Trustees Annual Report. Financial Statements. The Ecclesiastical Parish of Eccleshall

Transcription

1 ECCLESHALL PAROCHIAL CHURCH COUNCIL Registered Charity Number HOLY TRINITY ECCLESHALL & ST. CHAD S SLINDON Trustees Annual Report and Financial Statements for The Ecclesiastical Parish of Eccleshall Holy Trinity & St. Chad s for the Year ended 31 st December 2016 March 2017

2 Administrative Information Holy Trinity Church is situated in Church Street, Eccleshall, whilst St Chad s Church is located on the Newcastle Road in the settlement of Slindon. Eccleshall Ecclesiastical Parish is part of the Diocese of Lichfield within the Church of England. The correspondence address is The Vicarage, Church Street, Eccleshall, Staffordshire, ST21 6BY. The Registered Charity Number is PCC members who served at any time from 1 January 2016 until the date this report was approved were: Ex Officio members: Incumbent (Vicar) Churchwardens Diocesan Synod member Deanery Synod members The Reverend James H Graham (Chair) David Brass Allan Dale Kate Griffiths John Treanor (also Joint Vice-Chair of PCC) Clive Jones David Beswick (Lay Chair Deanery Synod and Joint Vice-Chair of PCC) Jane Benton Mary Jones Elected Members: Sallianne Adamson (PCC Secretary) Hazel Bradshaw Peter Boden (until 17 April 2016) Jill Bunce Steve Enoch (from 17 April 2016) Sue Hall Jonathan Jones Mary Leather Co-opted Member: John Bradshaw John Leather Ron Milne David Milner Judith Norton Chris Reynolds Nancy Reynolds David Rimmer (PCC Treasurer) Keith Winstanley Notes: (i) The Reader licensed to the Parish, Geoff Dingle, has elected not to attend Church Council meetings. (ii) On 1 September 2016 a parish children and families worker was appointed, Sylvia Bainbridge. The PCC is her employer; she is not a member of the PCC. Page 1 of 30

3 Trustees' Annual Report and Accounts CHURCH OF ENGLAND PARISH OF ECCLESHALL, DIOCESE OF LICHFIELD Registered Charity Number Holy Trinity Church, Eccleshall with St Chad s Church, Slindon 2016 Report and Accounts for the Eccleshall Parochial Church Council SECTION I TRUSTEES ANNUAL REPORT 1. Aim and Purposes Eccleshall Parochial Church Council (PCC) has the responsibility of cooperating with the incumbent, the Reverend James Graham, in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. The PCC is also specifically responsible for the maintenance of two churches, the parish church, The Church of the Holy Trinity, The Church of St Chad, Slindon (a chapel of ease), and a Parish Room. 2. Public Benefit The PCC is committed to enabling as many people as possible to worship in the two churches and to become part of the parish community at either, and to the pastoral care of the people of Eccleshall Parish. The churches acts of worship reflect Christian faith through Fellowship, Prayer, Scripture and the Sacraments. All that has been done and planned during 2016 has been consonant with the Charity Commission's guidance on public benefit and in particular the supplementary guidance on charities for the advancement of religion. In summary we strive to enable people to live out their faith as part of our parish community through: - Worship and prayer; learning about the gospel; and developing their knowledge and trust in the Christian faith; - Provision of pastoral care for people living in the parish, with emphases on the needs of the bereaved, the requirements of the occasional offices and the need to reach out to younger generations; - Mission and outreach work; - Supporting worship and Christian ethos and education in a church school and supporting worship in another (non-church) school. To promote this work the maintenance of the fabric of the two churches is vital, as is the care and maintenance of the Parish Room (situated next to Holy Trinity Church), a facility to serve all members of the parish. Page 2 of 30

4 4. Structure, Governance and Management The PCC is a corporate body established by the Church of England, and operates under the Parochial Church Council Powers Measure and the Church Representation Rules (CRR). It is a Registered Charity. The method of appointment of PCC members is set out in the CRR. Membership of the PCC in 2016 was as set out on Page 1 of the report. The membership includes 15 members elected by those members of the congregation who are on the Church Electoral Roll of the Eccleshall Parish (three of whom being members of the St Chad s congregation). All members of the congregation are encouraged to register on the Church Electoral Roll and are welcome to stand for election to the PCC. The PCC is responsible for making decisions on all matters of general concern and importance to the ecclesiastical parish, including deciding on how the funds of the PCC are to be spent. The PCC met seven times during the year. Given its wide responsibilities the PCC has a number of committees, each dealing with a particular aspect of parish life: St Chad s congregation; mission and pastoral care; social and worship; parish room; fabric; magazine; and finance. These committees are all responsible to the PCC and report back to it regularly with minutes of their recommendations being received by the full PCC and discussed as necessary. 5. Activities and Achievements - Holy Trinity Church Eccleshall The weekly acts of worship throughout the year were attended by an average Sunday congregation of 84, which is a slight decrease on last year. The combined Church attendance on Christmas Eve and Christmas Day was 567. The Crib Service on Christmas Eve remains popular, attracting families who find it a special way to start their Christmas celebrations. 142 people were welcomed into Holy Trinity on Easter Day. The Remembrance Sunday Service was attended by representatives of many organisations within Eccleshall, with a congregation of over 400. Personal and family services included 10 baptisms (normally occurring on the first Sunday each month, each with a special themed liturgy) and Holy Trinity was the venue for 12 weddings during There were 27 parish funerals held either in Church or at Stafford Crematorium. A regular and committed 11.30am Wednesday congregation continued to thrive, as did the Parents, Babies and Toddlers group, which met on Thursdays during term-time. Contact with Walton Hall Academy continued, and the parish church and vicar maintained thorough contact with Bishop Lonsdale Academy (including leading acts of worship in church and in school and helping the school work on the Statutory Inspection of Anglican and Methodist Schools criteria). In September a Parish Children and Families Worker was appointed by the church council, and she began immediately to enhance the activities of the Parents, Babies and Toddlers group, to serve the parish/school links at Bishop Lonsdale Academy, and to help encourage and inspire young people and their families. Page 3 of 30

