SPECIAL DISTRICTS FORM 700 ELECTRONIC FILING TRAINING SESSION AGENDA. Welcome & Introductions. History. Legal Requirements.
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1 SPECIAL DISTRICTS FORM 700 ELECTRONIC FILING TRAINING SESSION AGENDA Welcome & Introductions July 30 & 31, :00 to 10:30am Board of Supervisors Chambers 700 H Street Suite 1450 Sacramento, CA History Legal Requirements Conflict of Interest Code & Disclosure Categories Roles of the Filing Officer, Filing Official & Filer Electronic Filing e-disclosure Benefits What we need Important Dates Additional Resources Overview Questions & Answers
2 SPECIAL DISTRICTS FORM 700 FILING CONFLICT OF INTEREST CODE UPDATE JULY 30 & 31, 2015
3 WELCOME Presenters Krista Whitman, Assistant County Counsel Florence Evans, Assistant Clerk Dianna Richards, Assistant Chief Deputy Clerk Clarice Thomas, Deputy Clerk Stephanie Studdert, Deputy Clerk
4 BACKGROUND Fair Political Practices Commission (FPPC) Conflict of Interest Code (COI) Updating the COI Board of Supervisors is the Code Reviewing Body edisclosure System reporting, filing & managing Statement of Economic Interests
5 AGENDA 1. Legal Requirements (Political Reform Act) 2. Conflict of Interest Code & Disclosure Categories 3. Roles of Filing Officer, Filing Official & Filers 4. Electronic Filing 5. E-Disclosure 6. Information we need from you 7. Key Dates 8. Additional Resources 9. Overview 10.Questions & Answers
6 FAIR POLITICAL PRACTICES COMMISSION (FPPC) POLITICAL REFORM ACT OF 1974
7 LEGAL REQUIREMENTS FPPC REGULATION GOVERNMENT CODE SECTION WHO IS THE CODE REVIEWING BODY THE COUNTY S RESPONSIBILITY SPECIAL DISTRICTS RESPONSIBILITY NONCOMPLIANCE COULD LEAD TO PAYING FINES OR DISTRICT ATTORNEY ACTIONS
8 CONFLICT OF INTEREST CODE & DISCLOSURE CATEGORIES Biennial notices mailed on even years by July 1 COI updates are due the same year by October 1 Current list of positions Disclosure Categories
9 FILING OFFICER & FILING OFFICIAL FPPC Regulation outlines the responsibilities of the Filing Officer and Filing Official The Filing Officer is the County of Sacramento (receives original Form 700 & sends Biennial Notices) The Filing Official is the liaison between the Filing Officer and Filer (manages admin tasks & membership information) Training is available through FPPC
10 FILER S ROLE DESIGNATED POSITIONS MUST FILE A FORM 700 STATEMENT ACTION IS REQUIRED Complete the annual Form 700 before the deadline on April 1 or designated date. File assuming & leaving office statements within 30 days. Keep contact information current and notify Filing Official of changes.
11 ELECTRONIC FILING Board of Supervisors approved SouthTech Systems edisclosure Designated county employees filed electronically January 2015 E-filing Training Sessions for Filing Officials and Filers December 2015 Special District and Boards & Commissions Filers begin electronically filing January 2016
12 ELECTRONIC FILING CONTINUED Invitations for Biennial Update training sessions March 2016 Biennial Update training for Filing Officials April 2016 Biennial Updates will be processed electronically July 2016
13 E-DISCLOSURE BENEFITS FOR FILING OFFICIALS Saves time and money Complies with reporting requirements Send annual notices and reminders electronically Securely file and submit FPPC Form 700 to the filing officer Run reports & track filers from the system
14 E-DISCLOSURE FILER BENEFITS File and submit a Form 700 electronically, 24/7, in the privacy of own secured filing area to the filing officer Secured program with password protection Easily amend prior forms Copy information from prior years forms Assists in accurately completing a Form 700 Saves time and money
15 WHAT WE NEED 1. Completed Information Request Form 2. Copy of current Conflict of Interest Code 3. Stay involved, keep the Conflict of Interest Code updated and Form 700 statements submitted timely
16 KEY DATES Return Information Request Form by August 5, 2015 Submit copy of current Conflict of Interest Code, approved by the Board of Supervisors by August 5, 2015 Training information & invitation November 2015 e-filing training provided to Filing Officials & Filers December 2015 Biennial Notice training provided to Filing Officials April 2016
17 ADDITIONAL RESOURCES Training materials, handouts and resources are available online: /Pages/default.aspx
18 OVERVIEW 1. FPPC regulations requires the County to collect Form 700 statements from designated positions that are required to disclose economic interests 2. The Board of Supervisors is the Code Reviewing Body and approves the District s Conflict of Interest Code 3. edisclosure System training for officials & filers will be available in December Members will file electronically January 2016
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21 CONTACT INFORMATION General Questions: Primary Contact: Clarice Thomas, Deputy Clerk (916)
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