Macomb County Department of Roads

Transcription

1 Macomb County Department of Roads Request for Qualifications for ENGINEERING SERVICES: TRAFFIC SIGNAL OPERATIONS SERVICES The Macomb County Department of Roads (MCDR) is soliciting Qualification Statements from firms to provide staff and expertise to operate the Traffic Operations Center for up to 3 fiscal years October 1, 2017 through September 30, 2020, pending the availability of funding. Annual fiscal year project contracts will be required. This advertisement and quality based selection process may be used as the basis for selecting and awarding annual operations contracts for up to a 3 year period. MCDR reserves the right to re-advertise for RFQ s more often or for each project year. Personnel will perform work at the Traffic Operations Center in the MCDR Administration Building as well as traffic signal locations throughout the county. Qualification Statements will be scored and ranked based on the quality of the proposed service. The score sheet that will be used for the quality based evaluation is included herein. PROJECT INFORMATION: Projected annual fiscal year contract budgets are as follows: $2,500, $2,500, $2,500,000 MCDR is not providing a detailed scope of work as we are seeking for firms to demonstrate their knowledge and expertise of our existing operations as well as what is required to provide a service to fully operate a traffic operations center. The Selection process will be based on the Brooks Act: Federal Government Selection of Architects and Engineers; Public Law nd Congress, H.R October 27, Firms may be contacted to schedule a presentation following the submittal of RFQ s. Following the completion of the RFQ review, MCDR will contact the top ranked firm to submit a cost proposal. The cost proposal should be submitted upon request of MCDR after ranking has been completed as cost is not to be a part of the quality based ranking process. MCDR will begin negotiations with the selected firm and prepare a contract to be submitted to the Michigan Department of Transportation (MDOT) for review and approval.

2 RFQ:Traffic Signal Operations Services PRICES OR RATE SCHEDULES WILL NOT BE CONSIDERED IN THIS SELECTION PROCESS. QUALIFICATION STATEMENTS SUBMITTED WITH PRICES OR RATE SCHEDULES WILL BE REJECTED. This is an MDOT force account project. Any hours billed are to be by personnel working on-site at the MCDR Traffic Operations Center or at traffic signal locations within the county. Billable hours are for personnel involved with the active daily operations of the center and traffic signal system. The MCDR reserves the right to reject any or all of the Qualification Statements received and re-solicit engineering services at its sole discretion. The MCDR will not pay for the information solicited, or any costs incurred by consultants submitting Qualification Statements or presentations. Submit questions via to the MCDR Project Manager: no later than 11:00 AM Monday May 22, All questions and responses will be distributed via to all parties who have requested the RFQ. Proposals are due by 3:00 PM on Friday, June 02, Submit Qualification Statements in BOTH PDF format via and hard copy to the MCDR Director of Traffic & Operations: John Abraham, PhD, PE 117 S Groesbeck Highway Mount Clemens, MI jabraham@rcmcweb.org QUALIFICATION STATEMENT EVALUATION: The statements will be evaluated on the basis of demonstrated competence and qualification for the type of service required, based on the evaluation factors set forth in this RFQ. For the purpose of conducting discussions, statements may initially be classified as: 1. Acceptable, 2. Potentially acceptable, that is, reasonably assured of being made acceptable, or 3. Unacceptable (Respondent will be notified promptly if the statement is deemed unacceptable). Deficiencies in any critical areas regardless of overall evaluation ranking may be grounds for rejection of the statement. Qualification Statements and any requested presentations will be evaluated by a panel comprised of MCDR employees. 2

3 RFQ:Traffic Signal Operations Services CONTRACT TERM: The MCDR will enter into a contract with the selected firm to begin October 1, 2017 and expire at the end of the MCDR fiscal year, September 30, A contract may be offered for each of the 2 subsequent fiscal years based on funding availability and the selection process and documentation received from this advertisement. MCDR RESPONSIBILITIES: MCDR project manager will provide program oversight, guidance, and feedback. Provide a workspace in an office environment complete with desk, chair, computer, and telephone. PAYMENT SCHEDULE: Compensation for this Scope of Services shall be on an actual cost plus fixed fee basis. The maximum allowable fixed fee for profit for this project is 11.0% of the cost of direct labor and overhead. CONSULTANT PAYMENT: All invoices for services must be directed to the MCDR and follow the current MDOT "Professional Engineering Service Reimbursement Guidelines for Bureau of Highways." The latest copy is available on the MDOT Bulletin Board System. This document contains instructions and forms that must be followed and used for invoicing; payment may be delayed or decreased if the instructions are not followed. All invoices must be submitted monthly within 14 calendar days of the last date of services being performed for that invoice. The only hours that will be considered allowable charges for this contract are those that are directly attributable to the activities as part of the services rendered. 3

