NORTH EAST AMBULANCE SERVICE NHS TRUST

Transcription

1 NORTH EAST AMBULANCE SERVICE NHS TRUST CHARITABLE FUNDS ANNUAL REPORT AND ANNUAL ACCOUNTS 2008/2009

2 Charity Number : Contents Page Legal and administrative information 2 The Charity Structure, Governance and Management 2 The Charity Purpose 3 Report on activities 3 Financial review 3 Annual Accounts 4 1

3 Legal and administrative information Trustees Mr P Wood Chairman Mrs A Hitchman Vice Chair (1 st April st January 2009) Miss A Care Vice Chair (1 st February 31 st March 2009) Mr S M Featherstone Mr R D French Mr C W Harrison Mr C Cessford Mr P L Liversidge Chief Executive Director of Finance and Performance Director of HR and Organisational Development Director of Strategy and Clinical Standards Director of Ambulance Operations Principal Office Ambulance Headquarters, Bernicia House, The Waterfront, Goldcrest Way, Newburn Riverside, Newcastle upon Tyne, NE15 8NY. Bankers Co-operative Bank, plc, Head Office, PO Box 101, 1 Balloon Street, Manchester, M60 4EP. Independent Examiners Audit Commission, 2 nd Floor, Nickalls House, Metro Centre, Gateshead, NE11 9NH. The Charity Structure, Governance and Management The North East Ambulance Service Trust Fund was established on 30 th September 1999, under the governing document A Model Declaration of Trust for NHS Charities. Trustees are appointed to the Charity upon appointment to the NHS body, North East Ambulance Service and receive full induction training on appointment. Management of the Charity is delegated to the Charitable Funds Committee, chaired by Mr. P Wood. The Committee meets no less that twice per year and review donations, considers requests for funding and approves the annual report and accounts. The Charity - Purpose The purpose of the charity is to apply income for any charitable purpose or purposes relating to the National Health Service wholly or mainly for the services provided by North East Ambulance Service NHS Trust. 2

4 The fund is currently restricted for the purposes of staff welfare at a number of stations located throughout the Trust, restricted at the point of donation. Report on Activities The Charity started the year with funds totalling 97,792. Throughout the year donations and legacies amounting to 1,516 and interest of 3,392 were received. Reimbursement of 2, is also due from North East Ambulance Service NHS Trust for Middleton restricted funds in 2009/10. Donations in 2008/09 were mainly for unrestricted funds although a new restricted fund was created due to a donation of 300 for the staff at Hartlepool Station. Summary key financial data 2008/09: Charitable donations/income 7,478. Expenditure incurred related to improvements in staff welfare and amenities. Total expenditure was 20,660 of which 19,353 was from restricted Teesside Funds Fund Balance as at 31 st March 2009: 83,933 of which 71,451 restricted A fee for the independent examination of the accounts was also payable at The overall fund balance was reduced by 13,859 or 14% during 2008/09; this is not considered a risk to future activities as the majority of expenditure related to restricted Teesside Funds which have seen resources rise significantly over the past few years. Financial Review The financial statements are shown on page 4 onwards. Day to day management of the fund is carried out by the Financial Services Accountant, employed by the North East Ambulance Service NHS Trust, as the costs are nominal; these are not re-charged to the Charity. Neither the Trustees nor any person connected with the Charitable Fund receive any remuneration or expense payments from the Charity. The Charity does not undertake regular fundraising activities but relies on donations from the general public. The Trustees have not identified any significant risks to the charitable funds and confirm that it complies with the current Charities governing document and Statement of Recommended Practice (SORP 2005). 3

5 North East Ambulance Service NHS Trust Charitable Fund Annual Accounts Foreword These accounts have been prepared by the Trustees under Section VI of the Charities Act 1993 and in accordance with the Statement of Recommended Practice Statutory Background The Trustees have been appointed under Section 11 of the NHS and Community Care Act The North East Ambulance Service NHS Trust Charitable Funds held on trust are registered with the Charity Commission. Statement of trustees' responsibilities The trustees are responsible for: keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the funds held on trust and to enable them to ensure that the accounts comply with requirements in the Charities Act 1993: establishing and monitoring a system of internal control; and establishing arrangements for the prevention and detection of fraud and corruption. The trustees are required under the Charities Act 1993 to prepare accounts for each financial year. These accounts are required to give a true and fair view of the financial position of the funds held on trust, in accordance with the Charities Act In preparing those accounts, the trustees are required to: apply accounting policies on a consistent basis. make judgements and estimates which are reasonable and prudent; state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts. The trustees confirm that they have met the responsibilities set out above and complied with the requirements for preparing the accounts. The financial statements set out on pages 4 to 12 attached have been compiled from and are in accordance with the financial records maintained by the trustees. By Order of the Trustees Signed: Chairman Trustee Peter Wood Roger French Date Date 4

