Hartnell Community College

Size: px

Start display at page:

Download "Hartnell Community College"

Dina Pitts
5 years ago
Views:

1 Hartnell Community College Final Budget Fiscal Year September 7, 2010

2 Executive Summary Final Budget Introduction The Board of Trustees is required to hold a public hearing prior to September 16th to adopt a final budget for the fiscal year. The public hearing and budget adoption is scheduled for September 7, Below is a summary of all District funds. It includes unaudited beginning fund balances, as of July 1, 2010, revenues and expenditures, and estimated ending fund balances for each separate fund. Unaudited Beginning Budgets Ending Funds Fund Balance Fund Balance July 1, 2010 Revenue Expense June 30, 2011 General Unrestricted $ 3,903,359 $ 34,694,220 $ 34,694,220 $ 3,903,359 Restricted 900,117 17,680,870 17,680, ,117 Total $ 4,803,476 $ 52,375,090 $ 52,375,090 $ 4,803,476 Special Revenue Bookstore 1,135, , ,000 1,200,361 Child Development 248, , , ,269 Total $ 1,383,630 $ 881,273 $ 816,273 $ 1,448,630 Capital Projects Capital Outlay 3,927,046 26, ,000 3,703,046 Scheduled Maintenance 5,715 7,714,542 7,709,542 10,715 Property Acquisition 3,037, , ,000 3,197,691 Bond Projects 63,223, ,000 20,000,000 43,703,137 Total $ 70,193,589 $ 8,490,542 $ 28,069,542 $ 50,614,589 Enterprise Cafeteria 366, , , ,417 Total $ 366,017 $ 509,000 $ 522,600 $ 352,417 Internal Service Self Insured 1,142,840 20,000 90,000 1,072,840 Retiree Health Benefits 3,398, , ,000 3,472,886 Total $ 4,541,726 $ 444,000 $ 440,000 $ 4,545,726 Trust and Agency Associated Student Body 561,260 77, , ,084 Scholarships, Loan & Trust 121,996 4,000 4, ,996 Intercollegiate Athletics 103,295 22,000 45,000 80,295 Total $ 786,551 $ 103,000 $ 151,176 $ 738,375 All Funds Total $ 82,074,989 $ 62,802,905 $ 82,374,681 $ 62,503,213 Budget Page 1

3 Each District fund is projected to have a positive balance at the beginning and end of the fiscal year. State revenue for the budget is based on the most recent forecasts from state education and legislative officials. The District projects a three percent decrease in state funding levels from the fiscal year. Revenue figures will be adjusted as more information is released by the state Chancellor s Office. Due to the continued economic downturn, state fiscal officers indicate that apportionment payment deferrals will continue into fiscal year Late payments create cash management challenges that may once again require the District to borrow short-term funds to meet obligations. State revenue forecasts do not currently include any cost of living adjustment or funds to fully accommodate student growth. Consequently, the District must absorb all normal inflationary increases and costs of additional students by making reductions to current service levels. The budget is built to be flexible. The District will prioritize program restoration and new initiatives if additional resources become available. Additional revenue reductions will be discussed by campus stakeholders and shared governance committees with recommendations being made to the President and Board of Trustees. $40,000,000 Hartnell College Apportionment History $35,000,000 $30,000,000 $29,184,161 $31,810,232 $33,526,858 $35,471,168 $34,784,280 $33,665,216 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000, * ** * P-2 Estimate **Advanced Estimate Budget Page 2

4 General Fund $52,375,090 Requirement The General Fund is the primary operating fund of the District. It includes resources that are unrestricted as well as funds with restricted spending requirements. Unrestricted Funds Nearly all day-to-day operating expenses are charged to the unrestricted General Fund. Unrestricted revenue is budgeted at $34,694,220, with a beginning balance of $3.9 million (based on pre-audit estimates). Beginning reserves are onetime resources and may be used strategically to fund onetime investments and requirements. Property Tax 50% Other 1% Student Fees 6% Other State 2% State General Fund 41% General Fund Unrestricted Resources State apportionment, funded by local property tax, student fees, and the state general fund, is the largest source of revenue and represents 97% of all unrestricted income. The principal apportionment or entitlement is calculated by the state Chancellor s office and is based on in-state enrollments referred to as full time equivalent students (FTES) at the District. The Final Budget uses the same FTES amount received in the school year (6,819). No new state funds are available to accommodate enrollment growth. The largest expenditure portion of the budget is allocated for employee salaries, associated payroll costs, and benefits (77%). The remaining budget (23%) is appropriated for operating costs, facility maintenance, supplies, contracted services, and equipment. Supplies 1% Operating 21% Benefits 21% Capital 1% Academic Salaries 36% Classified Salaries 20% General Fund Unrestricted Requirements Budget Page 3

