3:00 pm July 2, 2012 REQUEST FOR BID. Model TEM Mill with liquid nitrogen cooling system for WVU College of Engineering

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1 Request for Bid Procurement Contracting and Payment ervices (PCP) One Waterfront Place; Don Knotts Blvd Third Floor / Room 3403 Morgantown WV RF #: Ph: pcps@mail.wvu.edu Issue Date: June 11, 2013 Visit WVU PCP on the internet: West Virginia University on behalf of its Board of Governors will receive sealed bids for the supplies, equipment, services or printing as described below. Bids Due Not Later Than: 3:00 pm July 2, 2012 REQUET FOR BID Model with liquid nitrogen cooling system for WVU College of Engineering The Bidder shall submit one (1) original Bid, signed in ink, on the Bid Form included with the solicitation. The bid shall be signed by an authorized agent of the bidder who has the authority to bind the bidder to the bid price, terms, conditions, and the requirements of the specification The Bid, including any Bid ecurity, shall be enclosed in a sealed, opaque envelope clearly marked with the RFB Number; the opening Date and Time; and, the Bidder s name. The bid shall be signed by an authorized agent of the bidder who has the authority to bind the bidder to the bid price, terms, conditions, and the requirements of the specification. Bids shall be delivered to and addressed as follows: West Virginia University Procurement Contracting and Payment ervices (PCP) One Waterfront Place; Don Knotts Blvd Third Floor / Room 3403 Morgantown WV Bids received after the posted date and time will not be opened; and, oral, telephonic, facsimile or telegraphic bids are invalid and will not receive consideration. All inquiries, written or verbal, shall be directed only to the Procurement Officer: Name: Alice Bowman Telephone: Facsimile: alice.bowman@mail.wvu.edu PCP-50 Rev. 03/2013 Bidders may obtain a copy of public bid olications at: Bids and Awards are subject to the tandard Terms and Conditions included in the olicitation - NO EXCEPTION mall, Minority and Woman owned firms are encouraged to conduct business with WVU

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4 Continuation heet 4 All goods, products or equipment included in this request for bids shall be provided in accordance with the specifications and purchase terms and conditions included herein. During the bidding process, Bidders shall direct all questions to the WVU Procurement Officer: Alice Bowman at: WVU Procurement, Contracting and Payment ervices. All questions shall be submitted in writing via at: alice.bowman@mail.wvu.edu; or via facsimile at: Bidder must reference the RFB Number in the subject line of either message. ubmission of Bids Bids shall be submitted on the Bid Form included herein. ealed Bids will be received by the OWNER at the following location, until 3:00 p.m. on July 2, 2013 West Virginia University Procurement Contracting and Payment ervices (PCP) One Waterfront Place; Don Knotts Blvd Third Floor / Room 3403 Morgantown WV (304) Each bid shall be enclosed in a sealed, self-addressed, opaque envelope, plainly marked. EALED BID Date of Bid Opening: July 2, 2013 Time of Bid Opening: 3:00 p.m. RFB Number: VENDOR REGITRATION All vendors must be registered with the tate of West Virginia before conducting business. All vendors must be registered prior to issuance of a purchase order and will be responsible for and must pay any registration fee (currently $125.00). REIDENT VENDOR PREFERENCE West Virginia Code, 5A-3-37, provides an opportunity for qualifying vendors to request (at the time of bid) preference for their residency status. uch preference is an evaluation method only and will be applied only to the cost bid in accordance with the West Virginia Code. The certificate for application to be used to request such preference is included within this Request for Bid. Any vendor wishing to claim resident preference, must complete this form, sign and include with his/her bid. PURCHAING AFFIDAVIT West Virginia Code 5A-3-10a states: No contract or renewal of any contract may be awarded by the state or any of its political subdivisions to any vendor or prospective vendor when the vendor or prospective vendor or a related party to the vendor or prospective vendor is a debtor and the debt owned is an amount greater than one thousand dollars in the aggregate.

5 Continuation heet 5 To acknowledge you are in compliance with these regulations, you must complete, sign and return an original Purchasing Affidavit to WVU Procurement, Contracting and Payment ervices with your signed bid. The Purchasing Affidavit is included herein. CUT OFF FOR QUETION: All questions must be in writing and ed to Alice Bowman alice.bowman@mail.wvu.edu by June 27, NOON

6 Continuation heet 6 PECIFICATION NOTE: Brand names, when identified, include the standard of quality, performance or use desired. Unless otherwise noted, bids by bidders on equivalents may be considered, provided the bidder furnishes descriptive literature, technical data or actual tests performed to indicate compliance with the minimum specifications. Any alternate equipment must meet the satisfaction of the buyer. Bidders must clearly indicate any alternate equipment that will be part of their bid. Model Premium version Tabletop, precision low angle milling & polishing system Modular design for basic instrument operation or fully automated control 2 - Independent adjustable TrueFocus ion sources which permit either rapid milling at energies up to 6keV or more gradual specimen polishing at energies as low as 100eV pecimen can either be rocked or rotated with ion beam sequencing Automatic gas flow regulation for each ion source via mass-flow technology Vacuum system is oil-free Load lock for rapid specimen exchange Illumination by both transmitted and reflected light Chamber is equipped with a shutter mechanism to prevent the buildup of sputtered material on the vacuum viewing window Liquid Nitrogen pecimen Cooling must be fully integrated with the ion mill.

