EASTERN MUNICIPAL WATER DISTRICT SPECIFICATION NO. 1241P NORTH TRUMBLE RECYCLED WATER PONDS EXPANSION PROJECT NOTICE INVITING BID

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1 EASTERN MUNICIPAL WATER DISTRICT SPECIFICATION NO. 1241P NORTH TRUMBLE RECYCLED WATER PONDS EXPANSION PROJECT NOTICE INVITING BID NIB-1. Receipt of Bids. Sealed proposals (bids) for this project will be received and time-stamped by Eastern Municipal Water District no later than 2:00 p.m., MONDAY, JUNE 8, 2015 (from time stamp clock) at which time and place they will be publicly opened. Hand deliver/fed Ex your bid to: EMWD, 2270 Trumble Road, Perris, CA, Mail your bid to: EMWD, P O Box 8300, Perris, CA Bids are received at the Operations and Maintenance Center lobby only. Please follow the VENDORS/BIDDERS signs to the Operations and Maintenance parking lot, enter the lobby, and have your bids time-stamped by the Receptionist. NIB-2. Contract Documents. The contract documents, which include instructions to bidders, plans and specifications, are available at To view and download these documents, navigate to Construction and select Public Works Projects Open Bids. Please complete the Planholder Registration form to receive notification of addenda issued. Bidders shall use full size drawings to prepare bid. To purchase a CD of the contract documents, mail your request and a check in the amount of $5.00 (includes sales tax; non-refundable) as follows: Eastern Municipal Water District, Field Engineering, Attn: Jennifer Morgenstern Regular or Express mail: P.O. Box 8300, Perris, CA UPS or Federal Express: 2270 Trumble Road, Perris, CA For faster service, please provide your Federal Express account number Plans and Specifications may also be viewed at the District's office, 2270 Trumble Road, Perris, CA. A limited number of CD s will be available for purchase at the pre-bid walk-through meeting. Please bring checks only. NIB-3. Location and Description of Work. The work to be constructed is located at the following sites in Riverside County, California: 1. North Trumble Ponds 1 South of Ellis Avenue between Bradley Road and Sherman Road; Thomas Guide grid 808-C5. 2. Existing Trumble Pond Southwest of the intersection of Vista Road and Trumble Road; Thomas Guide grid 808-C5. 3. Case Road Pond Southeast of the intersection of Case Road and Hull Road on the PVRWRF site; Thomas Guide grid 808-C7. NIB-1

2 Under these Specifications the Contractor shall perform all work to construct the earthen recycled water storage pond (North Trumble Pond 1) with a total capacity of approximately 900 AF with associated floating pump stations, inlet and outlet piping, electrical, and SCADA equipment. The work also involves improvements to two existing earthen recycled water storage ponds (Existing Trumble Pond and Case Road Pond), which primary involve pump station and piping improvements, and associated electrical and SCADA system upgrades, in accordance with these specifications and the contract drawings. NIB-4. Mandatory Pre-Bid Walk-Through will be conducted by EMWD on TUESDAY, APRIL 28, 2015 at 9:00 a.m., meeting first at the intersection of Trumble Road and Vista Road in Perris, California subsequently proceeding onto the Perris Valley RWRF facility located at Case Road in Perris, California in Riverside County. Please refer to the Pre Bid Walk Thru Map and Directions. Please arrive promptly! All bidders must have an employee of their firm sign-in and attend the mandatory pre-bid walk-through meeting (both sites). Failure to do so shall deem your bid non-responsive. Personal Protective Equipment (PPE). For your safety, attendees shall bring and wear hard hats, safety vests, and close-toed shoes, if construction is present. QUESTIONS: All questions must be submitted in writing by 5:00 p.m. on FRIDAY, MAY 1, 2015 to Mr. Fermin Balvaneda c/o Jennifer Morgenstern; balvanef@emwd.org & morgensj@emwd.org. Questions received after this time may not be responded to. NIB-5. Contract Bonds. All bonds shall be executed by admitted surety insurers, as defined in Code of Civil Procedure section Each proposal must be accompanied by a certified check or satisfactory surety bond (by utilizing the District s Bid Bond form BD-1) for not less than 10% of the bidder's total contract price as a guarantee that the bidder shall, within seven (7) days after the mailing of a notice of acceptance of bid by the District to the bidder, enter into the written contract supplied by the District. The District shall return the bid bond, upon request. The Contractor shall furnish a faithful performance bond in an amount equal to 100% of the amount of the contract and a labor payment bond in an amount equal to 100% of the contract amount. Pursuant to Section (a) of the Code of Civil Procedure, the Contractor shall submit the following documents with the performance and payment bonds: (1) The original, or a certified copy, of the unrevoked appointment, power of attorney, bylaws, or other instrument entitling or authorizing the person who executed the bond to do so; (2) A certified copy of the certificate of authority of the insurer issued by the State of California s Insurance Commissioner; and (3) Copies of the insurer's most recent annual and quarterly statements filed with the Department of Insurance. NO PAYMENT SHALL BE MADE UNTIL THE BONDS ARE APPROVED BY THE DISTRICT NIB-2

