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13 (Information given to a new volunteer during troop/group welcome) Service Community Name: Communications Coordinator (Volunteer): Phone: Administrative Support Coordinator (Volunteer): Phone: New Troop Trainer (Volunteer): Phone: Community Team Manager (GSC staff): Phone: Customer Care Team (GSC Staff): Phone: 13

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33 Top Reasons Why Girls Should Get Outdoors Findings from the 2014 More than S mores Report* Girls really enjoy outdoor activities in Girl Scouts. Monthly outdoor exposure contributes to girls challenge seeking and problem solving. Girl Scouts who get outdoors are twice as likely to connect with and care for the environment than non-girl Scouts. Girls of color and girls in lower socioeconomic backgrounds report even stronger benefits from outdoor experiences. It was my first time on the water, in a lake. I was scared at first but when I started to paddle I got the hang of it. I really loved it. 10-year-old Girl Scout, Missouri Because of Girl Scouts 71% 48% of girls tried anoutdoor activity for the first time. of girls helped other girls do an outdoor activity. 71% 29% of girls improved an outdoor skill. of girls overcame a fear of an outdoor activity. *More Than S mores, a 2014 study by the Girl Scout Research Institute, talked to nearly 3,000 Girl Scouts in fourth-through-eighth-grade. Start the fun now! girlscout s.org/join 33

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37 Everything in Girl Scouting is based on the Girl Scout Promise and Law, which includes many of the principles and values common across religions. So while we are a secular organization, Girl Scouts has always encouraged girls to take spiritual journeys via their faiths' religious recognitions. Girls of all grade levels can now earn the My Promise, My Faith pin, which complements existing religious recognitions and allows girls to further strengthen the connection between their faith and Girl Scouts. Once each year, a girl can earn the My Promise, My Faith pin by carefully examining the Girl Scout Law and tying it directly to tenets of her faith. Requirements for this pin are included in The Girl's Guide to Girl Scouting for all levels. Created by national religious organizations to encourage the spiritual growth of youth members, religious recognition programs reinforce many of the values integral to Girl Scouting and help girls grow stronger in and learn more about their chosen faith. Each religious organization develops and administers its own program. The brochure "To Serve God" (PDF) lists the religious recognitions created by various faith groups. You can find this 37

38 brochure, a video explaining religious recognition programs, and other resources for collaborating with faith communities at P.R.A.Y. Publishing. Girl Scouts is an environment that teaches girls to embrace their inner leadership. Girls can earn various awards for working with girls in a troop or outdoor setting. Cadette Program Aide Award (CPA) Girl Scout Cadettes receive their Program Aide award by earning one LiA award, completing council-designed leadership course training (Girl Scouts of Citrus Elements Program) and working directly with younger girls over six activities (additional to the LiA) COUNSELOR IN TRAINING (CIT I) - Girl Scout Seniors and Ambassadors mentor younger girls in a camp setting as they build skills toward becoming a camp counselor. To earn this award Girl Scouts complete a leadership course designed by the council on outdoor experiences (Girl Scouts of Citrus Elements Program) and work with younger girls over the course of a camp session. COUNSELOR-IN-TRAINING II PIN (CIT II) - Girl Scout Ambassadors earn this award by working with younger girls over the course of at least one camp session while focused on increasing their skills in one specific area--such as riding instruction, lifeguarding, or the arts. 38

39 Last weekend in February National Girl Scout Cookie Weekend 39

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57 PRIOR to the parent/guardian meeting, login to MY GS for the most up-to-date roster for the girls and parents registered for your troop. As the girls and adults arrive, ask them to sign in. Note if any girls or adults who sign in are not on your MY GS roster. If that happens, walk the parent/guardian through the registration process or complete it for them through your MY GS account. In MY GS, click the Troops Tab. Near the bottom of the screen, click Add a New Member to your Troop and choose Girl or Adult. Complete the registration process for the girl or adult. 57

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61 (be a currently registered member of Girl Scouts of the USA and have an eligible background check on file with GSC) 61

