Employment & Benefit Information. Presented by: Payroll Department

Transcription

1 Employment & Benefit Information Presented by: Payroll Department 1

2 Payroll Team Tami Rowe Payroll Manager Jody Smoczyk Payroll & Benefits Specialist Diane Knapp Payroll Specialist Lori Stytz Payroll Specialist Teya McRaven Payroll Clerk 2

3 Social Security (FICA) FICA limit effective January 1, 2016 = $118,500 Employee Deduction 6.2% = FICA 1.45% = Medicare Employer Contribution 6.2% = FICA 1.45% = Medicare 3

4 Taxes Federal W-4 State WT-4 Defaults will be set to Single withholdings and Zero exemptions you may make any desired changes in EO 4

5 Pay Options Direct Deposit is mandatory for all employees Default pay for school year employees will be over 12 months (see payroll if you d like school year pay) View pay stubs via Employee Online 5

6 6 Your pay checks School year employees default pay option is the Deferred Pay Option. Pay is over 12 months (26 pay periods) If you d like school year pay, see payroll for a form Existing employees pay option forms must be received by July1 to be effective for the following school year 12 month employees will be paid 12 months of the year Calendars are available in Employee Online

7 Defined Contribution Plan The ECASD Defined Contribution plan is an annual contribution into an HRA earmarked to assist in payment of Medical and/or Dental premiums after retirement. All employees working less than full-time shall have their defined contribution prorated to correspond to their work day. The amount deposited will reflect the employee s full-time equivalency on the date the contribution is made to the HRA account. All employees working under emergency contracts who are rehired the following school year on a regular contract will have their defined contribution created at such time as they become a regular employee. Such employees will be given credit for that emergency service toward the defined contribution, including interest. 7

8 Defined Contribution Plan (continued) TEACHERS Teachers hired on or after 07/01/2008 and who retire from the District and are at least 56 years of age and have completed at least 15 years of local teaching/administering in the District, will receive a district contribution to an HRA account of $2,500 for each year of local teaching/administering (plus interest at the applicable federal rate (AFR) each June 30). ADMINISTRATORS Administrators hired on or after 07/01/2008 and who have completed five years of service to the District, will receive an annual district contribution to an HRA account of $5,000 for each of the first five years of employment at a maximum of $25,000 (plus interest at the applicable federal rate (AFR) each June 30). 8

9 Defined Contribution Plan (continued) NON-AFFILIATED EMPLOYEES Non-Affiliated Employees hired on or after 07/01/2008 and who have completed five years of service to the District, will receive an annual district contribution to an HRA account of $3,000 for each of the first five years of employment at a maximum of $15,000 (plus interest at the applicable federal rate (AFR) each June 30). BUILDINGS AND GROUNDS EMPLOYEES Building and Grounds employees hired on or after 07/01/2010 and who have completed five years of service to the District, will receive an annual district contribution to an HRA account of $3,000 for each of the first five years of employment at a maximum of $15,000 (plus interest at the applicable federal rate (AFR) each June 30). 9

10 Defined Contribution Plan (continued) FOOD AND NUTRITION EMPLOYEES Food and Nutrition employees hired on or after 07/01/2010 and who have completed five years of service to the District, will receive an annual district contribution to an HRA account of $3,000 for each of the first five years of employment at a maximum of $15,000 (plus interest at the applicable federal rate (AFR) each June 30). CLASSIFIED EMPLOYEES Classified Employees hired on or after 07/01/2012 and who have completed five years of service to the District, will receive an annual district contribution to an HRA account of $3,000 for each of the first five years of employment at a maximum of $15,000 (plus interest at the applicable federal rate (AFR) each June 30). 10

11 Employee Online View your pay stubs View payday calendars Update your address and family members Update tax withholdings Update emergency contact information Complete your Open Enrollment for insurance in May 11

12 Tax Sheltered Annuities 403b 457 Employees (working at least 20 hours per week) may authorize payroll deductions to fund their retirement income through a 403(b) plan. A nominal fee is charged for this service. A listing of vendors is available on the Spokeskids website Employees (working at least 20 hours per week) may authorize payroll deductions to fund their retirement income through a 457(b) plan. Vendor for this plan is Security Benefit. There is no fee for this service. 12

13 RETIREMENT Wisconsin Retirement System (WRS) Eligible = 440 hours if worked at participating WRS employer prior to 7/1/11 or 880 hours if worked at participating WRS employer on or after 7/1/11 and be employed at least 365 consecutive days. 13.2% total Employee Portion = 6.60% 6.60% = paid by employee Employer Portion = 6.60% 6.60% = paid by district 13

