Draft. Annual Budget Fiscal Year: July 1, 2016 to June 30, 2017

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1 Draft Annual Fiscal Year: July 1, 2016 to June 30, 2017

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3 DRAFT BUDGET Fiscal Year : July 1, 2016 June 30, 2017 Prepared by: Albuquerque Public Schools Finance Department Office of and Strategic Planning Interim Chief Financial Officer: Tami Coleman Executive Director of and Strategic Planning: Debora Warren 6400 Uptown Boulevard, NE, Bernalillo County, Albuquerque, New Mexico, USA P.O. Box 25704, Albuquerque New Mexico,

4 TABLE OF CONTENTS FY2017 BUDGET PROCESS OVERVIEW... 1 Operational Process Summary... 1 STATE LEGISLATIVE AND EXECUTIVE IMPACTS... 3 Summary of 2016 Signed Legislation Affecting FY Process Strategy And Results... 5 Process Strategy And Results (cont d)... 6 Implications Beyond FY Operational Fund Personnel Trend... 8 State Funding Operational Fund Revenue Trend Operational Fund Expenditures Trend Operational Fund Surplus/(Shortfall) History Operational Fund Cash Balance Trend Operational Fund Functional Expenditures APS All Funds FINANCIAL PLAN BUDGET RESOLUTION FY2017 Summary by Fund Consolidated Funds Resources Fiscal Year OPERATING FUNDS Explanation of General Operating Funds General Operating Fund: Revenue / Expenditures / Cash Balance Fiscal Year Transportation Fund: Revenue / Expenditures / Cash Balance Fiscal Year Instructional Materials Fund: Revenue / Expenditures / Cash Balance Fiscal Year SPECIAL REVENUE FUNDS Explanation of Special Revenue Funds Federal Grants Fund: Revenue / Expenditures / Cash Balance Fiscal Year State and Local Grants Fund: Revenues / Expenditures / Cash Balance Fiscal Year Food Services Fund: Revenues / Expenditures / Cash Balance Fiscal Year CAPITAL FUNDS Explanation of Capital Funds House Bill 33: Revenues / Expenditures / Cash Balance Fiscal Year Senate Bill 9: Revenues / Expenditures / Cash Balance Fiscal Year Local Capital Fund: Revenues / Expenditures / Cash Balance Fiscal Year Direct State Appropriations: Revenues / Expenditures / Cash Balance Fiscal Year Direct Federal Appropriations: Revenues / Expenditures / Cash Balance Fiscal Year G.O. Bond Capital: Revenues / Expenditures / Cash Balance Fiscal Year Educational Technology Equipment Act: Revenues / Expenditures / Cash Balance Fiscal Year.. 37 ENTERPRISE FUNDS Explanation of Enterprise Funds KANW Radio Enterprise Fund: Revenues / Expenditures / Working Capital Balance Fiscal Year Graphics Enterprise Fund: Revenues / Expenditures / Working Capital Balance Fiscal Year Charter School Business Services Enterprise Fund: Revenues / Expenditures / Working Capital Balance Fiscal Year Transportation Enterprise Fund: Revenues / Expenditures/Working Capital Balance Fiscal Year DEBT SERVICE FUND Explanation of Debt Service Fund General Obligation Debt Service Fund: Revenues / Expenditures / Cash Balance Fiscal Year Ed. Technology Debt Service Fund: Revenues / Expenditures / Cash Balance Fiscal Year SCHOOL DISTRICT EMPLOYMENT General Operating Fund Employees GENERAL OPERATING FUND SCHOOL AND DEPARTMENT SUMMARIES FY Departmental Summary FISCAL YEAR LOCATION SUMMARY BY BOARD DISTRICT APS CHARTER SCHOOLS CHARTER SCHOOLS PROPOSED OPERATIONAL BUDGETS ii-

5 FY2017 Process Overview Operational Process Summary The district s primary source of revenue for the Operational Fund is the State Equalization Guarantee Formula (SEG). The formula is designed to distribute operational funds to school districts objectively and in a non-categorical manner while providing for local school district autonomy. Approximately 98% of the district s resources come from the SEG. Revenue distributed through the SEG Formula in FY2017 increased $10.7M statewide over FY2016. The modest increase in funding for FY2017 is the result of plummeting oil prices and other revenue reductions at the state level. Revenue distributed to Albuquerque Public Schools (APS or the District ) through the SEG decreased from $632.9M in FY2016 to $629.7M in FY2017. The decrease for APS is attributed primarily to a drop in student enrollment. The district has experienced a loss of nearly students per year over the past five years. In FY2017 the enrollment drop was even more significant. Funded enrollment dropped to 84,138, a decrease of nearly 1,200 students from the prior year. The drop in enrollment is due to several factors; a noticeable decline in kindergarten students due to birth rates, students attending charter schools and a decrease in the overall population in New Mexico. -1-

6 The loss of state funding was expected to be even more significant. In August, initial revenue estimates for new state money were $293M. By December the estimate fell to $231.7M, and by January to just $30M. In the final week of the legislative session, the revenue estimate decreased an additional $125M, leaving a budget gap for the state of $95M based upon a further reduction in the price and production volume of oil and gas, gross receipts and income taxes. There was discussion during the legislative session of a possible special session to address the growing state funding shortfall. This additional action was anticipated to reduce funding in the SEG Formula by at least another 1.2%. The potential for further reduction led the Albuquerque Public School Board to direct the administration to assume a 1.2% SEG funding cut or $7.6M for budget development purposes. What would have been a budgeted shortfall of $1.9M became a shortfall of $9.5M. The estimated shortfall was tempered to some degree by growth in special education enrollment and minor changes in other factors in the SEG formula. APS SEG Funding ($M's) $800 $600 $490.7 $519.0 $575.0 $608.0 $621.3 $610.6 $601.3 $583.3 $590.1 $612.6 $634.9 $632.9 $629.7 $400 SEG Funding $200 $0 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 Est FY17 Bud -2-

7 State Legislative and Executive Impacts Summary of 2016 Signed Legislation Affecting FY17 HB 2 GENERAL APPROPRIATION ACT OF 2016 Made appropriations and authorized expenditures by state agencies for FY17. For Public School Support and related recurring appropriations, the bill appropriates approximately $2.76 billion, including $2.5 billion to the State Equalization Guarantee (SEG) Distribution (commonly referred to as above the line funding), which supports employer insurance increases with $3.5 million; fixed costs with $5.0 million; and new minimum teacher salaries with $5.5 million. In Categorical Public School Support, the bill appropriates approximately $129.0 million to support school transportation statewide, and funding for out-of-state tuition, emergency supplemental, dual credit instructional materials, PARCC standards-based test costs, the Instructional Material Fund and Indian Education Fund. Recurring appropriations for recurring initiatives are supported with an appropriation of approximately $99.1 million, including the Pre-kindergarten Program in public schools, K-3 Plus Program and other recurring initiatives. The Public Education Department (PED) operations are supported with an appropriation of $11.7 million. Finally, special, nonrecurring appropriations to PED total $4.5 million, including $2.0 million in additional emergency supplemental funding for school districts experiencing shortfalls; $1.2 million for the department s legal fees and $1.3 million for reserves. HB 97 Remove Some School Readiness Tests Removes the 9 th and 10 th grade short-cycle diagnostic assessments in reading, language arts and mathematics from the state s readiness assessment system. HB 187 Alternative Level 3-B School Licensure System Provides an alternative Level 3-B licensure track for instructional support providers and requires certain minimum salaries similar to level 3-Bprincipals and assistant principals. SB 81 K-5 Plus Pilot Project Creates a four year pilot project that adds an additional 25 instructional days for all students in grades K through 5, with priority given to schools that have a current K-3 Plus Program. -3-

8 State Legislative and Executive Impacts (cont d) SB 144 Rename Breakfast After the Bell Program allows flexibility for schools to serve breakfast before the instructional day begins, provided that the school also offers breakfast after the start of the instructional day in a location of the school s choice. SB 306 School Funding Flexibility & Waivers Reinstates provisions for FY17 through FY19 that allow the Secretary of Education to grant waivers pertaining to individual class load, teaching load, the length of the school day, staffing patterns, subject areas and purchases of instructional materials for public schools needing financial flexibility to meet decreased support. -4-

9 Process Strategy And Results Albuquerque Public Schools planned for a projected $9.5M shortfall in the FY2017 budget. The shortfall was due to a $3.2M loss in SEG revenue, cost increases of $3.7M, including the cost of a new HS schedule and funds to cover a probable mid-year SEG reduction of $7.6M. In February, the Board directed the administration to find a solution to address the impending shortfall. A Steering Committee was formed to conduct a review of all district departments. The goal was to shift resources to schools when possible, streamline district office support and services, reduce duplication and pursue innovative solutions through input received from departments. A total of 46 departments provided input regarding essential and required business functions within their departments, including recommendations for efficiencies and opportunities for savings. Some of the strategic changes recommended include: Reorganizing Central Office services Reassigning reading coaches to schools where they can better serve students Consolidating Maintenance & Operations management Optimizing federal funds Shifting oversight of fingerprinting/background checks to APS Police Relocating and reorganizing the Internal Audit Office Downsizing Risk Management and outsourcing responsibilities Realigning the Employee Assistance Program Department budget savings of approximately $4.4M were achieved through a combination of vacancy savings, consolidation of services and a repurpose of duties. Most FTE reductions will come from vacancies and attrition. Non-personnel savings of $.9M will be generated from other district accounts. reductions were kept away from schools as much as possible. Savings at schools were primarily driven by enrollment loss. The loss of teacher FTE from enrollment was captured as a part of the $9.5M shortfall calculation. Likewise, most FTE reductions will come from vacancies and attrition. Enrollment loss also impacted support staff at the schools. The district will save approximately $1.2M through a reduction in the allocation of support staff. Other savings of $3M are projected to be obtained by managing staffing levels more efficiently as schools develop class schedules. Staffing reserves have been set aside in the budget to address enrollment changes. -5-

10 Process Strategy And Results (cont d) The budget includes $7.6M in contingency funds to address a probable mid-year SEG reduction, $2.5M to cover unforeseen expenditures and $.5M for startup costs for the new Desert Willow Family School and expansion of 7 th grade at George I. Sanchez K-8. In addition to the internal budget process, community input for the FY2017 budget was gathered through various forms including: A community meeting conducted on March 8, 2016 Parent/employee newsletters Superintendent messages Social media correspondence Individual school community input The Albuquerque community reaffirmed the desire to keep cuts away from the classroom while maintaining the focus on students. Despite cuts to the FY2017 budget, the administration maintained funding for school redesign efforts and new initiatives. The budget for FY2017 includes funding for a new blended online option located at the ecademy School. The school will offer a blended model of online and face-to-face coursework under the supervision of full-time teachers. The school will start with 150 freshmen and sophomores and then add junior and senior classes over each of the two following years. The FY2017 budget includes the consolidation of Acoma and Onate Elementary Schools. The consolidation efforts will save the district a little over $200K in support staff costs. Further savings will be realized in utility and building maintenance costs, as well as income that will be generated by leasing the Acoma ES property. Redesign/restructuring efforts will continue for Emerson and Janet Kahn School of Integrated Arts (formerly Eubank ES), Hayes, Garfield and Van Buren Middle Schools in the FY2017 budget. -6-

