MONEY MANAGER TRAINING
|
|
- Ashlee Holmes
- 5 years ago
- Views:
Transcription
1 1 MONEY MANAGER TRAINING
2 Managing Troop Finances Welcome to Girl Scouts of Central Texas (GSCTX) Money Manager Training To make the most of your online training experience: Please print Money Manager Workbook Please follow along in workbook Complete online "Money Manager Knowledge Check" linked under the training on the webpage. For full guidelines and additional information please review Chapter 5 of Volunteer Essentials Several forms are referenced throughout this training and can be found at WB Pg. 1 2
3 What s Money Manager Training? This training includes the guidelines for: Opening Girl Scout bank accounts Changing banks or account signers Closing bank accounts Troop separation guidance Using sales-tax exemption forms Basic Money Earning information WB Pg. 1 3
4 Financial Positions at GSCTX GSCTX consists of a support system that is there to assist you with your Troop and Service Unit needs. GSCTX Finance Department Service Unit Treasurer (SUT) Troop Treasurer (TT) Audits, approves & stores Reports of Banking Activity Processes Troop / SU banking requests Provides guidance to Service Unit & Troop Treasurers Facilitates the opening of Troop bank accounts Manages SU funds & reconciles SU bank account Completes & submits Service Unit Report of Banking Activity to GSCTX by May 1 Collects, reviews & submits Troop Report of Banking Activity (TRBA) to GSCTX SUT is a signer on all Troop bank accounts Submits Troop Bank Account Request (TBAR) to SUT to process through GSCTX for approval Manages & reconciles Troop bank account Completes & submits Paper Troop Report of Banking Activity to SUT Submit additional money management forms to SUT as necessary Provides guidance to Troop Treasurers WB Pg.2 4
5 5 Non-Profit Organization GSCTX is a 501 (c)(3) non-profit organization. All bank accounts are required to report activity to GSCTX annually. Troop Reports of Banking Activity are made available for review upon request. These reports will be on file at the Kodosky Program Center for five years after submission. WB Pg. 2
6 Sales Tax Exemptions Sales tax exemption allows registered members to purchase items on a tax-free basis. Contact your Service Unit to obtain a sales tax-exempt card for your Troop. How to properly use sales tax-exempt card: Submit to retailers prior to all Troop/Service Unit purchases. Do not alter the sales tax-exempt card provided. Do not provide the GSCTX tax ID number to non-members. Never use for personal purchases. Use Troop/Service Unit bank account for sales tax-exempt purchases. Using the sales tax-exempt card for personal purchases is considered class C misdemeanor. WB pg. 2 6
7 Bank Incentives There are banks that will work with non-profit organizations to ensure: No account set up fees No monthly charges No inactivity fees No fees for counting large amounts of cash Debit cards Free online access Free online printing of bank statements For more information, contact your Service Unit Treasurer (SUT) WB pg. 3 7
8 Opening a Girl Scout Bank Account Troops must open a bank account and deposit money. Below are the steps to follow: 1. Select 2 adult Troop/Service Unit members: a) Must be a registered Girl Scout. b) Must have a current cleared Criminal Background Check (CBC) on file. c) Must be non related or living in the same household. NOTE: A third co-signer on all bank accounts MUST be a SUT, SUD or MDE designated individual. 2. Complete Money Manager Training. 3. Your Service Unit Treasurer will work with you to complete a TBAR WB pg. 3 8
9 Opening a Girl Scout Bank Account 4. SUT will submit TBAR to GSCTX for approval. 5. GSCTX Finance Department will verify all signers meet requirements, approve TBAR and return to individual designated as SU contact (usually SUT listed) on TBAR. 6. SUT will coordinate opening Troop bank accounts. WB Pg. 3 9
10 10 Opening a Girl Scout Bank Account 7. DO NOT go to the bank to open a bank account until SUT or SU designee has contacted you. 8. After bank account is open: a) Depending on the bank policy, signers may not have to meet at the bank to open an account. b) SUT will coordinate signing signature cards. c) Statements must be addressed to an account signer, not GSCTX. d) Legal names must be used on bank accounts. e) Checks must indicate Girl Scouts of Central Texas, Troop. g) One debit card is allowed per Girl Scout bank account. WB Pg. 3
11 Making Changes To Bank Accounts IMPORTANT: Contact your SUT, SUD or MDE designated individual to facilitate changes to Troop bank account 1. SUT will submit TBAR to GSCTX for approval. 2. GSCTX Finance Department will verify all signers meet requirements, approve TBAR and return to individual designated as SU contact (usually SUT listed) on TBAR. 3. SUT will coordinate Troop bank account changes. 4. DO NOT go to the bank to open a bank account until SUT or SU designee has contacted you. WB Pg. 3 11
12 Managing Troop Finances 1. CASH WITHDRAWALS: Cash withdrawals are not permitted. Exceptions may be made with the approval of SUT, SUD or MDE and must be supported with itemized receipts. 2. RECEIPTS: Keep receipts for all transactions. All expenses must be supported with receipts. Label all receipts. Keep all receipts and deposit slips for 5 years. WB Pg. 4 12
13 Managing Troop Finances 3. REIMBURSEMENTS: Original receipts are required for reimbursements. Reimbursements must be made by check, never cash. The signer of the check should NEVER be the payee of the check. One signer may write a check to the other signer for reimbursement. WB Pg. 4 13
14 Managing Troop Finances 4. DEPOSITS: Keep deposit slips and documentation of where deposit originated. Do not mix deposits. It is recommended that Troops use a receipt book for documenting payments from parents. 5. MIXING FUNDS: Do not mix household funds with Girl Scout funds. 6. TROOP FUNDS: Do not "borrow" funds from Troop account. WB Pg. 4 14