4 RFQ:Traffic Signal Operations Services INSURANCE REGULATIONS: The contracted agency shall not commence work until the MCDR has received the certificate of insurance required under this paragraph. All insurance carriers must be acceptable to the MCDR, licensed and admitted to do business in the State of Michigan and possess an AM Best s rating of not less than A-. The contracted agency shall provide a new certificate of insurance to the MCDR Project Manager each year at the time of policy renewal. Failure to maintain the required insurance shall be grounds for contract termination. 1. Workers' Compensation: During the life of this contract, the contracted agency shall procure, maintain and submit evidence of coverage for Workers' Compensation Insurance, including employers Liability Coverage, in accordance with all applicable statutes of the State of Michigan. 2. Cancellation Notice: Workers' Compensation Insurance, as described above, shall include an endorsement stating the following: It is understood and agreed that Thirty (30) days Advance Written Notice of Cancellation, Non-Renewal, Reduction and/or Material Change shall be sent to the Project Engineer. 3. If any of the above coverages expire during the term of the contract, the contracted agency shall deliver renewal certificates and/or policies to the MCDR Project Engineer at least ten (10) days prior to the expiration date. 4

5 CERTIFICATE OF INSURANCE FOR CONSTRUCTION AND RECONSTRUCTION PROJECTS NOTE: INSURANCE COMPANY MUST BE LICENSED IN THE STATE OF MICHIGAN The subscribing insurance company certifies to the Macomb County Department of Roads that insurance of the kinds and types and for limits of liability covering the work herein designated, has been procured by and furnished on behalf of the insured contractor named in item one (1). 1. NAME OF INSURED: Company Name ADDRESS OF INSURED: 2. LOCATION and DESCRIPTION OF WORK Street Address City, State, Zip Code Project Name 3. Type of Insurance (indicate policy amount if other than Minimum Limits shown*) A. Comprehensive General Liability including coverage for Contractual Liability Insurance, Completed Operations and/or Product Liability, X, C, and U. B. Comprehensive Auto Liability Insurance including coverage for owned, hired and non-owned vehicles. C. Owners & Contractors Protective Public Liability & Property Damage Insurance. D. Workmen s Compensation. E. Umbrella or Excess Liability. TYPE POLICY EFFECTIVE EXPIRATION EACH NUMBER DATE DATE COVERAGE OCCURANCE AGGREGATE A. B.I. & P.D. 1,000,000 2,000,000.* B. Combined Single Limit $1,000,000* C. B.I. & P.D. $1,500,000.* $3,000,000* Named Insured for (C) shall include the following: Macomb County Department of Roads (Furnish three (3) copies of policy with this certificate) MI STATUTORY D. Coverage A Compensation $500,000.* Coverage B Employer s Liability $500,000./$500,00.*/$500,00.* E. $2,000,000.* $2,000,000.* Named Insured for (C) shall include the following: MACOMB COUNTY DEPARTMENT OF ROADS AND ITS EMPLOYEES, ELECTED AND APPOINTED OFFICIALS, AND ALL CITIES, TOWNSHIPS IN MACOMB COUNTY. SUCH COVERAGE SHALL BE PRIMARY. Certificate holder is scheduled as additional insured with regards to GL coverages. The coverage herein certified is written in accordance with the company s regular policies and endorsement, subject to the company s applicable manual of rules and rates, except: (A) (B) (C) The insurance shall not be subject to the usual X explosion, C collapse, or U underground property damage exclusions. In the event of cancellation or reduction in coverage by the Insurance Company, 30 days prior written notice shall be given the Macomb County Department of Roads. The Subscribing Company and the insured contractor agrees to give 30 day prior written notice to the Macomb County Department of Roads in the event the contractor cancels or reduces the coverage of any insurance certified above. NAME OF COMPANY DATE: BY: Authorized Representative 5

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7 Appendix: Forms

8 FORMS INSTRUCTIONS All Proposals must be submitted on the forms provided, properly executed and with all items filled out in ink or typed. Do not change or add words to the forms. Unauthorized conditions, limitations, or provisions on or attached to the forms may be cause for rejection of the proposal. Any Bidder information that is altered by erasure or by inter-lineation prior to submittal must be initialed and explained by notation above the signature of the Bidder. LIST The following is a list of forms that are to be completed and returned: County Vendor Disclosure Form... Page 2 Non-Collusion Affidavit Page 4 General Information Page 5 Work References Page 6 Iran Economic Sanction Act..... Page 7 Federal E-Verify Program Page 8 Vendor Certification Debarment.. Page 9 1 of 9

