MEDINA COUNTY DRUG ABUSE COMMISSION (MCDAC) MEETING MONDAY, JUNE 2, 2003

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1 Roll Call Chair Will Koran called the meeting to order at 6:30 p.m. Present: Will Koran (School Districts Representative), Wally Schaedel (Medina City Alternate Representative), Kent Patterson (Police Chiefs Representative), Lawrence Hering (Villages Representative), Joe Destro (Brunswick City Representative), Ralph Copley (Wadsworth City Representative), Jeffrey Vogel (Townships Representative), Russell Fisher (Medina City Representative), Cliff Novak (Brunswick City Alternate Representative), Jack Higgins (School Districts Alternate Representative), and Joe Lewandowski (Townships Alternate Representative) Absent: Tom Acklin (Police Chiefs Alternate Representative), Ron Likley (Wadsworth City Alternate Representative), Julie Reeves (Medical Society Alternate Representative), James Bigam (Commissioners Representative), and Michael Jervis (Villages Alternate Representative). Also Present: MCDAC Executive Director Karl Cetina and Commissioner Steve Hambley. Review and Approval of Minutes May Mr. Koran asked if everyone had received their minutes by from May 14, 2003 and if there were any additions or corrections. There were none. Mr. Copley moved to approve the minutes and Russell Fisher seconded the motion. There was no discussion. All voted AYE and the minutes were approved. There were no additions or correction to the May 5, 2003 minutes. Ralph Copley moved to approve the minutes and Wally Schaedel seconded the motion. Mr. Cetina pointed out that the minutes that are accepted go on the MCDAC website as public record. There was no further discussion. All voted AYE. Motion carried. Old Business Mr. Cetina updated the group on the Tobacco Use Prevention Control Foundation (TUPCF) Grant that MCDAC applied for in the amount of $43,793. They should know by the middle of June whether or not they will be getting those dollars for coalition building for smoking cessation and smoking awareness throughout the county. This would open up the doors for an additional $250,000 the second year and $300,000 the third year. Jeff Vogel arrived during this discussion. Mr. Cetina announced that the annual reports for the different grantees are on the website now. The grantees will be able to download not only the guidelines and application, but the reporting process as well. They are happy with that option. He will beef up over the summer the different links for drug and alcohol prevention and treatment throughout the county. 1

2 New Business Mr. Koran stated that there was a request from the Drug Task Force (DTF) for a budget adjustment on transfer of funds. They would like to take $650 from gasoline into contract services; $250 from vehicle insurance into the telephone account; $100 from vehicle insurance into contract repairs; $65 from liability insurance to supplies; $287 from vehicle insurance to supplies; $1,148 from hospitalization to supplies; and $30 from hospitalization to training. Mr. Cetina said that he was at the Operating Board meeting where they discussed this and he said that it seems very appropriate. Mr. Patterson agreed since he was at that meeting also, and he moved to approve the adjustments. Seconded by Russell Fisher. Cliff Novak arrived at this time. There were some questions about hospitalization and the insurance account. Mr. Cetina said he did not know the specifics and added that the Operating Board is the group that manages those dollars and holds them accountable. He feels that MCDAC should not micromanage. Mr. Koran said that this is the last month of their fiscal year and the grant, so as a consequence they are trying to get every dollar that they can out of it. They have obviously already paid their June bills and know that they have a little bit left over. The easiest thing to do is move the dollars over to supplies or training. Mr. Cetina said that he encouraged Fred Wolk, DTF Director, to try to get the budget in line as much as possible so they do not have to come back to the MCDAC Board every month. Mr. Patterson asked why MCDAC considers the DTF budget and it does not stop at the Operating Board. Mr. Hambley said that it would depend on how the grant is written, and in this case it is very line specific. Mr. Koran said that the Finance Department needs MCDAC s approval in order to allocate the funds that way. Mr. Higgins asked if there would be any way to approve a 10% leeway, which is an acceptable practice with grant money. Mr. Hambley said they could since they were the granting agency. There is oversight, not only from the Operating Board itself, but the Council of Governments (COG). There are essentially three agencies overseeing the DTF plus the Commissioners since they are county funds. Mr. Koran said that the 10% leeway per budgetary area idea is a good one that they might want to look into for future funding. He would like Chris Jakab, Finance Director, to be a part of that discussion since he is the one that has to make those changes. There was no further discussion. All voted AYE and the motion carried. Executive Director s Report Spreadsheet of MCDAC Grantees Mr. Cetina passed out and reviewed the updated spreadsheet MCDAC Allocation Added to the spreadsheet ed last week were the increases from FY 2002, the percentage breakout on each applicant, and adjustments. He listed the grant applications that did not have an official motion and they were looking for final approval this evening. Brunswick City Schools (Received $57,400 last year requested $73,920 this year MCDAC Director s recommendation was $63,000, which is a 9% increase from FY 2002) 2

