Camp Annual Membership Dues Instruction Sheet

Transcription

1 Camp Annual Membership Dues Instruction Sheet The camp secretary and treasurer will be working with three forms for the collection and submission of the annual dues. 1. Camp Membership Report (Roster) a list of all members in the camp with name, address, phone, , etc. This list also has a DUP sticker in the upper right corner. 2. Camp Membership Dues Summary Sheet a summary paper that includes a total of active members (members paying). 3. Associate Roster this form is used to list all associates paying a donation with address, phone, etc. Steps for submitting membership reports to the company: 1. The camp secretary and treasurer examine the original Membership Report (Roster) with the treasurer to ensure that all information for each daughter is correct. Membership Report (Roster) is obtained from the company treasurer or secretary. a. Make sure corrections to the Membership Report (Roster) are legible. You can write directly on the roster to update information. Please include cell and home phone numbers. If available include a current for the members in your camp. b. Make sure the extra four-digit zip code extension is listed. The four-digit extension is necessary for bulk mailing of Legacy Newsletter to members. This information may be obtained from utility bills or using the US Postal Service website at Each address has a different number. 2. Mark original Camp Membership Report (Roster) - the copy with the DUP Sticker - in right hand margin as to status of any member not paid such as inactive members, moved (with new address, if known), deceased member (with death date), name change, transferred, etc. Please use the appropriate form on the website to notify the ISDUP membership department of deceased members. 3. On the right hand side of the Camp Membership Report (Roster) is a column label Opt-out. If there is a check mark in the box, that member will not receive Legacy in the mail and has opted to view it on-line. If Opt- out is selected a digital copy can be viewed and/or printed from the ISDUP website. See to view Legacy online. Legacy is never ed to members. 4. At the end of the report, list daughters whose names are not on the Membership Report (Roster). a. Be sure to list complete name, address, and membership number. b. Do not list names of new applicants who have not yet received a membership number. 5. List DUP Associates on Camp Associate Roster completing name, addresses, phone number and amount of donation paid. 6. Remember you will be making ONE check for all dues and donations collected by the company. 7. Double check all information for completeness, accuracy and legibility. 8. Secretary/Treasurer and Camp Captain sign and provide phone numbers at bottom of Camp Membership Dues Summary Sheet. 9. Before mailing make copies of all reports for your camp records. 10. Send original Membership Report (Roster), Camp Membership Dues Summary Sheet and Camp Associate Roster with a check for dues and donations to Company Treasurer by October 15th. Please be on time as the Company Treasurer must submit her report to ISDUP by October If you need help, contact your company secretary.

2 Camps Camp Membership Dues To Company Treasurer October 15 ANNUAL MEMBERSHIP DUES FLOW CHART Company Company Membership Due To ISDUP October 31 ISDUP Camp A 1. Complete the following: Camp Dues Report (Roster) -Mark those who paid -Update member records ( , cell number, home number, 4-digit zip code extension, etc.) Camp Associate Roster Camp Dues Summary Sheet 2. Make one check to Company for ISDUP Dues and Company Dues 3. Send Check, Rosters and Summary Sheet to Company Treasurer Camp B Camp C Camp D Camp E Camp F Company Treasurer Complete Company Membership Dues Summary Sheet Attach Camp Membership Reports (Rosters) and Camp Associate Rosters Keep company dues. Make one check payable to ISDUP for International dues only. Send to ISDUP by October 31. ISDUP Membership Department

3 Camp Membership Dues Summary Sheet Send to Company Treasurer by October 15 Date: Camp: Company: State/Province: DUES SUMMARY Total Active (paying) Registered Members = Total Associates (those making a donation) = TOTAL = X $15.00 = $. Total Active (paying) Registered Members = Total Associates (those making a donation) = TOTAL = X $ = $ Total Amount of Dues and Donation Fees Sent to Company Treasurer = $ Steps: 1. Complete the original Camp Membership Reports (those with DUP sticker) with dues paid. Update information i.e. names, address, zip code, 4-digit zip code extension, home number, cell number, and Complete the Camp Associate Roster for those making a donation. 3. Complete this Camp Dues Summary Sheet. Please check totals for accuracy. 4. Send the following to DUP company treasurer by October 15: Camp Dues Summary Sheet (this form) Camp Membership Report (Roster) Camp Associate Roster ONE CHECK payable to your Company DUP for the total amount above If you have questions, please refer to the Camp Membership Dues Instruction sheet provided by your company treasurer or available at Please complete all sections below: Camp Captain: Signature: Home Phone: Cell Phone: Camp Treasurer: Signature: Home Phone: Cell Phone: Name of Company Treasurer: Home Phone: Cell Phone:

4 Camp Associate Roster An Associate: A person without pioneer heritage who joins with us in our meetings and makes a donation to ISDUP. An international tracking number is assigned by ISDUP and is subject to change annually. Camp Secretary/Treasurer: Complete this form for Associates paying this year and submit to company by October 15 th to be forwarded to ISDUP with camp rosters, camp summary sheet and one check to company treasurer. Company Treasurer: Enclose this form with camp rosters, company summary sheet and one check to ISDUP by October 31. Camp: Company: Make additional copies of this page as needed.

5 Dues Chart - Easy Calculator (Each column represents the number of members paying dues and amount of money.) # $ # $ # $ # $ # $ # $ 1 $15 46 $ $ $ $ $ $30 47 $ $ $ $ $ $45 48 $ $ $ $ $ $60 49 $ $ $ $ $ $75 50 $ $ $ $ $ $90 51 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $3950