6 North East Ambulance Service NHS Trust Charitable Fund Annual Accounts Statement of Financial Activities for the year ended 31 st March, 2009 CHARITABLE TRUST ACCOUNT - North East Ambulance Service NHS Trust /2009 Statement of Financial Activities for the year ended 31 March Note Unrestricted Restricted Endowment Total Total Funds Funds Funds Funds Funds Incoming resources Donations, Legacies and similar resources Donations 1,206 2, ,086 1,085 Legacies ,205 Total Donations and Legacies 1,206 2, ,086 37,290 Operating Activities Investment Income , ,392 1,642 Other incoming resources Total incoming resources 1,628 5, ,478 38,932 Resources expended Activities in furtherance of charity's objectives 3.1 1,057 19, ,660 8,438 Management and administration Total resources expended 4.1 1,161 20, ,336 9,122 Net incoming/(outgoing) resources 467 (14,325) 0 (13,859) 29,810 Net movement in funds (14,325) 0 (13,859) 29,810 Fund balances brought forward at 31 March ,015 85, ,792 67,982 Fund balances carried forward at 31 March ,482 71, ,933 97,792 5

7 North East Ambulance Service NHS Trust Charitable Fund Annual Accounts Balance Sheet as at 31 st March, 2009 CHARITABLE TRUST ACCOUNT - North East Ambulance Service NHS Trust /2009 Balance Sheet as at 31 March 2009 Notes Unrestricted Restricted Endowment Total at 31 Total at 31 Funds Funds Funds March 2009 March 2008 Current Assets Cash at bank and in hand 13,819 90, ,933 99,026 Debtors , ,570 0 Total Current Assets 13,819 92, ,503 99,026 Creditors: Amounts falling due within one year 6.1 1,337 21, ,570 1,234 after one year Net Current Assets/(Liabilities) 12,482 71, ,933 97,792 Total Assets less Current Liabilities 12,482 71, ,933 97,792 Total Net Assets 12,482 71, ,933 97,792 Funds of the Charity Income Funds: Restricted , ,451 85,777 Unrestricted 12, ,482 12,015 Total Funds 12,482 71, ,933 97,792 Roger French Date.. 6

8 North East Ambulance Service NHS Trust Charitable Fund Annual Accounts Notes to the Accounts 1.1 Accounting Convention The financial statements have been prepared under the historic cost convention, as modified for the revaluation of certain investments, and in accordance with applicable United Kingdom accounting standards and policies for the NHS approved by the Secretary of State and the Statement of Recommended Practice "Accounting and Reporting by Charities" issued by the Charities Commissioners in Incoming Resources All incoming resources are included in full in the Statement of Financial Activities as soon as the following three factors can be met: entitlement - arises when a particular resource is receivable or the charity's right becomes legally enforceable; certainty - when there is reasonable certainty that the incoming resource will be received; measurement - when the monetary value of the incoming resources can be measured with sufficient reliability. Gifts in kind Assets given for distribution by the funds are included in the Statement of Financial Activities only when distributed. Assets given for use by the funds (e.g. property for its own occupation) are included in the Statement of Financial Activities as incoming resources when receivable. Gifts made in kind but on trust for conversion into cash and subsequent application by the funds are included in the accounting period in which the gift is sold. In all cases the amount at which gifts in kind are brought into account is either a reasonable estimate of their value to the funds or the amount actually realised. The basis of the valuation is disclosed in the annual report. Intangible income Intangible income (e.g. the provision of free accommodation) is included in the accounts with an equivalent amount in outgoing resources, if there is a financial cost borne by another party. The value placed on such income is the financial cost of the third party providing the resources. Legacies Legacies are accounted for as incoming resources once the receipt of the legacy becomes reasonably certain. This will be once confirmation has been received from the representatives of the estates that payment of the legacy will be made or property transferred and once all conditions attached to the legacy have been fulfilled. 7

9 1.3 Resources expended The funds held on trust accounts are prepared in accordance with the accruals concept. All expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party. Cost of generating funds The cost of generating funds are the costs associated with generating income for the funds held on trust. Grants payable Grants payable are payments, made to third parties (including NHS bodies) in the furtherance of the funds held on trust's charitable objectives to relieve those who are sick. They are accounted for on an accruals basis where the conditions for their payment have been met or where a third party has a reasonable expectation that they will receive the grant. This includes grants paid to NHS bodies. Management and administrative costs There were no recharges to North East Ambulance Service NHS Trust. Audit fees are apportioned across the funds based on fund value at 31 st March Structure of funds Where there is a legal restriction on the purpose to which a fund may be put, the fund is classified in the accounts as a restricted fund. Funds where the capital is held to generate income for charitable purposes and cannot itself be spent are accounted for as endowment funds. Other funds are classified as unrestricted funds. Funds which are not legally restricted but which the Trustees have chosen to earmark for set purposes are classified funds. The major funds held within these categories are disclosed on notes 8.1 and 8.2 along with an indication of how the funds have arisen. 1.5 Change in the Basis of Accounting There has been no change in the basis of accounting during the year. 1.6 Prior Year Adjustments There has been no change to the accounts of prior years. 1.7 Pooling Scheme No pooling scheme operated. 8