5 Special services and events during the year have been many and various. In January, Holy Trinity Church hosted an Ecumenical Service for the Week of Prayer for Christian Unity. In February all those preparing to marry in Eccleshall Parish over the next 12 months were invited to a wedding planning day and to lunch. A church-based music group ( Saints Alive ) organised a Musical in a Day event in May, with a performance given during a Sunday evening service. As part of biennial Eccleshall Festival a Rest in Peace Service was held in the churchyard, to pray for all laid to rest in the churchyard; this was not well attended but may form a template for worship aimed at supporting the bereaved in the future. Also as part of Eccleshall Festival, the church provided Festival Praise, which gave the opportunity to worship and celebrate at the end of a very successful community event during which many visitors had been drawn into Holy Trinity Church. At the beginning of November, the annual All Souls Service was held, when families who had experienced bereavement during the previous 12 months were invited back to church. On Advent Sunday Holy Trinity welcomed families to a Christingle Service. And in December, Holy Trinity hosted the annual ecumenical Carol Service, and also provided the venue for refreshments and more music-making following the annual open-air carol singing organised by Eccleshall Parish Council. Acts of worship were led by the children of Bishop Lonsdale Academy, Walton Hall Academy, as well as Stone and Eccleshall District Guides and Eccleshall Scouts. The Church and Parish Room were also used extensively for a wide range of events and activities. Eccleshall Festival 2016 opened with an excellent concert in church given by Stafford Grammar School Big Band. As part of the biennial Eccleshall Festival, a Scarecrow Fest attracted several scarecrow entries which were exhibited in and around the church. This provided an opportunity to highlight the talents of a variety of local musicians as they entertained the many visitors during the day. Festival Teas to Please proved as popular as ever in the Parish Room, and Holy Trinity bell-tower was open to visitors. Another highlight of the year was the Harvest Supper organised by Trinity Men s Fellowship. Soup and Sandwich lunchtime concerts took place during the winter months, with the aim being to serve primarily those who were elderly. The Parish Room continued to provide an excellent meeting place for the Parents, Babies and Toddlers Group, Eccleshall Women s Institute, Trinity Men s Fellowship, and many other organisations and social groups. In 2016 a stewardship campaign took place. Without it, the PCC s financial position would be more precarious than it is (see the financial statements below). Fund-raising to repair and enhance the organ in Holy Trinity also took place during 2016, in preparation for the requisite work to take place in Page 4 of 30

6 6. Activities and Achievements - St Chad s Church, Slindon In 2016 St Chad s continued to play a vital role in Slindon community life, with an average Sunday attendance of 17, a high proportion of the small local population. The combined Carol Service and Christmas Day attendance figures were 84. Carol singing round the village was again one of the social highlights of the village, with 16 touring singers, 12 houses visited, and with 30 ending up at a churchwarden s house singing carols to mulled wine. The combined Easter attendance was 74. Other highlights were Mothering Sunday (40) and a Rogation Service at Ankerton (37) by kind invitation of John and Mary Leather. All these special occasions were very much enhanced by St Chad s Ensemble, an enthusiastic group of young and talented musicians, led by Mary Scott. On the sad side, there were 4 funerals during the year, two of them of much loved regular worshippers, and three were from the same family. There were no weddings or baptisms this year. Fund-raising events in 2016 were a Summer Fete and Garden Opening at Lower House. With the foresight to arrange a small marquee, a morning downpour did not deter visitors; there were stalls and a raffle, and musical accompaniment, and 1,200 was raised. The annual October Cake Stall in the High Street, Eccleshall, was as popular as ever, and 434 was raised. Both of these events could not have occurred without the willing band of volunteers St Chad s is blessed with. 7. Ecumenical Activities Holy Trinity and St Chad s are members of Eccleshall Churches Together (ECT), and in 2016 these churches shared with other member churches a public act of worship on Good Friday and a shared ecumenical carol service. 8. Financial Review The PCC continued to manage the church finances against a background of falling church income and rising costs. There was a shortfall of regular income compared to expenses on the General Fund of Holy Trinity, which was offset by specific donations to Designated and Restricted Funds. The funds of St Chad s were also supported by potentially non-recurring donations. A full Financial Review and details of the Accounts are included in Section II of the Trustees Report. 9. Reserves Policy The reserves and investment policy has been established consistent with the charitable purposes of the Parochial Church Council of the Ecclesiastical Parish Of Eccleshall (Registered Charity Number ) and the terms of the trust deeds of the Parish Endowment Trust Funds. The primary objective is to secure the long term future of the Page 5 of 30