11 Implications Beyond FY2017 Flat to decreasing revenues due to plummeting state oil and gas prices and other state revenue woes continue to create uncertainty in funding for public education. APS will continue to experience budgetary pressures as long as revenues remain unsteady and the district continues to experience declining enrollment. The administrative leadership is in the process of creating a new Academic Master Plan. As the academic plan continues to evolve, funding will need to be made available to address the priorities in the plan. The work to consolidate and repurpose funds in departments this year will help to accumulate funds for those initiatives. The work to identify additional areas of opportunity will continue in the FY2017 school year. The district will need to create some competitive options to resize its infrastructure, further streamline operations and create additional opportunities to attract students outside the district. To that end, a committee was established in FY2016 to work on a 2-3 year solution. Some of this work has already started. In FY2017, Acoma and Onate Elementary Schools will be consolidated, energy conservation projects are underway and a new virtual school model will be implemented. The instability of state revenues will most likely continue to be an issue in FY2017 and beyond. The pre-planning efforts and foresight by the Board and administration to prepare the district for a possible funding cut in FY2017 set the tone for taking a more strategic approach to address longer term issues while maintaining the focus on academic priorities. -7-

12 Operational Fund Personnel Trend FY17 Operational Fund FTE by Function: Year over Year Comparison INSTRUCTION 1 Year Change INCR/(DECR) (% Change) FY16 BUD FY17 BUD FY16 to FY17 FY16 to FY17 SUBTOTAL TEACHERS 5,646 5,565 (82) -1.5% SUBTOTAL EDUCATIONAL ASSISTANTS 1,527 1,454 (73) -5.0% SUBTOTAL ACTIV DIRECTORS/AD's/ ATH TRAINERS (0) -0.8% SUBTOTAL INSTRUCTION 7,213 7,057 (155) -2.2% STUDENT SUPPORT (3) -0.3% INSTRUCTION SUPPORT (7) -2.1% CENTRAL ADMIN % SCHOOL ADMIN (11) -1.7% CENTRAL SERVICES (11) -3.9% MAINTENANCE & OPERATIONS 1,014 1,011 (3) -0.2% STUDENT TRANSPORTATION % FOOD SERVICES 7 0 (7) % SUBTOTAL NON-INSTRUCTION 3,280 3,240 (40) -1.2% GRAND TOTAL FTE 10,493 10,297 (195) -1.9% Overall budgeted operational FTE decreased 195 FTE from FY2016 to FY2017. On the instructional side, FTE was reduced overall by 155 due to a decline in enrollment and first grade educational assistants that will be allocated after elementary schools finalize classes. On the non-instructional side, FTE decreased by 40 FTE through the transfer, reduction and consolidation efforts done during the department budget process. -8-

13 Operational Fund Personnel Trend (cont d) FY17 Operational Fund FTE by Function: Comparison to High Water Mark in FY INSTRUCTION Change from High Water Mark (DECREASE) (% DECREASE) FY09 BUD FY17 BUD FY09 to FY17 FY09 to FY17 SUBTOTAL TEACHERS 6,120 5,565 (555) -9.1% SUBTOTAL EDUCATIONAL ASSISTANTS 1,642 1,454 (188) -11.5% SUBTOTAL ACT DIRECTORS/AD's/ATH TRAINERS % SUBTOTAL INSTRUCTION 7,785 7,057 (728) -9.3% STUDENT SUPPORT 1, (225) -18.7% INSTRUCTION SUPPORT (47) -13.1% CENTRAL ADMIN (2) -5.9% SCHOOL ADMIN (49) -7.3% CENTRAL SERVICES (36) -11.5% MAINTENANCE & OPERATIONS 1,044 1,011 (33) -3.2% STUDENT TRANSPORTATION 4 3 (1) -25.0% FOOD SERVICES 16 0 (16) % SUBTOTAL NON-INSTRUCTION 3,650 3,240 (410) -11.2% GRAND TOTAL FTE 11,435 10,297 (1,137) -9.9% The focus of the FY2017 budget was to streamline operations. Despite the efforts in previous years to restore programs and increase FTE, the ability to sustain these efforts is increasingly difficult as the level of funding for public education continues to dwindle. A lower funded enrollment level in FY2017 and increasing fixed costs means that the district is down 728 teachers from the pre-recession levels. Despite adding a signficant number of counselors, social workers, registered nurses, assistant principals and test coordinators to better support the schools, the FTE on the non-instructional side also remains significantly below the pre-recession levels. -9-

14 State Funding For FY2017 the General Appropriation Act of 2016 provided for Public School Support and related recurring appropriations of $2.76 billion, including $2.5 billion to the State Equalization Guarantee Distribution Formula. Recurring public education appropriations increased by $6.8 million or 0.2%. The amount that flows through the state SEG increased by $10.7M or 0.4%. Of the $2.76 billion increase in state appropriations: $2.5 billion flowed through the SEG funding formula as non-categorical funding to school districts. This represents a 0.4% increase in the amount allocated to the SEG. $129.0 million was allocated for categorical funding for Transportation, Instructional Materials and other supplemental distributions. $99.1 million was allocated below the line for recurring initiatives. This represents a 1.9% decrease from the previous year. $11.7 million was allocated for the operation of the Public Education Department. $4.5 million in non-recurring appropriations, including additional emergency supplemental for school districts. Operational Fund Revenue Trend Operational revenue in FY2017 is anticipated to decrease by $2.3M from estimated revenue in FY2016. SEG revenue will decrease by $3.2M, but miscellaneous revenue is anticipated to increase slightly by $0.9M due to timing related to e-rate reimbursements to the district. Operational Fund: Revenue Trend ($Millions) FY10 Act FY11 Act FY12 Act FY13 Act FY14 Act FY15 Act FY16 Est Act FY17 Bud Operational Fund Resources: SEG (State + ARRA Stabilization) $611 $601 $583 $590 $613 $635 $633 $630 Miscellaneous Revenues $21 $13 $14 $16 $13 $15 $13 $14 GRAND TOTAL REVENUE $632 $615 $597 $606 $626 $650 $646 $

15 Operational Fund Expenditures Trend Expenditures for FY2017 are anticipated to remain relatively flat compared to estimated spending in FY2016. The district is estimated to spend $641.0M in FY2016 compared to budgeted expenditures of $641.1M in FY2017. For comparison purposes, the $641.1M is exclusive of the $7.6M budget set aside to address a mid-year reduction. Some of the adjustments to the FY2017 budget include: Savings generated from reorganization, consolidation and repurpose of Central Office services in the amount of $4.4M. Savings of $1.2M for an allocation reduction for school support staff. Savings of $3.0M for staffing formula efficiencies. All other district items, a savings of $0.9M. District expenditures will increase by $3.6M for utilities, school expansions, transportation operations and $2.5M for unanticipated expenditures. The $3.6M was offset in the budget by teacher FTE savings due to a drop in enrollment. OPERATIONAL FUND: ACTUAL EXPENDITURE TREND ($Millions) FY10 Act FY11 Act FY12 Act FY13 Act FY14 Act FY15 Act FY16 Est Act FY17 Bud* Operational Fund Expenditures: Total Salary $440 $420 $413 $407 $414 $429 $429 $426 Total Benefits $141 $134 $124 $131 $147 $151 $149 $148 Total Non Salary Expenditures $67 $54 $56 $61 $60 $62 $63 $67 GRAND TOTAL EXPENDITURES $648 $607 $594 $600 $621 $642 $641 $641 * Excludes $7.6M set aside for mid-year reduction -11-

16 Operational Fund Surplus/(Shortfall) History Operational surpluses of $5M in FY2014 and $8M in FY2015, respectively, will be followed by an estimated $5M surplus in FY2016. A shortfall of $5M is budgeted in FY2017. Operational Fund: Current Operating Surplus/(Shortfall) Trend ($M) FY10 Act FY11 Act FY12 Act FY13 Act FY14 Act FY15 Act FY16 Est Act FY17 Bud Current Operational Revenue Prior Year Cash Carry Over SEG (State + ARRA Stabilization) $611 $601 $583 $590 $613 $635 $633 $630 Miscellaneous Revenues $21 $13 $14 $16 $13 $15 $13 $14 GRAND TOTAL REVENUE $632 $615 $597 $606 $626 $650 $646 $644 Current Operational Expenditures Salary $440 $420 $413 $407 $414 $429 $429 $426 Benefits $141 $134 $124 $131 $147 $151 $149 $148 Non Salary $67 $54 $56 $61 $60 $62 $63 $67 Allocation for Mid-Year Adjustment $0 $0 $0 $0 $0 $0 $0 $8 GRAND TOTAL EXPENDITURES $648 $607 $594 $600 $621 $642 $641 $649 OPERATIONAL SURPLUS/(SHORTFALL) ($16) $8 $4 $6 $5 $8 $5 ($5) Operational Fund Cash Balance Trend Operational cash balance is estimated to be $54M at the end of FY2016. FY10 Bud FY11 Bud FY12 Bud FY13 Bud FY14 Bud FY15 Bud FY16 Bud FY17 Bud ed Expenditures $610 $609 $619 $631 $662 $690 $698 $699 Ending Cash Balance $18 $25 $29 $36 $41 $49 $54 $49 Cash Balance as a % of ed Expenditures 3.0% 4.1% 4.7% 5.7% 6.2% 7.1% 7.7% 7.0% Note: Current Cash Balance Policy is to ensure an Operational Fund cash balance of at least 5% of the current year's budgeted -12-