3 NIB-6. Safety. Safety of all activities in connection with the work is of paramount and overriding importance to the District. The District is recognized by the California Occupational Safety and Health Administration (Cal OSHA) as an active participant in the California Voluntary Protection Program (Cal VPP). The District is designated a Cal STAR site due to our high-level commitment to safety. Bidders on this project will be required to comply with and meet all applicable Cal OSHA requirements of Title 8 of the California Code of Regulations, including their current Injury and Illness Prevention Plan, T8 CCR Section A safety conference shall be scheduled prior to the preconstruction conference to review the experience modification rating, the respective safety requirements, and to discuss implementation of all health and safety provisions related to this project. A safety conference shall be scheduled prior to the preconstruction conference to review the respective safety requirements and to discuss implementation of all health and safety provisions related to this project. NIB-7. Contract Time. No bid or bid security may be withdrawn for one hundred and fifty (150) calendar days after the date bids are received. The successful bidder shall, within seven (7) calendar days after the District mails a notice of acceptance of bid, return the signed agreement and bonds, and attend the pre-construction conference at the District office. The contract period shall commence seven (7) calendar days from the date of the Notice-of-Acceptance-of-Proposal. The Contractor shall complete all work, including testing, within three hundred and sixty five (365) calendar days. NIB-8. Contractor Classification. Bidders on this work will be required to be licensed by the State of California as Classification A - General Engineering Contractor at the time of the bid and at the time of award as such license is defined in Section 7056 and/or Section 7058 of the Business and Professional Code and Section 732 of the California Administrative Code. NIB-9. State Revolving Fund Program. Funding for this project is expected to be provided in full or in part by the Clean Water State Revolving Fund (Proposition 1 Water Recycling Funding Program) through an agreement with the State Water Resources Control Board (SWRCB) and Eastern Municipal Water District. Contractor and subcontractors shall comply with all applicable federal and state laws, rules, regulations, including but not limited to the following included in these specifications: Supplemental Special Conditions (SRF Funding Requirements) Appendix G - American Iron & Steel Requirements Appendix H - Disadvantage Business Enterprises (DBE) Good Faith Effort Compliance Guidelines Appendix I - Davis-Bacon Requirements Appendix J - Davis-Bacon wages NIB-3

4 NIB-10. System For Award Management (SAM) Registration and Dun & BradStreet Number. Contractors must maintain current registrations in the SAM Registration ( A Dun and Bradstreet Data Universal Numbering System (DUNS) Number ( is one of the requirements for registration. Contractors are to complete page C-03.1 SAM & DUNS Number form and submit with their bid. NIB-11. Debarment and Suspension. Contractors and Subcontractors shall comply with Executive Order 12549; 40 CFR Part 31.35, Gov. Code 4477, Debarment and Suspension, and certify to the best of its knowledge and belief, that: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any federal department or agency; (b) Have not within a three (3) year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and (d) Have not within a three (3) year period preceding this application/proposal had one or more public transactions (federal, state or local) terminated for cause or default. Contractor shall include similar conditions requiring compliance with the above provision in all of its contracts and subcontracts. NIB-12. American Iron and Steel Consolidated Appropriations Act of This project is subject to the Consolidated Appropriations Act of 2014 (Public Law ), which includes an "American Iron and Steel (AIS)" requirement for projects funded by the Clean Water State Revolving Fund (CWSRF) and Drinking Water State Revolving Fund (DWSRF) to use iron and steel products that are produced in the United States for projects for the construction, alteration, maintenance, or repair of a public water system or treatment works. An iron and steel product is one of the following made primarily of iron or steel that is permanently incorporated into the public water system or treatment works: lined or unlined pipes and fittings, manhole covers and other municipal castings, hydrants, tanks, flanges, pipe clamps and restraints, valves, structural steel, reinforced precast concrete, and construction materials. NIB-4

