SUMATEC RESOURCES BERHAD ( D) (Incorporated in Malaysia) NOTICE OF ANNUAL GENERAL MEETING
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1 SUMATEC RESOURCES BERHAD ( D) (Incorporated in Malaysia) NOTICE OF ANNUAL GENERAL MEETING NOTICE IS HEREBY GIVEN THAT the Seventeenth Annual General Meeting ( 17 th AGM ) of the Company will be held at Westside Room 3 & 4, The Boulevard Hotel Mid Valley City, Lingkaran Syed Putra, Kuala Lumpur on Thursday, 26 June 2014 at am for the following purposes:- AS ORDINARY BUSINESS AGENDA 1. To receive the Audited Financial Statements of the Company for the financial year ended 31 December 2013 together with the Reports of the Directors and Auditors thereon. Please refer to Notes 2. To re-elect the following Directors retiring in accordance with the relevant Articles of the Company s Articles of Association, and being eligible, offered themselves for re-election:- (i) Datuk Che Mokhtar bin Che Ali (Article 94) Ordinary Resolution 1 (ii) Datuk Mohd Nasir bin Ahmad (Article 94) Ordinary Resolution 2 (iii) Mr Michael Lim Hee Kiang (Article 94) Ordinary Resolution 3 (iv) Encik Mohamad bin Ismail (Article 94) Ordinary Resolution 4 (v) Mr Chan Yok Peng (Article 87.1) Ordinary Resolution 5 3. To re-appoint Tan Sri Abu Talib bin Othman who retires pursuant to Section 129(6) of the Companies Act, 1965 as Director of the Company to hold office until the conclusion of the next Annual General Meeting of the Company. 4. To approve the aggregate fees payable to the Directors of the Company at a fixed amount not exceeding RM500, per annum. 5. To re-appoint Messrs SJ Grant Thornton as Auditors of the Company and to authorise the Board of Directors to fix their remuneration. Special Resolution Ordinary Resolution 6 Ordinary Resolution 7 AS SPECIAL BUSINESS To consider and, if thought fit, pass the following resolutions, with or without modifications:- 6. Authority to Issue Shares by the Company pursuant to Section 132D of the Companies Act, 1965 Ordinary Resolution 8 That pursuant to Section 132D of the Companies Act, 1965 and subject to the approvals from the relevant governmental and/or regulatory authorities, the Directors be and are hereby empowered to issue shares in the Company from time to time and upon such terms and conditions and for such purposes as the Directors may in their absolute discretion deem fit, provided that the aggregate number of shares issued pursuant to this resolution does not exceed ten (10) per cent of the issued share capital of the Company for the time being AND THAT the Directors be and are hereby empowered to obtain the approval from Bursa Malaysia Securities Berhad for the listing and quotation of the additional shares so issued AND THAT such authority shall continue in force until the conclusion of the next Annual General Meeting of the Company.
2 Sumatec Resources Berhad Notice of 17 th AGM 7. Proposed Renewal of Existing Shareholders Mandate for Recurrent Related Party Transactions of a Revenue or Trading Nature ( Proposed Renewal of Existing Shareholders Mandate ) Ordinary Resolution 9 That, subject to the provisions of the Main Market Listing Requirements of Bursa Malaysia Securities Berhad, approval be given to the Company and/or its subsidiary companies to enter into recurrent related party transactions of a revenue or trading nature ( Recurrent Related Party Transactions ) as set out in Section 2.3 the Circular to Shareholders dated 4 June 2014, subject to the following:- The Recurrent Related Party Transactions are undertaken in the ordinary course of business which are necessary for the day-today operations on arm s length basis, on normal commercial terms which are not more favourable to the related party than those generally available to the public and are not detrimental to the minority shareholders of the Company; and disclosure is made in the annual report of the breakdown of the aggregate value of transactions conducted during the financial year. That such approval shall continue in force until:- (c) the conclusion of the next Annual General Meeting ( AGM ) of the Company in 2015 following this AGM at which the Proposed Renewal of Existing Shareholders Mandate is passed, at which time it will lapse unless the authority is renewed by a resolution passed at the next AGM of the Company in 2015; The expiration of the period within which the next AGM of the Company in 2015 is required to be held pursuant to Section 143(1) of the Companies Act, 1965 ( Act ) (but shall not extend to such extension as may be allowed pursuant to Section 143 (2) of the Act); or It is revoked or varied by resolution passed by shareholders of the Company in a general meeting. whichever is the earliest; And that the Directors of the Company be authorised to complete and do all such acts and things (including executing all such documents as may be required) as they may consider expedient or necessary to give effect to the Proposed Renewal of Existing Shareholders Mandate.