7 Christian churches in Eccleshall Parish (Holy Trinity and St Chads) with particular emphasis on mission and educational development within the parish. The application of the policy will be reflected in the responsible stewardship of the original capital within the funds and the application of the income to specific projects consistent with the terms of the relevant Trust deeds, The short term funding of the regular expenditure of the churches will be met primarily from regular giving and other income sources with the objective of holding a working capital balance on the Church General Fund equivalent to three months expenditure. In the event of a deficit in short term funding, it may be necessary to apply for an annual exceptional drawdown from the investment funds in order to maintain financial stability within the unrestricted Church General Fund. The short term funds will be held in approved UK bank accounts. The long term funds will be held in CCLA and other approved investment funds on terms established by Eccleshall PCC acting as administrative trustee in conjunction with the Lichfield Diocesan Board of Finance acting as custodian trustee. The Reserves Policy applied to the Parish Endowment Trust Funds provides indicative limits to the amount of drawdown in any single financial year with the overall objective of the maintenance of the original capital balances on an inflation adjusted basis. Thank You The Church Council would like warmly to thank everyone who has contributed to the thriving life of Holy Trinity Eccleshall and St Chad s Slindon in any way The Trustees Annual Report and Accounts were approved by the Eccleshall Parochial Church Council on 17th March 2016 and signed on their behalf by the Reverend James H Graham (PCC Chair): Reverend James H Graham Page 6 of 30

8 SECTION II ANNUAL FINANCIAL STATEMENTS 31 st December 2016 Financial Review for the Year Statement of Financial Affairs Balance Sheet Analysis of Receipts and Payments Funds of Eccleshall PCC Holy Trinity and St Chad s Eccleshall Parish Endowment Trust Funds Independent Examiner s Report (Extract) Approval of Financial Statements Holy Trinity Church Eccleshall Treasurer David Rimmer Independent Examiner Dr Myfanwy Freeman St Chad s Church Slindon Treasurer John Leather Independent Examiner Tony Cahalin Eccleshall Parish Trust Funds Treasurer David Rimmer Independent Examiner Tim Hulse Bank NatWest Bank Stafford Greengate (A) Branch 41 Greengate Street Stafford ST16 2JA The attached Financial Statements contain the Statements of Financial Affairs for Holy Trinity Eccleshall, St Chads Slindon, the Parish Trust Funds, and Affiliated Funds. There may be minor discrepancies in the totals as the pence are not being shown in the financial details. Page 7 of 30

9 Financial Review for the Year to 31 st December 2016 Following recent developments in financial reporting and governance requirements for parishes and registered charities, the accounts have been prepared under the new SORP (FRS102) effective from 1 st January Unrestricted, Designated, and Restricted Funds are held by Eccleshall PCC on behalf of Holy Trinity Church, Eccleshall and St Chad s Church, Slindon. The PCC also acts as Administrative Trustee in conjunction with Lichfield Diocesan Board of Finance (DBF) as Custodian Trustee in the administration of the Parish Endowment Trust Funds which are held independently from the PCC Funds and are managed within the specific terms of the respective Trust Deeds. The Total Funds of Holy Trinity Eccleshall PCC (excluding the Parish Trust Funds) are held in individual funds which are categorised as Unrestricted, Designated, and Restricted Funds with the shortfall of receipts over payments in the Unrestricted Church General Fund offset during the year by specific donations and transfers from other Designated and Restricted Funds. The allocation of Holy Trinity PCC Funds as at the end of 2016 is summarised as follows: Allocation of Funds December General Account (Unrestricted) Parish Room Fund Special Projects Fund Designated Funds (Unrestricted) Conservation Fund Organ Fund IDS Fund Lichfield DBF Reserved Funds (Restricted) Total Funds of Holy Trinity PCC Holy Trinity Church - General Fund (Unrestricted) The Unrestricted Church General Fund is responsible for meeting the regular costs and expenses of Holy Trinity Church in Eccleshall. The PCC continued to manage the church finances during the year against a background of falling church income and rising costs and the fund showed a shortfall of income over expenditure of 5245 for the year. The closing balance on the General Fund at the end of the year was at an extremely low level at 740 and will require a further drawdown from the Parish Trust Fund during 2017 in the absence of any increase in planned giving and voluntary contributions. Page 8 of 30

10 Holy Trinity Church General Fund (Unrestricted) Total Income Total Expenditure (89551) (96414) Net Shortfall for the Year (5245) (14437) Opening Balance at 1 st January Net Transfers from other Funds Closing Balance at 31 st December Regular Church Income and Expenditure: The level of regular Church Income after adjusting for exceptional one-off receipts and non-recurring items continues to fall short of the regular church expenditure. The PCC was most grateful for the positive response to the Stewardship Campaign during the year which helped to mitigate the ongoing shortfall estimated at over 100 per week and is currently covered by one-off specific donations and a reduction in reserves. Giving / Donations / Gift Aid: The Church continues to be appreciative of all those who supported Holy Trinity during the year which was reflected in an increase in planned giving of over 1000 during the year. Collections and other donations also increased by 500 on last year. Tax recovered under the HMRC Gift Aid arrangements of continues to represent a significant source of income. In addition to the regular planned giving during the year there were some significant donations from individuals and organisations within the Parish whose support is greatly appreciated. Funerals and Weddings: The level of fees is one of the receipts which are variable on a year on year basis. Fees of were lower by 573 compared to last year with Funeral Fees lower at 7405 and a Wedding Fees marginally higher at Fundraising: Fundraising Events organised by the Social and Worship Committee were 2819 higher than last year and included receipts from the bi-annual Eccleshall Festival week. The fund-raising in 2016 contributed 8577 (net of expenses) with successful events including Lunch Time and Evening Concerts, a Quiz Night, a Social Evening, and Spring and Christmas Fairs. We are grateful to all those who supported the Fund Raising Events. Trinity Magazine: Sales and advertising of Trinity Magazine were at a lower level than last year with the magazine providing an overall net contribution to the Church Finances of over We are grateful to all the distributors, subscribers, and advertisers and would welcome any opportunity to increase the circulation of Trinity which is an important communication channel within the Parish. Parish Share / Church Running Costs: The increase in the Parish Share paid to the Lichfield Diocese was just over 400. Expenditure on Church Services and Ministry were marginally below but offset by some increases in Church Running Expenses particularly Electricity, Heating Oil, and Routine Church and Churchyard Maintenance. Page 9 of 30