5 In order to assure compliance with the AIS requirement, a step process certification is required. The General Contractor shall submit with each submittal a step process certification letter from each handler (supplier, fabricator, manufacturer, processor, etc) of the iron and steel products, certifying that their step in the process was domestically performed. Alternatively, the final manufacturer that delivers the iron or steel product to the worksite, vendor, or contractor, may provide a delivered product certification letter asserting that all manufacturing processes occurred in the US. Information on the American Iron and Steel requirements and sample certification forms are provided in Appendix G. NIB-13. Disadvantaged Business Enterprises (DBE). This project is subject to requirements funded under the State Water Resources Control Board s State Revolving Fund Program, which requires Contractors to cooperate with and exercise Good Faith efforts to achieve participation of disadvantaged business enterprises (DBEs). If a Contractor subcontracts any work for construction, supplies, equipment or services, Contractors must follow the DBE Good Faith efforts, prior to the bid opening date. Bidders must show a real desire to outreach to DBE firms for construction, supplies, equipment, or services not performed by the Contractor s own workforce by placing solicitations in construction trade journals and the MBDA, outreach through the SBA, and are strongly encourage to contact CalTrans UCP Outreach program, to ensure DBEs are made aware of contracting opportunities to the fullest extent practical. Additionally, bidders must advertise solicitations for bids/proposals one time, a minimum of 30 calendar days before the bid opening date, in a newspaper of general circulation, including posting solicitations to the SBA, MBDA and CALTRANS. Proof of advertisement (Affidavit of Publication) in a newspaper of general circulation shall be submitted with the Good Faith Effort (GFE). Refer to Appendix H for details. In submitting a bid, the Contractors shall, in the selection of any and all contractors, subcontractors, and vendors for the procurement of equipment, supplies, construction, and services related to the project, undertake the affirmative steps as described in Appendix H. DBE Good Faith Effort Forms Required at Time of Bid: Bidders shall submit the following forms with their bid to be considered a responsive bidder: EPA Form : DBE Sub-Contractor Performance Form Attach proof of DBE certification from one of the following: US Environmental Protection Agency (USEPA) Small Business Administration(SBA) Department of Transportation s State implemented DBE Certification Program (with U.S. citizenship) Tribal, State and Local governments Independent private organization certification EPA Form : DBE Sub-Contractor Utilization Form DBE Form: Bidders List NIB-5

6 Good Faith Effort Documentation by all Bidders: All Bidders shall prepare and submit the Good Faith Effort documentation (2 hard copies in binders plus 1 electronic copy on CD in Searchable PDF format) with their Bid Proposal; otherwise no later than 3 working days following the bid opening showing that, prior to the bid opening, all necessary good faith efforts were made. Failure to show evidence of GFE taken prior to bid opening and submit the documentation as specified herein may cause your bid to be rejected. Refer to Appendix H Disadvantage Business Enterprises (DBE) Good Faith Effort Compliance Guidelines for instructions and complete details. NIB-14. Non-Discrimination. Bidders on this work will be required to comply with the provisions of the California Labor Code and with the President's Executive Order No and supplements thereto. The requirements under this order are explained in the Supplemental Special Conditions in these specifications. All Bidders, awarded Contractor and subcontractors shall adhere to the Non-Discrimination requirements found in the Supplemental Special Conditions, Non-Discrimination Clause. NIB-15. Minimum Wages. This project is subject to both California Labor Code and Davis Bacon prevailing wage rates. In accordance with California Code of Regulations, Title 8, Section 16001(b) and State Labor Code Sections 1771, , 1813, and 1815, the application of State prevailing wage rates, when higher, is required whenever federally funded or assisted projects are controlled or carried out by California awarding bodies of any sort. The Contractor and subcontractors shall pay the higher of the two prevailing wages. California Prevailing Wage Rates. In accordance with the provisions of the California Labor Code, the Director of Industrial Relations has ascertained the general prevailing rates of wages and the general prevailing rates for legal holiday and overtime work in Riverside County (refer to Section F-General Conditions). Copies of said rates are on file at the office of the District, which copies shall be made available for review to any interested party on request. The successful bidder shall post a copy of such determinations at the jobsite. Davis-Bacon Prevailing Wage. Contractor and subcontractors shall be in compliance with Davis-Bacon prevailing wage rate determinations requirements for this project as defined in Appendix I. Copy of the Davis-Bacon Prevailing Wages are attached hereto to the specification as Appendix J. If any wage determination changes 10 days before the bid opening, the District shall issue an addendum and incorporate the revised wage determination accordingly. The Contractor and subcontractors shall pay, at a minimum, the latest federal wage rate incorporated into the specifications, unless State prevailing wage is higher. U.S. Department of Labor Apprenticeship Programs All apprentices working on construction projects financed through CWSRF agreements must be registered in a bona fide apprenticeship program recognized by the Bureau of Apprenticeship and Training, U.S. Department of Labor (DOL). NIB-6