3 Sumatec Resources Berhad Notice of 17 th AGM 8. Proposed New Shareholders Mandate for Recurrent Related Party Transactions of a Revenue or Trading Nature ( Proposed New Shareholders Mandate ) Ordinary Resolution 10 THAT, subject to the provisions of the Main Market Listing Requirements of Bursa Malaysia Securities Berhad, approval be and is hereby given to the Company and/or its subsidiary companies to enter into Recurrent Related Party Transactions of a Revenue or Trading Nature (Recurrent Related Party Transactions), as set out in Section 2.3 of the Circular to Shareholders dated 4 June 2014, subject to the following:- the Recurrent Related Party Transactions are undertaken in the ordinary course of business which are necessary for the day-to-day operations on arm s length basis, on normal commercial terms which are not more favourable to the related party than those generally available to the public and are not detrimental to the minority shareholders of the Company; and disclosure is made in the annual report of the breakdown of the aggregate value of transactions conducted during the financial year; That such approval shall continue in force until:- (c) the conclusion of the next Annual General Meeting ( AGM ) of the Company in 2015 following this AGM at which the Proposed New Shareholders Mandate is passed, at which time it will lapse unless the authority is renewed by a resolution passed at the next AGM of the Company in 2015; the expiration of the period within which the next AGM in 2015 is required to be held pursuant to Section 143(1) of the Companies Act, 1965 ( Act ) (but shall not extend to such extension as may be allowed pursuant to Section 143(2) of the Act); or it is revoked or varied by resolution passed by shareholders of the Company in a general meeting. whichever is the earliest; AND THAT the Directors of the Company be and are hereby authorised to complete and do all such acts and things (including executing all such documents as may be required) as they may consider expedient or necessary to give effect to the Proposed New Shareholders Mandate. 9. To transact any other business of which due notice shall have been given in accordance with the Companies Act, By Order of the Board LIM SECK WAH (MAICSA NO ) M. CHANDRANSEGARAN A/L S. MURUGASU (MAICSA NO ) Company Secretaries Dated: 4 June 2014 Kuala Lumpur
4 Notes:- 1. Depositors whose names appear in the Record of Depositors as at 20 June 2014 shall be regarded as members of the Company entitled to attend, speak and vote at this AGM. 2. A member entitled to attend and vote at the meeting is entitled to appoint one or more proxies. A proxy may but need not be a member of the Company and the provisions of Section 149(1) and of the Companies Act, 1965 shall not apply to the Company. Where a member appoints two (2) or more proxies to attend and vote at the meeting, the appointment shall be invalid unless he specifies the proportion of his shareholdings to be represented by each proxy. 3. Where a member of the Company is an authorised nominee as defined under the Securities Industry (Central Depositories) Act, 1991 ( SICDA ), it may appoint at least one (1) proxy but not more than two (2) proxies in respect of each securities account it holds which is credited with ordinary shares of the Company. The appointment of two (2) proxies in respect of any particular securities account shall be invalid unless the authorised nominee specifies the proportion of its shareholding to be represented by each proxy. 4. Where a member of the Company is an exempt authorised nominee ( EAN ) as defined under the SICDA which holds ordinary shares in the Company for multiple beneficial owners in one securities account ( omnibus account ), there is no limit to the number of proxies which EAN may appoint in respect of each omnibus account it holds. EAN is advised to list down the name of proxies and the particulars of their NRIC (both new and old) and attach it to the Form of Proxy. 5. The instrument appointing a proxy shall be in writing under the hand of the appointer or his attorney duly authorised in writing or if the appointer is a corporation, either under its common seal or under the hand of an attorney duly authorised. 