62 Tagalongs are not permitted at events, troop camping and all other non-family designated events, unless specified. When an activity takes place that is outside the normal meeting time and/or place, permission must be obtained by submitting a Troop Activity Request (TAR) form. This form must be submitted to the designated Service Community representative ONE MONTH in advance of the activity. When an activity takes place that is a high risk/adventure and/or out-of-state and/or for 3 nights or more, permission must be obtained by submitting a High Adventure/Travel Packet. This packet must be submitted to council TWO MONTHS in advance of the activity.. When activities will be for more than 2 nights. Be sure to purchase the designated additional insurance (additional insurance is not necessary for activities on GSC properties if everyone is a registered member). 62

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65 ACTIVITY / TRAVEL CHECK LIST ACTIVITY Day Trips - Trips/activities that do not have any risk associated with them. These can take place inside/outside Council Jurisdiction within the United States. High Adventure - Any type of high adventure activity or one that may have an element of risk such as: Horseback Riding, Aquatics, Challenge Courses, Shooting sports etc. These can take place inside/outside Council Jurisdiction within the United States. Overnight Trips lasting 2 nights or less (Indoor) - Sleeping will be in a structured building such as hotel, motel, commercially rented condo or Scout House. There will be no outdoor cooking or fires. These can take place inside/outside Council Jurisdiction within the United States. Overnight Trips lasting 2 nights or less (Cabin) -Sleeping in a Cabin or other structure. Cooking outdoors and possibly having a campfire. These can take place inside/outside Council Jurisdiction within the United States. REQUIREMENTS Review Safety Activity Checkpoints for specific activity and approval if necessary (check Approved Vendor list if needed) Troop Activity Request form (TAR) Parent Permission Form for each girl attending Yearly Health History Form for Girls First Aid/CPR trained approved adult Additional Accident Insurance (Plan 2) is only necessary if non-members/tagalongs are attending if permitted (this is included in a current GSUSA Membership) Be sure to complete and submit the necessary paperwork if needed to purchase insurance. Review Safety Activity Checkpoints for specific activity. Vendor Must Be on Approved Vendor List Activity Waivers or other vendor paperwork (if applicable) Troop Activity Request form (TAR) & High Adventure/Extended Travel Form Parent Permission Form for each girl attending Yearly Health History Form for Girls & Participating Adults First Aid/CPR trained approved adult Additional Accident Insurance (Plan 2) is only necessary if non-members/tagalongs are attending if permitted (this is included in a current GSUSA Membership) Be sure to complete and submit the necessary paperwork if needed to purchase insurance. Review Safety Activity Checkpoints for specific activity and approval if necessary (check Approved Vendor list if needed) Troop Activity Request form (TAR). For out of state trips, a High Adventure/Extended Travel Packet including forms must be submitted to council for approval. Parent Permission Form for each girl attending Yearly Health History Form for Girls & Participating Adults First Aid/CPR trained approved adult Additional Accident Insurance (Plan 2) is only necessary if non-members/tagalongs are attending, if permitted, (this is included in a current GSUSA Membership) Be sure to complete and submit the necessary paperwork if needed to purchase insurance. Also review additional insurance options that are available. Review Safety Activity Checkpoints for specific activity and approval if necessary (check Approved Vendor list if needed) Troop Activity Request form (TAR). For out of state trips, a High Adventure/Extended Travel Packet including forms must be submitted to council for approval. Parent Permission Form for each girl attending Yearly Health History Form for Girls & Participating Adults First Aid/CPR trained approved adult Additional Accident Insurance (Plan 2) is only necessary if non-members/tagalongs are attending, if permitted, (this is included in a current GSUSA Membership) Be sure to complete and submit the necessary paperwork if needed to purchase insurance. Also review additional insurance options that are available. Outdoor Skills - Cabin Camping trained approved adult 65