5 Restricted Funds Funds used for the operation of educational programs that are specifically restricted by law, regulations, or donors are recorded separately in the Restricted General Fund. The majority of these funds must be expended in the fiscal year or be returned to the funding source. Budgets for state funded programs are based on current state projections. Total restricted funds amount to approximately $17.7 million. Restricted Funds Actual Actual Unaudited June 30, 2011 Federal VTEA Title II Tech Prep $ 76,648 $ 81,405 $ 67,750 $ 69,708 Tech Prep California Dept Ed $ 100,000 BAR Tech Prep Consortium 25, SEOG 102, , , ,153 Foster and Kin Care Education 158, , , ,173 National Institute of Health 8,722 11,811 13,476 12,000 Child Develop. Training 8,465 10,000 10,029 11,221 Future Teacher Transfer Program 34, ,918 - Workability III 139, , , ,347 NASA/CIPA II Grant 113, NSF TULE - 10, Student Support Services 211, , ,526 33,171 Gear Up Soledad 332, , Gear Up Salinas 984, , ,362 1,107,164 HS Equivalance Program 660, , , ,353 Child Care Access - 34,087 5,677 36,974 First 5 Contract - - 9,895 - Pipeline to Success in Agriculture 20, America Reads 52,340 11, Child Care Food Program 6,815 8,126 8,479 21,194 TANF 42,539 45,010 59,896 54,339 Teacher Quality Program 9, Pell Grants 3,516,012 5,516,418 7,772,909 6,000,000 Title V Gavilan/Hartnell 384, , , ,803 CCRAA-CSUMB 18,259 70, ,837 Title V STEM 346, ,172 CCRAA-Math and Science - 737, , ,175 Federal Work Study 91, , , ,929 SBDC UC Merced 71,262 30, NSF Student Success 27,524 5, Nat'l Serv Awards Scholars 59,976 82,272 44,125 50,000 Dept. of Social & Empl. Services 350, , , ,220 Probation Dept Contract ,775 - Probation 31,300 - CSUMB Seamless Agri. Mgmt 11,983 30, NSF-STEM , ,000 NSF Women/Latino STEP 101, , , ,843 NSF MBRACE 35,690 4,668 NSF CCLI - - 2,481 47,519 Academic Competiveness Grant 17,625 37, ,227 50,000 VTEA 217, , , ,932 Workforce Investment Grant - 48,345 5,655 Agri. Tech Training (WIB) ,889 Clean Energy , ,126 ARRA Allocation ,747 TOTAL FEDERAL $ 7,837,890 $ 10,665,236 $ 13,810,395 $ 12,600,021 Budget Page 4

6 Restricted Funds Actual Actual unaudited June 30, 2011 State Matriculation Program $ 534,515 $ 543,579 $ 236,803 $ 311,895 EOPS 808, , , ,536 Financial Aid Administration 248, , , ,752 CARE 180, , , ,747 Cal Grants 451, , , ,000 DSP&S 678, , , ,000 Foster and Kin Care Education 52,676 46,780 49,211 49,057 Independent Living Program 10, RHORC - Economic Develop. 189, CA Articulation Number (CAN) 5,000 3, Lottery Prop ,348 69, , ,000 TTIP Telecommunications 9,671 64,547 7,000 - MESA 80,517 73,033 50,568 50,568 CTE Nursing Equipment 1,218 53,817 18,871 - CTE Nursing Enrollment 22, , ,733 89,686 CTE Nursing Remediation 32,512 40, CTE Linking After School - 69, ,368 78,811 IDRC Sustainable Construction - 147, ,215 75,099 IDRC Food Safety Tech 78, ,520 - CTE Community Collaborative #1-164, ,239 - CTE Community Collaborative #2-38,910 88, ,580 CTE Community Collaborative # , ,701 IDRC Sustainable Design ,600 IDRC Media & Entertainment ,000 CALWORKS 407, , , ,213 Small Business Development 181, ,056 73,219 EWD Career Pathways ,768 MLT Distance Ed Grant 111, Coding Specialist Grant 214,208 70,083 - YESS-ILP ,482 22,500 Faculty/Staff Development 12,102 5,591 3,988 8,145 Faculty/Staff Diversity 9,485 4,868 6,556 43,367 Block Grant 320, , ,836 - Basic Skills 59, ,311 69,154 90,000 TOTAL STATE $ 4,772,541 $ 4,521,970 $ 3,903,516 $ 3,762,257 Local Health Occupations Donations 24,760 - SVMHCS , ,881 Lumina ,667 40,129 Planetarium Foundation - - 4,117 - Song Brown 65,000 SBDC Greenfield RDA 1, Agri. Tech Foundation 185, , ,585 Parking Lot Improvement 149, ,415 53, ,000 TOTAL LOCAL $ 175,684 $ 345,974 $ 750,315 $ 1,318,595 Budget Page 5