15 Tracking Troop Finances Keep track of ALL money in and out of bank account. Review & reconcile monthly bank statement. Banks should not charge monthly fees to the Troop bank account. The Troop should make every effort to not have monthly fees charged to the Troop bank account. A reconciliation compares the income and expenses that the Troop has recorded in checkbook, excel, or other bookkeeping means to what the bank has reflected on monthly bank statement. WB Pg. 4 15
16 Tracking Troop Finances -(Examples) Microsoft Money Quicken Quick Books Check Register Deposit Log Excel It does not matter how you track finances, use what works best for you. WB Pg. 4 16
17 Reporting Troop Finances Monthly, Troop bank account cosigners are expected to share bank account balances with parents and girls at meetings and upon request. Each Spring, Troops are responsible for completing a Troop Report of Banking Activity (TRBA). The TRBA can be submitted in either two ways: a) Paper TRBA form OR b) Online submission of the TRBA in Volunteer Toolkit (new for 2018) Starting balance + Money in - Money out = Balance today WB Pg
18 Troop Report Of Banking Activity (TRBA) TRBA forms are completed annually, due to GSCTX by May 1 (if the due date does not fall on a normal workday, report is due the next business day) This report serves two purposes: To ensure GSCTX s compliance with IRS regulations. Provides Troop, Group and Service Unit members with clarity and knowledge regarding recent income and expenses. All TRBA submissions must have three (3) things: The completed, printed and signed TRBA. March ending bank statement. TRBA ending balance must match ending balance on bank statement. WB Pg. 6 18
19 Paper Troop Report Of Banking Activity First page is where you will enter information about your Troop Second page is where you enter financial information Third page is where you find legend for completing report WB Pg. 5 19
20 Steps For Submitting Paper TRBA 1. Deposit all monies prior to the end of reporting period (February). 2. A separate report must be completed for each Troop bank account. (Exception: Troops that are required to have a savings account associated with checking account may use one report to report both as indicated on form.) 3. A report is still required even if your Troop did not have any income or expenses. 4. The beginning balance on the TRBA must be the ending balance from the previous year's report. 5. The report must be neat, accurate and complete. WB Pg Fillable TRBA (with or without Feeds) is preferable to handwritten reports. 20
21 Steps For Submitting Paper TRBA 7. Print 3 copies of report and save a copy. a) One copy for the troop records. b) Two copies to SUT (one for SU and one for GSCTX). 8. Sign and date the report. Electronic signatures are allowed. 9. Attach a copy of the March ending bank statement with balance matching total balance of the TRBA WB Pg. 5 21
22 22 Steps For Submitting Paper TRBA 10. Your SUT can help you complete this form. 11. If your Service Unit doesn t have a current SUT, submit the report to your SUD or individual designated by MDE. 12. If closing a bank account, final reports must be submitted within 30 days. 13. Be sure to retain the original signed report for your Troop or SU records. 14. Records are kept for 5 years. WB Pg. 5
23 23 Online TRBA submission in Volunteer Toolkit Coming Spring 2018, an online submission option will be available for the Troop Report of Banking Activity form The online TRBA submission will go directly to our Finance and Product Sales Department for auditing and further review Leaders will be able to use their My GS login to enter all financial information under the Finance tab in Volunteer Toolkit The March bank statement must be attached in the system to the online TRBA submission Guidelines and submission instructions will be available to all troop leaders in Winter 2018 WB pg. 5
24 TRBA Submission Deadlines Failure to correctly complete and submit this report by the stated deadline may result in any one or all of the following: Troop bank account may be frozen and/or closed. Troop cookie bonus may be forfeited. Troop/Group/Service Unit may lose eligibility to participate in Fall Product and Cookie Sales. Troop financial activity may be audited. WB PG. 6 24
25 Troop Separation When a Troop splits or girls leave the Troop what happens to the funds? It should be a positive experience for the leadership and the girls. The Troop number will remain with the original Troop. Troop funds are collected and earned by the girls for the Troop, belonging to the Troop never any one individual. An equal portion of the total Troop treasury divided by the number of girls will be distributed to the receiving troops of the girl members. If a girl is inactive during Product Sales, then she is not eligible to receive any portion of troop proceeds from Product Sales when the funds are split. In the case of older girls saving for GS Higher awards or Travel, the amount each girl has saved for the activity minus expenses will be transferred to her new Troop. For additional information on Troop Separation guidelines please review Chapter WB Pg. 6 5 of Volunteer Essentials. 25
26 Disbanding Troop Funds Steps to handling Troop Disbandment SUD, SUT or Service Unit Registrar or individual designated by MDE completes a Troop Disbandment Report and Treasurer Worksheet. If girls are joining another Troop then a portion of the money will follow them to the new Troop. The amount is determined by the amount of money in the bank account divided by the number of girls registered in the Troop at the time the Troop disbands. SUT will disburse funds according to the worksheet. Any unused funds left in the account will be deposited in the Service Unit bank account and held for 1 year in the event that the girls return to Girl Scouts. WB Pg. 7 26
27 Troop Disbandment IMPORTANT REMINDERS: Yearly membership expires on September 30 of each year. Funds do not belong to individual girls. Before the Troop disbands: Hold a meeting so the girls can determine how they want to use their remaining funds. Distribution of cash/gift cards/merchandise to each girl/adult is not permitted. Complete all activities and transactions before memberships expire and/or before disbanding. After the Troop disbands, non-members are not authorized to access Troop accounts. WB pg. 7 27