11 Charitable Donations: The PCC has reviewed the level of Charitable Giving against the background of the annual shortfall on the General Fund continuing for a sixth consecutive year and made a lower level of direct charitable donations during the year in total of 1500 to Young Minds, USPG (Syrian Refugees), and Acorns Children s Hospice. Indirect charitable donations in excess of 1500 were also made through dedicated collections at specific church services for Christian Aid, The Royal British Legion, SSAFA, the Bishops Lent Appeal, and Eccleshall Churches Together. The PCC will continue to support charitable fund-raising initiatives on a shared funding basis proportionate to the underlying financial position of the General Fund. Repairs and Maintenance: The major repairs and maintenance during the year included improvements to the Church Lighting ( 1283) and the installation of a new Heating Oil Storage Tank in the churchyard ( 1896). Extensive tree cutting and grass strimming has been undertaken in the churchyard ( 2400) and regular maintenance work in excess of 1750 continues to be undertaken on the church clock, the organ, the boiler, the security and alarm system, electrical systems, and fire extinguishers. Some private donations were received towards the costs of repairs and maintenance for which the PCC is most grateful. 2. Holy Trinity Church Designated Funds The Church Accounts follow a standard categorisation of Designated and Restricted Funds based on the principle that income received by the PCC will only be restricted if it has been given for a specific purpose. Where the PCC decides after receipt to designate funds for a specific purpose, those funds remain unrestricted for accounting purposes. The following funds are Designated Funds: 2.1 Parish Room Fund (Designated) Parish Room Fund (Designated) Total Income Total Expenditure (8034) (3000) Net Surplus for the Year Opening Balance at 1 st January Transfer (to) / from Church General Fund (3000) 300 Closing Balance at 31 st December The PCC are grateful to the Parish Room Committee who worked hard during the year on raising funds and cleaning and maintaining the room. The primary increase in income during the year was from the Fund Raising activities during the Eccleshall Festival weekend which raised over 2500 offset by Rental Income which was 700 below last year. The most significant expenditure item was the replacement of the Parish Room roof at a cost of A transfer of 3000 was made from the Parish Room Fund to help offset the shortfall on the Church General Fund. Page 10 of 30

12 2.2. Special Projects Fund (Designated) Special Projects Fund (Designated) Opening Balance at 1 st January Legacy Received Transfer to Organ Restoration Fund (3000) - Transfer to Holy Trinity Conservation Fund (2000) - Transfer to Church General / Parish Room Fund (25) (3162) Closing Balance at 31 st December The church was most grateful to receive a legacy of 5000 during the year which was held in the Special Projects Fund pending specific allocation at the end of the year. Following the year-end review of Fund balances, a transfer of 3000 was made to the Organ Restoration Fund and of 2000 to the Holy Trinity Conservation Fund. The closing balance of 921 at the year-end is represented by a balance of 370 to support future Saints Alive productions and 551 for completion of the Bishop s Path. 3. Holy Trinity Church Restricted Funds Restricted Funds represent funds which have been donated for a specific purpose including specific purpose grants, public appeals, and donations. The PCC will be in breach of trust if restricted income is used other than for the specific purpose. The following funds are held as Restricted Funds: 3.1 Organ Restoration Fund (Restricted) Organ Restoration Fund (Restricted) Opening Balance at 1 st January Donations / Gift Aid Tax Recovered / Interest Legacy Transfer from Designated Fund Transfer from Holy Trinity Conservation Fund Organ Restoration Contract First Instalment Payment (22333) - Closing Balance at 31 st December The Organ Restoration Appeal Fund was launched in October 2015 with the last major work on the historic organ at Holy Trinity Church undertaken in 1977 and an extensive programme of renovation, restoration, and enhancement now required. The PCC are most grateful for all donations to the Organ Fund during the year which amounted to including Gift Aid Tax Recovered and Interest. A legacy transfer of 3000 was made from Designated Funds and a transfer of 2000 from the Conservation Fund towards the costs of restoration. A first instalment payment of was made in October with the balance of the contract payable during the first Quarter of Page 11 of 30