7 The California Department of Industrial Relations (CDIR) and the California Apprenticeship Council (CAC) is no longer recognized by the U.S. Department of Labor, Employment and Training Administration, Office of Apprenticeship (DOL/ETA OA). To obtain DOL Apprenticeship Program and allowable ratio of apprentice to journeyman documentation, please Rick Davis, DOL/ETA OA at Jobsite Interviews. Jobsite interviews shall be conducted during working hours on a periodic basis with a sufficient number of employees to ensure that contractors or subcontractors are in compliance with paying the appropriate prevailing wage rate. As provided in 29 CFR 5.6(a)(6), all interviews must be conducted in confidence. Refer to the Supplemental Special Conditions, Appendix I, and Appendix J for details. NIB-16. Public Works Requirements California Administrative Code, Title 8, Group 3, Section apply, which are/include: A. all applicable requirements of sections 1771, , 1813, and B. the appropriate number of apprentices are on the job site, as set forth in Labor Code Section C. workers' compensation coverage, set forth in Labor Code Sections 1860 and D. to keep accurate records of the work performed on the public works project, as set forth in Labor Code Section E. inspection of payroll records pursuant to Labor Code Section 1776, and as set forth in Section (e) of these regulations. F. and other requirements imposed by law. NIB-17. Public Works Contractor Registration. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Pursuant to Section of the Labor Code, no contractor or subcontractor (including soils, survey and inspection subject to prevailing wage) shall be qualified to bid on, be listed in a bid proposal (submitted on or after March 1, 2015), or engage in the performance of any contract for public work unless currently registered with the Department of Industrial Relations to perform public work pursuant to Section of the Labor Code. It shall not be a violation of this section for an unregistered contractor to submit a bid that is authorized by Section of the Business and Professions Code or by Sections or of the Public Contract Code, provided the contactor is registered to perform public work pursuant to Section at the time the contract is awarded. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section NIB-7

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9 Pre-Bid Walk-thru Map and Directions PLEASE NOTE: 2 sites shall be visited. 1 st Location: Intersection of Trumble Road and Vista Road in Perris, proceeding to the 2 nd location: Perris Valley RWRF. Bidders must sign in at both locations to receive credit for attendance. 1 st Location: Trumble Rd & Vista Rd, Perris From South of I-215 going North Bound: Take Exit CA-74 E towards Hemet. Turn Left (east) onto CA-74 E. Turn Left onto Trumble Rd. Proceed to the intersections of Trumble Road and Vista Road in Perris to attend the 1 st meeting Pre-Bid Walk-Thru Map/Directions

10 2nd Location: PVRWRF 1301 CASE ROAD, PERRIS, CA From Trumble Road and Vista Road: Head South on Trumble Rd. Turn Right (West) onto CA-74 E. Turn Left onto Boonie Dr. Proceed to the Perris Valley RWR facility in Perris to attend the 2 nd meeting Pre-Bid Walk-Thru Map/Directions