28 Troop Disbandment Individuals must be registered for the current Girl Scout year (Oct 1 Sept 30) to participate in Girl Scout activities. After the Troop disbands: After all outstanding transactions have cleared, contact SUT, SUD or MDE designated individual to coordinate Troop bank account closure. The primary signer will receive a final bank statement after the account is closed. After you receive your last bank statement, complete a final Troop Report of Banking Activity to reflect how the funds were used. WB Pg. 7 28
29 Troop Disbandment Worksheet WB Pg. 7 29
30 Closing a Girl Scout Bank Account There may come a time when you need to close accounts. Here are the steps: 1. Contact SUT, SUD or MDE designated individual to coordinate. 2. The TT will gather bank statements, receipts, unused checks. 3. Complete a final TRBA for submission to SUT within 30 days (this report will show how the funds were used). 4. If changing banks: complete the appropriate closure process and then follow the new account procedures. WB Pg. 7 30
31 Girl-Led Girl Scouts learn many valuable skills, and it is important to include them in the money management process in ways appropriate to their ages and experiences. You can do this by: Sharing the responsibility with the girls. Teaching girls to assist in document preparation. Teaching girls about money handling. Assisting them in goal setting. Ensuring that the girls money is safe. Ensuring that girls have a say in how the money is spent. WB Pg. 8 31
32 Possible Troop Funding Troop Start-Up Fee One-time fee when starting a new Troop. For example $20.00 per girl when they join the Troop. Troop Dues Determined by Troop. Could be paid per meeting, monthly, etc. Example: $1 per meeting. Fall Product Sale held in October Cookie Sale in January and February Additional Money-Earning Review Volunteer Essentials Chapter 5 for more information. Money Earning application approval is required for most. WB Pg. 9 32
33 Money Earning General Reminders Girls may not ask for donations, asking is considered fundraising, and fundraising can only be done by adults (Per Blue Book of Basic Documents page 21). Girls can make presentations to organizations, but adults must make the actual ask (for example: Gold, Silver and Bronze projects). For more information regarding money earning: Refer to Volunteer Essentials Chapter 5 found at Ask your SUD, SUT or MDE WB Pg. 9 33
34 Financial Sponsorships (Valued At $250 Or More) The Resource Development Department of GSCTX must pre-approve all solicitations for sponsorships Why? GSCTX must report donations to the IRS. The donor organization may already have a relationship with GSCTX. The donor organization may require an acknowledgement letter from GSCTX. For the donation to be tax-deductible, the donation must be payable to GSCTX. To ensure that the request is appropriate and presented in a way that is consistent with Girl Scout messaging. How? Complete a Financial Sponsorship Form. Submit to GSCTX Resource Development. WB Pg
35 Financial Sponsorships (Valued At $250 Or More) Next Steps? Once approved, in-kind (non-monetary) donations can be given directly to the requesting Troop/Service Unit. Monetary donations of less than $250 can be accepted by the Troop/Service Unit. All monetary donations need to be reported as income on TRBA. Sponsorships should be used in conjunction with product sales and money-earning projects. Volunteers families may not personally benefit from donations. Assets collected are property of the Troop/Service Unit. WB Pg
36 Sponsorship Reminders (For Troops, Groups And Service Units) Troops/Groups should actively participate in Fall Product and Cookie sales. Troops/Groups must have a current Report of Banking Activity on file with GSCTX. Troop/Group members must be currently registered. The Financial Sponsorship Form must be legible and complete. WB Pg
37 Money Issues or Concerns Issues may arise with Troop or Service Unit finances that may need a more in depth look. Complete a Service Unit/Troop Financial Request for Review. Submit request to CFO. Gather documentation, provide as much information as possible. Co-signers are responsible for sharing bank activity with the Troop. Troop funds are not for personal use. WB Pg
38 Service Unit / Troop Financial Request For Review WB Pg
39 39 Resources The GSCTX website, contains most financial information needed to manage the finances in your Troop, Group, and/or Service Unit. Items found on the website include: Forms Volunteer Essentials (Chapter 5) "Managing Group Finances" Safety Activity Checkpoints Customer Care is always available to answer your questions! Your SUT, SUD or MDE are also available to answer questions! WB Pg. 11
40 To Receive Credit for This Course Click the Money Manager Knowledge Check under the training webpage Answer the questions. You will receive a certificate via with in 30 days of completing the survey. Please provide a copy of the certificate to your SU. If you don t complete the survey you won t receive credit for this training. WB Pg
41 Thank You!
Welcome to Girl Scouts of Central Texas Money Manager Training where we will provide general information on financial guidelines for the Council.
Welcome to Girl Scouts of Central Texas Money Manager Training where we will provide general information on financial guidelines for the Council. Covered in this Training: Topic Page Financial positions
More informationTroop/Service Unit Banking Policies
2017-18 Troop/Service Unit Banking Policies Helping girls decide what they want to do and coaching them as they earn and manage money to pursue their goals is an integral part of the Girl Scout Leadership
More informationTroop/Group Financial Guidelines
Troop/Group Financial Guidelines Girl Scouts, San Diego-Imperial Council, Inc. July 2008 As girls grow, experience in Girl Scouting can help them learn to manage money wisely, understanding its value and
More informationEVERYTHING YOU WANTED TO KNOW ABOUT YEAR- END FINANCIALS
EVERYTHING YOU WANTED TO KNOW ABOUT YEAR- END FINANCIALS Rev. 10/2016 1 of 7 TABLE OF CONTENTS Introduction... 3 Getting Started. 3 Filling out the Troop/Group Finance Report... 4 Submitting Financials..