17 Operational Fund Functional Expenditures Operational Expenditures by Function Trend (%) w/o Cash w/o Cash FUNCTION FY10 ACT FY11 ACT FY12 ACT FY13 ACT FY14 ACT FY15 ACT FY16 EST FY17 BUD Direct Instruction 64.3% 65.6% 65.7% 65.9% 65.6% 65.3% 65.1% 63.2% Student Support 10.5% 9.8% 10.1% 9.0% 9.6% 9.6% 9.8% 10.6% Instructional Support 4.1% 3.4% 3.4% 3.4% 3.4% 3.5% 3.5% 3.5% Central Admin 0.6% 0.8% 0.7% 0.7% 0.7% 0.7% 0.7% 1.0% School Admin 5.4% 5.3% 5.3% 5.4% 5.5% 5.7% 5.5% 5.3% Central Services 3.3% 3.0% 2.6% 2.6% 2.8% 2.8% 2.8% 3.1% Maintenance and Ops 11.7% 12.0% 12.0% 12.7% 12.2% 12.1% 12.2% 12.9% Student Transportation 0.0% 0.0% 0.0% 0.0% 0.0% 0.1% 0.1% 0.1% Other Support Services 0.0% 0.1% 0.2% 0.2% 0.0% 0.0% 0.1% 0.1% Food Services: Ops 0.2% 0.1% 0.1% 0.1% 0.1% 0.1% 0.1% 0.0% Community Services 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Capital Outlay 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% GRAND TOTAL 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% District resources allocated to the Direct Instruction function as a percentage of all District spending is beginning to trend downwards after several years of increase. For FY2017 the budgeted percentage is 63.2%%. The decrease is primarily driven by the fact that growth in noninstructional personnel will increase at a greater rate than the growth in instructional personnel due to the impact of enrollment loss and lower teacher average salaries % Direct Instruction As a % of Total Expenditures 100.0% 80.0% 60.0% 40.0% 0.6% 0.8% 0.7% 0.7% 0.7% 0.7% 0.7% 1.0% 11.7% 12.0% 12.0% 11.9% 12.2% 12.2% 12.2% 12.9% 3.3% 3.0% 2.6% 2.6% 2.8% 2.8% 2.8% 3.1% 5.4% 5.3% 5.3% 5.2% 5.5% 5.5% 5.5% 5.3% 4.1% 3.4% 3.4% 3.5% 3.4% 3.4% 3.5% 3.5% 10.5% 9.8% 10.1% 9.9% 9.6% 9.6% 9.8% 64.3% 65.6% 65.7% 65.8% 65.6% 65.6% 65.1% 10.6% 63.2% All Other Central Admin Maintenance and Ops Central Services School Admin Instructional Support Student Support 20.0% Direct Instruction 0.0% FY10 ACT FY11 ACT FY12 ACT FY13 ACT FY14 ACT FY15 ACT FY16 EST FY17 BUD -13-

18 APS All Funds The operational budget for FY17 totals $698.5M. Of this amount $641.1M is for planned expenditures, $7.6M is set aside in case of a mid-year reduction and the remaining $49.8M is for cash savings. The overall APS budget for FY16-17 is $1.3B. APS FY16-17 Original by Fund Type ($M) Capital, $ Operational Operational, $ Capital Debt Service, $ Debt Service Grants Food Services Transportation Instructional Materials Enterprise, $3.45 Athletics, $2.76 Instructional Materials, $6.34 Food Services, $50.79 Grants, $73.82 Transportation, $19.35 Athletics Enterprise -14-

19 Financial Plan Resolution Resolution BE IT RESOVLED by the Board of Education of Albuquerque Public Schools, subject to any technical adjustments by APS and the Public Education Department and approval by the Public Education Department of the State of New Mexico, that the amounts shown in the following schedule be appropriated to each fund as specified for the ensuing fiscal year beginning July 1, 2016, and ending June 30, FUND AMOUNT Operational $ 698,538,202 Pupil Transportation $ 19,348,200 Instructional Materials $ 6,340,347 Food Services $ 50,788,022 Athletics $ 2,757,071 Federal Grants $ 70,554,493 State and Local Grants $ 3,261,889 General Obligation Bonds $ 121,496,038 Special Capital Outlay-Local $ 15,809,513 Special Capital Outlay-State $ 8,810,879 Special Capital Outlay-Federal $ 8,569,678 House Bill 33 $ 119,703,405 Senate Bill 9 $ 63,429,174 Educational Technology Equipment $ 19,419,520 GO Bond Debt Service $ 122,825,398 Educational Technology Debt Service $ 11,391,844 Sub-Total PED Approved Funds $ 1,343,043,673 Enterprise Fund-KANW Radio Station $ 515,411 Enterprise Fund-Graphics Enterprise Services $ 412,976 Enterprise Fund- Charter School Business Services $ 181,461 Enterprise Fund- Transportation Enterprise Fund $ 2,338,114 Total All Funds $ 1,346,491,

20 FY2017 Summary by Fund FY2015 FY2016 FY2017 Approved Approved Proposed Operational Fund 690,172, ,589, ,538,202 Transportation Fund 19,290,485 18,767,581 19,348,200 Instructional Materials Fund 7,290,638 6,740,824 6,340,347 Food Services Fund 49,569,515 53,262,788 50,788,022 Athletics Fund 2,925,780 2,833,678 2,757,071 Federal Grants 69,137,228 68,735,635 70,554,493 State and Local Grants 10,599,141 12,266,108 3,261,889 General Obligation Bonds 107,757,667 77,049, ,496,038 Special Capital Outlay-Local 15,088,585 14,891,282 15,809,513 Special Capital Outlay-State 8,746, ,747 8,810,879 Special Capital Outlay-Federal 16,250,000 12,411,961 8,569,678 House Bill ,627, ,713, ,703,405 Senate Bill 9 83,523,018 79,552,334 63,429,174 Educational Technology Equipment Act 16,961,433 7,998,211 19,419,520 GO Bond Debt Service Fund 110,293, ,042, ,825,398 Educational Technology Debt Service Fund 14,868,922 16,093,309 11,391,844 Enterprise Fund-KANW Radio Station 521, , ,411 Enterprise Fund-Graphics Enterprise Services 372, , ,976 Enterprise Fund-Charter School Business Services 133, , ,461 Enterprise Fund-Transportation Enterprise - 1,390,481 2,338,114 GRAND TOTAL $ 1,370,129,332 $ 1,329,014,879 $ 1,346,491,

21 Consolidated Funds Resources Fiscal Year Operating Funds: Projected Cash/ Working Capital Balance July 1, 2016 Estimated Revenue Approved Appropriations Unappropriated Resources Projected Cash/ Working Capital Balance June 30, 2017 General Fund $ 49,836,063 $ 643,702,139 $ 693,538,202 $ - Transportation - 19,348,200 19,348, Instructional Materials 1,673,922 4,666,425 6,340, Total Operating Funds $ 51,509,985 $ 667,716,764 $ 719,226,749 $ - $ - Special Revenue Funds: Federal Grants $ - $ 70,554,493 $ 70,554,493 $ - $ - State and Local Grants - 3,261,889 3,261, Athletics 1,502,071 1,255,000 2,757, Food Services 16,936,022 33,852,000 50,788, Total Special Revenue Funds $ 18,438,093 $ 108,923,382 $ 127,361,475 $ - $ - Debt Service Funds: General Obligation Bonds Debt Service 59,958,520 62,866, ,825, Education Technology Debt Service 6,056,846 5,334,998 11,391, Total Debt Service Funds $ 66,015,366 $ 68,201,876 $ 134,217,242 $ - $ - Capital Funds: House Bill 33 $ 67,759,638 $ 51,943,767 $ 119,703,405 $ - $ - Senate Bill 9 36,497,724 26,931,450 63,429, Special Capital Outlay: Local 13,209,513 2,600,000 15,809, Special Capital Outlay: State - 8,810,879 8,810, Special Capital Outlay: Federal 8,569,678-8,569, General Obligation Bonds 46,496,038 75,000, ,496, Educational Technology Equipment Act 4,419,520 15,000,000 19,419, Total Capital Funds $ 176,952,111 $ 180,286,096 $ 357,238,207 $ - $ - Public Education Department Approved $ 312,915,555 $ 1,025,128,118 $ 1,338,043,673 $ - $ - Enterprise Funds: KANW Radio $ 240,410 $ 275,000 $ 515,410 $ - $ - Graphics Enterprise Services 276, , , Charter School Business Services 106,461 75, , Transportation Enterprise Services 475,393 1,862,721 2,338, Total Enterprise Funds $ 1,099,138 $ 2,397,914 $ 3,497,052 $ - $ - CONSOLIDATED FUNDS $ 314,014,693 $ 1,027,526,032 $ 1,341,540,725 $ - $ - Total Operating Funds, $719,226,749 Consolidated Funds Resources FY Total Special Revenue Funds, $127,361,475 Total Debt Service Funds, $134,217,242 Total Enterprise Funds, $3,497,052 Total Capital Funds, $357,238,207 Total Operating Funds Total Special Revenue Funds Total Debt Service Funds Total Capital Funds Total Enterprise Funds -17-

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23 Operating Funds Explanation of General Operating Funds The Albuquerque Public Schools District maintains three operating funds; the General Fund; the Transportation Fund; and the Instructional Materials Fund. The purpose of these funds is to segregate fund revenue and associated expenditures related to the funding sources. The combined resource for the General Operating Funds for Fiscal Year is $719.2 Million. General Operating Fund By far the largest of all the funds, this fund is used to record transactions related to the daily operations of student instruction, the various departments that provide direct support to student instruction as well as departments that provide centralized administrative leadership and support throughout the District. The most significant source of revenue for this fund, the State Equalization Guarantee (SEG), is provided by the State of New Mexico through its Public Education Department. This revenue is determined by formula for each school district in the state and is based primarily upon student population and the demographics associated with the student population. For Fiscal Year , the District anticipates receiving $629.7 Million through SEG funding. Additional revenue sources to this fund total $14.0 Million for the same year, and the anticipated cash balance at the beginning of the year is estimated to be $54.8 Million. Therefore, total resources available for appropriation are anticipated to be $698.5 Million. Appropriations within this fund provide for the majority of all employee salaries and benefits as well as other general operating expenditures throughout the district, such as utilities, custodian maintenance, supplies, etc. These appropriations are allocated by purpose, or function, to all schools and support departments. Transportation Fund This operating fund is used to segregate and record transactions related to the daily transporting of students to and from their various schools throughout the physical District boundaries. Revenue for this purpose is provided by the State of New Mexico through its Public Education Department. For Fiscal Year, the District anticipates receiving $19.3 Million from the state. Appropriations within this fund are restricted to provide for expenditures related to student transportation. School Year marked the first year in over two decades where the District owns and operates vehicles. This change was due to a major student transportation contractor declining to renew as a private sector provider. -19-

24 Instructional Materials Fund This fund is used to segregate and record transactions related to the purchase of textbooks and instructional materials. Revenue for this purpose is provided by the State of New Mexico through its Public Education Department. The revenue to each district is determined by formula that is primarily based upon student population. For Fiscal Year the District anticipates receiving $4.6 Million which, when added to the estimated cash balance carryover, provides $6.3 Million in total resources available. Appropriations within this fund are restricted to provide for the purchase of textbooks and other instructional materials provided to students. The State of New Mexico maintains a book depository to expedite the purchase of textbooks used by school districts throughout the state and each District is required to spend at least half of its annual allocation by purchasing instructional materials through the book depository. The remainder of the allocation can be used to purchase other instructional materials directly from vendors in the private sector. -20-

