THE SINGARENI COLLIERIES COMPANY LIMITED (A GOVERNMENT COMPANY) PURCHASE DEPARTMENT MANDAMARRI

Transcription

1 Page 1 of 7 THE SINGARENI COLLIERIES COMPANY LIMITED (A GOVERNMENT COMPANY) PURCHASE DEPARTMENT MANDAMARRI Company Web site: Telephone: Telefax: NOTICE INVITING TENDERS (NIT) SUB: SUPPLY OF FRESH BUTTER MILK PACKETS ATKK.OCP AND RK OCP, MM AREA REG. *** We shall be obliged if you kindly quote your lowest price and time of delivery for the subject work as per list attached herewith. Enq.No. & Date: MM117 O 0242 Scheduled Date & Time of Closing NOON Number of Sources One Scheduled Date & Time of Opening 3.00 PM Mode of Enquiry Open Mode of Tendering 2 Cover EMD NIL Offer Validity 180 DAYS i. Tender should be submitted in the enclosed format only. ii. Tender to be submitted and addressed to: The General Manager, The Singareni Collieries Company Limited, Mandamarri P.O. Kalyanikhani Dist: MANCHERIAL, TELANGANA. GENERALMANAGER MANDAMARRI AREA Encl: Annexure.I - Scope of Work Annexure.II - General Terms & Conditions Annexure.III - Quotation format

2 Page 2 of 7 Part A Technical & Commercial offer (in one cover): i) Technical Competence of the Suppliers ii) Order copies for milk products supplied to SCCL / reputed or Govt. undertakings. iii) Performance reports if any iv) NSIC or SSI, ISO certificates along with Copy of Aadhar Card. v) Validity, Delivery period, LD penalty, Warranty/ Guarantee, etc. acceptance. vi) Specimen copy of Part C without prices. vii) Authorised distribution Certificate Part B- Price bid (in one cover) To avoid inadvertent opening of the cover, both the covers should be distinctly marked with the following on its left hand top corner. a) Enquiry Number & Date and Name, Vendor Code & Address of the Bidder. b) Cover No. i.e. Part-A/Part-B as the case may be and name & address of the bidder. c) Closing & opening date of the tender and name & address of the bidder. Both the covers are to be individually sealed and superscribed as mentioned above and shall be kept in another sealed cover super scribing enquiry No., due date of the submission of the tender and due date of opening of tender and name, vendor code & address of the bidder without which the covers will not be taken delivery and would be returned to the sender. NOTE : Covers (A AND B) shall be opened on the due date of tender.

3 Page 3 of 7 A. SCOPE OF WORK: ANNEXURE-I Sl. no Material description Supply of Butter milk packets (200 ml.each) -228 Nos.per day for 77 days Supply of Butter milk packets (200 ml.each ) -140 Nos.per day for 77 days Quantity/ per day 228 Packets. 140 Packets. Total Quantity Plant RKP.OCP KK.OCP 1. NOTE: BRAND of Butter Milk: ANY REPUTED BRAND AND SHOULD MENTION IN QUOTATION. (EXAMPLE: MULKANUR DAIRY / PRIYA ETC.). 2. ELIGIBILITY: MILK PRODUCT MANUFACTURERS, AUTHORISED DISTRIBUTORS AND PREVIOUS SUPPLIERS OF MILK PRODUCTS IN SCCL/ ANY REPUTED FIRMS/ GOVT. ORGANISATIONS B. TERMS AND CONDITIONS: 01. The above item shall be supplied in chilled and good condition. Supply timings will be intimated by PO/RKPOCP/KK.OCP. 02. Supply of butter milk for Nos. per day and 140Nos. for KK.OCP 03. The butter milk should be served in cool condition at service points as advised by PO/RKPOCP and PO/KKOCP. 04. Bottle coolers are to be arranged by the firm at their cost at the service points. 05. Number of days for the supply of butter milk packets are tentative. It can be reduced/increased by GM, MM based on summer conditions. 06. The firm shall print the date of expiry on the butter milk packet. 07. A Penalty of 5% value per packet will be imposed for non-supply of packets as per schedule. 08. Butter milk to be supplied immediately after receipt of the order.

4 Page 4 of 7 ANNEXURE.II C. OTHER TERMS AND CONDITIONS: (TO BE INCORPORATED BY THE TENDERER ALONG WITH THEIR QUOTATION. IF ANY BLANK IS UNFILLED OR NOT CONFIRMED ANY OTHER TERMS, THE SAME CAN BE TAKEN TO THE ADVANTAGE OF SCCL). 1. PERIOD OF CONTRACT: 77 days from the date of commencement. The period of contract may increase or decrease. The successful tenderer has to commence the supplies FROM TO PRICE CONDITION: Should be on F.O.R. Destination including Freight, Insurance etc. 3. TAXES & DUTIES: Not Applicable. 4. PAYMENT TERMS: 95% of the bill amount will be paid fortnightly against the certification of P.O., RK OCP and KK. OCP s of Mandamarri Area and Bank Charges To suppliers account only 5. Security Deposit: a) The 5% amount retained from fortnight bills will be accrued towards Security Deposit and the same will be refunded after a month of expiry of contract against submission of satisfactory report from PO, RK OCP and KK.OCP of Mandamarri Area. b) Forfeiture of SD: SD of the Bidder will be forfeited in the following circumstances: i) Does not accept the LOI / order placed within the offer validity period / extended validity period, in accordance with terms & conditions of NIT, offer & negotiations. ii) Breach of contract during execution. iii) The information/documents submitted by the bidder proved to be false/ incorrect. iv) In case the bidder submits revised bid or more than one bid, the lowest will only be considered unless the bidder clearly specifies which bid is to be considered. After considering the lowest bid as above by SCCL, if the bidder insists for consideration of any other bid submitted by him, the EMD will be forfeited. c) Price Evaluation: TAL-1 firm/contractor will be awarded the contract on total value. Firm should quote the rate per 1 packet of Butter milk in Quotation format mentioned in Annexure-III of NIT.

