Linda Thornton. retirement which started in May 2018 Tasks and meetings. IRS Paul Griggs Project begins in the 2018 reporting year December 1, 2018
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1 Rate Active Projects Description Mandated Project Leads Status/Notes Project Due Date Cardinal-Payroll Cardinal Payroll replaces CIPPS DOA Cheryl Dunn Project delayed by 5 5 continue. System retirement which started in May 2018 Linda Thornton months due to workload. Tasks and meetings March 1, T Process Change Change the type and placement of reported payments and billed amounts on the 1098T IRS Paul Griggs Project begins in the 2018 reporting year December 1, 2018 Bosscars Upgrade - NuPark Parking Management System requires replacement due to Banner 9 Parking Management Tania Ellis Jean Elliott Linda Thornton 8.18 Contract Awarded to NuPark, still under review. Chrome River Automation of travel request and reimbursement process Finance Leigh Penn Laura Temple 8.18 Final edits and testing underway. Campus training soon. Go-live delayed due to vendor issue to be corrected in September. September 0, 2018 Nelnet/Quickpay Payment Plans Cashnet Destiny One Upgrade to the Student Payment Plans Nelnet Paul Griggs 8.18 testing underway New ecommerce store with Inventory options. Includes SmartPay processor Professional Development Student Registration tool Finance Professional Development Vickie Chapman Sarah Carroll Kimberly Young Anthony Dahm Alicia Tisdale 7.18 Integration testing continues. StarRez complete for event need. Fusion Go Live planned first 9.18 Sandbox Created, QA test established in Cashnet 7.18 Project kicks off July 16. November, 2018 March 1, 2019
2 Rate Active Projects Description Mandated Project Leads Status/Notes Project Due Date Cvent Event Mgt tool requested by DTLT. DTLT request Integrates with Cashnet 2 TaxNavigator Software to assist with determining tax status and withholding requirements of foreign individuals Jessie Strommel Sean Morris VChapman 9.18 Project request form completed, under review by Finance, IT, Procurement Finance Leigh Penn 8.18 Portfolio committee approved. Moving forward with contract, purchase and implementation. October 1, 2018 December 1, 2018
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5 Rate Projects on Horizon Description Mandated Project Leads Status/Notes Est. Start Date Misc AR Review JMM and GM Billing for Rental 9.18 Requested SOP from 2 of Facilities Museums Remote Back Office Banner SSB for submission of employee tax witholding Banking Solution which allows UMW to scan checks for deposit and submit electonically to bank. Cash deposits to an on-site safe and is credited to our account Explore the use of Banner to collect the employee tax withholding (W & VA) information. Employee to enter directly in Banner Self Service, report generated then Payroll keys into CIPPS. Finance Eliminates Daily Bank run to BB&T Eliminate the paper forms by employee to HR and Student Employment then to Payroll. Eliminate the storage of paper forms in Payroll Office. Office 65 Project Move Finance Sharepoint sites to cloud IT Office 65 for completed June 2018 Unrelated Business Develop UBIT policy IRS Policy ensures compliance Income Tax with Federal Income Tax regulation Bookstore/Retail RFP RFP in progress June Bookstore Kathy Sandor - Bookstore NuPark Admin and Housing Deposit-Nelnet Parking management tool to replace Parking Management Bosscars Correction to Admin and Housing Finance requires system Deposit to correct student ability to deselect Housing or Depo fee upon Correction payment. Kathy Sandor Jean Elliott Awarded RFP may impact integration with Banner and Blackboard. Awaiting outcome. Contract under review. Solution may require Admissions, Student Accounts, IT. End of Calendar 2018 Fall 2018 Winter 2018
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