SOLID WASTE ADVISORY COMMITTEE MEETING

Transcription

1 Page 1 of 5 DATE: September 16, 2003 SOLID WASTE ADVISORY COMMITTEE MEETING PLACE: Tillamook County Road Department Lunchroom MEMBERS PRESENT: Kathleen Ryan, Sandy Carbaugh, Hank Gollon, Lee Walker, Shawn Reiersgaard, Clyde Zeller, Dave Madison, alternate MEMBERS ABSENT: Scott McKibbin, alternate, Howard Harrison, alternate, Byron Melton, alternate, Paul Carbaugh, alternate, Jim Nelson, George Kendrick, alternate, Doug Walker, alternate, Mark Gervasi, alternate GUESTS PRESENT: Dora Norwood, Robert Poppe, Richard Felley, Peter deturk, STAFF PRESENT: Aaron Suko, Director of Public Works, Kathy Schwinck, Solid Waste Coordinator CALL TO ORDER: Chairperson Kathleen Ryan called the meeting to order at 5:03 P. M. with a quorum present. APPROVAL OF MINUTES: Clyde made a motion to approve the minutes of July 15, 2003 with one correction. On page 2, 14 lines up from the bottom correct to read, "and than there would be no more room." (Instead of "and that would be it with no more room"). Lee seconded the motion. Motion carried unanimously. HANDOUTS: Proposed improvements to the Manzanita Transfer Station, Cars at Household Hazardous Waste Collection Sites UNSCHEDULDED AGENDA ITEMS: Aaron updated the local franchisers using Long Prairie Road about the status of the repairs being done on Earl Bridge. Aaron said the repair work is completed and the finishing touches will not require a road closure. With the completed repairs the load limit has now been removed. Aaron said we have just received notice from ODOT that we need to post a load limit on Johnson Bridge. Johnson Bridge is the big concrete bridge south of the intersection of Trask River Road with Long Prairie Road. Aaron said the load limit would apply to a three-axle truck with a threeaxle trailer. Aaron thanked Kathy and all those who helped with the booth at the fair. Aaron said the booth received a first place ribbon. Aaron said he has received positive comments about the recently held Household Hazardous Waste Day and thanked Kathy for all her work on that as well. Aaron said we are in the process of negotiating our contract for water quality testing, monitoring and reporting at the closed landfill. Aaron said it would be the same contractor we have had since The fee structure is holding steady possibly even dropping 1 to 2 thousand dollars from the cost last year. Aaron said he is looking into having an odor control plan done for the Tillamook Transfer Station. Aaron said odor control was an issue raised by DEQ when they did their last inspection. Aaron said we received a proposal from the contractor for $5, to look into odor control options and he is inclined to go ahead with the proposal. After discussion the

2 Page 2 of 5 Committee agreed with Aaron to go ahead with the proposal to study odor control options. AGENDA ITEM 3: REPORT ON TILAMOOK TRANSFER STATION: a. RFP: Aaron said we have advertised in the statewide Daily Journal of Commerce and the Headlight Herald. Aaron said on the 9 th of September we had a pre-proposal conference with 13 people in attendance including 5 members of the evaluation committee. The next step will be the receipt of the proposals on October 7 th. b. PAVING OF CHIPPING FLOOR: Aaron said when Don tried to use the chipping floor without pavement he could not get enough compaction from the rock and nails became a problem to clean out of the rock. Aaron said after deciding to go ahead with paving three paving contractors were notified with two responding back. The bid was awarded to S-C paving for a bid of $18, Aaron said the work was completed earlier this month and Don is using the chipping floor. Dora asked who the other company was and Aaron said Road and Driveway out of Lincoln City. AGENDA ITEM 4: REPORT ON HOUSEHOLD HAZARDOUS WASTE EVENT: Kathy said we had an overwhelming response. Kathy said this is the first year we advertised in the Shopper and she felt this was the reason for the increase of almost 100 vehicles in Pacific City. Sandy mentioned that she put the information on her garbage bills as well. Kathy said Manzanita increased from 125 vehicles to 183. Kathy said Tillamook showed the least amount of increase going from 326 vehicles to 334. Kathy felt this was because in some cases several households were being represented in one vehicle. Kathy said next year she might change how she keeps count. She felt if we had kept track by volume and weight Tillamook would have had a more accurate count. Rich Felley asked if Kathy had a report of where all the hazardous waste collected was taken to. Kathy said when all the reports come in she would be able to answer that question. AGENDA ITEM 5: CONTINUATION OF DISCUSSION WITH CART M OF PROPOSED IMPROVEMENTS AT THE MANZANITA TRANSFER STATION: Kathleen said at the July 15 th meeting we discussed three proposed improvements at the Mananita transfer station. At this meeting the scales proposal was decided against. The Committee Members postponed a decision on funding of a building addition and waste oil furnace until this meeting when more information would be available. Rich said Don questioned burning used synthetic oil in the furnace so Rich called the manufacturer and was told there was no problem with synthetic oil being burned in this furnace. Rich said he has burned synthetic oil in a smaller version of this furnace in his personal shop. Shawn asked if an air contamination discharge permit was needed to install this furnace. Rich said he has not gotten answers on that yet from the Planning Department. Shawn said DEQ is the one who needs to answer this question. Rich said he has talked to Leslie Kochan about grant possibilities on purchasing the furnace and she said there were no grants to fit this purpose. Rich felt if there were any issues on permits Leslie would have mentioned them at that time but he will check. Sandy had a question as a transfer station operator because she sees this as two different areas. The