25 General Operating Fund: Revenue / Expenditures / Cash Balance Fiscal Year GENERAL OPERATIONAL FUND # Actual Approved Adjusted * Projected Final* FTE Positions FTE Positions Proposed Cash Balances: Beginning /Projected Cash Balance $ 41,499,239 $ 41,499,239 $ 49,836,063 $ 49,836,063 $ 54,836,063 Permanent Cash Transfers Cash Adjustment FUND BALANCE BEGINNING $ 41,499,239 $ 41,499,239 $ 49,836,063 $ 49,836,063 $ 54,836,063 Local Revenues: Taxes Levied/Assessed by the School District $ 5,012,207 $ 5,027,962 $ 5,027,962 $ 4,885,937 $ 5,089,588 Investment Income 192, , , , ,000 District Activities-Educational/User Fees 870, , , , ,000 District Activities-Summer School Fees 858, , , , ,412 Other Local Revenue-Rental Income 404, , , , ,000 Other Local Revenue-Contributions/Donations 609,696 50,000 50, ,674 50,000 Other Local Revenue-Administration Categorical Other Local Revenue-Insurance Recoveries 206, , , , ,000 Other Local Revenue-Refund of Prior Year's Expenditures 81, ,000 - TOTAL LOCAL REVENUES $ 8,234,969 $ 7,160,754 $ 7,160,754 $ 7,137,993 $ 7,140,000 State Revenues: State Equalization Guarantee (SEG) $ 634,994,929 $ 631,317,804 $ 631,317,804 $ 632,975,788 $ 629,702,139 Charter School Admin. Revenue 936, , , ,391 1,000,000 State Flow through Grants-Indirect Costs State Direct Grants-Indirect Costs 48, Fees-Governmental Agencies 8, ,083 - TOTAL STATE REVENUES $ 635,987,410 $ 632,267,804 $ 632,267,804 $ 633,871,262 $ 630,702,139 Federal Revenues: Impact Aid $ 31,632 $ - $ - $ 113,401 $ - Federal Direct Grants-Indirect Costs 174, , , , ,000 Forest Reserve Income 31, ,118 - Federal Grants-Indirect Costs 1,786,268 2,471,854 2,471,854 2,204,082 2,200,000 TOTAL FEDERAL REVENUES $ 2,023,945 $ 2,661,854 $ 2,661,854 $ 2,506,602 $ 2,360,000 Other Financing Sources: Disposal of Property <$25,000 or Equipment <$5,000 $ 34,222 $ - $ 34,340 $ - TOTAL OTHER FINANCING SOURCES $ 34,222 $ - $ - $ 34,340 $ - Other Items: Other Items-E-Rate $ 3,894,575 $ 4,000,000 $ 4,000,000 $ 2,449,803 $ 3,500,000 TOTAL OTHER $ 3,894,575 $ 4,000,000 $ 4,000,000 $ 2,449,803 $ 3,500,000 TOTAL REVENUES $ 650,175,121 $ 646,090,412 $ 646,090,412 $ 646,000,000 $ 643,702,139 Expenditures/Appropriations by Function: 1000-Instruction $ 419,308,828 $ 440,580,651 $ 445,817,669 $ 417,200,000 7, , $ 441,776, Support Services Students 61,909,740 68,806,227 69,818,321 63,000, ,753, Support Services Instruction 22,422,218 25,616,141 25,237,381 22,306, ,912, General Administration 4,646,994 6,275,396 6,303,540 4,700, ,497, School Administration 36,344,425 36,909,465 37,662,756 35,468, ,135, Central Services 18,107,454 21,591,935 22,259,323 18,200, ,838, Operation & Maintenance 77,431,616 84,925,835 85,861,329 78,238,861 1, , ,770, Student Transportation 616, , , , , Other Support Services 331,250 1,682,019 1,762, ,000 1,832, Food Services Operations 404, , , , , Community Services Operations 2,761 12,000 12,000 2,357 7, Capital Outlay 312, , , , ,055 TOTAL EXPENDITURES $ 641,838,297 $ 687,589,651 $ 695,929,226 $ 641,000,000 10, , $ 698,538,202 Excess (deficiency) of Revenues over Expenditures $ 8,336,824 $ (41,499,239) $ (49,838,814) $ 5,000,000 $ (54,836,063) FUND BALANCE ENDING $ 49,836,063 $ - $ (2,751) $ 54,836,063 $ - *Adjusted budget and projected final forecast as of April 1,

26 PUPIL TRANSPORTATION FUND #1300 Transportation Fund: Revenue / Expenditures / Cash Balance Fiscal Year Actual Approved Adjusted * Projected Final* FTE Positions FTE Positions Proposed Cash Balances: Beginning/Projected Cash Balance $ - $ - $ 1,080,151 $ 0 Permanent Cash Transfers - - FUND BALANCE BEGINNING $ - $ - $ 1,080,151 $ 0 Local Revenues: Investment Income $ 4,766 $ - $ - $ 2,893 $ - State Revenues: Unrestricted Grants-Emergency Supplemental $ 2,477,714 $ - $ - $ - $ - Restricted Grants-Transportation Distribution 20,305,740 18,767,581 $ 19,903,496 $ 19,230,800 $ 19,348,200 Restricted Grants-Inter-Governmental Contracts 5, ,925 - TOTAL STATE REVENUES $ 22,789,277 $ 18,767,581 $ 19,903,496 $ 19,235,725 $ 19,348,200 TOTAL REVENUES $ 22,794,043 $ 18,767,581 $ 19,903,496 $ 19,238,618 $ 19,348,200 Expenditures/Appropriations by Function: 2500/2700-Student Transportation $ 21,713,892 $ 18,767,581 $ 19,903,496 $ 20,318, $ 19,348,200 Excess (deficiency) of Revenues over Expenditures $ 1,080,151 $ - $ - $ (1,080,151) $ - FUND BALANCE ENDING $ 1,080,151 $ - $ - $ 0 $ 0 *Adjusted budget and final forecast as of April 1,

27 Instructional Materials Fund: Revenue / Expenditures / Cash Balance Fiscal Year INSTRUCTIONAL MATERIALS FUND # Approved Adjusted * Projected Final* Allocation Carryover FY16 to FY17 Proposed Actual Cash Balances: Beginning/Projected Cash Balance $ 2,836,873 $ 1,987,550 $ 2,238,081 $ 2,238,081 $ - $ 1,673,922 $ 1,673,922 Permanent Cash Transfers FUND BALANCE BEGINNING $ 2,836,873 $ 1,987,550 $ 2,238,081 $ 2,238,081 $ - $ 1,673,922 $ 1,673,922 Local Revenues: Investment Income $ 3,139 $ - $ - $ 1,934 $ - $ - $ - State Revenues: Restricted Grants- Adopted Materials $ 3,058,068 $ 2,376,637 $ 2,376,637 $ 3,022,306 $ 2,333,212 $ - $ 2,333,212 Restricted Grants-Non-Adopted Materials $ 3,058,068 2,376,637 2,376,637 $ 3,022,305 2,333,213-2,333,213 TOTAL STATE REVENUES $ 6,116,136 $ 4,753,274 $ 4,753,274 $ 6,044,611 $ 4,666,425 $ - $ 4,666,425 TOTAL REVENUES $ 6,119,275 $ 4,753,274 $ 4,753,274 $ 6,046,545 $ 4,666,425 $ - $ 4,666,425 Expenditures/Appropriations by Function: 1000-Instructional Materials Adopted $ 308,510 $ 3,510,069 $ 3,702,453 $ 3,345,548 $ 2,333,212 $ 1,003,541 $ 3,336, Instructional Materials On-Line Digital 1,567, Instructional Materials Non-Adopted 4,841,599 3,230,755 3,288,902 3,265,156 2,333, ,381 3,003, Library Audio Visual TOTAL EXPENDITURES $ 6,718,067 $ 6,740,824 $ 6,991,355 $ 6,610,704 $ 4,666,425 $ 1,673,922 $ 6,340,347 Excess (deficiency) of Revenues over Expenditures $ (598,792) $ (1,987,550) $ (2,238,081) $ (564,159) $ - $ (1,673,922) $ (1,673,922) FUND BALANCE ENDING $ 2,238,081 $ - $ - $ 1,673,922 $ - $ - $ - *Adjusted budget and projected final forecast as of April 1,

28 Special Revenue Funds Explanation of Special Revenue Funds The Albuquerque Public Schools District maintains multiple special revenue funds. For discussion purposes, all federal grants will be grouped together and referred to as the Federal Grants Fund although transactions related to each grant are recorded in a segregated fund to assure compliance with the restrictions imposed on the use of each grant. Likewise, all state and local grants will be grouped together and referred to as the State and Local Grants Fund although segregated funds are used for each grant. The District maintains two additional special revenue funds; the Athletics Fund and the Food Services Fund. The combined resources of the District s Special Revenue Funds for Fiscal Year are $127.4 Million. Federal Grants Fund The majority of the District s federal grants are to assist the District in implementing national policies related to public education. These funds are received in one of two ways: Funding received directly from the federal government, also known as direct grants; or federal funds that are processed through the state and allocated to school districts within the state, also known as flow-through grants. Revenues received from federal grants account for the majority of revenue within the District s Special Revenue Funds. For Fiscal Year, the District anticipates receiving at least $70.6 Million in federal grant revenue. It should be noted that the District does not include federal grant revenue or appropriations in its budget until the District receives a Notice of Award. Therefore, the revenues reflected in the following tables for Fiscal Year do not include federal grants that will be received after the inception of the fiscal year. Resources within the Federal Grants Fund are restricted to specific purpose and cannot be used to support District operations not contemplated within the scope of the specific grant. Federal Grants Fund: Revenue / Expenditures / Cash Balance Fiscal Year FEDERAL GRANTS FUNDS #2401, #2406, #2499, # Approved Adjusted * Projected Final* FTE Positions FTE Positions Proposed Actual Cash Balances: Beginning /Projected Cash Balance $ (26,298,406) $ - $ - $ - $ - Permanent Cash Transfers - FUND BALANCE BEGINNING $ (26,298,406) $ - $ - $ - $ - Federal Revenues: Federal Flow-through Grants* $ 66,139,371 56,152,671 $ 57,273,683 $ 54,015,560 $ 58,831,785 Federal Direct Grants 8,977,559 12,582,964 12,689,249 8,580,529 11,722,708 TOTAL REVENUES $ 75,116,930 $ 68,735,635 $ 69,962,932 $ 62,596,089 $ 70,554,493 Expenditures/Appropriations: Federal Flow-through Grants $ 55,939,606 $ 56,152,671 $ 57,273,683 54,015, $ 58,831,785 Federal Direct Grants 8,576,982 12,582,964 12,689,249 8,580, $ 11,722,708 TOTAL EXPENDITURES $ 64,516,588 $ 68,735,635 $ 69,962,932 $ 62,596, $ 70,554,493 Excess (deficiency) of Revenues over Expenditures $ 10,600,342 $ - $ - $ - $ - FUND BALANCE ENDING $ (15,698,065) $ - $ - $ - $ - *Adjusted budget and projected final forecast as of April 1,