7 Other Funds Special Revenue Fund $816,273 Requirement Special Revenue Funds are used to account for the proceeds of specific revenue sources whose expenditures are legally restricted. Activities in these funds may or may not be self-supporting and are generally not related to direct educational services. The College operates a full-service child development center on campus. The Child Development Fund is designated to account for child care and development services, including revenue generated by student fees and direct cost expenses. The Bookstore Fund is used to account for the lease of the college bookstore. The District contracts with a third-party vendor, Follett Higher Education Group, to manage the day-to-day operations of the store. The vendor pays all operational expenses but shares revenue with the College. The District is projecting approximately $180,000 in shared revenue. A total of $115,000 will then be transferred to the General Fund and Associated Student Body Fund. $800,000 $700,000 $701,273 $701,273 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $180,000 $115,000 Revenue Expense Revenue Expense Bookstore Child Development Budget Page 6

8 Capital Projects Fund $28,069,542 Requirement This group of funds is used to account for financial resources to be used for the acquisition or construction of major capital facilities and other capital outlay projects. This includes land acquisition, scheduled maintenance, significant equipment, and furnishings for new buildings. The Bond Projects Fund, financed with voter-approved Measure H bond proceeds, is the largest fund in the group. Construction projects at the Alisal campus (CAT Building), Student Center, and the Classroom and Administrative Building (CAB) on the main campus will continue during A new science building is also being planned, programmed, and designed. $300,000 $250,000 $250,000 $270,000 $200,000 $150,000 $100,000 $110,000 $50,000 $26,000 Revenue Expense Revenue Expense Capital Outlay Property $25,000,000 $20,000,000 $20,000,000 $15,000,000 $10,000,000 $7,714,542 $7,709,542 $5,000,000 $480,000 Revenue Expense Revenue Expense Maintenance Bond Projects Budget Page 7

9 Enterprise Fund $522,600 Requirement Enterprise Funds are intended to operate as a business and be self-supporting. Such costs are financed or recovered primarily through user charges. The Cafeteria Fund is currently the only District enterprise fund. It is used to $600,000 account for the sale of $509,000 food from café sales $500,000 $522,600 and vending machines. This fund has historically been $400,000 $300,000 self-supporting; however revenues have not kept pace with expenditures in recent years, causing $200,000 $100,000 a decline in the fund balance reserve. Revenue Expense Cafeteria Internal Service Fund $440,000 Requirement Internal Service Funds are used to account for the financing of goods or services provided by one department to other departments on a cost-reimbursement. The District has a self-insured fund used to account for workers compensation claims which have been outstanding since It also uses this fund to pay for property loss $450,000 $424,000 and liability $400,000 $350,000 deductibles. $350,000 $300,000 A Retiree Health Benefits Fund has also been established to account for future benefit liabilities as required by the Government Accounting Standards Board (GASB). $250,000 $200,000 $150,000 $100,000 $50,000 $20,000 $90,000 Revenue Expense Revenue Expense Self Insured Retiree Health Budget Page 8

10 Trust and Agency Fund $151,176 Requirement This fund is used to account for assets held by the District in a trustee or agency capacity for individuals, private organizations, or other governmental units. The District has a fiduciary responsibility for such funds, with some degree of discretionary authority. Operations of these funds are measured and reported in the District s financial statements. Funds in this group include assets held for the Associated Student Body, scholarships, and intercollegiate athletics. $120,000 $100,000 $102,176 $80,000 $77,000 $60,000 $45,000 $40,000 $20,000 $4,000 $4,000 $22,000 Revenue Expense Revenue Expense Revenue Expense Student Body Scholarships Loan/Trust Athletics Budget Page 9