13 3.2 Holy Trinity Conservation Fund (Restricted) Holy Trinity Conservation Fund (Restricted) Opening Balance at 1 st January Donations / Gift Aid Tax Recovered / Interest Legacy Transfer from Designated Fund Transfer to Organ Restoration Fund (2000) - Transfer to Church General Fund - (2500) Closing Balance at 31 st December The Holy Trinity Conservation Fund has the specific purpose of providing funds restricted to the long-term future of the fabric (i.e. the building) of Holy Trinity Church and Churchyard. The Reserves policy of the Fund is based on a five to ten year timeframe which is reflected in the indicative upper limit for allocation in any one year. The Fund continued to receive regular individual contributions and one-off donations during the year which amounted to 3070 including Gift Aid Tax recovered and Interest. A contribution to the Organ Restoration Fund of 2000 was made during the year and a legacy transfer of 2000 was received into the fund from designated Funds. Further works will be required to the church fabric and additional contributions for the specific purposes of the Fund would be much appreciated. Contributions to the Conservation Fund are held separately from other church funds. 3.3 IDS Fund Lichfield DBF (Restricted) IDS Fund Lichfield DBF (Restricted) 2016 Opening Balance held at Lichfield DBF 600 PCC Back Contributions DBF IDS Contribution Uplift (25%) PCC Contribution Closing Balance as at 31 st December The Lichfield Interior Decoration Scheme (IDS) is a fund established to support parishes to maintain property occupied by the clergy through their incumbency. The fund is maintained by Lichfield DBF with a payment of 250 made by parishes each year with a further 25% added by the Diocese in arrears in the following year. The balance held on the fund on behalf of Eccleshall Parish at the end of 2006 was 600 and no further payments had been made since that date. In agreement with Lichfield DBF, the PCC has made a contribution of 2500 to cover the ten year backlog. Lichfield DBF has made a backlog payment of 562 for the period from 2007 to Page 12 of 30

14 4. Funds of St Chad s Slindon St Chad s Income & Expenditure Total Income Total Expenditure Net Surplus for the Year The PCC is grateful to the St Chad s Slindon team for the continuation of the management of the finances on a balanced basis which compares favourably with many other relatively small churches within the Lichfield Diocese. There was a surplus of 5284 of income over expenditure reflecting primarily an increase in the level of fees and donations from a number of funerals during the year and a successful fund-raising activity. This increase was offset by a reduction in the level of planned giving. The total funds held by St Chad s are summarised as follows: Allocation of Funds Unrestricted Funds Designated Funds Restricted Funds Total Funds of St Chad s Slindon Total Funds held by St Chad s Slindon increased to as at the end of the year Page 13 of 30

15 5. Eccleshall Parish Endowment Trust Funds (Restricted) The Parish Trust Funds are managed by the PCC acting as Administrative Trustee in conjunction with the Lichfield Diocesan Board of Finance as Custodian Trustee acting in accordance with the terms of the respective Trust Deeds. The Reserves Policy applied to the Trust Funds is based on the principle of holding adequate reserves to secure and maintain the long-term future of both churches within Eccleshall Parish with indicative limits to the amount of drawdown in any single financial year and the overall objective of the maintenance of the original capital balances on an inflation adjusted basis. 5.1 Parish Trust Fund TN520 - The Eyeswell Trust Parish Trust Fund TN520 The Eyeswell Trust Capital Fund Income Fund Total Trust Fund Opening Balance at 1 st January Withdrawal 0 (5000) (5000) Dividends Re-invested Gain / (Loss) on Valuation Trust Fund TN520 Balance at 31 st December Parish Trust Fund TN520 ( The Eyeswell Trust ) operates under a Deed of Trust dated December 1977 with earlier documentation dating back to a conveyance of 1930 and an earlier deed of The Fund is held under the restrictions of the Trust Deed for the benefit of Eccleshall Parish (Holy Trinity and St Chad s). Drawdowns from the Parish Trust Fund have been limited in recent years but with the ongoing financial shortfall in the church accounts, it is projected that a drawdown will be required on a more regular basis. A drawdown from the Fund of 5000 was made in April 2016 which was applied to offset the General Fund shortfall in respect of the expenses, upkeep, and running costs of Holy Trinity Church. The Funds are invested in The CBF Church of England Investment Funds managed by CCLA. Dividends are re-invested in the Fund which reflected a valuation gain in the year of Page 14 of 30

16 5.2 Parish Trust Fund TN710 The Shaw s Lane Trust Parish Trust Fund TN710 The Shaw s Lane Trust Deposit Account Investment Account Total TN710 Trust Fund Proceeds of Sale Costs of Sale (95747) 0 (95747) Transfers to Investment Account (280000) Dividends Received Interest Withdrawals (3829) 0 (3829) Gain / (Loss) on Valuation Parish Trust Fund Balance at 31 st December Parish Trust Fund TN710 ( The Shaw s Lane Trust ) operates under a Deed of Trust dated 6 th November 1930 and held land under a Joint Venture with Staffordshire County Council. In November 2015 a contract was completed for the sale of the land with the funds arising held within the Joint Venture to be released on a phased basis. A first payment of was received into the Joint Venture on completion of the contract on 29 th February 2016 and after payment of costs by Lichfield DBF a net transfer of proceeds of sale of was made into Trust Fund TN710. A second payment of was received into the Joint Venture in February 2017 and will subsequently be transferred to the Parish Trust Fund and will be shown in the accounts for the year ended 31 st December2017. The Funds are held in a CBF Church of England Deposit Fund and a CBF Church of England Investment Fund managed by CCLA. Dividend income of 4662 and Interest of 1220 were received into the Deposit Account and a withdrawal of 3829 was made to fund mission and pastoral work with young people within Eccleshall Parish. The Investment Fund included a gain on valuation at the year-end of Page 15 of 30

