NEA INEX 5 EXERCISE. on Notification, Communication and Interfaces Related to Catastrophic Events Involving Radiation or Radiological Materials

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1 NEA INEX 5 EXERCISE on Notification, Communication and Interfaces Related to Catastrophic Events Involving Radiation or Radiological Materials Olvido Guzmán Division of Radiological Protection & Radioactive Waste Management OECD Nuclear Energy Agency (NEA) Eighth Meeting of the Representatives of Competent Authorities identified under the Convention on Early Notification of a Nuclear Accident and the Convention on Assistance in the Case of a Nuclear Accident or Radiological Emergency Vienna, 6-10 June Organisation for Economic Co-operation and Development

2 Overview The need for national & international exercices The NEA INEX Exercises series: overview INEX 5 Exercice Context Goals, Objectives & Topical Areas Scenario Options for playing: focus on regional playing Participation INEX 5 Simplistic website Evaluation questionnaire & workshop Timeline 2016 Organisation for Economic Co-operation and Development 2

3 Why national & international exercices? To deliver an effective response over the EM timeline, it is necessary to make, maintain and exercise adequate plans and arrangements in advance 2016 Organisation for Economic Co-operation and Development 3

4 International exercises We exercise nationally. Why exercise internationally? Nuclear accidents may have impacts over wide areas, long time frames International response Test, evaluate and improve national, international arrangements for nuclear emergencies: International interfaces: communications, coordination, assistance Improved national systems improved int l systems Promote an international exercise culture Bring together stakeholders to identify/resolve issues 2016 Organisation for Economic Co-operation and Development 4

5 International Nuclear Emergency Exercise (INEX) series Since 1993, the OECD-NEA develops, organises, evaluates and analyses the International Nuclear Emergency Exercise (INEX) series exercises to address best practices and identify areas for improvement in nuclear/radiological emergency management systems The INEX exercises series have proved successful in testing, investigating and facilitating improvements in emergency management nationally and internationally 2016 Organisation for Economic Co-operation and Development 5

6 Organisation of INEX Series Activities related to EP&R are mainly carried out by the CRPPH Working Party on Nuclear Emergency Matters (WPNEM) Mission.- to improve nuclear emergency management systems within member states, and to share its knowledge and experience widely. Scope.- All aspects of planning, preparedness and response for the early and intermediate phases of a nuclear/radiological emergency with a view towards preparation of recovery actions. Methods.- Sharing information, data, knowledge, and experience to test all aspects of emergency management systems and theories, identify gaps and provide recommended strategies to improve EP&R management worldwide Membership: 60 delegates from 27 NEA countries, observers (IAEA, EC, WHO, FAO & IFRC) Key pillar: Develop, organise, analyse the International Nuclear Emergency Exercise (INEX) series 2016 Organisation for Economic Co-operation and Development 6

7 Early phase exercices INEX Series: Early phase exercises DATE CONCEPT INEX Early phase table-top exercise at a fictitious country and NPP to improve trans-boundary communications and coordination INEX international command-post exercices built on national exercises to test actual arrangements on exchange of information. public/media communications 2016 Organisation for Economic Co-operation and Development 7

8 Consequence Management Exercices INEX 2000 DATE INEX Series: Consequence Management Exercises CONCEPT INEX 2-type exercice to test new data strategies, International coordination; aspects of Conventions on Third Party Liability. INEX Table-top consequence management exercise focusing on decision-making in the mediumlonger term after an event causing serious contamination. Response to international interest in longer-term issues INEX Table/top Consequence Management and transition to recovery in an urban area 2016 Organisation for Economic Co-operation and Development 8

9 INEX 5 Context Since 2011 Fukushima accident it has been recognized that notification, communication, and identifying and obtaining resources during catastrophic events can be difficult. The need for established protocols, policies, and procedures among and between country entities is critical for minimizing negative impacts benefits to design an exercise focusing on these aspects 2016 Organisation for Economic Co-operation and Development 9

10 INEX 5 Concept Table-top exercise addressing EM aspects of Notification, Communication & Interfaces (NC&Is) related to Catastrophic Events involving Radiation or Radiological Materials NOT a real-time exercise, NOT intended nor designed to test any international conventions 2016 Organisation for Economic Co-operation and Development 10

11 INEX 5 Goal To provide a basis for enhancing national and international emergency management arrangements related to notification, communication and interfaces & obtaining resources through the exchange of exercise outcomes and experiences from participating countries, in order to identify good practices and common issues to be addressed 2016 Organisation for Economic Co-operation and Development 11