3 Why is Brunswick jumping 9% when some of the other districts are only jumping 3 or 4%? Mr. Cetina said that Jackie Lynn is retiring and has waived health insurance in the past. This would allow for the school to pick up the health insurance on her replacement. The new employee might have opted out as well, but Brunswick wanted this money in reserve. When asked how much health insurance runs per employee, the answer was about $7,000 to $9,000 per year. The group decided to just add in the salary and go with Mr. Cetina s recommendation. Joe Destro moved to allocate $63,000 to Brunswick City Schools and Russell Fisher seconded. Highland Local School Board (Received $52,235 last year requested $56,053 this year MCDAC Director s recommendation was $54,000, which is a 3% increase from FY2002) Because of the school s size plus it was under funded in the past, Highland should get an increase over last year. The reason Wadsworth received the larger percentage increase was because it was a bit skewed in the past. They dropped way back and this is just bringing them back to where they are supposed to be. Highland got the largest percentage increase last year. Mr. Cetina said that he increased his recommendation from his original Executive Summaries recommendation of $52,235. He pointed out that Medina City Schools did not ask for any increase this year because they were asked to stay fairly status quo or only ask for modest increases. Ralph Copley moved to allocate $54,000 to Highland and Joe Destro seconded the motion. Jim Bigam arrived. Medina County Career Center (Received $31,000 last year requested $35,000 this year MCDAC Director s recommendation was $$33,000, which is a 6% increase from FY 2002) Mr. Cetina said that his original recommendation was $32,000 but after further analysis, he increased it to $33,000. They do not have a lot of other funding streams to draw from. Joe Destro moved to allocate $33,000 to the Career Center. Kent Patterson seconded the motion. There was no further discussion. All of the Commission voted AYE and the motion was approved. Sheriff s Department DARE Program (Received $116,024 last year requested $154,900 this year MCDAC Director s recommendation was $120,000, which is a 3% increase from FY2002) Mr. Cetina said that it was not an expansion program but it was a similar proposal to last year. 3

4 Jim Bigam moved to allocate $120,000 to the Sheriff s Department and Ralph Copley seconded the motion. There was no further discussion. All voted AYE and the motion was approved. Wadsworth City Schools (Received $59,825 last year requested $84,420 this year MCDAC Director s recommendation was $$73,332, which is a 18.5% increase from FY 2002) This brings Wadsworth back to the norm. Mr. Cetina said that after he heard some of the history and conversed with the Treasurer of Wadsworth City Schools, he increased his recommendation. Jim Bigam moved to allocate $73,332 to Wadsworth City Schools and Russell Fisher seconded the motion. There was no further discussion. Motion carried. ADDS (Adolescent Home-Community Based Treatment/ADDS/ADAMH Board is a new program requested $50,000 this year MCDAC Director s recommendation was $24,000) Mr. Cetina said that $24,000 is about half the salary of one worker. He discussed this with ADDS beforehand. This was a program that they tried to get started last year. They might not be able to get it going fully this year unless they get some matching dollars but they will be able to implement it. He is trying to get a standardized fee for services from ADDS. Going back to the Wadsworth City Schools, this actually gives them what they are requesting because the $84,000 was inflated because the dollars for ADDS were very high. Getting them down to the $40 range, they will be able to provide those services at that discounted rate through ADDS. Another comment was that this would give them the seed money for matching funds. Joe Destro motioned to allocate $24,000 to ADDS and Kent Patterson seconded the motion. Mr. Cetina said once he gets that price list, he will be sure that all of the Board members get a copy of the agreed upon pricing with ADDS and they will have other agencies follow suit. Mr. Koran said he would like to see all of the agencies provide that information to Mr. Cetina. Drug Task Force (DTF) (Received $403,000 last year requested $450,225 this year MCDAC Director s recommendation was $430,000) Mr. Cetina said that Fred Wolk, the Director, invited him out to their sight so he spent all afternoon there on Thursday. He met the employees and discussed the allocation with Fred. He seemed receptive to the amount. Kent Patterson moved to allocate $424,000 to MCDAC and Larry Hering seconded the motion. 4

5 Mr. Destro said he would like to entertain a motion for MCDAC to accept the entire FY budget of $1,115,865 as set forth and Mr. Patterson seconded the motion. There was no further discussion. All voted AYE and the motion carried. Mr. Koran said that this has been an excellent grant season and he complimented Mr. Cetina. He said that he did a wonderful job of communicating, simplifying, and taking a leadership role and making recommendations. Mr. Cetina received a round of applause. Further Review of Grants There was no further review necessary. Summer Adjournment There will be no meetings in July or August. The next meeting will be September 8, 2003, 6:30 p.m. at the Human Services Building. Mr. Hambley made a suggestion to discuss considering a two-year biannual budget and preparing the grantees. He feels that there are some benefits to that. New programs could be reviewed on a yearly basis. Mr. Cetina said that a two-year budget would be feasible and would not be very hard to implement. They will discuss it in September. The meeting was adjourned at 7:10 p.m. Respectfully submitted, Pam Vereb, Secretary 5