7 Continuation heet 7 OWNER: BID FOR: West Virginia University Board of Governors on behalf of West Virginia University The Bidder acknowledges, by providing a response to this Request for Bids, that the Bidder agrees that any Contract / Purchase Order(s) that may result from this Request for Bids, shall be bound only by the Terms and Conditions included within this Request for Bids. The undersigned, hereinafter called the Bidder, being familiar with and understanding the Bidding documents hereby proposes to furnish the specified products according to the Bidding Documents, for the sum(s) of: Prices shall be inserted in the appropriate spaces on this Bid Form. Unit prices shall prevail in all cases when there is a conflict between the unit price and the extended price. BIDDER COMPANY NAME: Item Product Description Unit Price Qty Ext. Price No. 1 Model Liquid Nitrogen pecimen 1 Cooling part number TOTAL If no delivery date requirement is specified, provide the number of calendar days or weeks for delivery ARO (after receipt of order) Days Weeks The bid shall be signed by an authorized agent of the bidder who has the authority to bind the bidder to the bid price, terms, conditions, and the requirements of the specification. The bid submitted must have an original signature. REPECTFULLY UBMITTED: IGNATURE: DATE: ignature in Ink NAME: TITLE: FIRM NAME: FIRM ADDRE: TELEPHONE: FEIN NUMBER: ADDRE: BID FORM 1 of 2

8 Continuation heet 8 REMINDER: Resident Vendor Preference - The certificate for application to be used to request such preference is included within this Request for Bid. Any vendor wishing to claim resident preference, must complete this form, sign and include with his/her bid. Purchasing Affidavit - To acknowledge you are in compliance with this regulation, you must complete, sign and return an original Purchasing Affidavit to WVU Procurement with your signed bid. ACKNOWLEDGEMENT OF ADDENDA: The Bidder acknowledges receipt of the following Addenda, if any (initial in the space provided to acknowledge receipt): Addenda No. 1 Addenda No. 2 Addenda No. 3 Addenda No. 4 Addenda No. 5 IGNATURE: ignature in Ink DATE: BID FORM 2 of 2

9 Continuation heet 9 INTRUCTION TO BIDDER 1. BIDDER REPREENTATION: The bidder, by making a bid, represents that: (a) the bidder has read and understands the bidding documents, terms and conditions, and the bid is made in accordance therewith; and (b) the bid is based upon the materials, equipment, systems, printing and/or services specified. 2. QUALITY TANDARD: Brand names, when identified, include the standard of quality, performance or use desired. Unless otherwise noted, bids by bidders on equivalents may be considered, provided the bidder furnishes descriptive literature and other proof required by the Institution. amples, when required, must be furnished free of charge, including freight. In the event the Institution elects to contract for a brand purported to be an equivalent by the bidder, the acceptance of the item will be conditioned on the Institution s inspection and testing after receipt. If, in the sole judgment of the Institution, the item is determined not to be equivalent, the item will be returned at the eller s expense and the contract terminated. 3. UBMIION OF BID: The bid, the bid security, if any and other documents required to be submitted with the bid shall be enclosed in a sealed opaque envelope. The envelope shall be addressed to the party receiving the bids and shall be identified as a ealed Bid, and shall include the bid number, the bid opening time, and the bid opening date. Bids shall be delivered and deposited at the designated location prior to the time and date for receipt of bids. Bids received after the time and date for the bid opening will be returned unopened. The bidder shall assume full responsibility for timely delivery at the location designated for receipt of bids. Oral, telephonic, facsimile or telegraphic bids are invalid and will not receive consideration. 4. MODIFICATION OR WITHDRAWAL OF BID: Prior to the time and date designated for receipt of bids, a bid submitted may be modified or withdrawn by notice to the party receiving bids at the place designated for receipt of bids. uch notice shall be in writing over the signature of the bidder and shall be received prior to the designated time and date for receipt of bids. A modification shall be worded so as not to reveal the amount of the original bid. A withdrawal may be made by facsimile or electronic transmission. A modification may also be made by facsimile or electronic transmission if the final bid result is not revealed prior to the bid opening. 5. OPENING OF BID: Bids shall be publicly opened and read aloud at the designated location for receipt of bids shortly after the time and date bids are due. 6. REJECTION OF BID: The Institution shall have the right to reject any and all bids, in whole or part; to reject a bid not accompanied by a required bid security or other data required by the bidding documents; or reject a bid which is in any way incomplete or irregular. 7. ACCEPTANCE OF BID (AWARD): It is the intent of the Institution to award a contract to the lowest responsible and responsive bidder provided the bid does not exceed the funds available. The Institution shall have the right to waive informalities or irregularities in a bid received and to accept the bid, which in the Institution s judgment, is in the Institution s own best interests. All bids are governed by the West Virginia Code and the Procedural Rules of the Commission. In some cases multiple or split awards may be made when it is determined to be in the best interest of the institution. 8. NON-FUNDING: All services performed or goods delivered under tate Purchase Orders/Contracts are to be continued for the term of the Purchase Order/Contract, contingent upon funds being appropriated by the Legislature or otherwise being made available. In the event funds are not appropriated or otherwise available for these services or goods, this Purchase Order/Contract becomes void and of no effect after June TAX EXEMPTION: The tate of West Virginia, the Commission, Governing Board and its institutions are exempt from federal and state taxes and will not pay or reimburse such taxes.

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