14 Life Insurance Unit = annual salary rounded up to the nearest $1,000 Basic unit -paid by district Additional units (up to 3) paid by employee Spouse and Dependent paid by employee Unit 1 = $10,000 on spouse and $5,000 on each dependent costs $1.75 per month Unit 1&2 = $20,000 on spouse and $ 10,000 on each dependent costs $3.50 per month 14

15 Qualifying Events You have 30 days to make changes to your insurance plan or add insurance, in the event of: Marriage Birth Adoption Divorce Loss of previous coverage Increase in FTE 15

16 Insurance Contributions Employees with.75 FTE or greater are eligible for benefits. Each eligible employee will receive a district contribution towards medical & dental insurance. For the Plan year the district contribution is 87.4% of the HMO premium for all employees. 16

17 Insurance Deductions Each employee is responsible for paying the difference between the insurance premium and the district contribution. When possible, this amount is deducted from the employee s pay. Amounts deducted are automatically deducted pre-tax (to save you money) 17

18 Insurance Coverage Coverage begins on date of hire Coverage ends June 30 th Employees must complete online open enrollment to continue coverage beyond June 30 th, if eligible to continue. 18

19 Formula for medical and dental deductions: 19 Monthly Premium Employee s District Contribution = Monthly Deduction Monthly Deduction / 2 = Per Pay Period Deduction Example (Medical Single HMO Plan): $ $ = $76.66 $76.66 / 2 = $38.33

20 Medical Insurance Provided by Security Health Plan Family = Employee, Spouse & Children Employee & Spouse Employee & Children Single = Employee Only Cost = premium district contribution (All eligible employees) Must be.75 FTE or greater to be eligible 20

21 Eau Claire Area School District Benefit Elections

22 Service Area Nearly 7,000 affiliated providers 49affiliated hospitals 60,000 affiliated pharmacies

23 Right care, right time, right place HMO Seek care at any Security Health Plan affiliated provider Open access Freedom to choose care from anyprovider in Barron, Chippewa, Dunn, Eau Claire, & Trempealeau counties Indemnity Indemnity coverage is available for out of area retirees. College students living outside of the service area are covered at the in-network level for covered benefits from non-affiliated providers *Out of area emergency and urgent care visits are covered worldwide at in-network

24 Health Maintenance Organization (HMO) Generic -$0 Brand -$25 Non Preferred Brand - $50

25 Open Access Network Tier 1 Security Health Plan primary network Network Tier 2 All other licensed providers in WI counties of Barron, Chippewa, Dunn, Eau Claire, & Trempealeau Network Tier 3 All other out-of-area and out-of-network licensed provider Generic -$0 Brand -$25 Non Preferred Brand - $50

26 Out of Network -Usual and Customary Charges UCR (Usual, Customary, and Reasonable) The amount paid for a medical service in a geographic area based on what providers in the area usually charge for the same or similar medical service. The UCR amount sometimes is used to determine the allowed amount. Contact SHP Customer Service with the CPT codes and zip code for where the service will be rendered. SHP Customer Service will look up the allowed amount for that service. SHP Customer Service Phone: SHP Customer Service at shpcsweb@securityhealth.org Please note that the response may take 2 to 3 days

27 Wellness program Employees (and spouses) covered by Security Health Plan are eligible to participate in the wellness program The non-participation fee for eligible members is $1,000 Activities must be completed by December 31, 2016 Providers have the option to waive the annual exam for the following year Website:

28 Wellness program Security Health Plan has partnered with WebMD Members can view reward activity completions online Click on the Rewards tab to view wellness activities Click the Do it button to complete an activity and completed activities will be shown as Done

29 Healthy Living Reimbursement SHP offers this reward for you engaging in health and well being activities Health Living Reimbursement is a CALENDAR year reward January 1 December 31 st each year Submit your form to SHP once per calendar year to receive your reimbursement from SHP REWARD = $100 per member and $200 per family Questions on the program? Call SHP Customer Service

30 Clairemont Center Cost School employees, family members, and retirees covered by the Eau Claire Area School District health plan will not incur a deductible or co-pay for services rendered at the Center. *Coordination of Benefit provision apply The plan that covers the person as an employee will be billed first because it is considered primary. If dependents of School employees/retirees have their own primary coverage, that insurance will be billed first. Hours of operation Monday -Friday 7 a.m. 6 p.m. Saturdays 9 a.m. 1 p.m. To schedule an appointment Local: Toll free:

31 Clairemont Center (continued) Two primary care providers James R. Freeman, D.O., M.Sc. Kristin Rubenzer, N.P. Services Preventive services Care of health conditions X-rays Laboratory Physical therapy Onsite health coaching (Tuesdays) Website:

32 MEDICAL HRA $1000 single / $2000 family deposited Money is deposited with Mid-America Pays Interest Your money to keep if you don t use it Use it to pay for: Deductibles Copays Coinsurance Any approved medical expenses Copyright 2014 by Associated Financial Group, LLC 3 2