More informationFinancial Policies... 3 Opening a Troop Bank Account... 4 Start the Process... 4 Debit Cards/Online Access... 4 Ordering Checks...
1 Financial Policies... 3 Opening a Troop Bank Account... 4 Start the Process... 4 Debit Cards/Online Access... 4 Ordering Checks... 5 Fund Management... 5 Paying for Product Sales... 6 Accepting check
More informationPOLICIES. Amended and approved by the Board of Directors February 13, 2017
1 POLICIES Amended and approved by the Board of Directors February 13, 2017 2 GIRL SCOUTS OF EASTERN WASHINGTON & NORTHERN IDAHO Applicability POLICIES The Policies in this document are to be followed
More informationGirl Scout SUMore. Training. Cover Your Assets: Troop Finance Procedures. A short and snappy training for use in Service Unit Meetings
Girl Scout SUMore A short and snappy training for use in Service Unit Meetings Training Cover Your Assets Financial Responsibility for Troop Volunteers Length of Session: 45 minutes Materials Needed: Cover
More informationTROOP FINANCIAL MANAGEMENT PACKET
TROOP FINANCIAL MANAGEMENT PACKET Revised 01/29/16 CHECKLIST FOR FORMS DUE BACK TO THE COUNCIL Due when opening troop or service unit bank account: Bank Account Information Form The Council has legal responsibility
More informationAudit Report for Local PTAs
Audit Report for Local PTAs Name of PTA/PTSA: Churchill Road Elementary School PTA (CRS PTA) EIN Number: 52-1288898 Date of Audit: _ October 1, 2018 Audit period from July 1, 2018 to September 30, 2018.
More informationCouncil Federal ID #
Quick Reference: Open a troop bank account following the processes outlined in this packet. Make sure all troop funds and expenses are handled through this account. Never use the troop account or any troop
More informationFinancial Policies... 3 Opening a Troop Bank Account... 4 Start the Process... 4 Debit Cards/Online Access... 4 Ordering Checks...
1 Financial Policies... 3 Opening a Troop Bank Account... 4 Start the Process... 4 Debit Cards/Online Access... 4 Ordering Checks... 5 Fund Management... 5 Paying for Product Sales... 6 Accepting check
More informationFrequently Asked Questions
(General Questions) General Questions (not account-specific) If I have any questions or concerns, who is my council contact? For general questions, please reach out to our wonderful Customer Care Team
More informationFinance Guide Girl Scouting builds girls of courage, confidence, and character, who make the world a better place.
Finance Guide 2018-2019 Girl Scouting builds girls of courage, confidence, and character, who make the world a better place. What s Inside Introduction... 3 Troop Dues and Start-Up Fees... 3 Communicating
More informationParent and Booster Club Audit Training 2016
Parent and Booster Club Audit Training 2016 Presented By Jan Coker, Director of Internal Audit Services Just a reminder Tyler ISD encourages and appreciates parental support for the District s students.
More informationFINANCES SUMMARY. $ In the bank $ cash on hand $ In gift/reward cards $
Service Unit Finance Report Service Unit funds should be banked in the name of Girl Scouts of Ohio s Heartland Council, Inc., Service Unit. Two (2) non related, not living in the same household, approved
More informationGail Tompkins Volunteer Development Manager (Staff)
February 16, 2010 1 2 Gail Tompkins Volunteer Development Manager (Staff) 713-292-0221 gtompkins@sjgs.org Sherry Williams Volunteer Development Volunteer 281-723-8198 sjgssherry@yahoo.com Bank Accounts/Handling
More informationTROOP MONEY MANAGEMENT
TROOP MONEY MANAGEMENT 1 TABLE OF CONTENTS Girl Scouts and Financial Literacy.... 3 Girl Scout Progression in Troop Money Management.... 4 Sources of Income for Girl Scout Troops... 5 Planning a Troop
More informationTROOP MONEY MANAGEMENT
TROOP MONEY MANAGEMENT TABLE OF CONTENTS Girl Scouts and Financial Literacy.... 2 Progression in Troop Money Management.... 3 Sources of Income for Girl Scout Troops.... 4 Planning a Troop Budget.... 5
More informationTreasurer, Part 1. Terri Lyn George
Treasurer, Part 1 Terri Lyn George treasurer@pccpta.org Good morning. My name is Terri Lyn George. I love being your Pinellas County Council Treasurer. BUT before we get started, I have a couple of housekeeping
More informationRAA Swim Team. Financial Policies. Riverside Aquatics Association Riverside, CA. Non-Profit Tax ID #:
RAA Swim Team Financial Policies Riverside Aquatics Association Riverside, CA Non-Profit Tax ID #: 95-6131487 RAA Swim Team Financial Policies Table of Contents I. Policy for the Storage and Use of the
More informationCherokee Trail High School PTCO FINANCIAL POLICIES
Purpose & Intent These policies are intended to document Cherokee Trail High School PTCO s policies and procedures regarding using and receiving cash, check and credit cards (to meet the requirements of
More informationTreasurer, Part 1. Terri Lyn George
Treasurer, Part 1 Terri Lyn George treasurer@pccpta.org Good morning. My name is Terri Lyn George. Once again, it is my privilege to serve as your Pinellas County Council Treasurer. BUT before we get started,
More informationFinancial Review Committee Responsibilities for 4 H Club/Group and Other Extension Affiliated Accounts
Financial Review Committee Responsibilities for 4 H Club/Group and Other Extension Affiliated Accounts Kansas Extension Council law as well as federal and state expectations for use of all funds generated
More informationAuditor. Auditor Manual
Auditor Auditor Manual 2012-2013 1 The AYSO National Office TEL: (800) 872-2976 FAX: (310) 525-1155 www.ayso.org All rights reserved. 2012 American Youth Soccer Organization Reproduction in whole or in
More information4-H Treasurer. Guidelines for Treasurers. Treasurer s Job Description. Handling Money
4-H Treasurer Congratulations! As an elected officer of your 4-H club you have an important job as a representative of the entire 4-H program. As a 4-H treasurer, you are responsible for protecting the
More informationTexas 4-H Financial Management Guidelines
2018-2019 Texas 4-H Financial Management Guidelines The members of Texas A&M AgriLife will provide equal opportunities in programs and activities, education, and employment to all persons regardless of
More informationCREIA ACCOUNTING POLICIES AND PROCEDURES
CREIA ACCOUNTING POLICIES AND PROCEDURES Updated June 2015 1 Table of Contents I. Introduction... 3 II. Division of Responsibilities... 4 Board of Directors... 4 Executive Director/Chief Executive Officer...