5 Page 5 of 7 6. PRICE VARIATON CLAUSE: During the contract period, the prices shall be FIRM. Price variation will not be accepted. 7. Guarantee: Up to expiry date of Butter milk. Defective material shall be replaced at free of cost. In such case freight etc. will be to firm s account only. 8. Risk Purchase Clause: In case the supplier fails to deliver the material within the delivery schedule prescribed in the order and SCCL is forced to purchase such material from any other manufacturer /supplier at a higher price, the supplier should pay the difference amount to SCCL. 9. Price Fall Clause: Seller should pass on the benefit to the buyer, in case the seller sells similar material to public or private concern within a period of 06(six) months from the date of receipt of order at price less than the price offered to buyer (SCCL). The Singareni Collieries Company Limited, reserves the right to apply those prices for this order also. 10. Late delivery Penalty: A penalty of 5% of value of each packet will be imposed for non supply of Butter milk packets as per schedule. 11. Validity: Quotation should be kept valid for a minimum period of 180 days from the date of opening the tender. D. OTHER STANDARD TERMS: 12. The firm shall confirm the status of registration under Micro, Small & Medium Enterprises Development Act,2006 (MSMED). Copy of valid registration certificate shall be enclosed. 13. Tenders should be posted in a sealed envelop clearly superscribing with subject of enquiry, enquiry number and date and the due date of closing and opening of the tender, without which the tender will not be considered. The firm has to submit price bid and technical bid separately. 14. Quotation should be free from corrections. Prices should be quoted in figures and in words. Wherever not quoted, kindly state Regretted. Quotation without signature of tenderer will be rejected. 15. The quantities indicated in the enquiry are tentative and may increase or decrease at the time of placement of order.

6 Page 6 of If the due date of opening of the tender is postponed for any reasons, if any tenderer has submitted revised / subsequent quotation with different / revised rates, terms and conditions, the revised / latest quotation of that tenderer will only be considered. 17. Offers should be submitted in ink, Typewriting. The quoted amounts should be mentioned in words also and should be free from corrections, erasing. 18. Quotations received after stipulated time and date will not be considered for whatsoever reasons therefore. 19. The SCCL is not responsible for postal delays, if any. 20. If any firm has not mentioned regarding Fall Clause, Risk purchase clause, L.D. Penalty Clause, Guarantee clause, PVC Clause, Validity and payment terms etc., it will be construed that the firm has accepted to SCCL terms and conditions and the same will be incorporated while placing the order. 21. The Company does not bind itself to accept the lowest tender or assign any reasons for non-acceptance. No correspondence will be entertained in this regard with suppliers. The Company also does not bind itself to place order for the entire quantity enquired for and reserves the right to distribute the orders for any or all the items on more than one firm. Enquiry / order in part or in full can be cancelled at any time without assigning any reasons. 22. Name and Designation of the person, who is signing on the quotation should be mentioned in the offer. 23. If the Company finds that the material supplied are not of the correct quality or not according to the specifications required by the Company or otherwise not satisfactory owing to any reasons of which the company shall be sole judge. The Company shall be entitled to refuse or accept of the said material, cancel the contract and buy its requirement in the open market and sue on the supplier for non-fulfillment of the contract including claim for liquidated damages. 24. In all cases of disputes, the decision of Company shall be final, failing this, the matter will be referred to Arbitration in accordance with the Indian Arbitration Act. Any dispute or difference or any matter arising out of contract or Purchase Order or incidental there to under this enquiry shall be subject to jurisdiction of Competent Court in Telangana situated at Mancherial alone and not at other places. GENERAL MANAGER, MANDAMARRI AREA.

7 Page 7 of 7 QUOTATION (To be filled and submitted by the tenderer) ANNEXURE.III Ref. No. Date: To THE GENERAL MANAGER THE S.C.CO.LTD., MANDAMARRI AREA. SUB: SUPPLY OF FRESH BUTTER MILK PACKETS AT KK.OCP AND RK OCP, MM AREA REG Ref: Enquiry No. MM117O0242, dt I hereby agree all the Terms and Conditions mentioned in the enquiry under reference and hereunder submit my lowest quotation. Sl. no. Work Description Brand name Units 1 SUPPLY OF BUTTER MILK PACKETS AS PER SCOPE OF WORK MENTIONED IN ANNEXURE_I Packet Rate per Packet Rs. Ps. Thanking you. Yours faithfully, SIGNATURE: NAME: ADDRESS: VENDOR CODE: Mobile no.: Mail I.D.No.