10 2.1 Details of Investment Income Investment income Unrestricted Restricted Endowment Total Total Funds Funds Funds Funds Funds Untaxed Interest 422 2, ,392 1,642 Total investment income 422 2, ,392 1, Details of Resources Expended - Other Unrestricted Restricted Endowment Total Total Funds Funds Funds Funds Funds Other: Patients welfare and amenities Staff welfare and amenities , ,330 8,352 Research Contributions to NHS Miscellaneous ,056 19, ,660 8, Analysis of Management and Administration Costs Unrestricted Restricted Endowment Total Total Funds Funds Funds Funds Funds Audit fee Audit Fee is made up of accrued for 2008/09 and 2007/08 audit fee adjustment of due to reduction in VAT rate 4.1 Analysis of Total Resources Expended Costs of Costs of Support Management Total Total Generating Activities for Costs and Funds Charitable Administration Objectives Staff Auditors remuneration: Audit fee Other 0 20, ,660 8, , ,336 9,122 9

11 5.1 Analysis of Total Resources Expended Total Total Unrestricted Restricted Endowment Funds Funds Funds Funds Funds Net movement in funds for the year 467 (14,326) 0 (13,859) 29,810 Net movement in funds available for future activities 467 (14,326) 0 (13,859) 29, Analysis of Creditors 31 March March Amounts falling due within one year: Other Creditors NEAS 21,880 0 Accruals Audit Fee 690 1,234 Total creditors falling due within one year 22,570 1, Amounts falling due after more than one year: Total creditors falling due after more than one year 0 0 Total creditors 22,570 1,234 Other Creditors are solely made up of transactions that have been initially paid by the North East Ambulance Service NHS Trust for 2008/09. In previous years transfers from the Charitable Fund bank account have been done through intra-bank transfers, however, an update of signatories was required in 2008/09 which was not resolved prior to 31 st March 2009 leaving the amount as a creditor. 7. Analysis of Debtors 31 March March Amounts falling due within one year: Trade Debtors 0 0 Accrued Income 2,570 0 Total debtors falling due within one year 2, Amounts falling due after more than one year: Trade Debtors 0 0 Accrued Income 0 0 Total debtors falling due after more than one year 0 0 Total debtors 2,570 0 Other Debtors relate to items of expenditure originally charged against Middleton s Restricted Fund but require reimbursement from North East Ambulance Service NHS Trust. 10

12 8. Analysis of Funds 8.1 Restricted Funds Restricted Funds Balance 31 March 11 Gains and Losses Incoming Resources Resources Expended Transfers Balance 31 March Material funds A Barnard Castle B Bishop Auckland C Berwick/Alnwick D Middleton 29 2, ,599 E Paramedic F N.Aycliffe G Hartlepool H Peterlee I First Responders 1, ,026 J Florence May Bogey 44,591 1, ,752 K Tees Care Appeal 8, ,710 L Stockton Station M Tees Area 28, , ,157 Total 85,777 5,850 20, , Details of Material Funds Restricted Funds Name of fund Donation Legacy Description of the nature and purpose of each fund A Barnard Castle Y Restricted to Staff Welfare at this Station B Bishop Auckland Y Restricted to Staff Welfare at this Station C Berwick/Alnwick Y Restricted to Staff Welfare at this Station D Middleton Y Restricted to Staff Welfare E Paramedic Y Restricted to Paramedic Staff Welfare F N.Aycliffe Y Restricted to Staff Welfare at this Station G Hartlepool Y Restricted to Staff Welfare at this Station H Peterlee Y Restricted to Staff Welfare at this Station I First Responders Y Restricted to First Responder Requirements J Florence May Bogey Y Restricted to Trust & Staff Welfare within Tees District K Tees Care Appeal Y Restricted to Trust & Staff Welfare within Tees District L Stockton Station Y Restricted to Staff Welfare at this Station M Tees Area Y Restricted to Trust & Staff Welfare within Tees District As the Charity has cash as its only current asset all funds are liquid. The Charity receives donations and legacies due to the appreciation of the healthcare the person or their relative has received. There is often a covering letter with the donations; these often specify that a particular station or area should be the recipient of the funds. This is how funds become restricted in nature. 9. Contingencies There were no contingent (losses)/gains that have been included in the accounts at 31st March 2009, (31st March 2008 Nil). 10. Commitments, Liabilities and Provisions There were no commitments that have been included in the accounts at 31st March 2009, (31st March 2008 Nil). 11. Trustee and Connected Persons Transactions There were no transactions to connected persons during the year ended 31st March 2009, (31st March 2008 Nil).

13 12. Loans or Guarantees, Secured Against Assets of the Charity There were no loans or guarantees secured against the assets of the charity as at 31st March 2009, (31st March 2008 Nil). 13. Connected Organisations There were no transactions to organisations persons during the year ended 31st March 2009, (31st March 2008 Nil). 14. Related Party Transactions During the year none of the Trustees or members of the key management staff or parties related to them has undertaken any material transactions with the Charitable Trust. 12