More informationB O O S T E R T R E A S U R E R W O R KS H O P
B O O S T E R T R E A S U R E R W O R KS H O P 2018 CHARACTERISTICS: Desire to serve with other Boosters, the school, and ultimately the students Computer literate - - must know how to use Excel, QuickBooks,
More informationKISD September
Many organizations offer valuable assistance to the District in fundraising, voluntary help, and substantial fan support for school activities. Although the intent of these organizations is to assist and
More informationFrequently Asked Questions Proposal 3: Lifetime Membership Dues Initial Release: June 22, 2017 Additional Questions: September 20, 2017
Frequently Asked Questions Proposal 3: Lifetime Membership Dues Initial Release: June 22, 2017 Additional Questions: September 20, 2017 What is the proposal to change lifetime membership dues? Currently,
More informationFlorida 4-H Annual Financial & Tax Reporting Guide Required Procedures to Maintain Tax Exempt Status for Your County 4-H Program
Florida 4-H Annual Financial & Tax Reporting Guide Required Procedures to Maintain Tax Exempt Status for Your County 4-H Program For County 4-H Agents And CEDs 2018 Edition { Legend Accompanying document
More informationSouth Dakota. Treasurer s Book
South Dakota Club Treasurer s Book Updated 2017 South Dakota 4-H Club Treasurer s Book igrow.org 4-H YOUTH DEVELOPMENT 4-H Treasurer Congratulations! As an elected officer of your 4-H club you have an
More informationDELAWARE 4-H CLUB TREASURER S GUIDEBOOK
DELAWARE 4-H CLUB TREASURER S GUIDEBOOK 4-H CLUB NAME TREASURER S NAME Adapted from Maryland 4-H Club Financial Guidelines Maryland 4-H, University of Maryland COUNTY 1 11-07-03/jlk Responsibilities of
More informationSTANDARD FINANCIAL REPORTING MANUAL
STANDARD FINANCIAL REPORTING MANUAL October 2010 Revised: January 2017 August 2018 Dear Guider, Here is our Standard Financial Reporting Manual. The purpose of this manual is to assist Guiders to manage
More information3/11/2016. Student Activity Funds. Basic Facts about Student Activity Funds
Student Activity Funds Presented by: Natalie Rew, CPA Basic Facts about Student Activity Funds WI Stats, s. 120.16(2) authorizes a school district treasurer to receive money raised in extra-curricular
More informationWork To Perform No. issue? In this section, look at disbursements for various sources, e.g., checking accounts, store accounts, purchase cards, etc.
In this section, look at disbursements for various sources, e.g., checking accounts, store accounts, purchase cards, etc. 1. Determine if a process is in place for approvals. If approval is delegated,
More informationBenewah County Policy and Procedures for Handling Finances for 4 H Clubs/Groups
Background/Statement of Need Benewah County Policy and Procedures for Handling Finances for 4 H Clubs/Groups County volunteer leaders, including the 4 H Council and 4 H club/activity, are an integral part
More informationGLASA. Greater Los Angeles Softball Association. Accounting Policies & Procedures Manual
GLASA Greater Los Angeles Softball Association Accounting Policies & Procedures Manual 7/2015 TABLE OF CONTENTS I. General Practices... 1 II. Cash Receipts... 2 III. Cash Disbursements... 3 IV. Other Financial
More informationC H Youth Development. reasurer s. Book
C0231 reasurer s 4-H Youth Development Book 1 2 Responsibilities of the 4-H Treasurer Congratulations! Your fellow 4-H group members have shown their confidence in you by electing you Treasurer. The Treasurer
More informationCLUB ACCOUNT 4-H CLUB NAME TREASURER NAME COUNTY YEAR
CLUB ACCOUNT 4-H CLUB NAME TREASURER NAME COUNTY YEAR Responsibilities of the 4-H Club Treasurer Congratulations! Your fellow 4-H club members have shown their confidence in you by entrusting to you the
More informationDelaware 4-H Club Financial Guidelines For Chartered 4-H Clubs and Other Groups Authorized to Use the 4-H Name and Emblem in Delaware
Delaware 4-H Club Financial Guidelines For Chartered 4-H Clubs and Other Groups Authorized to Use the 4-H Name and Emblem in Delaware The Delaware 4-H Youth Development program is part of the Delaware
More informationOklahoma Cooperative Extension Service Oklahoma 4-H Treasurer s Record Book
Lit. 438 Oklahoma Cooperative Extension Service Treasurer s Record Book Revised May 2007 About This Guide This guide has been written primarily for the youth treasurer in mind. The principles and procedures
More informationUpdated February
Updated February 2012 www.recoveryinternational.org Acknowledgments: There have been many changes in our organization since the Area Financial Management Guide was last revised in 2009. Some of these changes
More informationAll 4-H Organizational Club Leaders. From: Sarah E. Maass, District Extension Agent, 4-H Youth Development. Year End Financial Review Report
July, 2018 Central Kansas Extension District #3 Minneapolis Office 307 N. Concord Minneapolis, KS 67467-2140 (785) 392-2147 fax: (785) 392-3605 www.centralkansas.ksu.edu Salina Office 2218 Scanlan Ave
More informationLocal Unit Audit Fact Sheet
Local Unit Audit Fact Sheet What is an Audit? Financial review that certifies the accuracy of the books and records of the financial officer by examining the financial transactions of the PTA/PTSA and