6. Pursuant to paragraph 10.08(7A) of the Main Market Listing Requirements of Bursa Malaysia Securities Berhad, voting in respect of the ordinary resolutions approving the Proposed Renewal of Existing Shareholders Mandate and Proposed New Shareholders Mandate shall be conducted by way of poll. 7. The instrument appointing a proxy and the power of attorney or other attorney (if any), under which it is signed or notarially certified copy thereof, shall be deposited at the Registered Office of the Company at Level 15-2, Bangunan Faber Imperial Court, Jalan Sultan Ismail, Kuala Lumpur not less than forty-eight (48) hours before the time set for holding the Meeting or any adjournment thereof. Notes to the Agenda:- Agenda 1 This agenda item is meant for discussion only as the provisions of Section 169(1) of the Companies Act, 1965 do not require shareholders to approve annual audited financial statements and hence it is not put forward for voting. Agenda 3 The re-appointment of Tan Sri Abu Talib bin Othman, person who has attained the age of 70 years, as Director of the Company to hold office until the conclusion of the next AGM of the Company shall take effect if the proposed resolution has been passed by a majority of not less than three-fourths (3/4) of such members as being entitled to vote in person or where proxies are allowed, by proxy, at this AGM. Agenda 4 The Ordinary Resolution 6 is proposed to ensure that the Directors are adequately remunerated so that the Company will be able to attract and retain persons of calibre and credibility with the necessary skills and experience to be members of the Board of the Company. The skills and experience of the Directors are required as the Company moves into a new business segment and also more particularly towards the application of and in compliance with the Best Practices in Corporate Governance set out in the Malaysian Code on Corporate Governance 2012, which will be for the benefit of the shareholders of the Company. The Board of Directors takes guidance from independent directors remuneration and compensation market research reports (for example, KPMG s Study on Non-Executive Directors 2013 Profile and Pay) in determining the level of fee appropriate for Directors of the Company. All the Directors of the Company will abstain from voting on this Ordinary Resolution. Agenda 6 The proposed Resolution 8 is a renewal of mandate given by the shareholders at the previous AGM held on 28 June 2013, primarily to give flexibility to the Board of Directors to issue and allot shares at any time in their absolute discretion and for such purposes as they consider would be in the interest of the Company without convening a general meeting. This authority, unless revoked or varied at a general meeting, will expire at the next AGM of the Company. The Company continues to consider opportunities to broaden its earnings potential. If any of the expansion/diversification proposals involves the issue of new shares, the Directors, under certain circumstance when the opportunity arises, would have to convene a general meeting to approve the issue of new shares even though the number involved may be less than 10% of the issue capital.
5 Notes to the Agenda (continued) In order to avoid any delay and costs involved in convening a general meeting to approve such issue of shares, it is thus considered appropriate that the Directors be empowered to issue shares in the Company, up to any amount not exceeding in total 10% of the issued share capital of the Company for the time. The renewed authority will provide flexibility to the Company for the allotment of shares for the purpose of the possible fund raising activities for the purpose of funding future project/investment, working capital and/or acquisitions. This authority, unless revoked or varied at a general meeting will expire at the conclusion of the next AGM of the Company. No shares have been issued and allotted by the Company pursuant to Section 132D of the Companies Act 1965 since obtaining the said authority from its shareholders at the last AGM held on 28 June 2013 except for new shares arising from the exercise of Warrants and ESOS. Agenda 7 & 8 Details of the Recurrent Related Party Transactions under the Proposed Renewal of Existing Shareholders Mandate and Proposed New Shareholders Mandate are set out in the Circular to Shareholders dated 4 June 2014.
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