Regional District of North Okanagan Kal Lake Pump Station Primary Service Unit Substation Equipment Installation

Transcription

1 1115 St. Paul Street Kelowna, BC Canada V1Y 2C6 T F July 12, 2016 Regional District of North Okanagan Kal Lake Pump Station Primary Service Unit Substation Equipment Installation Procurement Number 2015-E General The Regional District of North Okanagan (RDNO) operates a lake intake pump station located at Westkal Road, Coldstream, BC (the Kal Lake Pump Station). The existing service to the station is a primary service from BC Hydro, feeding a customer owned 25kV load-break switch and transformer. The existing equipment dates back to 1982, and in recent testing, the load-break mechanism was found to be difficult to close, and recommended for replacement. The RDNO has purchased a replacement unit sub-station from Prime Engineering, and now needs to hire a contractor to remove the old equipment and install the new unit sub-station. The new equipment has been delivered, and the RDNO is storing it at their Mission Hill Water Treatment Plant site. Prime Engineering will conduct the required insulation and resistance testing as part of their supply contract, so the installation contractor will need to coordinate with Prime for the scheduling of that testing. Prime Engineering has already completed and submitted the required forms to BC Hydro, and the installation has received approval for the equipment from BC Hydro. The installation contractor will need to coordinate with BC Hydro to disconnect the existing primary switch, and reconnect the primary conductors to the new equipment. This installation contract includes removal of the existing transformer and primary switch, including disposal (or salvage the existing transformer and primary would become the contractor s property after removal). The installation contract includes transporting the new equipment from the storage site, and all off-loading and installation at the Kal Lake pump station. Crane supply and coordination is the contractor s responsibility. The existing site has a standby generator set and external diesel tank that are planned to be removed from the site. The diesel tank will need to be removed to facilitate the installation of the new unit substation, so the removal of that tank will be part of the installation contract. The removal of the existing standby generator set will be an optional item. Removal includes disconnecting and making safe the electrical connections, removal of all generator fuel lines, and loading the fuel tank and generator on to a flat deck trailer at the site, and the RDNO will be responsible for disposal. Note that the fuel tank has been emptied, but the fuel lines may not be fully drained. As part of the new equipment installation, the ground fault trip for the secondary conductors is planned to be relocated to the secondary main breaker (a secondary ground fault currently trips the primary switch). In order to achieve this, the existing main secondary breaker (by Eaton) requires an upgrade to its trip unit: currently it only has an LSI trip unit, and it requires an LSIG trip unit to provide the ground fault protection. The existing breaker is a 2000A, 600V breaker, located in the MCC in the electrical room. It has an existing Digitrip RMS 310 trip unit, with LSI protection. According to Eaton, the upgrade to include ground fault protection requires the installation of a new trip unit. The required update is a RT RG 310+ TU Retrofit Kit, which has all the components to convert an R-

2 1115 St. Paul Street Kelowna, BC Canada V1Y 2C6 T F Frame breaker to a 310+ trip unit with LSIG protection. Supply and install the retrofit kit, to upgrade the existing breaker. The new equipment has been selected to occupy a similar footprint to the existing. The equipment to be removed and replaced is in a covered area, with limited access points. In addition, there are overhead power lines in the area, which the contractor will need to be aware of when removing the existing equipment, and off-loading the new equipment at the site. A site meeting for interested contractors is scheduled for Thursday, July 21 at 2:00 pm. Attendance is mandatory. This equipment installation is expected to require a multi-day power outage, so work cannot commence until after the end of irrigation season, when water demand is reduced. It is expected that work for this installation will be able to commence Monday, September 19. The following information has been included, for reference: Details of the pre-purchased equipment Portion of existing single line drawing Existing building layout drawing RDNO General Terms and Conditions, including Insurance Requirements Quotation Requirements Quotes for the new service equipment installation should be itemized to include separate line items for: Removal of existing primary switch and transformer, and installation of pre-purchased unit sub-station equipment, including coordination with equipment supplier for testing, coordination with RDNO water utility operators for site access and shutdown, and coordination with BC Hydro for disconnect and reconnect of primary supply Removal of the existing diesel fuel tank Removal of the existing generator set Supply and installation of the new LSIG trip unit to the existing 2000A, 600V main secondary breaker The quote should include an estimated schedule, assuming a start date of Monday, September 19, including an estimated power outage duration. Please provide three references for other primary service equipment installations. The RDNO is subject to the provisions of the Freedom of Information and Protection of Privacy Act (Act). As a result, while Section 21 of the Act does offer some protection for third party business interests, the RDNO cannot guarantee that any information provided to the RDNO can be held in confidence. All quotations, after closing time and date, become the property of the RDNO. Unless specifically outlined in the quotation, the services or any part thereof may not be subcontracted, transferred, or assigned to another firm, person, or company without the prior written authorization of the RDNO. The RDNO reserves the right to not proceed with the assignment, or to reduce or expand the scope of work as necessary.