66 Review Safety Activity Checkpoints for specific activity and approval if necessary (check Approved Vendor list if needed) Overnight Trips lasting 2 nights or less (Tent) - Sleeping in a Tent. Cooking outdoors and possibly having a campfire. These can take place inside/outside Council Jurisdiction within the United States. Overnight Trips lasting 3 nights or more (Indoor) - Sleeping will be in a structured building such as hotel, motel, commercially rented condo or Scout House. There will be no outdoor cooking or fires. These can take place inside/outside Council Jurisdiction within the United States. Troop Activity Request form (TAR). For out of state trips, a High Adventure/Extended Travel Packet including forms must be submitted to council for approval. Parent Permission Form for each girl attending Yearly Health History Form for Girls & Participating Adults First Aid/CPR trained approved adult Additional Accident Insurance (Plan 2) is only necessary if non-members/tagalongs are attending, if permitted, (this is included in a current GSUSA Membership) Be sure to complete and submit the necessary paperwork if needed to purchase insurance. Also review additional insurance options that are available. Outdoor Skills - Tent Camping trained approved adult Review Safety Activity Checkpoints for specific activity and approval if necessary (check Approved Vendor list if needed) Troop Activity Request form (TAR) & High Adventure/Extended Travel Packet Parent Permission Form for each girl attending Yearly Health Exam for Girls & Participating Adults Additional Accident Insurance is required for all participants. For out of state trips, review other additional insurance options.(review plans 3E or 3P) First Aid/CPR trained approved adult Review Safety Activity Checkpoints for specific activity and approval if necessary (check Approved Vendor list if needed) Overnight Trips lasting 3 nights or more (Cabin) - Sleeping in a Cabin or other structure. Cooking outdoors and possibly having a campfire. These can take place inside/outside Council Jurisdiction within the United States. Overnight Trips lasting 3 nights or more (Tent) - Sleeping in a Tent. Cooking outdoors and possibly having a campfire. These can take place inside/outside Council Jurisdiction within the United States. Troop Activity Request form (TAR) & High Adventure/Extended Travel Packet Parent Permission Form for each girl attending Yearly Health Exam for Girls & Participating Adults Additional Accident Insurance is required for all participants. For out of state trips, review other additional insurance options.(review plans 3E or 3P) First Aid/CPR trained approved adult Outdoor Skills - Cabin Camping trained approved adult Review Safety Activity Checkpoints for specific activity and approval if necessary (check Approved Vendor list if needed) Troop Activity Request form (TAR) & High Adventure/Extended Travel Packet Parent Permission Form for each girl attending Yearly Health Exam for Girls & Participating Adults Additional Accident Insurance is required for all participants. For out of state trips, review other additional insurance options.(review plans 3E or 3P) First Aid/CPR trained approved adult Outdoor Skills - Tent Camping trained approved adult 66

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73 ) Girl Scout Insurance Plan Comparison Chart PLAN 1 Accident Insurance PLAN 2 Accident Insurance ($.11 per person, per calendar day) Plan 1 Accident Insurance is included in all currently registered GSUSA members. This is for all Girl Scout events inside/outside Council Jurisdiction within the United States that are 2 nights or less. This insurance does not cover trips longer than 2 nights, trips outside of U.S. territory; or for non-members and tag-a-longs. This plan covers accident related injury only, not sickness or infirmary. Plan 2 Accident Insurance should be purchased for participants who are NOT currently registered GSUSA members for all events that are inside/outside Council Jurisdiction for any time frame. It should also be purchased for all registered members that are participating in an event that is 3 nights or more. Example: If your troop is planning a trip for 5 days and 4 nights, you will need to purchase insurance for all of the registered members for the full 5 days because the trip is longer than 3 days, 2 nights. 73

74 This plan covers accident related injury only, not sickness or infirmary. Plan 2 does not cover any trips/activities outside of the United States. PLAN 3E Accident and Sickness Insurance ($.29 per person, per calendar day) PLAN 3P Accident and Sickness Insurance Plan 3E Accident & Sickness is recommended to be purchased for trips out of state or for any other trip that is 3 nights or more, where sickness could occur, or when council wishes to provide this extra sickness coverage which is not covered under Plan 2, such as extended trips out of town. This plan covers accident related injuries and sickness. Plan 3P Accident & Sickness For groups with one or more participants who do not have personal family insurance (or where personal insurance may not be honored). For events and trips that are 3 nights or more. Plan 3P acts as primary insurance for participants covered by the plan. ($.70 per person, per calendar day) PLAN 3PI Accident and Sickness Insurance for International Trips ($1.17 per person, per calendar day) INTERNATIONAL INBOUND Accident and Sickness Insurance for Girl Guides/Girl Scouts Visiting the USA Plan 3P1 Accident & Sickness For any Girl Scout group planning a trip out of the country for 3 nights or more. Due to certain pre-trip benefits, this insurance should be purchased in the planning stages of the trip, but after the trip has been approved by the council, Call the council office to obtain detailed information on how to purchase this plan. Can be purchased by groups who are hosting Girl Guides/Girl Scouts visiting the USA. This insurance covers the visiting Girl Guides/Girl Scouts. ($3.30 per person, per calendar day) 74

