User manual on Tax Free project

Transcription

1 User manual on Tax Free project Contents: Terms and abbreviations 1. Introduction 1.1. Short project description 1.2. System users 2. Project workflows 2.1. Registering with the Ministry of Taxes 2.2. Vat payer subsystem 2.3. Customs Committee subsystem 2.4. Banks subsystem

2 Terms and abbreviations The following terms and definitions are used in this document: Term MoT VAT SELLER Definition Ministry of Taxes of the Republic of Azerbaian Value-Added Tax Taxpayers registered for VAT refund purposes (Tax Free participants) BUYER Foreigners and stateless persons 1. Introduction Tax Free system has been introduced in the Republic of Azerbaijan based on international experience Short project description To join the Tax Free system, the taxpayers should register by submitting an application to the MoT. Upon consideration of the application, the MoT issues a positive or negative opinion. In case of a positive opinion, the workflow continues as the taxpayer joins the Tax Free service. To be eligible to use Tax Free service for receiving a refund of a part of VAT paid on the purchase of goods, the buyers visiting our country need to purchase goods with a minimum value of 300 AZN (including VAT) and leave the country within 90 days from the purchase date System users Sellers registered for VAT refund purposes;

3 Buyers; Operator of the integrated database (MoT); State customs authorities of the Republic of Azerbaijan; Correspondent bank(s) determined by the Operator. 2. Project workflows 2.1. Registering with MoT To join the Tax Free service, sellers may apply to MoT through online chancellery or in person. The seller opens New appeal in Online chancellery and selects Application from the list (Figure 1). Figure 1 Relevant fields in the displayed application are filled in; entities (stores) to join the service are selected; and the date of joining the service is added (Figure 2).

4 Figure 2 Next button is clicked on to continue, and a notification is prepared (Figures 3-4). Figure 3

5 Figure 4 Sales of goods with VAT refund opportunity are performed by VAT payers registered as sellers by the tax authority. The Seller should meet the following requirements to be eligible: 1: be registered as a VAT payer; 2: be engaged in retail trading; 3: have a cash register and a functioning POS terminal installed in line with tax law in the business entity (facility); 4: have a relevant contract with correspondent bank which is a party to the relations governed by these rules; 5: have no tax debt. Once the application receives a positive opinion upon consideration in the Ministry of Taxes, the taxpayer is registered as a Tax Free user by the Ministry of Taxes. The taxpayer receives a relevant notification and a service contract is concluded.

6 Scheme 1 Chart of workflow for VAT payer to join Tax Refund system 1) Online appeal Ministry of Taxes 2) Notification submission VAT payer 3) Request for accounting sheets 5)İnformation on sheets and registration there 4) Delivery and acceptance of sheets Ministry of Finance

7 VAT payer subsystem In order to register the sale of goods, the sellers registered by the Ministry of Taxes visit Online Tax Department ( portal and enter Tax Free section (Figure 5). Figure 5

8 Once the Tax Free window appears, the Seller uses the Asan Imza (Mobile ID) to log in and selects the relevant certificate (Figure 6). Figure 6 Once the window opens, the Seller will first see the list of invoices entered by him previously. It is possible to search for an invoice by its series and number (Figure 7). Figure 7 İSTIFADƏÇI TƏLIMATI 15/06/2 ver

9 To add a new invoice, the Seller clicks on Add invoice button on the left. Then the system displays Add invoice window. The Seller fills in the data on the window. The system automatically calculates the amount to be refunded. The Seller clicks on the Add button (Figures 8-9). Figure 8 Figure 9 USER MANUAL 15/06/2 ver

10 The system allows to preview the invoice to be signed. After checking the invoice, the Seller clicks on Sign button (Figure 10). Figure 10 The system displays Asan Imza (Mobile ID) window. The Seller signs the invoice and downloads it as a PDF document, prints it in 2 copies and presents them to the Buyer (Figures 11-13). Figure 11 Şəkil 12 USER MANUAL 15/06/2 ver

11 Figure 13 The Seller may clarify or annul an invoice unapproved by the customs authority. The Seller selects the invoice and clicks on Details button. The Seller then makes a choice under the invoice (Figure 14). Figure 14 İSTIFADƏÇI TƏLIMATI 15/06/2 ver