3 1115 St. Paul Street Kelowna, BC Canada V1Y 2C6 T F Evaluation Criteria The RDNO will compare and evaluate all quotations to determine the Contractor s strength and ability to provide the services, in order to determine the quotation which is most advantageous to the RDNO using the following criteria: Overall quality of the submitted information Experience, Reputation, and Resources. The references for similar completed projects (as listed in the Quotation Requirements section) will be used in this evaluation Questions arising during the offer preparation period should be directed to Interior Instruments (a Division of Corix), attention to Linda Bie, P.Eng., phone , lindab@iiesltd.com. Copy questions to Sandy Edwards, RDNO Project Manager, sandy.edwards@rdno.ca. Please reference the Procurement Number (listed at the beginning of this document) on all correspondence, including the submitted quote. The deadline for submission of quotations is Thursday, August 11, 2016 at 3:00 pm, PST. Quotes will be publically opened in the RDNO board room shortly after the submission deadline. Quotes will be accepted by to: Sandy Edwards, RDNO Project Manager, sandy.edwards@rdno.ca Copy to Linda Bie, P.Eng., Interior Instruments (a Division of Corix), lindab@iiesltd.com The RDNO reserves the right to accept some, all, or none of the submitted quotations, and to change the scope of work before a PO is issued.

4 REGIONAL DISTRICT OF NORTH OKANAGAN MEMBER MUNICIPALITIES: ELECTORAL AREAS: CITY OF ARMSTRONG VILLAGE OF LUMBY B SWAN LAKE E CHERRYVILLE DISTRICT OF COLDSTREAM TOWNSHIP OF SPALLUMCHEEN C B.X. DISTRICT F ENDERBY (RURAL) CITY OF ENDERBY CITY OF VERNON D LUMBY (RURAL) Hourly Works & Service Contract General Terms & Conditions 1. SCOPE The Contractor agrees to furnish all labour, tools, equipment, material and services and to secure all permits necessary for the complete performance of the Work contracted for except as otherwise provided for on the Purchase Order. 2. PAYMENT As full consideration for performance of the Work, the RDNO will pay the Contractor as provided for on the Purchase Order. 3. INVOICING & PAYMENT Upon completion of the Work, the Contractor shall submit an invoice in duplicate to the address noted on the Purchase Order. For Work that is performed on a time and material or reimbursable cost basis, Option 1: One (1) copy of timesheets, paid invoices, vouchers, and receipts for all expenses shall be submitted with the invoice. Option 2: Lump Sum Quoted price: Invoices must reference the RDNO Purchase Order No. Click & insert PO Number and include the Contractor s HST/GST registration number. 4. INDEPENDENT CONTRACTOR The Contractor is an independent Contractor and all persons employed by the Contractor to perform its obligations shall be the employees or servants of the Contractor and not of the RDNO. 5. TERMINATION The RDNO may, in its absolute discretion, stop the Work and terminate this Contract at any time, but where the Contractor is not in default the RDNO shall pay the Contractor for the portion of the Work done in conformity with the Contract to the date of such termination. 6. ASSIGNMENT The Contractor agrees not to sub-contract, assign or transfer this Contract, in whole or in part without the prior written consent of the RDNO. 7. SAFETY The Contractor agrees, while on the RDNO's property, to observe such safety rules or training requirements as the RDNO shall prescribe as necessary for the protection of the RDNO and the Contractor s personnel and property and as are necessary to comply with all laws, ordinances and regulations applicable in the jurisdiction of the place of the Work, and to limit smoking and the use of fire to such locations and occasions as are designated by a representative of the RDNO. 8. APPLICABLE LAW The Contractor shall in all respects be governed by and construed in accordance with the laws of the Province of British Columbia. 9. INDEMNIFICATION The Contractor shall indemnify and hold the RDNO harmless from and against any and all experiences, actions, causes of action, damages, claims and demands arising out of, or in any way connected with the performance of this Contract. 10. LIENS The Contractor shall take all necessary and proper steps to ensure that no claims for lien will be filed against the Work or the property of the RDNO. The Contractor agrees that it will at its own expense cause any such lien or claim to be released and discharged. 11. INSURANCE & BUSINESS LICENCE The Contractor shall maintain WorkSafe BC coverage (WCB) in compliance with the laws of the Province of British Columbia, valid insurance in types and amounts as defined on Attachment A entitled Insurance Requirements. Prior to commencing any Work, the Contractor shall forward proof of such requirements to the attention of Click & insert Managers Name - Fax: (250) WORKMANSHIP All workmanship and materials shall be acceptable to the RDNO in every respect and shall comply strictly with all terms and conditions of the Contract and shall be subject to inspection by the RDNO. Neither acceptance of the Work by the RDNO nor payment shall relieve the Contractor from liability under the indemnification clause or any of the guarantees or warranties contained or implied herein. 13. LOCAL CONDITIONS The Contractor shall by personal inspection, examination, calculations or tests, or by any other means, satisfy himself with respect to the local conditions to be encountered and practicability of the work and of the methods of procedure. No verbal agreements or conversation with any officer, agent or employee of the RDNO, either before or after the issuance of a purchase order, shall effect or modify any of the terms or obligations herein contained. CONTRACTOR NAME: ADDRESS: Phone: Fax: AUTHORIZED REPRESENTATIVE: SIGNATURE: DATE: Page 1 of 2