29 State and Local Grants Fund Similar to the District s federal grants, these grants are provided to assist the District in implementing state, or other local political entities such as Bernalillo County or city of Albuquerque, policy related to education or the welfare of students within the District s boundaries. The District anticipates receiving approximately $3.3 Million from these revenue sources in Fiscal Year, as with federal grants, state and local grants are not included in the budget until the District receives a Notice of Award. Resources within the State and Local Grants Fund are restricted to specific purpose and cannot be used to support District operations not contemplated within the scope of the specific grant. State and Local Grants Fund: Revenues / Expenditures / Cash Balance Fiscal Year STATE AND LOCAL GRANTS FUNDS #2699, #2799, #2899, # Actual Approved Adjusted * Projected Final* FTE Positions FTE Positions Proposed Cash Balances: Beginning /Projected Cash Balance $ (3,870,688) $ - $ - $ - Permanent Cash Transfers - - FUND BALANCE BEGINNING $ (3,870,688) $ - $ - $ - $ - Local Revenues: Local Grants $ 535,313 $ 307,083 $ 993,569 $ 609,354 $ 336,649 State Revenues: Prior Year Balances $ - $ - $ - $ - $ - State Flow-through Grants 7,861,581 8,948,122 9,040,491 6,061,361 2,784,421 State Direct Grants 681,900 2,796,318 2,904, , ,619 TOTAL STATE REVENUES $ 8,543,481 $ 11,744,440 $ 11,944,866 $ 6,236,176 $ 2,904,040 State/Local Combined Revenues: State/Local Combined Grants $ 1,709,107 $ 214,585 $ 1,941,805 $ 1,320,926 $ 21,200 TOTAL REVENUES $ 10,787,901 $ 12,266,108 $ 14,880,240 $ 8,166,456 $ 3,261,889 Expenditures/Appropriations: Local Grants $ 785,709 $ 307,083 $ 993,569 $ 609, $ 336,649 State Flow-through Grants 10,292,676 8,948,122 9,040,491 6,061, ,784,421 State Direct Grants 546,193 2,796,318 2,904, , ,619 State/Local Combined Grants 1,567, ,585 1,941,805 1,320, ,200 TOTAL EXPENDITURES $ 13,191,757 $ 12,266,108 $ 14,880,240 $ 8,166, $ 3,261,889 Excess (deficiency) of Revenues over Expenditures $ (2,403,856) $ - $ - $ - $ - FUND BALANCE ENDING $ (6,274,544) $ - $ - $ - $ - *Adjusted budget and projected final forecast as of April 1,

30 Athletics Fund This special revenue fund is used to segregate and record transactions related to athletics events throughout the District. Revenues are generated from gate receipts and concessions at athletics events. For Fiscal Year, the District anticipates revenues of $1.3 Million and a cash balance carryover of $1.5 Million resulting in total resources available for appropriation of $2.8 Million. Appropriations within this fund are restricted to purposes directly related to conducting the various events such as sports officials and coaching stipends. For Fiscal Year there will be an increase of one dollar ($1.00) for admission for athletic events currently charging admission. NMAA has restructured district competition that will now include Clovis, Santa Fe, and Farmington for APS schools. APS athletic event ticket prices are still the lowest admission prices of the largest schools/school districts in the state, and increasing the ticket price will offset expenses due to the restructure of districts. Athletics Fund: Revenues / Expenditures / Cash Balance Fiscal Year ATHLETICS FUND # Actual Approved Adjusted * Projected Final* FTE Positions FTE Positions Proposed Cash Balances: Beginning /Projected Cash Balance $ 1,673,760 $ 1,778,678 $ 1,491,158 $ 1,491,158 $ 1,502,071 Permanent Cash Transfers - - FUND BALANCE BEGINNING $ 1,673,760 $ 1,778,678 $ 1,491,158 $ 1,491,158 $ 1,502,071 Local Revenues: Investment Income $ 3,874 $ - $ - $ 2,602 $ - District Activities-Fees-Activities 801, , , , ,000 District Activities-Fees-Concession Receipts 193, , , , ,000 Other Local Revenue-Contributions/Donations 44,856 70,000 70,000 70,000 70,000 TOTAL LOCAL REVENUES $ 1,043,205 $ 1,055,000 $ 1,055,000 $ 1,057,602 $ 1,255,000 Expenditures/Appropriations by Function: Function 1000-Instruction $ 1,225,807 $ 2,833,678 $ 2,546,158 $ 1,046, $ 2,757,071 Excess (deficiency) of Revenues over Expenditures $ (182,602) $ (1,778,678) $ (1,491,158) $ 10,913 $ (1,502,071) FUND BALANCE ENDING $ 1,491,158 $ - $ - $ 1,502,071 $ - *Adjusted budget and projected final forecast as of April 1,

31 Food Services Fund This fund is used to segregate and record transactions primarily related to providing meals served to students through school cafeterias. Revenues within the fund are generated primarily by meal charges and federal subsidies for students meeting federal income requirements. The District anticipates receiving $33.9 Million from revenue sources which, when added to the estimated cash balance carryover of $16.9 Million, provide $50.8 Million in total resources available in Fiscal Year. Appropriations within this fund are restricted by federal regulations to providing for salaries and benefits for food services employees, food, nonfood supplies, and kitchen equipment. FOOD SERVICES FUND #2100 Food Services Fund: Revenues / Expenditures / Cash Balance Fiscal Year Actual Approved Adjusted * Projected Final* FTE Positions FTE Positions Proposed Cash Balances: Beginning /Projected Cash Balance $ 17,543,921 $ 17,540,788 $ 16,936,021 $ 16,936,021 $ 16,936,022 Permanent Cash Transfers - Prior Year Adjustment - - FUND BALANCE BEGINNING $ 17,543,921 $ 17,540,788 $ 16,936,021 $ 16,936,021 $ 16,936,022 Local Revenues: Investment Income $ 27,007 $ - $ - $ 25,737 $ - Food Services-Adult Fees 56,087 48,000 48,000 46,011 37,000 Food Services-Student Fees 3,467,755 4,274,000 4,274,000 3,004,674 4,520,000 Food Services-Other Fees 1,938,419 1,875,000 1,875,000 2,024,108 1,750,000 Other Revenue-Refund of Prior Year's Expenditures TOTAL LOCAL REVENUES $ 5,489,528 $ 6,197,000 $ 6,197,000 $ 5,100,790 $ 6,307,000 State Revenues: Restricted Grants- Inter-Governmental Contracts $ - $ - $ - $ - $ - Federal Revenues: Restricted Grants-Federal Direct $ 29,944,584 $ 27,525,000 $ 27,525,000 $ 27,899,377 $ 25,545,000 **Other Financing Sources: Other Items-Donated Commodities $ 2,081,650 $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 TOTAL REVENUES $ 37,515,762 $ 35,722,000 $ 35,722,000 $ 35,000,167 $ 33,852,000 Expenditures/Appropriations by Function: 2300-Food Service Administration $ 600,000 $ 1,171,854 $ 1,171,854 $ 600,000 $ 1,076, Food Service Operations 37,523,661 52,090,934 51,486,167 34,400, ,711,887 TOTAL EXPENDITURES $ 38,123,661 $ 53,262,788 $ 52,658,021 $ 35,000, $ 50,788,022 Excess (deficiency) of Revenues over Expenditures $ (607,899) $ (17,540,788) $ (16,936,021) $ 0 $ (16,936,022) FUND BALANCE ENDING $ 16,936,021 $ - $ - $ 16,936,022 $ (0) *Adjusted budget and projected final forecast as of April 1, 2016 ** Other Financing Sources are donated food supplies -27-

32 Capital Funds Explanation of Capital Funds The Albuquerque Public Schools District maintains multiple capital funds used to segregate and record transactions related to capital projects. Each fund has a distinct funding source, and revenues within each fund are restricted as to the use of the funds. In general, a Capital Master Plan guides the District s Capital Program. In the process of preparing the Capital Master Plan, projects are identified, prioritized, and matched to anticipated funding sources and streams. The combined resource of the District s Capital Funds for Fiscal Year is $357.2 Million. House Bill 33 Fund (Public School Buildings Act) The Public School Buildings Act authorizes school districts within the state to impose, upon favorable vote of its citizenry, a property tax not to exceed ten mills for any, or all, of the following purposes: erecting, remodeling, making additions to public school buildings providing equipment for or furnishing public school buildings purchasing or improving public school grounds The Act also requires that school districts seek voter approval every six years to continue assessing the property tax. The District last obtained voter approval to continue the tax in February 2016 for projects outlined in the Capital Master Plan strategy beginning in The mill levy for Fiscal Year is for residential property and for commercial property. The property tax revenue for Fiscal Year is anticipated to generate $51.9 Million in addition to a cash balance carried forward of $67.8 Million bringing the total resources to $119.7 Million. Senate Bill 9 Fund (Two Mill Levy) Senate Bill 9 authorizes school districts within the state to impose, upon favorable vote of its citizenry, a property tax not to exceed two mills for any, or all, of the following purposes: erecting, remodeling, making additions to public school buildings providing equipment for or furnishing public school buildings purchasing or improving public school grounds maintenance of public school buildings or public school grounds purchasing activity vehicles for transporting students to extracurricular school activities purchasing computer software and hardware for student use in public school classrooms -28-

33 The legislation also requires that school districts seek voter approval every six years to continue assessing the property tax. The District successfully last obtained voter approval to continue the tax in February Additionally, the State of New Mexico is authorized to provide a minimum guarantee of revenue to school districts that have imposed the two-mill assessment. The gross amount of the minimum guarantee (referred to as SB-9 Matching Funds) is determined by formula mostly driven by student population within a district. Once the gross amount is determined, the state deducts the amount of property tax collected by an individual district and the net difference is submitted to the district. For Fiscal Year, the District anticipates receiving $26.9 Million in revenue and carryover funds of $36.5 Million bringing the total resources to $63.4 Million. Special Capital Outlay Local Fund This fund is primarily used by the District to segregate and record transactions related to the acquisition and disposal of real estate. In addition, resources are generated from school facility fees for construction of new residential building on lots within the city of Albuquerque and projects associated with Charter Schools. For Fiscal Year the district anticipates $2.6 Million in revenue and a cash balance carried forward of $13.2 Million bringing the total resources to $15.8 Million. Special Capital Outlay State Fund Each year the State of New Mexico provides resources for designated capital projects by direct appropriations to school districts throughout the state. In reality, these are reimbursable capital grants with time restrictions associated for completion of the individual projects. Most of these projects are designated for the acquisition of technology equipment, library collections or relatively minor improvements to existing school facilities. The District has the option of accepting or rejecting individual projects. A projected expense amount will be billed in Fiscal Year but will not be reimbursed or paid by DFA until Fiscal Year. This amount is noted as a negative amount in the projected final column of the financial table. A total of $8.8 Million in resources is anticipated to be available in Fiscal Year. -29-

