Minnesota HIV Strategy Advisory Board Small Group Meeting Minutes, August 28, 2017

Transcription

1 Minnesota HIV Strategy Advisory Board Small Group Meeting Minutes, August 28, 2017 Present CLARE HOUSING, 9:30 A.M 11:30 A.M. Co-Chair Chuck Peterson Members Colleen Bjerke Guests Katherine Finlayson Krissie Guerard Julie Hanson-Pérez Matt Toburen Chryssie Jones Meghan Rothenberger Minnesota HIV Strategy Staff Dr. Alvine Laure Ekame Esther Mwangi 1

2 Welcome and Introductions Dr. Alvine Laure Ekame called the meeting to order at 9:30 a.m. Review of Agenda and Minutes Members reviewed 08/30/17 agenda. There were no changes to the agenda. Advisory Board Membership Review current roster of members The group agreed that Alvine Laure will contact MHSAB members who have not been regularly attending MHSAB monthly meetings, and remove those who wish not to participate. Members who will be contacted are Roxanne Anderson, Kyle Dulgar, Jasmine Rice, and Brooker E. Stelzer. Determine selection of new co-chair The group reviewed an electronic resignation letter from co-chair Anthony Stately. Since there is no formal process of selecting a new co-chair, today small group participants, after consulting with current co-chair Chuck, decided to wait until February 2018 to evaluate if there is a need to select a new co-chair. It is more important to have committed committee members rather than selecting an additional co-chair. If the need for a new co-chair is determined, selection process will be discussed by the Advisory Board members. Current MHSAB commitment is two years, which started in February There is a possibility to extend the commitment based on needs. Purpose and timing of preparatory meetings with co-chair(s) and Alvine Co-chair Chuck and Alvine Laure decided that they will be meeting one week after each MHSAB meeting to prepare the agenda for the next meeting. Alvine Laure will schedule the meetings with Chuck. Determine how expectations of guests will be communicated and enforced at each meeting The board reviewed the roles and responsibilities of guests at MHSAB meetings. Current responsibilities: Guests are encouraged to participate in discussion during the meetings according to direction provided by the Minnesota HIV Strategy Coordinator and/or co-chair. Changes to the responsibilities: Guests may provide input during the meetings according to the direction provided by the Minnesota HIV Strategy Coordinator and/or co-chairs. At the beginning of each meeting, Alvine will introduce and welcome guests. Alvine Laure will communicate the roles and responsibilities of guests on the back of each MHSAB proposed agenda. 2

3 Review and Discuss Roles and Responsibilities Advisory Board s responsibilities The board reviewed the MHSAB co-chair and member responsibilities. There were no changes. MDH s responsibilities Dr. Alvine Laure Ekame will draft the Minnesota HIV Strategy and forward to the Advisory Board on October 27, 2017 for review and feedback, which is due by November 10, Alvine Laure will incorporate the MHSAB members feedback before submitting the document to MDH and DHS management and executive offices for review and edits. The final Strategy will be forwarded to the Advisory Board by early January 2018 after MDH and DHS have completed their review. The MHSAB will seek consensus (can live with the Strategy/will support it). The Board will write a cover memo stating their agreement and/or concerns with the Strategy. Ideally, the cover memo will accompany the Strategy when it is sent to the Governor s Office, but it will definitely accompany the Strategy when it is submitted to the Legislature. The MHSAB members must complete the cover memo by January 15, Town Hall Meetings Due to the timeline of the Strategy, there is not sufficient time to plan and implement town hall meetings as previously discussed. Suggestion to schedule town hall after February 2018 to brief the community and the legislators on the submitted Minnesota HIV Prevention Strategy. This will be an opportunity to recruit individuals who might be interested in participating in the next steps. Discussion of Timeline/Next Steps The first draft of the Minnesota HIV Strategy will be completed by late October and the initial report will be submitted to the Legislature by February 1, On October 27, 2017 the MHSAB members will receive the draft and give feedback by November 10, In order to provide feedback in person, the small group suggested to hold a MHSAB meeting on November6, 2017 and for members unable to attend, they may submit their feedback via , or have additional feedback after the meeting submitted via by November 10, Sections of the Minnesota HIV Strategy: Completed Goals Key Strategies Need to be completed: Revision of Vision Objectives Indicators 3

4 Recommendations Next Steps The objectives and indicators will be completed by MDH based on the results from focus groups and key informant interviews. MDH will collaborate with epidemiologists to draft these sections. Outcomes are already stated in the legislation. Suggestion to clearly define what is meant by objectives, and indicators. The definition of the terms will eliminate any confusion. Until there is a clear understanding of the objectives and indicators, the Board will not be able to provide input regarding recommendations and next steps, including how to utilize subcommittees/workgroups for the work to be completed in Review and Discuss Strategy Outline/Table of Contents Changes to the table of contents: Re-order the outcomes so that the first outcome about reducing the number of new infections by at least 75% becomes the last outcome. It will be key to communicate in the Strategy and any related talking points that the 75% reduction in new cases will occur over a long period of time and as a result of the other outcomes being achieved. Changes to the Strategy timeline: Cancel extra meeting with MHSAB to meet Dr. Paul Volberding and Dr. Keith Henry on October 13, Cancel Fall town hall meeting Announcements: There were no announcements. Future Meetings: September 25, 2017 at Clare Housing Conference Room from 9:30 a.m. 12:00 p.m. Review and finalize vision, outcomes, goals, and key strategies Review findings from focus groups and key informant interviews October 9, 2017 at Robert Carwell room at MAP from 9:30 a.m. 12:00 p.m. Review and finalize objectives and indicators October 23, 2017 at MDH Room B-362 from 9:30 11:30 a.m. Review and finalize recommendations and next steps November 6, 2017 at Clare Housing Conference Room from 9:30 a.m. 12:00 p.m. 4

5 Provide feedback on draft Minnesota HIV Strategy November 27, 2017 at Clare Housing Conference Room from 9:30 a.m. 12:00 p.m. Review results from evaluation survey Discuss MHSAB responsibilities in 2018 Adjourn Alvine Laure adjourned the meeting at 11:30 a.m. Minnesota Department of Health /11/2017 To obtain this information in a different format, call: Printed on recycled paper. 5