33 MEDICAL BRIDGE: REIMBURSEMENT In-network Deductible Level: $3,000 (maximum 2 per family) Reimbursement Levels for the Plan Year: First $1,500 of in-network deductible: Employee Responsibility Next $1,500 of in-network deductible: Reimbursed by the Medical Bridge Copyright 2014 by Associated Financial Group, LLC

34 MEDICAL BRIDGE Claims are automatically sent electronically from Security Health Plan (SHP) to Diversified Benefit Services (DBS) No Claims to submit! You can choose checks or direct deposit for your reimbursement You are responsible for paying your provider Copyright 2014 by Associated Financial Group, LLC

35 ONLINE ACCOUNT VIEWING A.S.A.P. (Advanced Strategic Administration Program) You can create your personal account to view plan balances, transactions and reimbursements

36 Dental Insurance Provided by Delta Dental Single = Employee Only Cost = premium district contribution (All eligible employees) Family = Employee & spouse and/or children Cost = premium district contribution (All eligible employees) *Must be.75 FTE or greater to be eligible 36

37 Safway Services Serigraph Inc. Phoenix Care Systems Plumbers Local No. 75 ProHealth Care The Marcus Corporation United Hospital System Veolia ES North America West Bend Mutual Wheaton Franciscan Healthcare City of Milwaukee YOUR DENTAL BENEFITS Greendale School District Greenfield Schools Hamilton School District A presentation Kenosha County for the Eau Claire Area School Marquette University District Mukwonago Schools New Berlin Schools Pewaukee School District Pius XI High School Brown Deer Schools School District of Cudahy Elmbrook Schools School District of Slinger South Milwaukee Schools St. Francis School District West Allis-West Milwaukee Schools

38 The Delta Dental Difference Delta Dental Premier Network Wisconsin s largest dentist network No balance-billing Dental-case management Non-billable procedures Treatment guarantees Delta Dental PPO All protections of Premier network Significant dentist discounts 4, % of total dentist locations 1, % of total dentist locations

39 EAU CLAIRE AREA SCHOOL DISTRICT plan design Benefit Plan Design PPO Benefit Non-PPO Benefit Individual Annual Maximum $1,250 $1,250 Deductible Individual/Family $50/$150 $50/$150 Diagnostic and Preventive Services (deductible does not apply) Exams, cleanings, fluoride treatments, sealants, X-rays, space maintainers, emergency treatment to relieve pain 100% 100% Basic Restorative Services (*deductible applies) Fillings, simple extractions, endodontics, periodontics, oral surgery 100%* 100%* Major Restorative Services (*deductible applies) Crowns, inlays, onlays, bridges and dentures, implants 80%* 80%* Orthodontic Services Coverage coinsurance Adult ortho Dependents covered to end of month age Annual ortho maximum 50% Yes 25 $1,000 50% Yes 25 $1,000 Dependents covered to end of month age 26 26

40 EAU CLAIRE AREA SCHOOL DISTRICT Special plan feature Evidence Based Integrated Care Plan (EBICP) Eau Claire Area School District s dental plan includes EBICP especially designed to encourage good oral Health and promote overall wellness. EBICP is a value-based benefit that allows additional periodontal cleanings for employees with: Diabetes Pregnancy Periodontal disease Heart conditions, such as infective endocarditis Kidney failure or dialysis Suppressed immune system, resulting from disorders like AIDS and Sjögren s syndrome Cancer therapy Condition Expanded Benefit Additional Cleanings Topical Fluoride Cancer therapy 2 1 Suppressed immune systems 2 1 Periodontal disease 2 1 High-risk cardiac conditions 2 Kidney failure or dialysis 2 Diabetes 2 Pregnancy 1 EBICP s unique enrollment mechanism requires no medical claims be filed. EBICP requires self-enrollment by the patient or his/her dentist at Delta Dental s website, or by calling Learn more at

41 41 Spouse employed with ECASD If both you and your spouse are employed with the Eau Claire Area School District with an FTE of.75 or greater, please contact the Payroll Department. You may be eligible for additional benefits.

42 Flex Program** ECASD offers a Flexible Benefit (125) Plan (HCRA - Health Care Reimbursement Account or DCRA Dependent Care Reimbursement Account) The Flex Program will save you money by allowing you to pay out of pocket medical, dental, and dependent care expenses with pretax money. ECASD s Flex Program is administered by MidAmerica. You may call customer service if you have questions or need additional information about the Flex Program offered by ECASD. **Must be.75 FTE or greater to be eligible 42

43 Income Protection** LTD (Long Term Disability) Premium paid by district Compensates after 90 calendar days STD (Short Term Disability) Premium paid by employee Compensates up to 90 calendar days 43 **Must be.75 FTE or greater to be eligible