Add Ons. Event Planning and Design Available through Drops of Honey Designs

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Erick Garrett
5 years ago
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Package Includes 1. Tables & Chairs 2. Napkins for up to 200 guests a. Color choices of Brown, Grey, Gold or Navy Blue 3.

Bridal Dressing Room 6. Venue Access from 10:00am-Midnight 7. Catering Prep area with Sinks & Fridges 8.

$4,300 Barn $4,100 If both of the venues are booked together we can offer a 15% discount and will include Day of coordinating,

$200 discount for booking on those dates.

1 Package Includes 1. Tables & Chairs 2. Napkins for up to 200 guests a. Color choices of Brown, Grey, Gold or Navy Blue 3. Tablecloths in White or Ivory a. Guest Tables, Cake Table, Sign in Table, Gift Table & Appetizer Table 4. Parking Attendants 5. Bridal Dressing Room 6. Venue Access from 10:00am-Midnight 7. Catering Prep area with Sinks & Fridges 8. Venue Coordinator on site day of events & 5 Hours of consultation time 9. All event Set up & clean up 10. On site bar 11. Security for up to 200 guests 12. One hour rehearsal scheduled on the Thursday before your event Costs In season: Garden $4,600 Barn $4,400 Off Season: Garden $4,300 Barn $4,100 If both of the venues are booked together we can offer a 15% discount and will include Day of coordinating, Golf Cart Service and a Bar Package which is 6 cocktail tables with linens If a client books on a Friday/Sunday we can offer a $200 discount for booking on those dates. Add Ons Day of Coordinating: $200 Additional Security Guard (1 Guard per 100 guests is required for all events) : $150 Licensed Bar Tender (This service is for up to 8 hours): $150 Extra Set Up Time: $100/hour Hummingbird Cottage: $320 for 1 night including tax and cleaning fee. Each additional night is $198 Event Planning and Design Available through Drops of Honey Designs

2 Catering We invite you to choose your own caterer. We ask that all caterers be licensed and selfcontained. Proof of licensing may be requested by the Venue to be put on file. HSSR has catering prep areas in each of our venues, equipped with sinks, refrigerators, and counter space. The Garden venue also has a 700lb ice machine. Rental Policies Alcohol You are welcome to have alcohol at your event at no additional fee. You may choose to have a host or no host bar. It is the client s responsibility to arrange the alcohol, whether you choose to provide it for the bartender or you purchase it through your caterer. Bartenders will be required to check guest identification, ensuring that only those over 21 are being served. Bartenders will also not be allowed to consume alcohol while serving, no exceptions. We also ask that all bottled/canned beverages be poured into plastic or glass cups for consumption (these are to be provided by the client). Bars are required to be shut down 30 minutes prior to the conclusion of your event, no exceptions. HSSR reserves the right to shut down the bar at any time and will be not responsible for any refunds should this occur. CLIENT ASSUMES ALL RESPONSIBILTY FOR GUESTS AND ALCOHOL RELATED INCIDENTS WHILE ON AND OFF THE PREMISES. Host bar: Guests do not purchase drinks at the bar, no exceptions. Tip jars may be set out. No Host bar: Guests purchase alcohol from the bar. Client is responsible for securing the necessary permits and insurance when choosing this option. HSSR may request to have a copy of these permits/insurance policies on file. Music You are welcome to choose a live band and/or your DJ for your event. All music must by turned off by 11:00pm in order to comply with Tulare County s ordinance, as well as out of respect for our neighbors. There are no exceptions to this policy. HSSR reserves the right to request that sound be lowered at any time. Event Hours Events may begin at 4:00pm, 4:30pm or 5:00pm and will have 6 hour time limit. A 1-hour clean-up time is allotted in addition to the 6 hours so that clients may remove all personal items/decorations that are brought on-site. The property must be vacated by all guests by midnight, no exceptions. Clients and vendors will have access to the venue to begin setting up on the day of their event beginning at 10:00am. For events such as fundraisers, parties, reunions, etc. different event start times may be arranged. Rehearsal A one hour rehearsal time is included in your package. Rehearsals are held on Thursdays at 4:00pm, 5:00pm, 6:00pm or 7:00pm. These are scheduled on a first come, first served basis. If there are no events scheduled on Friday, you may choose to have your rehearsal on this day instead.