3 Page 3 of 5 first is when a building is built you put in heat and that is a capitol improvement. On the other side are utility costs that she as operator of the transfer station pays. If the county is paying to purchase and install an oil furnace in a building addition then can she as an operator ask to have electricity installed in a building without heat. Sandy said for the $8,000 cost to purchase and install when would the recovery of oil start to pay back. Sandy asked if CART M should buy it since they are taking recovery of the oil or will it pay for itself in the outcome of the utility bills. Rich did not know the cost to haul the oil away but felt it was a way to recycle and use the oil as another resource. Rich said looking at it financially it would be cheaper to truck the oil out. Kathleen felt we were comparing apples and oranges. Kathleen said at CART M it is recycling first and garbage collection second where if you have a franchise for garbage hauling, garbage collection is first recycling second. Sandy said they are running a transfer station and do have a recycling center so it is apples to apples. Kathleen said Sandy s questions are valid in asking if it is even worth it. Kathleen said Sandy s original question was if a request was made for the county to pay for a heat source would they be receptive. Kathleen said we would need the proposition in front of us to know that. Kathleen said if it was for electricity to be installed the operator would still be responsible for the utility bill where with the oil furnace there would be no utility bill. Lee wanted to know which part of the building we would be heating. Rich said just east of the baler. Shawn said if you assume there is no heat benefit to this process at all and you use it as a way to prevent hauling the oil for disposal what would be the return investment. Rich was not sure what the costs are for hauling, but thought it was about $ a call two times a year. Hank asked if they would have enough oil to operate the furnace annually. Rich was confident they would use all they had, without having to look for more. Lee had concerns with the layout of the buildings with the doors being open and the heat escaping. Kathleen asked the Committee if they were ready to make a decision. Clyde said he would like to see another bid because there are other companies out there. Clyde wants to make sure there will be enough oil to run the furnace and to make sure the heat stays in the building. Aaron said the county would pay for the capital improvement costs and the operator would pay for all the recurring costs. Aaron said we heard Rich say if this was a conventional system the furnace could be 20 to 30% less costly in terms of initial outlay. Then there would be a substantial recurring expense to CART M because of the lack of insulation in the building and purchase of commercial fuel. Aaron said we will be making a decision on the basis of "do we want to stop oil from going out of the county," this would be a way to do it, the side benefit would be heating the building. Hank said we need to hear what DEQ has to say about this idea. The Committee decided to postpone a decision on the oil furnace until the next meeting when questions raised at this meeting will be answered. Kathleen said CART M had a 24x40 pole building donated to them but it needs siding. CART M has volunteer labor to put it up and some donations of money. With the deduction of the donated money CART M is asking for $15, from the county to put up the building. The building will be put on an asphalt area. Lee said after visiting the site he had concerns on the traffic flow. Lee felt the way the buildings would be set up CART M would be moving items constantly to get to the items they needed. He was also concerned about the public visiting the retail store crossing traffic to do so. Lee said as it is set up now he could go in and dump his garbage and no