17 Independent Examiner s Statement to the Members / Trustees of the Parochial Church Council of the Ecclesiastical Parish of Eccleshall (Holy Trinity and St Chads) Separate independent examinations of the accounts of Holy Trinity Eccleshall, St Chad s Slindon and the Eccleshall Parish Endowment Trust Funds for the year ended 31 st December 2016 have been conducted and the following statement is an extract from the report of each independent examiner: In connection with my examination, no matters have come to my attention 1. which give me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with s.130 of the 2011 Act; or to prepare accounts which accord with these accounting records have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Dr Myfanwy Freeman Tony Cahalin Tim Hulse ACMA BA (Hons) Independent Examiner Independent Examiner Piper Hulse Limited Holy Trinity Church St Chad s Church Independent Examiner Eccleshall Slindon Eccleshall Parish Trust Funds Approval of Accounts by Eccleshall PCC These Financial Statements of Eccleshall Parochial Church Council and the Eccleshall Parish Endowment Trust Funds have been prepared in accordance with the Church Accounting Regulations 2006 and The Charities Act 2011 using the Accruals basis of accounting. The Financial Statements were approved by the Members / Trustees of the Eccleshall Parochial Council on Thursday 16 th March 2017 and signed on their behalf by Revd James H Graham, PCC Chairman and David N Rimmer, Treasurer to the PCC Revd James H Graham MA David N Rimmer FCCA Page 16 of 30

18 ECCLESHALL PCC - RETURN OF PARISH FINANCE STATEMENT OF FINANCIAL AFFAIRS - Year to December 2016 Receipts and Payments Funds of Eccleshall PCC Parish Eccleshall Year to 31st December 2016 Holy Trinity St Chads Trust Funds Parish Total Income and Endowments from Donations and Legacies Income from Charitable Activities Other Trading Activities Investment Income Other Income Total Income Expenditure on: Raising Funds Expenditure on Charitable Activities Other Expenditure Total Expenditure Net Income / (Expenditure) Transfers between Funds - In / (Out) Gains / Losses on Investment Assets Net Movement in Funds Balance Sheet Summary as at 31st December 2016 Current Accounts Deposit Accounts Funds of Eccleshall PCC Parish Trust Funds Net Assets Represented by Funds: Unrestricted Funds Designated Funds Restricted Funds Funds of Eccleshall PCC Parish Trust Funds Total Funds There may be minor discrepancies in the totals if the pence are not being shown Page 17 of 30

19 Holy Trinity Church Eccleshall PCC Statement of Financial Activities For the period from 01 January 2016 to 31 December 2016 Unrestricted funds Designated funds Restricted funds Endowment funds Total funds Prior year total funds Income and endowments from: Donations and legacies 60,667 6,344 26,205 93,216 65,694 Income from charitable activities 10,584 10,584 11,157 Other trading activities 12,689 6,767 19,457 15,642 Investments ,104 10,203 3,463 Other income 345 1, , ,759 1,248 Total income 84,306 13,116 27, , ,221 97,206 Expenditure on: Raising funds 3, ,878 3,180 Expenditure on charitable activities 64,263 3,829 68,092 64,606 Other expenditure 21,760 7,684 22,333 51,778 31,628 Total expenditure 89,552 8,034 22,333 3, ,749 99,415 Net income / (expenditure) resources before transfer (5,245) 5,081 5, , ,472 (2,209) Transfers Gross transfers between funds - in 8,025 9,500 17,525 12,458 Gross transfers between funds - out (2,500) (8,025) (2,000) (5,000) (17,525) (12,458) Other recognised gains / losses Gains / losses on investment assets 36,044 36,044 1,500 Net movement in funds 279 (2,943) 12, , ,516 (709) Reconciliation of funds Total funds brought forward 461 6,140 16, , , ,759 Total funds carried forward 740 3,197 29, , , ,050 Page 18 of 30

20 ST CHADS SLINDON STATEMENT OF FINANCIAL AFFAIRS - Year to 31st December 2016 Receipts and Payments - Year to 31st December Receipts Planned Giving Collections and Other Giving Other Voluntary Receipts Gift Aid Recovered Other Receipts Activities for Generating Funds Investment Income Receipts from Church Activities Total Receipts Payments Missionary and Charitable Giving Parish Share Clergy and Staffing Costs Church Running Expenses Church Repairs and Maintenance Total Payments Net Surplus of Receipts over Payments Gains / Losses on Investment Assets Net Movement in Funds Balance Sheet Summary as at 31st December 2016 Current Account Deposit Account Investment Account Net Assets Represented by Funds: Unrestricted Designated Restricted Total Funds There may be minor discrepancies in the totals if the pence are not being shown Page 19 of 30

21 Holy Trinity Church Eccleshall PCC Analysis of income and expenditure Selected period: 01 January 2016 to 31 December 2016 Unrestricted Designated Restricted Endowment This year Total Last year Income and endowments Donations and legacies Gift Aid - Bankers Orders 26,515 2,205 28,720 27, Gift Aid - Envelopes 9,002 9,002 8, Other Planned Giving 2,303 2,303 2, Cash Collections - Services 5,825 5,825 5, Envelopes - non Gift Aid Sundry Gifts - Gift Aid 1,094 10,588 11,683 3, Donations - General 2, ,896 3, Donations - Wall Safe Donations - Funerals 2, ,382 1, Donations - Specific ,779 10,629 2, Gift Aid - Tax Recovered 10,521 3,350 13,871 10, Legacies 5,003 5,003 Donations and legacies Totals 60,667 6,344 26,205 93,216 65,694 Income from charitable activities Fees - Weddings 3,179 3,179 3, Fees - Funerals 7,405 7,405 8,125 Income from charitable activities Totals 10,584 10,584 11,157 Other trading activities Special Events - Fund Raising 6,990 2,524 9,514 4, Parish Room - Rental Income 4,243 4,243 4, Trinity Magazine - Advertising 3,625 3,625 4, Trinity Magazine - Sales 2,074 2,074 2,206 Other trading activities Totals 12,689 6,767 19,457 15,642 Investments Bank Interest ,219 1, Investment Income 8,885 8,885 3,368 Investments Totals ,104 10,203 3,463 Other income Grants - Recurring Other Income 1, , , Other income Totals 345 1, , ,759 1,248 Income and endowments Grand totals 84,306 13,116 27, , ,221 97,206 Page 20 of 30