34 Special Capital Outlay Federal Fund This Fund, established in Fiscal Year , is used by the district to segregate and record transactions related to financing capacity or facility condition improvements pursuant to the July 2011 Deputy Secretary of Defense Public Schools on Military Installations Priority List. Like with the Special Capital Outlay State Fund, a projected expense amount will be billed in Fiscal Year but will not be reimbursed or paid by the Department of Defense until Fiscal Year. This amount is noted as a negative amount in the projected final column of the financial table. For Fiscal Year the district anticipates receiving no additional revenue, and a cash carry-forward of $8.6Million. GO Bond Capital Fund This fund is used by the District to segregate and record transactions related to capital projects funded through the issuance of general obligation bonds. The exact amounts and timing of the sale of these bonds are determined by cash flow requirements. In Fiscal Year, the District plans to issue $75.0 Million in bonds. The total budget of $121.5 Million includes the proposed sale and $46.5 Million carried forward from previous bond sales. Educational Technology Equipment Act This Fund was established in Fiscal Year as a way to finance education technology equipment and/or other uses pursuant to the Education Technology Equipment Act for learning and administrative use in schools and related district facilities. In Fiscal Year , the district issued $15.0 Million in bonds for both the and fiscal years. The district anticipates that $4.4Million of those resources from that prior issuance will be expended in Fiscal Year. In Fiscal Year, the district intends to issue $15.0 Million in bonds to support the continuance of technology needs for both the and fiscal years. The total resources remaining available to budget for Fiscal Year is the cash balance carried forward and the new issuance amount of $19.4 Million. -30-

35 CAPITAL IMPROVEMENTS- HB33 FUND #3160 House Bill 33: Revenues / Expenditures / Cash Balance Fiscal Year Actual Approved Adjusted * Projected Final* Allocation Carryover FY16 to FY Proposed Cash Balances: Beginning /Projected Cash Balance $ 94,640,050 $ 93,685,406 $ 95,146,478 $ 95,146,478 $ - $ 67,759,638 $ 67,759,638 Permanent Cash Transfers $ FUND BALANCE BEGINNING $ 94,640,050 $ 93,685,406 $ 95,146,478 $ 95,146,478 $ - $ 67,759,638 $ 67,759,638 Local Revenues: Taxes Levied/Assessed by the School District $ 56,085,021 $ 56,027,861 $ 56,027,861 $ 35,279,659 $ 60,945,407 $ - $ 60,945,407 Investment Income 149, ,172 $ Other Local Revenue-Refund of Prior Year's Exp $ TOTAL REVENUE $ 56,234,422 $ 56,027,861 $ 56,027,861 $ 35,370,831 $ 60,945,407 $ - $ 60,945,407 Expenditures/Appropriations by Function: 2300-General Administration $ 560,850 $ 565,000 $ 565,000 $ 349,921 $ 519,438 $ - $ 519, Capital Outlay Construction Services $ 40,984,415 $ 131,175,854 $ 118,356,299 $ 43,884,311 $ 45,162,553 $ 56,240,825 $ 101,403,378 Land 225,000 5,758,373 6,752,410 24,727 $ 20,375 5,382,585 5,402,960 Land Improvements 3,377,634 6,674,831 10,248,853 5,739,102 $ 4,729,052 4,089,970 8,819,022 Buildings Purchase $ - - Assets (over $5,000) 11, , , ,703 $ 190, , ,127 Assets ($5,000 or less) 10,568,666 5,160,780 14,776,359 12,527,907 $ 10,323,064 1,836,056 12,159,120 TOTAL EXPENDITURES $ 55,727,994 $ 149,713,267 $ 151,174,339 $ 62,757,671 $ 60,945,407 $ 67,759,638 $ 128,705,045 Excess (deficiency) of Revenues over Expenditures $ 506,428 $ (93,685,406) $ (95,146,478) $ (27,386,839) $ - $ (67,759,638) $ (67,759,638) FUND BALANCE ENDING $ 95,146,478 $ - $ - $ 67,759,638 $ - $ - $ - *Adjusted budget and projected final forecast as of April 1,

36 CAPITAL IMPROVEMENTS-SB-9 FUND #3170 Senate Bill 9: Revenues / Expenditures / Cash Balance Fiscal Year Actual Approved Adjusted * Projected Final* Allocation Carryover FY16 to FY17 Proposed Cash Balances: Beginning /Projected Cash Balance $ 54,468,603 $ 52,954,617 $ 53,236,673 $ 51,233,265 $ - $ 36,497,724 $ 36,497,724 Permanent Cash Transfers FUND BALANCE BEGINNING $ 54,468,603 $ 52,954,617 $ 53,236,673 $ 51,233,265 $ - $ 36,497,724 $ 36,497,724 Local Revenues: Taxes Levied/Assessed by the School District $ 26,695,523 $ 26,597,717 $ 26,597,717 $ 25,625,637 $ 26,931,450 $ - $ 26,931,450 Investment Income 94, , Other Local Revenue-Refund of Prior Year's Exp 2,010, TOTAL LOCAL REVENUES $ 28,800,914 $ 26,597,717 $ 26,597,717 $ 25,710,405 $ 26,931,450 $ - $ 26,931,450 State Revenues: Restricted Grants-State Flow through Grants $ - $ - $ - $ - $ - $ - $ - TOTAL REVENUES $ 28,800,914 $ 26,597,717 $ 26,597,717 $ 25,710,405 $ 26,931,450 $ - $ 26,931,450 Expenditures/Appropriations by Function: 2300-General Administration $ 266,955 $ 291,340 $ 291,340 $ 166,115 $ 300,000 $ 100,180 $ 400, Capital Outlay Professional Employee Training and Dev Services $ - $ - $ - $ - $ - $ - $ - Repairs and Maintenance Services 8,917,313 23,050,345 23,904,200 6,219,325 9,619,275 12,071,053 21,690,328 Construction Services 10,784,052 32,156,789 27,004,531 25,915,767 12,309,763 7,276,412 19,586,175 Software 2,283,680 2,132,368 3,654, , ,000 2,523,392 2,748,392 General Supplies 3,365,876 2,696,488 4,272,477 2,591,831-1,518,938 1,518,938 Land Land Improvements 1,081,650 2,271,858 2,695, ,539 21,632 1,777,476 1,799,108 Vehicles 428,497 29,104 31,436 9,933-17,203 17,203 Heavy Equipment Assets (over $5,000) 1,390,142 2,245,327 2,359, , ,000 1,542,580 2,192,580 Assets ($5,000 or less) 3,518,087 14,678,715 15,619,811 3,744,588 3,805,780 9,670,489 13,476, Capital Outlay $ 79,260,994 $ 79,543,050 $ 40,279,831 $ 26,631,450 $ 36,397,544 $ 63,028,994 TOTAL EXPENDITURES $ 32,036,253 $ 79,552,334 $ 79,834,390 $ 40,445,946 $ 26,931,450 $ 36,497,724 $ 63,429,174 Excess (deficiency) of Revenues over Expenditures $ (3,235,338) $ (52,954,617) $ (53,236,673) $ (14,735,541) $ - $ (36,497,724) $ (36,497,724) FUND BALANCE ENDING $ 51,233,265 $ - $ - $ 36,497,724 $ - $ - $ - *Adjusted budget and projected final forecast as of April 1,

37 Local Capital Fund: Revenues / Expenditures / Cash Balance Fiscal Year SPECIAL CAPITAL LOCAL FUND # Actual Approved Adjusted * Projected Final* Allocation Carryover FY16 to FY17 Proposed Cash Balances: Beginning /Projected Cash Balance $ 12,684,379 $ 12,291,282 $ 14,263,873 $ 14,263,873 $ - $ 13,209,513 $ 13,209,513 Permanent Cash Transfers FUND BALANCE BEGINNING $ 12,684,379 $ 12,291,282 $ 14,263,873 $ 14,263,873 $ - $ 13,209,513 $ 13,209,513 Local Revenues: Investment Income $ 39,217 $ - $ - $ 16,325 $ - $ - $ - Other Revenue-Contributions/Donations , , , , ,000 Other Revenue-Special Building Local Other Local Revenue-Refund of Prior Year's Expenditures Insurance Recoveries TOTAL LOCAL REVENUES $ 40,017 $ 600,000 $ 600,000 $ 547,695 $ 600,000 $ - $ 600,000 State Revenues: Restricted Grants-Inter-Governmental Contracts $ 1,867,876 $ 2,093,777 $ 2,083,777 $ 1,677,438 $ 2,000,000 $ - $ 2,000,000 Restricted Grants-State Flow-through Grants TOTAL STATE REVENUES $ 1,867,876 $ 2,093,777 $ 2,083,777 $ 1,677,438 $ 2,000,000 $ - $ 2,000,000 Other Financing Sources: Disposal of Property >$25,000 or Equipment >$5,000 $ - $ - $ - $ - $ - $ - $ - TOTAL REVENUES $ 1,907,893 $ 2,693,777 $ 2,683,777 $ 2,225,133 $ 2,600,000 $ - $ 2,600,000 Expenditures/Appropriations by Function: Construction Services $ - $ 10,954,221 $ 10,964,037 $ 2,178,280 $ 1,353,742 $ 9,253,219 $ 10,606,961 Rentals 20, , ,808-61,364 61,364 Land - 2,385,766 2,530, ,556 2,024,174 2,822,730 Land Improvements 27, ,001 1,088, , , ,002 1,094,704 Buildings Purchase Assets (over $5,000) 74, ,917 26,676 30, , ,134 Assets ($5,000 or less) 106, ,664 2,001, ,629 1,086,620 1,086,620 Bond Interest Payment 100, , Capital Outlay $ 328,399 $ 14,985,059 $ 16,947,650 $ 3,279,493 $ 2,600,000 $ 13,209,513 $ 15,809,513 Excess (deficiency) of Revenues over Expenditures $ 1,579,494 $ (12,291,282) $ (14,263,873) $ (1,054,360) $ - $ (13,209,513) $ (13,209,513) FUND BALANCE ENDING $ 14,263,873 $ - $ - $ 13,209,513 $ - $ - $ - *Adjusted budget and projected final forecast as of April 1,