More informationNEW JERSEY 4-H CLUB TREASURER S RECORD BOOK
4H259 NEW JERSEY 4-H CLUB TREASURER S RECORD BOOK Name of 4-H Club Name of Club Treasurer Club Leader County 4-H Year to NEW JERSEY 4-H CLUB TREASURER S RECORD BOOK Revised by Ginny Powell, Chair, Dept
More informationTreasurer Procedures Manual
PACK 811 Treasurer Procedures Manual VERSION 1.0 SEPT 1, 2010 Contents 1. Purpose 2. Office Defined 3. Financial Account Maintenance 4. Record Keeping and Financial Reports 5. Registration Dues and Recharter
More informationJOHNSTON COUNTY PUBLIC SCHOOLS INTERNAL AUDIT DEPARTMENT PTA, PTO AND BOOSTER CLUB HANDBOOK
JOHNSTON COUNTY PUBLIC SCHOOLS INTERNAL AUDIT DEPARTMENT 2017-2018 PTA, PTO AND BOOSTER CLUB HANDBOOK Table of Contents Organization Guidelines 3 Financial Guidelines 3 Fundraiser Guidelines 4 Treasurer
More informationHow to Submit Your 2019 Annual Financial Report (AFR)
How to Submit Your 2019 Annual Financial Report (AFR) Overview and Timeframe Thank you for volunteering for Girl Scouts and being a good steward of girls money! This guide will help you compile and submit
More informationSecretary Training. Cash Handling, Student Body Funds, Petty Cash. March 18, 2015
Secretary Training Cash Handling, Student Body Funds, Petty Cash March 18, 2015 Today s Training Topics Cash Handling Basics Denise S. Petty Cash Basics Denise S. Bank Reconciliations and Reports Paul
More informationPolicies and Procedures for Handling Volunteer and County Office Financial Accounts
Policies and Procedures for Handling Volunteer and County Office Financial Accounts Background/Statement of Need County extension office projects, organizations, and volunteers, including the 4-H Council
More informationFriends of the Canyon County Animal Shelter, Inc. FINANCIAL POLICIES AND PRACTICES
Friends of the Canyon County Animal Shelter, Inc. FINANCIAL POLICIES AND PRACTICES Adopted December 31, 2013 1 REVIEW OF INTERNAL CONTROLS ACCOUNTING SYSTEM The fiscal year for Friends of the Canyon County
More informationHELPFUL HINTS for Completing the Illinois 4-H Club Treasurer s Record
HELPFUL HINTS for Completing the Illinois 4-H Club Treasurer s Record Congratulations on your election to the office of treasurer. As an officer, you are expected to work with the other officers in implementing
More informationLewisville Independent School District BOOSTER CLUB GUIDELINES. Debate
Lewisville Independent School District BOOSTER CLUB GUIDELINES Debate Booster Clubs A school district approved club formed by parents and other interested non-student adults to work for the best interest
More informationMay PTA President and Treasurer,
May 2013 PTA President and Treasurer, Please read this entire notice. It includes pertinent information on tax laws that if overlooked may result in IRS fines. Even seasoned officers should take the time
More informationBooster Club Workshop
Corona-Norco Unified School District Booster Club Workshop May 1, 2017 May 15, 2017 Presenter: Dusty Nevatt, Partner Vavrinek, Trine, Day & Co., LLP Workshop Overview Definition of a Booster Club Fundraising
More informationArizona PTA/PTSA Local Units and Councils Annual Financial Review Packet
Arizona Arizona PTA/PTSA Local Units and Councils Annual Financial Review Packet Upon completion of the annual financial review/professional audit, provide copies to the President, Vice President, Secretary
More informationACCOUNTING PROCEDURES FOR HANDLING STUDENT ACTIVITY FUNDS, STUDENT FEES AND FOOD SERVICE FUNDS
ACCOUNTING PROCEDURES FOR HANDLING STUDENT ACTIVITY FUNDS, STUDENT FEES AND FOOD SERVICE FUNDS Page 1 13 INTRODUCTION The purpose of this document is to provide accounting procedures for handling all school
More informationMILWAUKEE PUBLIC SCHOOLS OFFICE OF AUDIT SERVICES. Internal Controls and Other Procedures
MILWAUKEE PUBLIC SCHOOLS OFFICE OF AUDIT SERVICES Internal Controls and Other Procedures School funds are accounted for through the Checkbook Accounting System Headquarters (CASH) and the Integrated Finance
More informationCommunity Events: Types, Funding, Approval, and Processes
Community s: Types, Funding, Approval, and Processes Purpose: The purpose of Community s is to provide high quality events and series for girls in the GSSEM Communities. GSSEM maintains a bank account
More information4-H Leader s Guide to Handling Funds in the 4-H Youth Development Program
C1059E 4-H Leader s Guide to Handling Funds in the 4-H Youth Development Program WSU EXTENSION 4-H YOUTH DEVELOPMENT PROGRAM EXTENSION 1 TABLE OF CONTENTS Introduction...3 Section 1 Framework...4 Preparing
More informationTREASURER. Information For Your Whole Board
TREASURER Information For Your Whole Board 2017 Treasurer For Your Whole Board TABLE OF CONTENTS 1 2 3 Basics Budgeting IRS Reminders 4 The PTA Audit 5 Tax Filing Information BASICS Overview of Responsibilities
More informationTreasurer s Manual 4H1035
Treasurer s Manual 4H1035 TABLE OF CONTENTS Introduction... 3 Sections Section 1: Framework...4 Section 2: Getting Started...9 Section 3: Income & Fundraising... 12 Section 4: Spending Money... 15 Section