22 Unrestricted Designated Restricted Endowment This year Total Last year Expenditure Raising funds Costs of Special Events Trinity Magazine - Printing 2,940 2,940 2,903 Raising funds Totals 3, ,878 3,180 Expenditure on charitable activities Giving - Charitable Donations 1,546 1,546 2, Ministry Parish Share 55,240 55,240 54, Incumbent Expenses 1,324 1,324 1, Visiting Clergy Altar Requisites Organist / Choir 4,365 4,365 4, Church Services - Sundry Training / Education / Mission 432 3,829 4, Expenditure on charitable activities Totals 64,263 3,829 68,092 64,606 Other expenditure Administrator Expenses Telephone Books / Stationery / Printing Subscriptions / Gifts Office Sundries / IT Photocopier 1,075 1, Organ Servicing Bank Charges / Commission Church - Electricity 4,849 4,849 4, Church - Heating Oil 2,362 2,362 1, Church - Maintenance Church - Security Church - Insurance 4,038 4,038 4, Church - Equipment / Fittings 1,620 1,620 1, Church - Major Repairs 6, Church Organ Restoration 22,333 22, Churchyard Maintenance 2,415 2, Churchyard - Major Repairs 1,896 1,896 4, Parish Room - Electricity Parish Room - Insurance Parish Room - Maintenance Parish Room - Water Parish Room - Cleaning Room - Equipment / Fittings Room - Repairs / Refurbishment 4,660 4, Other expenditure Totals 21,760 7,684 22,333 51,778 31,628 Expenditure Grand totals 89,552 8,034 22,333 3, ,749 99,415 Page 21 of 30

23 Holy Trinity Church Eccleshall PCC Balance sheet (Summary) As at: 31 December 2016 As at 31/12/2016 As at 31/12/2015 Current assets Investments 625, ,557 Cash at bank and in hand 33,437 23, , ,050 Net current assets less current liabilities 658, ,050 Total assets less current liabilities 658, ,050 Total net assets less liabilities 658, ,050 Represented by Unrestricted Unrestricted - General fund Designated Designated - Parish Room Fund 2,275 5,202 Designated - Special Projects Fund Restricted Restricted - Organ Fund 15,118 9,242 Restricted - Holy Trinity Conservation Fund 10,718 7,648 Restricted - IDS Fund - Lichfield DBF 3,662 Endowment Endowment - Trust Fund TN520 - Capital 49,184 44,515 Endowment - Trust Fund TN520 - Income 68,548 63,041 Endowment - Trust Fund TN ,396 Funds of the church 658, ,050 Page 22 of 30

24 Holy Trinity Church Eccleshall PCC Balance Sheet detailed As at As at 31/12/ /12/2015 Current assets 6501: General Fund - Current Account : Parish Room - Current Account : Conservation Fund - Current Account : General Fund - CBF Account : Designated Fund - CBF Account : Organ Fund - CBF Account : Conservation Fund - CBF Account : Restricted IDS Fund - LDBF Account : Trust Fund TN520 - Capital : Trust Fund TN520 - Income : Trust Fund TN710 - Deposit Account : Trust Fund TN710 - CBF Acount Total Current assets Net Asset surplus (deficit) Reserves Excess / (deficit) to date Z01: Starting balances Z02: Gains/(losses) on investment assets Total Reserves Represented by Funds Unrestricted Designated Restricted Endowment Total Page 23 of 30

25 Holy Trinity Church Eccleshall PCC Receipts and payments Selected period: 01 January 2016 to 31 December 2016 Note From To 01 January January December December 2015 General - General fund (Unrestricted) Fund Income and endowments Donations and legacies Gift Aid - Bankers Orders 26,515 25,555 Gift Aid - Envelopes 9,002 8,974 Other Planned Giving 2,303 2,254 Cash Collections - Services 5,825 5,329 Envelopes - non Gift Aid Sundry Gifts - Gift Aid 1,094 2,046 Donations - General 2,255 1,714 Donations - Wall Safe Donations - Funerals 2,200 1,408 Donations - Specific Gift Aid - Tax Recovered 10,521 10,229 Total Donations and legacies 60,667 58,866 Income from charitable activities Fees - Weddings 3,179 3,032 Fees - Funerals 7,405 8,125 Total Income from charitable activities 10,584 11,157 Other trading activities Special Events - Fund Raising 6,990 4,171 Trinity Magazine - Advertising 3,625 4,320 Trinity Magazine - Sales 2,074 2,206 Total Other trading activities 12,689 10,697 Investments Bank Interest 20 8 Total Investments 20 8 Other income Grants - Recurring Other Income 903 Total Other income 345 1,248 Total income and endowments 84,306 81,977 Expenditure Raising funds Costs of Special Events Trinity Magazine - Printing 2,940 2,903 Expenditure on charitable activities Total Raising funds 3,528 3,180 Giving - Charitable Donations 1,546 2,807 Ministry Parish Share 55,240 54,829 Incumbent Expenses 1,324 1,106 Visiting Clergy Altar Requisites Organist / Choir 4,365 4,342 Church Services - Sundry Training / Education / Mission Total Expenditure Page 24 on of charitable 30 activities 64,263 64,606

