safe. The Association s insurance company was notified, but no claim was filed. Owners and insurance companies of both units were notified and adjusters have been granted access to the units by their respective residents to assess damages. Guest Parking Permit hanging tags have arrived and will be distributed to residents. Pest Control Contractors for Buildings and Lawn are working together to exterminate ants in buildings next to the lake. Entire property is being treated to sterilize the queen, to prevent major infestation, and kill all the ants in a week. Security Cameras Project is starting today. Our maintenance staff has finalized the Mulch Project and started new projects as repainting sidewalks around the clubhouse and the mail room area. Water extraction and cleaning in started today and will be finished by Friday. Quotes to clean the Preserve Areas throughout the Community have been requested from three (3) different Tree Service contractors and are being presented to the Board tonight for consideration. FINANCIAL: 2010 Audits have been approved, notice of availability of Year End Financial Statements has been sent to all owners and a copy of such Financial Statements has been provided to every owner upon receipt of a written request. All bills are being reviewed and presented for payment. Statements are being sent to owners in arrears. Respectfully submitted, Evelyn Sapriza, CMCA, CAM Agent for the Association

5 June 2011 Accounts/Receivable Statistics Belmont I Belmont II Total Total Units Units with A/R % at attorney % foreclosures % owe more than $ % On Payment Plan % Bank Owned % Units only 1 month behind % Owe Less than $100 (mostly late fees) % May 2011 Accounts/Receivable Statistics Belmont I Belmont II Total Total Units Units with A/R % at attorney % foreclosures % owe more than $ % On Payment Plan % Bank Owned % Units only 1 month behind % Owe Less than $100 (mostly late fees) % June 2011 Belmont I Belmont II Total Amount owed by units NOT at attorney $28, $36, $65, Amount owed by units at attorney $185, $193, $379, Total A/R June 2011 $214, $230, $444, Percentage of A/R at attorney 87% 84% 85% If Bank took Title (12 months) $81, $70, $152, Bad Debt $104, $122, $227,125.16

6 May 2011 Income and Expense Belmont I, II and Master Monthly Deposits (includes past due maintence and late fees, water, etc) Budget Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11 Belmont II Belmont I Water Master Budget June 2011 Master $2, $3, Water $15, $15, Belmont I $49, $52, Belmont II $53, $66, Total $120, $138, Highest income this year! Budget June 2011 Master $46, $45, Budget Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11 Belmont I $24, $21, Belmont II $25, $24, Total $96, $91, Master Belmont I Reserve $8, $8, Belmont II Combine Total Monthly Expenses 0 Budget Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11