More informationLittle League Treasurer. A Guide to Successful Financial Management
Little League Treasurer A Guide to Successful Financial Management Treasurer Responsibilities Make sure that all league Financial Transactions are PROPERLY CONDUCTED and RECORDED and that periodic Financial
More informationBudgeting & Accounting Handbook. A Guide to Responsible Money Management for Services, Clubs, Societies, and Other Student Groups
Budgeting & Accounting Handbook A Guide to Responsible Money Management for Services, Clubs, Societies, and Other Student Groups Vice-President, Administration & Finance 2001 2002 Introduction A Message
More informationSANCTIONED GROUPS: POLICY REQUIREMENT
Updated April 19, 2018 P.O. Box 1009 753 Fort Sill Boulevard Lawton Oklahoma 73502-1009 Phone: (580) 357-6900 SANCTIONED GROUPS: Parent groups such as booster clubs and PTAs must be sanctioned EACH YEAR.
More informationTreasurer s Handbook
Ohio 4-H Treasurer s Handbook Name of Treasurer Year Age as of January 1 County Name of Club 4-H Advisor Signature Material adapted by: Reviewers Travis West, County Extension Educator, 4-H Youth Development,
More informationInformation for Sumner County School Support Organizations
Information for Sumner County School Support Organizations School Support Organization (SSO) Start Up Instructions and General Information These suggestions are not to be considered legal advice. You may
More informationWhat you. Finishing for the Year. 4-H Treasurer s Manual 31
Section 6: Finishing for the Year You are almost done for the year, but first you need to tell your 4-H club members how they did this year. The reports you will make here will tell them what they own,
More informationSumner County School Support Organizations
Sumner County School Support Organizations School Support Organization (SSO) Start Up Instructions and General Information Additional information and resources for School Support Organizations may be found
More informationSTATE/PROVINCIAL TREASURER Example Job Description and Guidelines
STATE/PROVINCIAL TREASURER Example Job Description and Guidelines This position s example job description includes references as stated in the International and State Bylaws, and the Compilation of International
More informationMONEY MATTERS. Basic Principles: Financial Policies and Practices
MONEY MATTERS Basic Principles: Financial Policies and Practices The principles governing Financial Policies and Practices are based on the philosophy that learning happens when youth are engaged; that
More information4-H /06. Treasurer
4-H 06-06 8/06 Treasurer Congratulations! Your fellow club members have selected you to lead them through a successful 4-H year as Treasurer. In case you may have some questions about what to do, this
More informationFINANCIAL POLICIES & PROCEDURES HANDBOOK
MAINE ASSOCIATION OF PLANNERS FINANCIAL POLICIES & PROCEDURES HANDBOOK 0 P a g e Contents I. BASIC POLICY STATEMENT... 2 II. LINE OF AUTHORITY... 2 III. INDEMNITY POLICY... 3 IV. INVESTMENT POLICY... 3
More informationTreasurer s Handbook
OHIO STATE UNIVERSITY EXTENSION Ohio 4-H Treasurer s Handbook Name of Treasurer Year Age as of January 1 County Name of Club 4-H Advisor Signature CFAES provides research and related educational programs
More informationINTERNAL CONTROLS AND OTHER PROCEDURES
MILWAUKEE PUBLIC SCHOOLS OFFICE OF BOARD GOVERNANCE-AUDIT SERVICES INTERNAL CONTROLS AND OTHER PROCEDURES School funds are accounted for through the Integrated Finance and Accounting System (IFAS). The
More informationBooster Clubs and PTA/PTO Groups. also available at wfisd.net
Booster Clubs and PTA/PTO Groups also available at wfisd.net Table of Contents Introduction I. Formation, name and registration Annual self-audit Obtaining an Employer Identification Number (EIN) Becoming
More informationFISCAL MANAGEMENT PRO VII-A-3
Page: 1 of 11 Chapter 1. Sources and Uses of School-Based Funds The Board policy provides a broad overview of the acceptable sources and uses of school-based funds. This chapter offers some specific examples
More informationInternal Controls: Best Practices
Internal Controls: Best Practices Christie Rice Diocese of Des Moines What are internal controls? Systems of checks and balances: Detect errors Discourage/reveal fraud Why do we need them? Maintain accurate
More informationTreasurer Training. NE-IA Kiwanis District CLE Training for Club Treasurers 2017
Treasurer Training NE-IA Kiwanis District CLE Training for Club Treasurers 2017 Club Treasurer s Attributes Must be dependable, organized and attentive to detail Member of the Board---an elected position
More informationFINANCIAL GUIDELINES FOR. Groups, Districts & Areas COCAINE ANONYMOUS
FINANCIAL GUIDELINES FOR Groups, Districts & Areas of COCAINE ANONYMOUS 1 CA FINANCIAL GUIDELINES INTRODUCTION To carry the message of Cocaine Anonymous, other than reaching out on a personal level, funds
More informationOxford Hills Athletic Boosters Association Financial Policy
Contents Purpose... 2 Purchase Policy... 2 Bank Accounts... 2 Cash... 3 Financial Reports... 3 Financial Review/Audit... 4 Internal Audit Committee... 4 Loans... 4 Grants... 4 Internal Audit Guidelines...