38 SPECIAL CAPITAL STATE FUND #3140 Direct State Appropriations: Revenues / Expenditures / Cash Balance Fiscal Year Actual Approved Adjusted * Projected Final* Allocation Carryover FY16 to FY17 Proposed Cash Balances: Beginning /Projected Cash Balance $ (1,251,501) $ - $ - $ - $ - $ - $ - Permanent Cash Transfers FUND BALANCE BEGINNING $ (1,251,501) $ - $ - $ - $ - $ - $ - State Revenues: Restricted Grants-State Flow-through Grants $ 7,055,502 $ 125,886 $ 8,432,286 $ 4,280,635 $ 7,476,825 $ - $ 7,476,825 Restricted Grants-Prior Year Balances 1,346, , ,770 1,442,059-1,334,054 1,334,054 Restricted Grants-Special Capital Outlay-State 94,977 94,977 94, TOTAL STATE REVENUES $ 8,496,974 $ 680,747 $ 8,842,033 $ 5,722,694 $ 7,476,825 $ 1,334,054 $ 8,810,879 Expenditures/Appropriations by Function: Construction Services $ 1,242,794 $ 26,667 $ 1,965,707 $ 1,724,470 $ 7,476,825 $ 241,237 $ 7,718,062 Software Library Audio Visual Land Land Improvements 2,517, ,080 3,564,107 2,601, , ,061 Vehicles 9, Assets (over $5,000) 54, , ,869-1,042 1,042 Assets ( $5,000 or less) 4,461,680-3,057,308 2,928, , , Capital Outlay $ 8,285,544 $ 680,747 $ 8,842,033 $ 7,507,979 $ 7,476,825 $ 1,334,054 $ 8,810,879 Excess (deficiency) of Revenues over Expenditures $ 211,430 $ - $ - $ (1,785,285) $ - $ - $ - FUND BALANCE ENDING $ (1,040,071) $ - $ - $ (1,785,285) $ - $ - $ - *Adjusted budget and projected final forecast as of April 22,

39 SPECIAL CAPITAL FEDERAL FUND #3150 Direct Federal Appropriations: Revenues / Expenditures / Cash Balance Fiscal Year Actual Approved Adjusted * Projected Final* Allocation Carryover FY16 to FY17** Proposed Cash Balances: Beginning /Projected Cash Balance $ (92,854) $ 12,411,961 $ 15,218,279 $ - $ 8,569,678 (5,697,502) $ 8,569,678 Permanent Cash Transfers FUND BALANCE BEGINNING $ (92,854) $ 12,411,961 $ 15,218,279 $ - $ 8,569,678 $ (5,697,502) $ 8,569,678 Federal Revenues: Special Capital Outlay-Federal $ 532,836 $ - $ - $ 498,883 $ - $ 5,697,502 $ - TOTAL REVENUES $ 532,836 $ - $ - $ 498,883 $ - $ 5,697,502 $ - Expenditures/Appropriations by Function: Construction Services $ 917,909 $ 12,393,224 $ 14,895,086 $ 6,145,233 $ 8,322,345 $ - $ 8,322,345 Land Land Improvements 20,958 18,736 23,193 15,860 7,333-7,333 Assets (over $5,000) , ,000 Assets ($5,000 or less) ,000 35, Capital Outlay $ 938,867 $ 12,411,961 $ 15,218,279 $ 6,196,385 $ 8,569,678 $ - $ 8,569,678 Excess (deficiency) of Revenues over Expenditures $ (406,031) $ (12,411,961) $ (15,218,279) $ (5,697,502) $ (8,569,678) $ 5,697,502 $ (8,569,678) FUND BALANCE ENDING $ (498,885) $ - $ - $ (5,697,502) $ - $ 0 $ - *Adjusted budget and projected final forecast as of April 1, 2016 **Fund is on a reimbursement basis. Expenditures actualized in FY16 will be reimbursed as FY17 revenue. -35-

40 G.O. Bond Capital: Revenues / Expenditures / Cash Balance Fiscal Year GO BOND BUILDING FUND # Actual Approved Adjusted * Projected Final* Allocation Carryover FY16 to FY17 Proposed Cash Balances: Beginning /Projected Cash Balance $ 18,172,394 $ 29,549,323 $ 47,702,552 $ 25,202,552 $ - $ 46,496,038 $ 46,496,038 Permanent Cash Transfers FUND BALANCE BEGINNING $ 18,172,394 $ 29,549,323 $ 47,702,552 $ 25,202,552 $ - $ 46,496,038 $ 46,496,038 Local Revenues: Investment Income $ 90,490 $ - $ - $ 50,379 $ - $ - $ - Other Local Revenue-Refund of Prior Year's Exp TOTAL LOCAL REVENUES $ 90,490 $ - $ 50,379 $ - $ - $ - Other Financing Sources: Issuance of Bonds $ 75,000,000 $ 47,500,000 $ 47,500,000 $ 70,000,000 $ 75,000,000 $ - $ 75,000,000 TOTAL REVENUES $ 75,090,490 $ 47,500,000 $ 47,500,000 $ 70,050,379 $ 75,000,000 $ - $ 75,000,000 Expenditures/Appropriations by Function: Other Professional Services $ 328,460 $ 1,861,619 1,786,711 $ 801,079 $ 1,232,255 $ 806,145 $ 2,038,400 Construction Services 62,120,154 65,657,609 82,370,725 40,671,201 62,562,232 42,107, ,669,635 Software , , ,662 4, ,920 Land Land Improvements 3,847,115 6,348,150 6,056,903 4,176,776 6,424,901 1,798,510 8,223,410 Assets ( over $5,000) 204, , , , ,412 30, ,677 Assets ($5,000 or less) 1,560,121 2,944,649 4,216,074 2,374,485 3,652,538 1,749,458 5,401, Capital Outlay $ 68,060,332 $ 77,049,323 $ 95,202,552 $ 48,756,894 $ 75,000,000 $ 46,496,038 $ 121,496,038 Excess (deficiency) of Revenues over Expenditures $ 7,030,158 $ (29,549,323) $ (47,702,552) $ 21,293,486 $ - $ (46,496,038) $ (46,496,038) FUND BALANCE ENDING $ 25,202,552 $ - $ - $ 46,496,038 $ - $ - $ - *Adjusted budget and projected final forecast as of April 1,

41 EDUCATIONAL TECHNOLOGY EQUIPMENT ACT FUND #3190 Educational Technology Equipment Act: Revenues / Expenditures / Cash Balance Fiscal Year Actual Approved Adjusted * Projected Final* Allocation Carryover FY16 to FY17 Proposed Cash Balances: Beginning /Projected Cash Balance $ 15,091,617 $ 7,998,211 $ 8,687,481 $ 8,687,481 $ - $ 4,419,520 $ 4,419,520 Permanent Cash Transfers FUND BALANCE BEGINNING $ 15,091,617 $ 7,998,211 $ 8,687,481 $ 8,687,481 $ - $ 4,419,520 $ 4,419,520 Local Revenues: Investment Income $ 17,008 $ - $ - $ 8,465 $ - $ - $ - Other Local Revenue-Refund of Prior Year's Expense TOTAL LOCAL REVENUES $ 17,008 $ - $ - $ 8,465 $ - $ - $ - Other Financing Sources: Issuance of Bonds $ 15,000,000 $ - $ - $ - $ 15,000,000 $ - $ 15,000,000 TOTAL REVENUES $ 15,017,008 $ - $ - $ 8,465 $ 15,000,000 $ 15,000,000 Expenditures/Appropriations by Function: Professional Employee Training and Dev Services $ 239,681 $ - $ 516,795 $ 206,718 $ 725,084 $ 310,077 $ 1,035,160 Other Professional Services 28,385 36, , ,357 1,007, ,188 1,314,123 Repairs and Maintenance Services 2,061,134 1,188,434 2,361, ,121 2,101,479 1,607,704 3,709,183 Construction Services - 6,000, , , ,408 Software 1,342,100 97,937 1,599, ,058 1,147,191 1,062,858 2,210,049 Assets (over $5,000) 11, , , ,086 1,726, ,484 1,828,526 Assets (under $5,000) 3,626, ,099 2,695,087 2,364,085 8,292, ,801 8,557, Capital Outlay $ 7,309,348 $ 7,998,211 $ 8,687,481 $ 4,276,426 $ 6,707,731 $ 4,419,520 $ 19,419,520 Excess (deficiency) of Revenues over Expenditures $ 7,707,660 $ (7,998,211) $ (8,687,481) $ (4,267,961) $ 8,292,269 $ (4,419,520) $ (4,419,520) FUND BALANCE ENDING $ 22,799,277 $ - $ - $ 4,419,520 $ 8,292,269 $ - $ - *Adjusted budget and projected final forecast as of April 1,

42 Enterprise Funds Explanation of Enterprise Funds The Albuquerque Public Schools District maintains four Enterprise Funds: KANW Radio Enterprise, Graphics Enterprise Services, Charter School Business Services Enterprise and Transportation Enterprise. Financial transactions for KANW Radio were moved from the General Operating Fund to an Enterprise Fund in FY ; Graphics Production & District Services moved a portion of its operation to an Enterprise Fund in FY ; Charter School Business Services Fund was established in FY ; and the Transportation Enterprise Fund was established in the FY budget year. KANW Radio Enterprise Fund KANW Radio Station meets the broadcasting needs of the Albuquerque Public Schools through its non-commercial broadcast services by providing unique and quality program services that inform, educate and entertain its audience. The station has two principal sources of revenue: fund raising; and sale of materials promoting the culture of New Mexico. Revenue is estimated at $0.3 Million for Fiscal Year. Additionally, the station continues to produce a small surplus from prior years that is not directly appropriated, guaranteeing fiscal solvency, which is now estimated to be $0.7 Million. Total appropriated resources will be $0.5 Million for Fiscal Year. KANW Radio Enterprise Fund: Revenues / Expenditures / Working Capital Balance Fiscal Year KANW ENTERPRISE FUND # Actual Approved Adjusted * Projected Final* FTE Positions FTE Positions Proposed Cash Balances: Beginning/Projected Cash Balance $ 593,389 $ 246,059 $ 246,059 $ 605,206 $ 240,410 Permanent Cash Transfer FUND BALANCE BEGINNING $ 593,389 $ 246,059 $ 246,059 $ 605,206 $ 240,410 Local Revenues: Other Local Revenue-Contributions/Donations $ 469,807 $ 275,000 $ 275,000 $ 520,551 $ 275,000 Rental Disposal of Property <$25,000 or Equip. <$5, TOTAL REVENUES $ 469,807 $ 275,000 $ 275,000 $ 520,551 $ 275,000 Expenditures/Appropriations by Function: 2500-Central Services $ 457,990 $ 521,059 $ 521,059 $ 457, $ 515,410 Excess (deficiency) of Revenues over Expenditures $ 11,817 $ (246,059) $ (246,059) $ 62,561 $ (240,410) FUND BALANCE ENDING $ 605,206 $ - $ - $ 667,767 $ - *Adjusted budget and projected final forecast as of April 1,