5 1. Public Liability & Property Damage Insurance. Attachment "A" - Insurance Requirements Contractor Insurance INDEMNITY The Contractor shall save and hold harmless the RDNO, its officers, agents, servants and employees, from and against any and all suits or claims alleging damage or injury (including death) to any person or property that may occur or that may be alleged to have occurred, in the course of the performance of this Contract, whether such claim shall be made by an employee of the Contractor, or by a third person and whether or not it shall be claimed that the alleged damage or injury (including death) was caused through a willful or negligent act or omission of the Contractor, its officers, servants, agents or employees, or a willful or negligent act or omission of any of its sub-contractors or any of their officers, servants, agents or employees, and at its own expense, the Contractor shall defend any and all such actions and pay all legal charges, costs and other expenses arising therefrom. 2. INSURANCE - Public Liability & Property Damage The Contractor shall maintain and keep in force during the term of the Contract and until the date of the completion certificate, five million dollars, ($5,000,000.00) inclusive limits for Public Liability and Property Damage with RDNO named as additional insured, against liabilities or damages in respect of damage to property arising out of the performance of work. The Contractor shall, at the time the contract is signed, submit to the RDNO a copy of the insurance policies required under this section and shall also provide to the RDNO from time to time, as may be required, satisfactory proof that such policies are still in full force and effect. The RDNO shall be named as an additional insured party on the policy. In addition, such insurance policy shall include the following "Cross Liability" clause: "The insurance afforded by this policy shall apply in the same manner, as though separate policies were issued, to any action brought against any of the named insured by or on behalf of any other named insured." 3. INSURANCE - Equipment Notwithstanding anything contained elsewhere herein, it is understood and agreed that the RDNO shall not be liable for any loss or damage to Contractor's equipment including loss of use thereof. Each and every policy insuring the Contractor's equipment that will be utilized under this Contract shall contain the following clauses: "It is agreed that the right to subrogation against the RDNO or any of his officers, employees, or agents of their parent, subsidiary, affiliated, or associated companies or corporations is hereby waived." 4. INSURANCE - Automotive A minimum of three million dollars ($3,000,000.00) of public liability and property damage insurance shall be carried on all automotive equipment. 5. INSURANCE - General Provisions Before starting the Work, the Contractor shall file with the RDNO, certificates of all insurance policies acceptable to the RDNO. These certificates shall state that the insurance complies with the requirements of this Contract and that the territory of the policy includes the country in which the work is to be conducted. Each insurance policy required under this Contract shall contain an endorsement to provide all named insured's with prior notice of changes and cancellations. Such endorsement shall be in the following form: "It is understood and agreed that the coverage provided by this policy will not be changed or amended in any way or cancelled until thirty (30) days after written notice of such change or cancellation shall have been given or sent by registered mail to all named insured's." Should the Contractor fail to make payment of premiums or other assessments required by the Contractor's insurers to maintain such policies in force and effect, the RDNO may in his discretion make payment of such premiums or assessments and deduct the amount thereof from such monies as may be then or later payable to the Contractor pursuant to the Contract documents or recover the same from the Contractor as the RDNO in his discretion may determine. Work & Service Terms & Conditions Page 2 of 2

6

7

8

9

10

11

12

13

14

15

16