26 Note From To 01 January January December December 2015 Other expenditure Administrator Expenses Telephone Books / Stationery / Printing Subscriptions / Gifts Office Sundries / IT Photocopier 1, Organ Servicing Bank Charges / Commission Church - Electricity 4,849 4,563 Church - Heating Oil 2,362 1,504 Church - Maintenance Church - Security Church - Insurance 4,038 4,042 Church - Equipment / Fittings 1,620 1,128 Church - Major Repairs 6,952 Churchyard Maintenance 2, Churchyard - Major Repairs 1,896 4,349 Total Other expenditure 21,760 28,627 Total expenditure 89,552 96,415 Excess of Income and endowments over Expenditure (5,245) (14,437) Brought forward balance 461 5,356 Transfers to/(from) 5,000 5,000 Transfers to/(from) 525 4,541 Total carried forward balance Room - Parish Room Fund (Designated) Fund Income and endowments Donations and legacies Donations - General Donations - Specific 800 Total Donations and legacies 1, Other trading activities Special Events - Fund Raising 2,524 Parish Room - Rental Income 4,243 4,945 Total Other trading activities 6,767 4,945 Total income and endowments 8,108 5,453 Expenditure Raising funds Other expenditure Costs of Special Events 349 Total Raising funds 349 Books / Stationery / Printing 47 Parish Room - Electricity Parish Room - Insurance Parish Room - Maintenance Parish Room - Water Parish Room - Cleaning Room - Equipment / Fittings Room - Repairs / Refurbishment 4, Total Other expenditure 7,684 3,000 Page 25 of 30

27 Note From To 01 January January December December 2015 Total expenditure 8,034 3,000 Excess of Income and endowments over Expenditure 73 2,452 Brought forward balance 5,202 2,449 Transfers to/(from) (3,000) 300 Total carried forward balance 2,275 5,202 Organ - Organ Fund (Designated) Fund Brought forward balance Total carried forward balance Organ - Organ Fund (Restricted) Fund Income and endowments Donations and legacies Sundry Gifts - Gift Aid 10,588 1,028 Donations - Specific 9,779 1,371 Gift Aid - Tax Recovered 2,790 Total Donations and legacies 23,158 2,400 Investments Bank Interest Total Investments Total income and endowments 23,208 2,431 Expenditure Other expenditure Church Organ Restoration 22,333 Total Other expenditure 22,333 Total expenditure 22,333 Excess of Income and endowments over Expenditure 875 2,431 Brought forward balance 9,242 5,652 Transfers to/(from) 5,000 1,158 Total carried forward balance 15,118 9,242 Conserve - Holy Trinity Conservation Fund (Restricted) Fund Income and endowments Donations and legacies Gift Aid - Bankers Orders 2,205 2,220 Donations - General Donations - Funerals 181 Gift Aid - Tax Recovered Total Donations and legacies 3,046 3,920 Investments Bank Interest Total Investments Total income and endowments 3,070 3,947 Page 26 of 30

28 Note From To 01 January January December December 2015 Excess of Income and endowments over Expenditure 3,070 3,947 Brought forward balance 7,648 6,201 Transfers to/(from) 2,000 Transfers to/(from) (2,000) (2,500) Total carried forward balance 10,718 7,648 Projects - Special Projects Fund (Designated) Fund Income and endowments Donations and legacies Legacies 5,003 Total Donations and legacies 5,003 Investments Bank Interest 4 28 Total Investments 4 28 Total income and endowments 5, Excess of Income and endowments over Expenditure 5, Brought forward balance 938 4,410 Transfers to/(from) (5,025) (3,500) Total carried forward balance Projects - Special Projects Fund (Restricted) Fund Brought forward balance Total carried forward balance IDS-DBF - IDS Fund - Lichfield DBF (Restricted) Fund Income and endowments Other income Other Income 1,162 Total Other income 1,162 Total income and endowments 1,162 Excess of Income and endowments over Expenditure 1,162 Brought forward balance Transfers to/(from) 2,500 Total carried forward balance 3,662 Page 27 of 30

29 Note From To 01 January January December December 2015 TN520Cap - Trust Fund TN520 - Capital (Restricted) Fund Brought forward balance Total carried forward balance TN520Cap - Trust Fund TN520 - Capital (Endowment) Fund Brought forward balance 44,515 43,917 Total carried forward balance 49,184 44,515 TN520Inc - Trust Fund TN520 - Income (Endowment) Fund Income and endowments Investments Investment Income 4,221 3,368 Total Investments 4,221 3,368 Total income and endowments 4,221 3,368 Excess of Income and endowments over Expenditure 4,221 3,368 Brought forward balance 63,041 63,771 Transfers to/(from) (5,000) (5,000) Total carried forward balance 68,548 63,041 TN710 - Trust Fund TN710 (Endowment) Fund Income and endowments Investments Bank Interest 1,219 Investment Income 4,663 Total Investments 5,883 Other income Other Income 480,252 Total Other income 480,252 Total income and endowments 486,135 Expenditure Expenditure on charitable activities Training / Education / Mission 3,829 Total Expenditure on charitable activities 3,829 Total expenditure 3,829 Excess of Income and endowments over Expenditure 482,306 Brought forward balance Total carried forward balance 507,396 Page 28 of 30