9 County of Macomb, Michigan VENDOR DISCLOSURE FORM The Macomb County ethics ordinance requires vendors of the County to complete and file a disclosure statement, the purpose of which is to disclose any financial relationships or other conflicts of interest that may exist between vendors and employees or elected officials (or their appointees) of the County. Once filed, the disclosure form does not need to be updated unless there is a change in circumstance that would cause the answer to any of the questions to change, at which time an amended disclosure form must be filed. Filing of the disclosure form is considered a condition of payment. PLEASE RETURN THE COMPLETED FORM TO: Macomb County Purchasing Department ATTN: Vendor Disclosure/Shannon Marino 120 North Main Street Mount Clemens, MI VENDOR NAME: 1. Does the vendor currently employ a relative of any employee, elected official or appointee of an elected official of Macomb County? Relative is defined as husband or wife, father or mother, son or daughter, brother or sister, uncle or aunt, first cousin, nephew or niece, great uncle or great aunt, grandfather or grandmother, grandson or granddaughter, father-in-law or mother-in-law, son-in-law or daughter-in-law, brother-in-law or sister-in-law, stepfather or stepmother, stepson or stepdaughter, stepbrother or stepsister, half-brother or half-sister, the parents or grandparents of the individual s fiancée. YES NO If yes, please answer the following: A. Name of County employee or elected official (or appointee): B. County Position/Title: County Department or C. Agency: 2. Does any employee or elected official of Macomb County have an interest in the vendor organization in any of the following capacities, either compensated or non-compensated: director, officer, partner, beneficiary, trustee, member, employee or contractor. YES NO If yes, please answer the following: A. Name of County employee or elected official (or appointee): B. County Position/Title: C. County Department or Agency: D. Position/Title with Vendor: 2 of 9

10 3. Does any current employee or elected official of Macomb County have legal or beneficial ownership of 10% or more of the outstanding stock of the vendor organization? YES NO If yes, please answer the following: A. Name of County employee or elected official (or appointee): B. County Position/Title: C. County Department or Agency: % of Ownership of Vendor D. Organization: 4. In the last five calendar years, has the vendor failed to perform or otherwise deliver on the terms of a contract or agreement with Macomb County, or any other public entity, including suspensions or debarments? YES NO If yes, please provide further explanation: I hereby certify that the information included on this form is complete, true and accurate to the best of my knowledge and belief. I understand that either myself or the organization to which this form applies may be subject to sanctions and/or penalties as set forth in the ethics ordinance if any information has been falsified or omitted. Name (Please Print) Title Signature Date 3 of 9

11 NON-COLLUSION AFFIDAVIT STATE OF ) ) ss COUNTY OF ), being first duly sworn, deposes and says that he/she is authorized on behalf of (Proposer Name) who is making the foregoing proposal(s) that: 1) Such proposals are genuine and not collusive or a sham. 2) This Proposer has not colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer or person to submit a proposal which is a sham. 3) This Proposer has not in any manner agreed with any other persons or businesses to fix the proposed price, overhead, profit, or any cost element of the submitted proposal. 4) This Proposer has not attempted to secure any advantage against any other Proposers through collusion with any other Proposer or employees or representative of the County. 5) That the proposals submitted are true and accurate to the best of my knowledge and belief and are made in good faith. 6) This Proposer has not directly or indirectly submitted or disclosed its proposal or its contents or divulged information or data relative thereto to any association or to any member or agent of any other Proposer to this proposal. Further, Affiant sayeth not. Subscribed and sworn to before me this day of, 20. Notary Public County of, State of My Commission Expires: PROPOSER: THIS AFFIDAVIT MUST BE COMPLETED, SIGNED, NOTARIZED AND AND INCLUDED IN YOUR PROPOSAL SUBMISSION 4 of 9

12 GENERAL INFORMATION In further description of this Proposal, we desire to submit sheets marked as follows: Proposing under the name of: DUNS Number: Federal Employer Identification Number: which is (check one of the following): ( ) Corporation, incorporated under the laws of the State of: ( ) Partnership, consisting of (list partners): ( ) Assumed Name (Register No.) ( ) Individual AUTHORIZED SIGNATURE: Printed or typed signature: Title: Address: City, State: Date: Telephone Number: Fax Number: *************************************************************************************************************** 5 of 9