4 Page 4 of 5 one would know. Aaron agreed it does get hectic up at the facility at times. Lee suggested turning the addition building 90 degrees if it needs to go out that side. Lee asked why the building could not go out the other side towards the parking lot and extend the retail that way leaving the baler where it is. Rich asked Lee to come up and walk through the facility with him. Rich said he would like to put in this building addition for storage to keep recyclables until the market price goes up and not have to ship because the building is full. Shawn said we need to figure out if this building addition is a good value for the County. Kathleen felt it was a good value for the County. Aaron said it was a good value for two reasons. The first is the operator of the transfer station desires the additional space. The second reason is based upon these costs and what is proposed here it would seem like it will be an inexpensive additional square footage to be added to the building. Aaron suggested CART M look into Lee s idea of rotating the building 90 degrees to get the full 24x40 storage space. Shawn made a motion to recommend to the Board of Commissioners to accept the acquisition of the building as presented here with the further recommendation that CART M reevaluate the placement and operation of the building not to exceed $16,000. Hank seconded the motion. Motion carried unanimously with Sandy & Lee abstaining from the vote. AGENDA ITEM 6: DETERMINE DIRECTION ON SECURE LOAD ORDINANCE: Kathy said staff is not opposed to doing the work on the ordinance and going through the public hearings but an enforcement piece is needed to carry out the ordinance. Kathy said if this committee can t recommend an enforcement piece to go with the ordinance then we need to find another alternative and put this to rest. Kathy said there is no sense in putting the time and energy into creating an ordinance and going through a public hearing process and having the responsibility coming back to the transfer station operator which caused contention in past history. Kathy said looking at all three transfer station operations it would be difficult to be consistent in enforcement. Kathy said we have one Commissioner who is concerned with the unsecured loads and his suggestion is to put signs at the transfer stations stating the enforcement penalty for not having secured loads. This will be strictly an educational sign because we do not have an officer to ticket unsecured loads. Kathy said the code enforcement officer only works 3 days a week and is working on back load cases but has been asked to periodically drive the roads to the transfer station. Aaron said we in public works support the ordinance only if it is administered and the penalties are collected at the transfer station. Kathy said as we discussed at previous meetings the other option she found was to have a higher fee for unsecured loads then secured loads, which is a more positive option. Robert Poppe talked about Marion County having boxes on their tickets for covered or uncovered loads with covered loads being more. Hank said this again would be a judgement call on the part of the attendant. Hank felt this is a highway issue not a solid waste issue. Shawn said we already have existing laws in place that is not enforced so why make an ordinance that will not be enforced. Sandy agreed with what Hank said and does not feel solid waste should jump in and take responsibility for unsecured loads. Kathleen was in favor of putting signs up at the transfer stations. Clyde felt a sign on Tillamook River Road stating unsecured loads subject to a $ fine would catch the public s attention and would cause them to do the right thing. Hank made a motion to abandon the idea of coming up with a new ordinance and use the current state

5 Page 5 of 5 laws for unsecured loads. Along with that Hank motion to start an educational campaign on unsecured loads. Shawn seconded the motion. Motion carried unanimously. Clyde made a motion to have Kathy draft a letter on behalf of the Solid Waste Advisory Committee encouraging our Police Force to enforce existing laws on the books for unsecured, shifting & leaking loads. Shawn seconded the motion. Shawn felt this letter should go through our code enforcement officer. Aaron said the letter drafted 2 years ago and handed out at the transfer stations on unsecured loads would be updated for redistribution. Aaron said staff would also explore signage on unsecured loads to be placed at the transfer station sites. Motion carried unanimously. AGENDA ITEM 7: PUBLIC COMMENT: Dora asked about the progress on getting the trash cleaned up on Trask River Road. Aaron said the last time he talked with the State Police Officer involved he was going to give the person involved time to do the cleanup then set a court date. Aaron will follow up to see where the case is. Dora said this location might be a good place for a "No Parking" sign. Rich Felley asked about the public leaving trash by the closed gate and what legal action there is. Kathy said the code enforcement officer would handle these cases. Kathy said we have a request from the Oregon State Forestry for a no fee disposal we will be approving. The clean up will be in Bay City with their cooperation. Kathy said the waste oil disposal signs are in place in South County per our agreement with DEQ, thanks to help from Nestucca Valley Recycling Garbage Service. Kathy said David has been working with his planning Commission & City Council to approve a revision to the City s alternative plan. Kathy said when the City approves the plan in conjunction with DEQ we will finally have full approval after working towards this goal for a year. AGENDA ITEM 8: NEXT MEETING DATE & AGENDA: Kathleen would like to see the meetings held every 2 months. It was decided to have the next meeting October 14 th and continue once a month until the solid waste contract is awarded. Kathleen said the agenda items would be discussion on the CART M proposal and an update on the transfer station RFP. Shawn would like to have the Code Enforcement Officer at the next meeting to talk about the unsecured load letter and abandoned vehicles. Aaron said we would check to see if he would be available for the October or November meeting. ADJOURNED: 7:00 P. M. Minutes taken by Peggy Weitman