Public Works Solid Waste Fiscal Impact for Total Project Project Costs: $1,456, Project Costs Savings:

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1 - -, ".,.,,.,-...,..._ ~-t ' ('11'4 -""" Meeting Date: June 25, 2018 Agenda Item No: Kitsa~ Countl Board of Commissioners Office/Department: Public Works, Solid Waste Division Staff Contact: Rick Gilbert, Moderate Risk Waste Program Analyst Agenda Item Title: Contract Amendment KC C with Stericycle Environmental Solutions for Moderate Risk Waste Transportation and Management Services at the Household Hazardous Waste Collection Facility Recommended Action: Move to Execute Contract Amendment KC C with Stericycle Environmental Solutions for Moderate Risk Waste Transportation and ManaQement Services at the Household Hazardous Waste Collection Facility Summary: Stericycle Environmental Solutions transports and recycles and/or disposes of Household Hazardous Waste (HHW) and Small Quantity Generator waste received at the HHW Collection Facility from residents and businesses located in Kitsap and Mason Counties. HHW Facility staff sorts and packs the waste in drums or WA State Department of Transportation approved containers. Stericycle transports those containers to their facility in Kent, WA for processing. Expenditures are offset by Local Solid Waste Financial Assistance funding from the WA State Department of Ecology, reimbursements from Mason County, and payments from serviced businesses. This is the third of four annual renewal options provided for in the oriqinal contract. Attachments: 1. Contract Review Sheet 2. Attachment A Fiscal Impact for this Specific Action Expenditure required for this specific action: $371, not to exceed Related Revenue for this specific action: $219, (estimated) Cost Savinas for this specific action: N/A Net Fiscal Impact: $152, (estimated) Source of Funds: Public Works Solid Waste Fiscal Impact for Total Project Project Costs: $1,456, Project Costs Savings: $836, (estimated) Project Related Revenue: N/A Project Net Total: $620, (estimated) Departmental/Office Review & Coordination Department/Office Elected Official/Department Director - - ('\ (\ Public Works Andrew Nelson/Dave Tucker ( t ).J..JJY. Contract Information Contract Number Date Original Amount of Original Total Amount of Contract or Contract Amended Contract Amendment Amendment Approved KC June 22, 2015 $375, KC A June 13, 2016 $350, $725, KC B June 26, 2017 $360, $1,085, KC C Pending $371, $1,456,815.00

2 A. GENERAL INFORMATION Kitsap County CONTRACT REVIEW SHEET (Chapter 3.56 KCC) 1. Contractor Stericycle Environmental Solutions 2. Purpose Moderate Risk Waste Transportation and Management Services at the Household Hazardous Waste Collection Facility 3. Contract Amount $371, Disburse X Receive 4. Contract Term July 1, 2018 through June 30, 2019 with one (1) annual renewal option 5. Contract Administrator Rick Gilbert, MRW Program Analyst Phone Approved: Andrew B. Nelson, P.E. Date May 8, 2018 Department Director B. AUDITOR ACCOUNTING INFORMATION 1. Contract Control Number KC C 2. Fund Name Public Works Solid Waste 3. Payment from-revenue to CC/Account Nbr Encumbered By Dave Schureman Date 5/8/2018 C. AUDITOR'S ACCOUNTING GRANTS REVIEW Signature required only if contract is grant funded 1. N/A Approved Not Approved Reviewer Date D. ADMINISTRATIVE SERVICES DEPARTMENT RISK MANAGER REVIEW 1. X Approved Not Approved Reviewer Timothy M. Perez Date 5/10/2018 Amendment Only E. ADMINISTRATIVE SERVICES DEPARTMENT BUDGET MANAGER REVIEW Signature required only if contract is for $50,000 or more, OR it will be signed by board of commissioners (regardless of dollar amount) 1. X Approved Not Approved Reviewer Kristofer Carlson Date 05/08/2018 F. PERSONNEL DEPARTMENT PERSONNEL DIRECTOR REVIEW Signature required only if union or employment contract 1. Approved Not Approved Reviewer G. PROSECUTING ATTORNEY REVIEW Date 1. X Approved as to Form Not Approved as to Form Reviewer Lisa Nickel Date 05/09/18 H. CERTIFICATION BY CONTRACT ADMINISTRATOR: THIS CONTRACT IS READY FOR CONSIDERATION BY THE AUTHORIZED CONTRACT SIGNER. (For contract signing authority, see KCC ) Date Approved by Authorized Contract Signer: Date RETURN SIGNED ORIGINALS TO: Marsha MS #27

3 KC C CONTRACT AMENDMENT This Contract Amendment is made and entered into between Kitsap County, a municipal corporation, with its principal offices at 614 Division Street, Port Orchard, Washington 98366, hereinafter "County", and Stericycle Environmental Solutions, a corporation, with its principal offices at nd Avenue South, #217, Kent, Washington 98032, hereinafter "Contractor." In consideration of the mutual benefits and covenants contained herein, the parties agree that their Contract, numbered as Kitsap County Contract No. KC , and executed on June 22, 2015, amended by Kitsap County Contract Amendment No. KC A, and executed on June 13, 2016, and amended by Kitsap County Contract Amendment No. KC B, and executed on June 26, 2017, shall be further amended as follows: 1. This Contract Amendment will become effective on July 1, 2018 and expire on June 30, 2019, with one (1) annual renewal option remaining on the original contract term. In no event will the Contract Amendment become effective unless and until it is approved and executed by the duly authorized representative of Kitsap County. 2. A description of the compensation to be paid to the Contractor under this Amendment is set forth in Exhibit A: Compensation, which is attached to this Contract Amendment and incorporated by this reference. 3. The total amount payable under this Contract Amendment by the County to the Contractor in no event will exceed total compensation of $371, annually, unless a Contract Amendment has been negotiated and executed prior to the County incurring any costs in excess of the maximum payable amount. This increases the total compensation under this contract to an amount not to exceed $1,456, If this Contract Amendment extends the expiration date of the Contract, then the Contractor shall provide an updated certificate of insurance evidencing that any required insurance coverages are in effect through the new contract expiration date. The Contractor shall submit the certificate of insurance to: Kitsap County Risk Management Division, 614 Division Street, MS-7, Port Orchard, Washington Except as expressly provided in this Contract Amendment, all other terms and conditions of the original Contract, and any subsequent amendments, addenda or modifications thereto, remain in full force and effect. KC C Stericycle Environment Solutions Page 1

4 This amendment shall be effective upon execution by the parties. DATED this day of, 2018 DATED this day of, 2018 STERICYCLE ENVIRONMENTAL SOLUTIONS BOARD OF COUNTY COMMISSIONERS KITSAP COUNTY, WASHINGTON Signature ROBERT GELDER, Chair Printed Name EDWARD E. WOLFE, Commissioner Title CHARLOTTE GARRIDO, Commissioner Federal Tax ID No. ATTEST: Contractor Registration No. Dana Daniels, Clerk of the Board Approved as to form by the Prosecuting Attorney's Office KC C Stericycle Environment Solutions Page 2

5 ATTACHMENT A COMPENSATION The price paid to the Contractor for material collected from the HHW Collection Facility shall be as follows: KC C Stericycle Environment Solutions ATTACHMENT A Page 3

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