More informationMASSACHUSETTS DESTINATION IMAGINATION (MADI) ACCOUNTING POLICIES AND PROCEDURES
MASSACHUSETTS DESTINATION IMAGINATION (MADI) ACCOUNTING POLICIES AND PROCEDURES I. Introduction II. Division of Responsibilities III. Chart of Accounts and General Ledger IV. Cash Receipts V. Cash Disbursements
More informationCONTRA COSTA COUNTY Office of the County Administrator ADMINISTRATIVE BULLETIN SUBJECT: CASH RECEIVING, SAFEGUARDING AND DEPOSITING
Number: 205.1 Date: February 20, 2008 Section: Budget & Fiscal CONTRA COSTA COUNTY Office of the County Administrator ADMINISTRATIVE BULLETIN SUBJECT: CASH RECEIVING, SAFEGUARDING AND DEPOSITING This bulletin
More informationSurfside United Methodist Church Policies and Procedures Accounting, Receivables, Payables
These policies and procedures apply to all church members and groups who use the church s Tax Identification Number (TIN), including all church ministries and church-sponsored activities. All Church ministries
More information2018 Fall Product Sale Troop Manual
2018 Fall Product Sale Troop Manual Your Service Unit Fall Product Chair is your contact for questions and assistance. Name: Address: Email: Phone: Me2 Log In: Password: Customer Care: 304-345-7722 CustomerCare@bdgsc.org
More informationLearning Skills to Pay the Bills: A PFLAG Chapter Treasurer Primer PFLAG National
Learning Skills to Pay the Bills: A PFLAG Chapter Treasurer Primer 2017 PFLAG National Learning Skills to Pay the Bills: A PFLAG Chapter Treasurer Primer Before Click we to get edit started: Master text
More informationTreasurer s Resource Guide
Treasurer s Resource Guide PTA Vision Every child s potential is a reality. PTA Mission To make every child s potential a reality by engaging and empowering families and communities to advocate for all
More informationScouts Canada - Prairies Services. Financial Reporting Guide
Scouts Canada - Prairies Services Financial Reporting Guide Introduction The Group Committee provides a variety of types of support to Sections, their Scouters and Participants. Though not intended to
More informationWICHITA FALLS INDEPENDENT SCHOOL DISTRICT GUIDELINES FOR OPERATIONS. BOOSTER CLUBS and PTA/PTO GROUPS
WICHITA FALLS INDEPENDENT SCHOOL DISTRICT GUIDELINES FOR OPERATIONS BOOSTER CLUBS and PTA/PTO GROUPS Table of Contents Introduction I. Formation, name and registration Annual self-audit Obtaining an Employer
More informationTreasurer s Resource Guide. Samples and Forms
Treasurer s Resource Guide Samples and Forms PTA Vision Every child s potential is a reality. PTA Mission To make every child s potential a reality by engaging and empowering families and communities to
More informationCLUB LEADERSHIP EDUCATION. Treasurer. A technical approach to the position of club treasurer UNIVERSITY
CLUB LEADERSHIP EDUCATION Treasurer A technical approach to the position of club treasurer UNIVERSITY TABLE OF CONTENTS Getting started... 4 Job description... 5 Duties and responsibilities... 5 Accounting
More informationJob Description for Treasurer
Treasurer The treasurer is an elected officer and the authorized custodian of all funds of the local PTA. Some responsibilities of the office are specified in the unit bylaws and others are established
More informationFinancial Policies and Procedures
1.0 Cash Receipts Each day that the Library is open and there is mail delivery, the Library Director or the Circulation Manager check the mail. Checks and credit card payments are either given directly
More informationStudent Activity Account Guidelines For Burlington Public Schools
Student Activity Account Guidelines For Burlington Public Schools * Information and text in this document was adapted for the Burlington Public Schools by the Finance Manager from the Student Activity
More informationEssential Group Financial Practices Reference: Scouts Canada By-Law, Polices and Procedures Section Financial and Fundraising Procedures
The Role of the Group Treasurer The Group Commissioner has the overall responsibility for the group, including the group s finances. To ensure that the group s finances are well managed and accounted for,
More informationHello PTA Leaders!
Hello PTA Leaders! Congratulations on being elected to serve the children of your unit through your leadership in PTA. Your job is not an easy one, and not one that you will get a lot of recognition for
More information4-H Charter Annual Renewal Packet THIS ENTIRE PACKET IS DUE TO THE COUNTY OFFICE OCTOBER 15 TH.
4-H Charter Annual Renewal Packet THIS ENTIRE PACKET IS DUE TO THE COUNTY OFFICE OCTOBER 15 TH. Club Name: 4-H Program Year: 10/1/20 to 9/30/20 County: All 4-H Club Charters must be renewed on an annual
More informationGuidelines for Church Financial Review
Guidelines for Church Financial Review Catawba Presbytery - October 2016 The following are suggested procedures to be used by churches when they have their financial review to meet Presbytery/ Synod s
More informationHenry County 4-H Club Treasurer & Resource Book
Henry County 4-H Club Treasurer & Resource Book Club Name Club Treasurer_ Year Congratulations on your new role as 4-H club treasurer! You must now fulfill the expectations of the members by serving as
More information