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81 A Girl Scout council is responsible for seeing that all activities are planned and carried out so as to safeguard the health, safety and general well-being of the participants. Girl Scout Safety Guidelines and checkpoints provide guidance in meeting this responsibility. Every troop leader should be thoroughly familiar with and follow the guidance given in Girl Scout Safety Activity Checkpoints. In the event that a serious accident or a major emergency does occur, Citrus Council has well defined procedures which must be followed: The adult in charge will: 1. See that each driver carries in her/his car: a. A completed parent permission slip for each girl b. A first aid kit and the appropriate insurance forms c. A copy of Citrus Council Emergency Procedures 2. Provide each person with information concerning what to do if she/he becomes separated from the group. For example: a. Cars will proceed to an agreed upon checkpoint or destination. b. Girls will proceed to an agreed upon destination. c. Girls who may be left behind or lost will be instructed to stay in one location that is safe and as close as possible to where they were last seen. 3. Observe all site regulations at Citrus Council program centers. These site regulations are sent to each troop leader when the troop's reservation is confirmed and are also posted at the program centers. 1. In case of any first aid treatment, the adult in charge will: a. See that a qualified first aider or other qualified medical personnel gives treatment according to Red Cross First Aid Procedures. PLEASE NOTE: If a child requires a medication prescribed by a physician, she must take it herself. First aiders are not allowed to give medication. First aiders will hold the medication and see that the child receives it as scheduled on the label of the medication. 2. In case of fire, flood or storm the adult in charge will: a. Follow the emergency procedures for the site, which will be posted at council-owned properties. b. Use the following guidelines to develop on-site emergency procedures for sites other than councilowned properties: 1. Move the girls to a safe location. 2. Place someone in charge of the group. 3. Contact the proper authorities such as the forest ranger, sheriff, police or fire department. 4. Notify the troop's emergency contact person, who will notify families and the council representative. (OVER) 81

82 3. In case of injury or illness requiring hospitalization or emergency room care, the adult in charge will: a. Follow proper first aid procedures in treating the injured person(s) and secure proper medical care. b. Contact the site ranger and/or request assistance from clergy, sheriff, police, highway patrol, ambulance or doctor as appropriate. c. Notify parents and the council representative. 4. In case of accidental or natural death, the adult in charge will: a. Contact the site ranger and/or request assistance from sheriff, police, highway patrol, ambulance, doctor or clergy as appropriate. b. Notify council representative. This person will contact the family in case of fatality or where death is imminent. c. Retain a responsible adult at the scene who will see that the victim and surroundings are not disturbed until proper authorities have assumed control. 5. In case of unusual, suspicious activity or intrusion, the adult in charge will: a. Contact proper authorities such as site ranger, sheriff, police, highway patrol, as appropriate. On council-owned properties, posted procedures will be followed. b. Remove the group from the scene if the safety of any member is ever in question and notify emergency contact person of any change in site. Parents and the council representative will be informed of any change by the emergency contact person. 6. In case of lost child, the adult in charge will: a. Contact the proper authorities or person in charge of the facility. b. Organize a search of the area in teams, starting with child's last known location. Notify the troop's emergency contact person if the child is not located within a reasonable amount of time. The emergency contact person will notify the parents and the council representative. 7. Permission slips MUST NOT be released to authorities. The adult in charge will keep her/his copies. 8. In case of serious accident or crisis, NO public statements should be made. All inquiries should be referred to the individuals listed below. 9. Complete the Accident Report form and send to the Council Service Center, within 24 hours. Troop Emergency Contact Person: ZANDRA WASHINGTON, Chief Operating Officer , ext or MARIE SNEAD, Sr. Director of Business & Retail Services , ext or GSC Emergency Procedures July