3 Additional Hours Additional hours for set up may be purchased at the rate of $100 per hour. These hours may be scheduled the morning of your event, beginning at 8:00am or on the Friday prior to your event assuming there are no other events occurring. Consultation Time All packages include up to 5 hours of consultation time with the Venue Coordinator. This includes a 60-day and 30-day appointment to discuss table layouts and details, as well as any time the client may need to revisit the venue with vendors. No Obligation Hold HSSR will place a no obligation hold on the client s preferred date for up to one week, at the client s request. At the end of the week, the client must notify us if they wish to proceed with a contract or remove their name for the date. If the client does not notify us at the end of the week, their name will automatically be removed. Bridal Dressing Area HSSR has an on-site bridal dressing room available to our clients. The room is equipped with a heating/cooling unit, counter space, seating area, etc. For security purposes, this area will remain locked throughout the event and only those approved by the client may receive access to it. Restroom Facilities HSSR has on-site, handicapped accessible restrooms for up to 300 guests. For events with more than 300 guests, portable luxury restroom trailers will be rented and brought on-site to accommodate additional guests. These trailers will be rented at no additional cost to the client. The trailers include a bathroom attendant, flushing toilets and running water, and an air cooling system. Should these trailers need to be rented, clients will be notified prior to their event taking place. Parking HSSR can accommodate up to 300 guests in the parking area located behind the venues. This parking lot can also accommodate limos, busses, trailers, and other large vehicles. The parking lot is well lit and is patrolled by security throughout your event. Parking attendants are provided to help direct vehicles as they arrive. Should an event exceed 300 guests, a golf cart will be rented at no additional cost to the client so that parking attendants can transport guests to the venues from our overflow parking areas. HSSR will not be held liable for any damages to vehicles that occur while on our property.

4 Tables and Chairs For events occurring the The Garden guests will be able to utilize our 60 inch rounds, which accommodate 8 people per table. For events occurring in The Glass Barn guests will utilize our 72 inch rounds, which accommodate 10 people per table. A family style set-up with 6 foot banquet tables may also be arranged in either venue, depending on guest count. HSSR packages come with standard white plastic chairs. The client may choose to upgrade these chairs to a padded resin or Chiavari chair for an additional cost. Linens All table linens are included in our packages. Clients may choose white or ivory. If clients wish to choose a different color, add table runners, napkins, chair covers, etc. it will be the responsibility of the client to coordinate the rental. Set-Up Set-up of tables and chairs is included in all of our packages. Additional rentals, place settings, center pieces and all other decorations are the client s responsibility to set up. Should the client choose to rent different chairs from an outside vendor, HSSR staff will set them up accordingly as long as a one week notice is given. Clean-Up Clean-up of trash, tables, chairs and linens is included in all of our packages; however, it is the client s responsibility to ensure that all personal belongings (additional decorations, rentals, center pieces, dishes, etc.) be removed from the tables at the conclusion of the event. On-Site Staff On-site staff will be provided to ensure the success of each event. These staff members are representatives of the venue and will be on-site to make sure HSSR is providing quality services, as promised. On-site staff will not be providing wedding coordination services, unless the client has purchased this as an add-on option. Security Security is required at all events at a ratio of 1 guard per 100 guests. The cost and coordination for security is included in all of our packages. Guards will arrive 30 minutes prior to the start of events and remain on-site until conclusion and all guests have left the property. Smoking Policy Smoking is permitted only in designated outside areas. Any smoking related litter or damage will be considered an incidental. The credit card on file will be charged accordingly to cover additional clean up and/or repair costs.

Policies must name Historic Seven Sycamores Ranch as an additional insurance against any injury to clients and/or their guests while on the premises.

5 Insurance Clients are required to purchase a one day, $1 million general liability event insurance policy for all events. This can be secured through your own insurance provider or through a third-party. We recommend using Wedsafe.com or contacting Karla Dreier-Gligoor at Buckman Mitchell Insurance at (559) Policies must name Historic Seven Sycamores Ranch as an additional insurance against any injury to clients and/or their guests while on the premises. HSSR requires that proof of this policy be on file no less than 30 days prior to the event date. Weather Conditions In case of inclement weather, HSSR staff will do everything we can to accommodate your event. Tents may be rented and brought onsite by the client, but they may only be set up in specific areas. If tents are rented, there is a $150 HSSR service charge to cover the cost of rearranging the venue to accommodate the tent. The Garden venue has a misting system installed in one of the arbor areas, as well as fans under both arbors. The Glass Barn is equipped with 4 small, electric, portable fireplaces as well as fans. Additional cooling/heating units may be rented at the client s expense and can be placed in designated areas in the venues. HSSR also has umbrellas and stands and portable, electric fans that can be utilized in either venue. HSSR will be not be held liable for any damage occurring to rentals or personal items, or for the cancellation of an event due to unforeseen and unavoidable weather circumstances. Deposit/Payment Terms A non-refundable $1000 deposit is required to reserve your date. This deposit will be put towards the final balance. A date is not considered booked until a signed contract and deposit are received. The remaining balance must be paid in full 60 days prior to the event. Acceptable forms of payment include credit cards (Visa, AMEX, Discover & MasterCard), cash and checks. All checks should be made out to Seven Sycamores Ranch and can be mailed to PO Box 189, Ivanhoe, CA In addition, a credit card number must be placed on file to cover incidentals. Payments may be made and applied to the final balance at any time.

CLUBHOUSE RENTAL CONTRACT

148 Duplin Country Club Road, Kenansville NC 28349 910-290-9029 www.duplincountryclub.com CLUBHOUSE RENTAL CONTRACT Duplin Country Club agrees to rent its Clubhouse to: Renter (Print Name) on the terms