13 WORK REFERENCES PROPOSER S COMPANY NAME Please list at least three (3) companies or public agencies for which you have done similar work. Macomb County reserves the right to reject low Proposals for poor past performance or inadequate references. NAME OF COMPANY CONTACT PERSON ADDRESS TELEPHONE NO. NAME OF COMPANY CONTACT PERSON ADDRESS TELEPHONE NO. NAME OF COMPANY CONTACT PERSON ADDRESS TELEPHONE NO. NAME OF COMPANY CONTACT PERSON ADDRESS TELEPHONE NO. 6 of 9

14 CERTIFICATION OF COMPLIANCE IRAN ECONOMIC SANCTIONS ACT Michigan Public Act No. 517 of 2012 The undersigned, the owner or authorized officer of the below-named Proposer, hereby certifies, represents and warrants that the Proposer, including its officers, directors and employees, is not an Iran linked business within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the Act ), and that in the event Proposer is awarded a contract, the Proposer will not become an Iran linked business at any time during the course of performing any services under the contract. PROPOSER: Name of Proposer By: Its: Date: 7 of 9

15 FEDERAL E-VERIFY PROGRAM The Macomb County Board of Commissioners has established a policy regarding the Federal E- Verify Program. This policy states that future contracts (including both new and reviewing contracts) between Macomb County and contractors and vendors who provide services in excess of twenty-thousand dollars ($20,000) shall require the contractors and vendors to register with, participate in, and utilize the E-Verify Program (or any successor program implemented by the federal Department of Homeland Security and Social Security Administration) when hiring their employees and require the County s Human Resources Department to utilize the E-Verify Program (or any successor program implemented by the federal Department of Homeland Security and Social Security Administration) when hiring new employees. For more information about E-Verify, go to Click on the E-Verify icon on the bottom left-hand corner of page. ACKNOWLEDGMENT OF MACOMB COUNTY S POLICY REQUIRING PARTICIPATION IN THE FEDERAL E-VERIFY PROGRAM AND CERTIFICATION OF COMPLIANCE The undersigned hereby acknowledges receipt of a copy of the policy of the Macomb County Board of Commissioners requiring contractors, including those providing professional services, who provide services in excess of $20,000 a year to the County to register and participate in the Federal E-Verify Program. The undersigned hereby certifies that (he/she/it) will comply with this policy and will register with, participate in and utilize the E-Verify Program or any successor program implemented by the Federal Department of Homeland Security and Social Security Administration when hiring employees. DATED: Authorized Signature Printed or Typed Signature Name of Company 8 of 9

16 COUNTY OF MACOMB VENDOR CERTIFICATION DEBARMENT All information requested in this section must be completed and the document notarized. Any information omitted, or erroneously reported, may result in disqualification for current or future bidding and supply on behalf of the County of Macomb. The undersigned warrants and presents that they have full complete authority to make representations for and on behalf of the undersigned company and that their representations are fully binding upon the undersigned company. 1. The undersigned are not presently debarred, suspended, proposed for debarment, declared ineligible, or excluded from transactions by any federal department or agency, or any state, county or local municipality, department or agency. 2. The undersigned has not within a three (3) year period preceding this bid been convicted of, or had a civil judgment rendered against them for the commission of fraud, a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction, or a contract a public transaction, violation of federal or state antitrust statutes, or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. 3. The undersigned are not presently indicted for or otherwise criminally or civilly charged by any governmental entity (federal, state or local) with commission of any of the offenses set forth in paragraph The undersigned have not within a three (3) year period preceding this bid, had one or more public transactions (federal, state or local) terminated or attempted to be terminated for cause or default. IF THE APPLICANT IS UNABLE TO CERTIFY TO ANY OF THE STATEMENTS IN THIS CERTIFICATION, CERTIFICATION AND EXPLANATION SHALL BE ATTACHED AND PRESENTED WITH THIS CERTIFICATION. THE UNDERSIGNED CERTIFIES OR AFFIRMS THE TRUTHFULNESS AND ACCURACY OF THE CONTENTS OF THE STATEMENTS SUBMITTED MADE ON BEHALF OF THE UNDERSIGNED BIDDER. Bidder: Bidder Address: Applicant/Bidder Representative: Signature: (Print full name) Subscribed and sworn to before me this day of, 20. Notary Public County of, State of My Commission expires: 9 of 9