12 INEX 5 Objectives Country objectives to be added Test and investigate the adequacy of national arrangements (including national coordination and communication), and where appropriate international arrangements, for NC&I and obtaining and managing international resource support to respond to a severe contamination event; Review and share information on approaches to notification & communication processes in order to identify good practice and to allow review and improvement of local, national and international arrangements; Identify key areas and approaches to international coordination and communication in order to provide a basis for improvements in international emergency management systems 2016 Organisation for Economic Co-operation and Development

13 INEX 5 Topical Areas Decision-making on notification and communication strategies, including issues in optimisation (technical, economic and social factors) international communication and coordination Public information and communication National and international support (personnel, equipment, etc.) These topical areas will be evaluated from both national and international perspectives and form the core of the common INEX-5 Evaluation Questionnaire 2016 Organisation for Economic Co-operation and Development

14 INEX 5 Scenario Single generic scenario based on a potential radiological event that escalates to an actual radiological event that is further impacted by natural disaster requiring/involving international interfaces. FOCUS Decision making in uncertain circumstances Early availability and sharing of information Accident assessment considerations based on limited, uncertain information How to improve emergency communications How to address incoming trade Based on a large scale NPP event, exacerbated by a natural disaster and radiological release of significant levels to affect trans-boundary locations. State/National emergency response organizations make decisions and initiate actions based on minimal or non-existent technical data. Neighbouring countries, IAEA, WHO & WMO request information (countries without NPPs, to consider participating with neighboring countries w/ NPPs for receiving & requesting information) 2016 Organisation for Economic Co-operation and Development 14

15 INEX 5 Alternatives for playing Exercise the EPR systems (NPP or non-npp country) Test internal procedures for NC&Is between and among country and international organizations Prepare for regional TTX Individually Together Exercise cross border EPR systems (NPP or non-npp country) Scenario enables non-npp countries to use role players (within country or other non- NPP country) to simulate NPP release Test cross border procedures for NC&Is. Exercise regional EPR systems (NPP and/or non-npp country). Test regional procedures for NC&Is between and among country and international organizations Regionally Internationally Exercise national, regional and international EPR systems (NPP and/or non-npp country). Test national, regional and international procedures for NC&Is between and among country and international organizations Ultimate goal: identify EP&R enhancements/improvements 2016 Organisation for Economic Co-operation and Development

16 INEX 5 Regional playing Following the Fukushima accident, there was a consensus in international fora that there is a need to enhance international communications and the exchange of information relevant to national emergency management decisions. In particular at the regional level, it was seen that there is a need for some international coordination and eventual harmonization of protective measures to help to ensure a balanced response. Regional/International playing encouraged!!! Complementary Guide with regards to Regional/International aspects of INEX 5 INEX 5 Official document NEA/CRPPH/INEX(2015) Organisation for Economic Co-operation and Development

17 For Official Use / Confidential Public Official Set of Documents INEX 5 General Information NEA/CRPPH/INEX(2014)3 INEX 5: Guide for National Planning Committees (NEA/CRPPH/INEX(2015)1) INEX 5: Guide for Exercise Players (NEA/CRPPH/INEX(2015)2) Approved by CRPPH April 2015 INEX 5: Exercise Evaluation Questionnaire (NEA/CRPPH/INEX(2015)3) INEX 5 : Regional & International Aspects Oof INEX 5 Exercise (NEA/CRPPH/INEX(2016)2) INEX 5 Simplistic website.- A simplified approach to information collection and sharing (NEA/CRPPH/INEX(2016)1) 2016 Organisation for Economic Co-operation and Development 17

18 Who should participate in INEX 5? INEX 5 is open to all interested countries, both NEA member and non-member countries, and relevant international organisations. As an international exercise series, the key constituencies for INEX 5 participation include emergency planners, responders and technical decision-makers from national authorities The participation of relevant governmental and non-governmental stakeholders in the national exercises, consistent with the exercise objectives, is both encouraged and supported by the INEX 5 scenario The extent of participation within a country will be the choice and responsibility of each country 2016 Organisation for Economic Co-operation and Development