11 Hartnell Community College 3-Year Comparison Fund Type Actual Actual Unaudited Budget General Fund Unrestricted Resources Federal 12,464 13,629 17,483 17,000 State 14,861,596 15,217,145 15,927,167 15,159,366 Local 21,783,916 22,603,330 20,815,919 19,517,854 Total Resources $ 36,657,976 $ 37,834,104 $ 36,760,569 $ 34,694,220 Requirements Academic Salaries 13,328,254 13,700,149 11,993,376 12,231,609 Classified Salaries 7,433,292 7,249,762 6,297,199 7,182,752 Payroll Costs/Benefits 7,165,075 7,328,482 6,297,004 7,028,058 Supplies and Materials 495, , , ,450 Operating Expenses 8,001,335 8,881,502 4,979,917 8,001,894 Capital Outlay 486, , , ,457 Transfers (498,550) (386,093) 5,667,519 (470,000) Total Requirements $ 36,412,304 37,231,290 35,806,176 34,694,220 Restricted Resources Federal 7,828,874 10,695,669 13,810,398 12,600,020 State 4,827,836 4,742,976 3,903,517 3,762,255 Local 174, , ,476 1,318,595 Total Resources $ 12,831,479 $ 15,599,636 $ 18,481,391 $ 17,680,870 Requirements Academic Salaries 1,591,502 1,765,301 1,976,669 2,156,304 Classified Salaries 2,027,486 2,066,610 2,052,393 2,809,939 Payroll Costs/Benefits 1,139,231 1,083,329 1,026,582 1,305,845 Supplies and Materials 324, , , ,741 Operating Expenses 1,843,383 2,067,820 2,526,512 2,205,370 Capital Outlay 736,042 1,090,986 1,103, ,616 Transfers 266, , , ,729 Financial Aid Outgo 4,889,575 6,799,368 8,987,126 7,460,326 Total Requirements $ 12,818,052 $ 15,548,498 $ 18,464,229 $ 17,680,870 Total General Fund Resources $ 49,489,455 $ 53,433,740 $ 55,241,960 $ 52,375,090 Requirements $ 49,230,356 $ 52,779,788 $ 54,270,405 $ 52,375,090 Budget Page 10

3-Year Comparison Continued Fund Type 2007-08 2008-09 2009-10 2010-11 Actual Actual Unaudited Tentative Special Revenue Fund Bookstore Resources $ 195,228 $ 165,523 $ 159,043 $ 180,000 Requirements $

12 3-Year Comparison Continued Fund Type Actual Actual Unaudited Tentative Special Revenue Fund Bookstore Resources $ 195,228 $ 165,523 $ 159,043 $ 180,000 Requirements $ 115,681 $ 113,891 $ 111,965 $ 115,000 Child Development Resources $ 782,294 $ 606,970 $ 713,809 $ 701,273 Requirements $ 708,678 $ 589,491 $ 592,637 $ 701,273 Capital Projects Fund Capital Outlay Resources $ 44,278 $ 22,677 $ 3,613,506 $ 26,000 Requirements $ 234,240 $ 242,750 $ 91,405 $ 250,000 Maintenance Resources $ 8,773,416 $ 10,171,263 $ 3,946,911 $ 7,714,542 Requirements $ 8,773,416 $ 10,087,443 $ 3,641,163 $ 7,709,542 Property Resources $ 450,975 $ 182,406 $ 368,365 $ 270,000 Requirements $ 334,286 $ 29,113 $ 82,020 $ 110,000 Bond Projects Resources $ 1,702,052 $ 11,761,955 $ 49,270,681 $ 480,000 Requirements $ 4,700,502 $ 13,924,767 $ 19,619,515 $ 20,000,000 Enterprise Fund Cafeteria Resources $ 683,177 $ 678,355 $ 594,997 $ 509,000 Requirements $ 691,303 $ 723,860 $ 596,268 $ 522,600 Internal Service Fund Self Insured Resources $ 30,299 $ 122,828 $ 92,038 $ 20,000 Requirements $ 79,898 $ 75,353 $ 71,471 $ 90,000 Retiree Health Benefits Resources $ 37,032 $ 8,937 $ 2,158,874 $ 424,000 Requirements $ - $ - $ - $ 350,000 Trust and Agency Fund Associated Students Resources $ 123,137 $ 86,681 $ 78,064 $ 77,000 Requirements $ 50,768 $ 24,100 $ 39,485 $ 102,176 Scholarships/Loan Trust Resources $ 8,538 $ (2,524) $ 3,975 $ 4,000 Requirements $ 3,041,118 $ 61,220 $ 3,400 $ 4,000 Athletics Resources $ 26,443 $ 13,410 $ 121,533 $ 22,000 Requirements $ 38,236 $ 54,453 $ 46,417 $ 45,000 Budget Page 11

Siskiyous Joint Community College District Tentative Budget Summary

Siskiyous Joint Community College District Tentative Budget Summary 2018-2019 Tentative Budget Summary Fund Fund Title Estimated Beginning Fund Balance Budgeted Budgeted Estimated Ending Fund Balance 11 General Fund - Unrestricted $ 3,042,916 $ 20,766,479 $ 21,139,729