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95 The Fall Product Program in Citrus Council is made up of three parts: 1. Mags and More, Friends and Family magazine renewal, candles, tumblers and organic veggies, Great American Opportunities 2. Chocolate and nut sale from Ashdon Farms 3. Reachout Booklets Troops/Groups may participate in one or all parts of the Fall Product Program. The girl and her parents must be given the option to decide. Participation is voluntary. Participation in at least one part of the Fall Product Program is required as a prerequisite for obtaining approval of future money-earning projects. The Fall Product Program is usually held in September and October for troops to earn startup funds. Girl Scouts of Citrus determines specific dates and establishes procedures for the program. Training is provided for the troop leader and product program chair. Troops/groups who participate in this portion are asked to solicit magazine renewals or subscriptions from friends and family members only. Troops/Groups are also asked to submit one address booklet per girl of at least eight names and addresses of people personally known by the girls, outside of their city/town. Magazine renewal and subscription information then will be sent to those individuals through the mail. Troops earn a percentage of each magazine subscription and each photo keepsake they sell. Troops will earn a flat rate for each complete reachout booklet they submit. The GSC Board of Directors establishes the price for all products. Be A Reader activity material is included with the QSP portion of the program. Troops do not have to participate in QSP to do the Be a Reader activities. Participation patches for Be a Reader are available in the Girl Scouts of Citrus Shop. Troops who participate in this portion of the fall product program sell Chocolate and Nuts to the general public. Troops take pre-orders for the chocolate and nuts. They may sell door-todoor, to family and friends or at established chocolate and nut booths. 95

96 Juliettes (Individually Registered Girls) may participate in all GSC product programs in 1 of 2 ways: Juliettes can partner with another troop in their Service Community. The Service Community Chair can help find a troop in their area. The program is handled the same as with any other girl in the troop. The money earned from the Juliettes product program stays with the troop she has partnered with for the program. The troop votes ahead of time what they will do with the proceeds and the Juliette participates in those activities. All monies from the Juliette will be turned into the troop. Juliettes work directly with the Product Chair from their service community, ordering and receiving their products directly through them. All monies will be turned into the GSC finance department and earned product credits will be held in a custodial account for the Juliettes to use for Girl Scout related activities or purchases from the council shop. The Juliette will need to contact the finance department and complete a Juliette Credit Request Form to use their credits for the Girl Scout related activities or Council Shop purchases they choose. 96

97 All troops must complete the ACH section of UNIFY by the due date printed on the Fall Product paperwork. This authorizes the council to debit all monies due to council from their troop accounts and validates current banking information. UNIFY will be updated when the draft occurs, if an ACH is returned to us there will be a separate entry indicating that as well as a fee for all returns due to NSF or closed account. All troops must complete the ACH section of SMART COOKIES by the due date printed on the Cookie paperwork. This authorizes the council to debit all monies due to council from their troop accounts and validates current banking information. SMART COOKIES will be updated by council after the debit has taken place. if an ACH is returned to us there will be a separate entry indicating that as well as a fee for all returns due to NSF or closed account All monies due to council need to be in the troop s bank account on the day the final paperwork is due. It will be the troop s responsibility to have the entire balance in their account on the date the paperwork is due to council. GSC staff will not review troop accounts for funds availability. If funds are not in the account when council debits the troop s account that troop will be responsible for all charges incurred to that account. 97

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101 Troops should be as self-supporting as possible. The goal is for the troop to earn enough money to pay for anticipated program activities, without resorting to asking for money from parents. Participating in money earning projects gives girls the opportunity to learn many skills: budgeting, goal setting, customer relations, and good business practices. Troop Dues: A small amount of money girls contribute to the troop each time the troop meets. Girls and parents help decide how much they can afford and agree on setting the amount usually 50 to $2.00 per meeting, refer to Safety Guidelines for more information. 101

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