19 Who should participate in INEX 5? Countries are encouraged to involve neighbouring and other countries that could be involved or provide resources in case of a catastrophic event involving radiation or radiological materials. Because of the individual nature of countries notification and communication processes the table top exercises may have different participants. NEA has informed and invited the participation of relevant international organisations (IAEA, WMO, WHO, FAO etc.) through the Inter-Agency Committee on Radiological and Nuclear Emergencies (IACRNE). Each interested international organisation is responsible for determining the manner and extent of its possible involvement in the exercise Organisation for Economic Co-operation and Development

20 25 Countries participating INEX 5 Participation NEA Countries Participating NEA Countries Non Participating Non NEA Countries Participating AUT, BEL, CZE, FRA, DEU, HUN, IRL, ITA, JPN, KOR, NLD, NOR, POL, PRT, RUS, SVK, SVN, ESP SWE, TUR, GBR, USA AUS, CAN, CHE, DNK, FIN, ISL, LUX, MEX Chinese Taipei, Croatia 2016 Organisation for Economic Co-operation and Development 20

21 INEX 5 Regional playing Key when aiming at improving information exchange mechanisms & coordinating responses at trans-boundary level Germany, Netherlands France & Neighbouring countries Slovenia, Italy, Austria, Croatia, Hungary European Regional playing 80% of WPNEM members are also HERCA members INEX 5 scenario fits to test HERCA-WENRA approach HERCA countries encouraged to play INEX5 regionally to test the H-W approach Unique opportunity to test the approach and compare results on a same basis 2016 Organisation for Economic Co-operation and Development 21

22 Context NEA INEX 5 simplistic website - Recognition that informal exchanges between countries during an accident do not fit well within the existing official channels structure (i.e. USIE, ECURIE) - INEX 5 is organised as a table-top exercise as such it would normally be structurally limited in terms of communications and contacts with other countries. - However, with one of the key focuses of the exercise being to better understand aspects of international coordination and situation assessment that could be improved, the NEA is providing a table-top exercise tool to very partially and simply simulate relevant international aspects.. The use of the NEA website during INEX 5 could serve to clarify such needs, and to eventually draw lessons as to how existing channels could be updated to better address such needs 2016 Organisation for Economic Co-operation and Development

23 NEA INEX 5 simplistic website What is intended to be assessed? to assist participating countries to assess: the types of information they would like to share and collect internationally and how national processes and procedures would support such international sharing and collection. What is & what is not the NEA INEX 5 website? It is a voluntary, simple tool to facilitate playing INEX 5 and to assist participating countries to simulate the regional aspects of a table-top exercise. It is not intended to be used in real situations. It will not replace any other official channel of communication such as USIE or ECURIE. NEA encourages all participating countries in INEX 5 playing regional/international aspects to use the NEA INEX 5 Website Organisation for Economic Co-operation and Development

24 NEA INEX 5 simplistic website Forum based Users can post new topics in the forum. Users can reply to topics in the forum. Users can edit their posts in the forum. Users can delete their posts in the forum. Users can post attachments in the forum 2016 Organisation for Economic Co-operation and Development

25 Why an update? INEX 5 Evaluation Questionnaire To integrate new questions related to regional/international aspects (decision from NEO coordination meeting in June 2015) To enhance the number of questions related to the topical areas To introduce changes in format to facilitate the analysis INEX 5 Evaluation questionnaire online! The use of the online version is kindly requested, but is not required The questionnaire is also provided in MS Word document format 2016 Organisation for Economic Co-operation and Development

26 INEX 5 Evaluation Workshop The observations, lessons and issues captured in the INEX 5 Evaluation questionnaire will form the basis of the followup INEX 5 International Evaluation Workshop, being organized after completion of all national/regional exercises. The workshop will allow participants to exchange and analyze experience from the national exercises and identify cross-cutting issues or gaps impacting multiple states. An important outcome will be the identification of good practices as well as key needs for future work that would benefit from international co-operation. Schedule Spring Organisation for Economic Co-operation and Development

27 INEX 5 - Timeline Approval Official Technical Material Official Invitation to participate Deadline to notify participation to NEA Start Official Time Window for conducting INEX 5 End Official Time Window for conducting INEX 5 Deadline to send completed INEX 5 Evaluation Questionnaire Publication INEX 5 Report INEX 5 International Workshop Q Q4 Q2 Q3 Q4 Q2 Q3 Q Q Q Opportunity for participating countries to test and demonstrate the value of relevant changes put in place as a result of the Fukushima Daiichi NPP accident 2016 Organisation for Economic Co-operation and Development

28 Thank you for your attention!!!! All NEA publications and institutional documentation available at Organisation for Economic Co-operation and Development 28