43 Graphics Enterprise Services Fund Graphics Enterprise Services (GES) is responsible for the district s mail and document archive, print marketing and trademark standards, and is an in-plant copy, print, and design service for the Albuquerque Public Schools District. Where district-only usage does not fully utilize these resources, GES extends its excess capacity to provide school-supply solutions for parents, for teachers through The Classroom Store, and full-service graphics, physical marketing and print services for governmental and other external customers. This fund was created in Fiscal Year to capture these activities. Total appropriated resources will be $0.5 Million for Fiscal Year. Graphics Enterprise Fund: Revenues / Expenditures / Working Capital Balance Fiscal Year GRAPHICS ENTERPRISE SERVICES FUND # Approved Adjusted * Projected Final* Proposed Actual Cash Balances: Beginning/Projected Cash Balance $ (67,521) $ - $ - $ 105,542 $ 276,874 Outstanding Loan FUND BALANCE BEGINNING $ (67,521) $ - $ - $ 105,542 $ 276,874 Local Revenues: District Activities- Fees - Contracted Press, Bindery & Prgms $ 96,322 $ 203,559 $ 203,559 $ 73,155 $ 59,520 District Activities-Fees - Classroom Store 165, , , , ,673 TOTAL REVENUES $ 261,982 $ 372,153 $ 372,153 $ 235,843 $ 185,193 Expenditures/Appropriations by Function: 2500-Central Services $ 87,360 $ 372,153 $ 372,153 $ 64,512 $ 462,067 Excess (deficiency) of Revenues over Expenditures $ 174,622 $ - $ - $ 171,331 $ (276,874) FUND BALANCE ENDING $ 107,101 $ - $ - $ 276,874 $ (0) *Adjusted budget and projected final forecast as of April 1,

44 Charter School Business Services Enterprise Fund The Albuquerque Public Schools Finance Department provides an option for business management needs for APS authorized charter schools effective FY This newer enterprise provides financial services for a fee based on the number of days per week needed by the charter school. The number of days is negotiated based on the size of the school and the services required. If a charter school has strong administrative support on staff, less time can be scheduled for the onsite engagement, allowing the provider to focus on specific functions such as payroll, accounts payable, budget management, general ledger maintenance, bank reconciliations, and monthly and quarterly reporting. The focus is on providing services with competent staff and a strong support system for these staff, so that the charter school can operate with confidence that its financial house is in order. Total appropriated resources will be $0.2 Million for Fiscal Year. Charter School Business Services Enterprise Fund: Revenues / Expenditures / Working Capital Balance Fiscal Year Charter School Business Services Fund # Actual Approved Adjusted * Projected Final* FTE Positions FTE Positions Proposed Cash Balances: Beginning/Projected Cash Balance $ 114,371 $ 102,098 $ 102,098 $ 73,414 $ 106,461 Permanent Cash Transfer - - FUND BALANCE BEGINNING $ 114,371 $ 102,098 $ 102,098 $ 73,414 $ 106,461 Local Revenues: Intergovernmental Contract Revenues $ 85,129 $ - $ - $ 83,047 $ 75,000 TOTAL REVENUES $ 85,129 $ - $ - $ 83,047 $ 75,000 Expenditures/Appropriations by Function: 2500-Central Services $ 70,203 $ 102,098 $ 102,098 $ 50, $ 181,461 Excess (deficiency) of Revenues over Expenditures $ 14,926 $ (102,098) $ (102,098) $ 33,047 $ (106,461) FUND BALANCE ENDING $ 129,296 $ - $ - $ 106,461 $ 0 *Adjusted budget and projected final forecast as of April 1,

45 Transportation Enterprise Fund The Transportation Enterprise is to provide for revenues and expenditures related to the transportation of Charter School students, Field Activity, and other volume transportation within the Albuquerque Metropolitan Area. School Year marks the first year in over two decades that the District will own and operate vehicles. Total appropriated resources will be $1.3 Million for Fiscal Year. Transportation Enterprise Fund: Revenues / Expenditures/Working Capital Balance Fiscal Year Transportation Enterprise Fund # Actual Approved Adjusted * Projected Final FTE Positions FTE Positions Proposed Cash Balances: Beginning/Projected Cash Balance $ - $ - $ - $ - $ 475,393 Permanent Cash Transfer FUND BALANCE BEGINNING $ - $ - $ - $ - $ 475,393 Local Revenues: Fees - Activities $ - $ 268,993 $ 268,993 $ 268,660 $ 420,586 Fees - Users - 218, , , ,611 Intergovernmental Contract Revenues - 902, , ,653 1,048,524 TOTAL REVENUES $ - $ 1,390,481 $ 1,390,481 $ 1,404,894 $ 1,862,721 Expenditures/Appropriations by Function: 2700-Student Transportation Services $ - $ 1,390,481 $ 1,390,481 $ 929, $ 2,338,114 Excess (deficiency) of Revenues over Expenditures $ - $ - $ 475,393 $ (475,393) FUND BALANCE ENDING $ - $ - $ - $ 475,393 $ - *Adjusted budget and projected final forecast as of April 1,

46 Debt Service Fund Explanation of Debt Service Fund The Albuquerque Public Schools District maintains two Debt Service Funds; one for General Obligation Bonds, and the other for Educational Technology Notes. The purpose of the Debt Service Fund is to segregate and record transactions related to funding sources and expenditures for repayment of principal along with interest expense on the District s outstanding debt. The primary revenue source for this fund is gathered from property tax collections that are assessed as a mill levy against all property located within the boundaries of the District. The combined resource for the Debt Service Funds in Fiscal Year is $134.2 Million. General Obligation Debt Service Fund: Revenues / Expenditures / Cash Balance Fiscal Year GO BOND DEBT SERVICE FUND # Actual Approved Adjusted * Projected Final* Allocation Carryover FY16 to FY17 Proposed Cash Balances: Beginning /Projected Cash Balance-Restricted $ 61,128,367 $ 60,875,895 $ 62,272,572 $ 62,272,572 $ - $ 59,958,520 $ 59,958,520 Permanent Cash Transfers FUND BALANCE BEGINNING $ 61,128,367 $ 60,875,895 $ 62,272,572 $ 62,272,572 $ - $ 59,958,520 $ 59,958,520 Local Revenues: Taxes Levied/Assessed by the School District $ 57,043,396 $ 57,166,494 $ 57,166,494 $ 56,880,662 $ 62,866,878 $ - $ 62,866,878 Investment Income 61, , TOTAL LOCAL REVENUES $ 57,105,250 $ 57,166,494 $ 57,166,494 $ 56,910,916 $ 62,866,878 $ - $ 62,866,878 Federal Revenues: Bond Subsidy $ - $ - $ 1,777,794 $ - $ - $ - IRS Interest Reimbursement 1,773, Other Financing Sources: Issuance of Bonds-Premium/Discount on Bond Issue $ 7,725,285 $ - $ - $ 9,004,354 $ - $ - $ - TOTAL REVENUES $ 66,604,504 $ 57,166,494 $ 57,166,494 $ 67,693,064 $ 62,866,878 $ - $ 62,866,878 Expenditures/Appropriations by Function: County Tax Collection Fees $ 570,391 $ 750,000 $ 750,000 $ 570,000 $ 700,000 $ - $ 700,000 Other Professional Services 560, , , , ,000 Debt Service Reserve 55,244,509 56,641, ,498,281 54,498,281 Bond Principal Payment 44,161,791 41,131,792 41,131,792 48,281,791 40,556,553 4,860,239 45,416,792 Bond Interest Payment 20,167,628 20,316,088 20,316,088 21,154,625 21,610,325-21,610,325 TOTAL EXPENDITURES $ 65,460,299 $ 118,042,389 $ 119,439,066 $ 70,007,116 $ 62,866,878 $ 59,958,520 $ 122,825,398 Excess (deficiency) of Revenues over Expenditures $ 1,144,205 $ (60,875,895) $ (62,272,572) $ (2,314,052) $ - $ (59,958,520) $ (59,958,520) FUND BALANCE ENDING $ 62,272,572 $ - $ - $ 59,958,520 $ - $ - $ - *Adjusted budget and projected final forecast as of April 1,

47 Ed. Technology Debt Service Fund: Revenues / Expenditures / Cash Balance Fiscal Year ED TECHNOLOGY DEBT SERVICE FUND # Actual Approved Adjusted * Projected Final* Allocation Carryover FY16 to FY17 Proposed Cash Balances: Beginning /Projected Cash Balance-Restricted $ 6,581,107 $ 6,371,835 $ 10,385,980 $ 10,385,980 $ - $ 6,056,846 $ 6,056,846 Permanent Cash Transfers FUND BALANCE BEGINNING $ 6,581,107 $ 6,371,835 $ 10,385,980 $ 10,385,980 $ - $ 6,056,846 $ 6,056,846 Local Revenues: Taxes Levied/Assessed by the School District $ 9,570,540 $ 9,721,474 $ 9,721,474 $ 5,500,000 $ 5,334,998 $ - $ 5,334,998 Investment Income 8,319 4, TOTAL LOCAL REVENUES $ 9,578,859 $ 9,721,474 $ 9,721,474 $ 5,504,357 $ 5,334,998 $ - $ 5,334,998 Other Financing Sources: Issuance of Bonds $ 751,588 $ - $ - $ - $ - $ - $ - TOTAL REVENUES $ 10,330,446 $ 9,721,474 $ 9,721,474 $ 5,504,357 $ 5,334,998 $ - $ 5,334,998 Expenditures/Appropriations by Function: County Tax Collection Fees $ 95,705 $ 300,000 $ 300,000 $ 60,000 $ 65,000 $ - $ 65,000 Other Professional Services 65, , , Debt Service Reserve - 8,443,309 12,457, ,570,594 5,570,594 Bond Principal Payment 5,745,000 6,750,000 6,750,000 9,250,000 4,963, ,252 5,450,000 Bond Interest Payment 619, , , , , ,250 TOTAL EXPENDITURES $ 6,525,573 $ 16,093,309 $ 20,107,454 $ 9,833,491 $ 5,334,998 $ 6,056,846 $ 11,391,844 Excess (deificiency) of Revenues over Expenditures $ 3,804,873 $ (6,371,835) $ (10,385,980) $ (4,329,134) $ - $ (6,056,846) $ (6,056,846) FUND BALANCE ENDING $ 10,385,980 $ - $ - $ 6,056,846 $ - $ - $ - *Adjusted budget and projected final forecast as of April 1,

48 School District Employment The District is committed to focusing resources directly to the classroom and student support services. In FY2017 the percentage of district employees funded within the General Fund and committed to the classroom (teachers and educational assistants) equals 68.5%. When student support services percentages are included, 87.50% of all employees will be focused on students. The remaining 12.50% are dedicated to Administration, Business/Finance and facilities maintenance (including schools). General Operating Fund Employees Instruction 7, , , , , , Student Support 1, , , , , , Admin/Other 1, , , , , , Total Employees 10, , , , , , District Employment Ratios 100% 80% 12.0% 12.1% 12.2% 12.5% 12.5% 18.5% 18.7% 19.0% 19.4% 19.0% 60% 40% 69.5% 69.2% 68.9% 68.1% 68.5% 20% 0% Fiscal Years Instruction Student Support Admin/Other In addition to those employees funded within the General Operating Fund, there are combined employees funded within the District s Federal and State Operating Grants. The District also employs employees in its food service operations, and 40.8 employees among its Athletics and Enterprise funded-operations. -44-