HEALTH, SAFETY & WELFARE MANUAL

Transcription

1 HEALTH, SAFETY & WELFARE MANUAL DISPLAY SCREEN EQUIPMENT REGULATIONS 1992 AMENDED 2002 DATE ISSUED: 04/01 DATE REVIEWED: 07/17 POLICY TYPE: HEALTH & SAFETY DATE OF NEXT REVIEW: 07/18 AUTHOR: MH/DG/MT/ SPM

2 Manual Contents Section One ~ Health, Safety & Welfare Policy p. 3~12 Section Two ~ Personal Responsibilities, Safe Working Practises & Training p. 13~25 Section Three ~ Risk Assessments p. 26~29 Section Four ~ Accidents & Dangerous Occurrences p. 30~36 Section Five ~ Electrical Systems p. 37~42 Section Six ~ Precautions for Dealing with Blood & Bodily Fluids p. 43~46 Section Seven ~ Food Safety p. 47~54 Section Eight ~ Health & Safety of Contractors p. 55~58 Section Nine ~ Health & Safety Monitoring & Audit p. 59~62 Section Ten ~ Company Vehicle Policy p. 64~83 Section Eleven ~ Accident Recording & Reporting p. 84~88 [HS&W POLICY DG/SPM 04/01(UPDATE MH/SPM 07/13] [UPDATE 04/15 SPM/RM][UPDATE NEXT DUE 07/17] 2

3 Marlowe Child & Family Services HEALTH, SAFETY & WELFARE POLICY DATE ISSUED: 04/01 DATE REVIEWED: 07/17 POLICY TYPE: HEALTH & SAFETY DATE OF NEXT REVIEW: 07/18 AUTHOR: DG/ SPM SECTION ONE [HS&W POLICY DG/SPM 04/01(UPDATE MH/SPM 07/13] [UPDATE 04/15 SPM/RM][UPDATE NEXT DUE 07/17] 3

4 SECTION ONE Contents 1. Introduction p Organisational Responsibilities p.5~6 3. Statement of Intent Health & Safety p.6~7 4. Staff Holding Positions of Responsibility p.7~8 5. Employee Health & Safety Responsibilities p.9 6. Health & Safety Information for Employees Regulations 1989 p.9 7. Joint Consultation p.9 8. Individual Responsibilities p General Rules Covering Health & Safety p Working Practices p Hazard Warning Signs & Notices p Working Conditions/Environment p Protective Clothing & Equipment p Fire Precautions p Transport p Accidents p.11/ Health p Rules Covering Gross Misconduct p The Care Standards Act 2000 p Conclusion p.12 [HS&W POLICY DG/SPM 04/01(UPDATE MH/SPM 07/13] [UPDATE 04/15 SPM/RM][UPDATE NEXT DUE 07/17] 4

5 1. INTRODUCTION 1.1. This Health, Safety & Welfare Policy applies to all sectors and services of Marlowe C & FS Ltd. and its associated companies (hereafter referred to as the company ) Marlowe C & FS Ltd. and its associated companies include St David s C&FS Ltd, St. David s ASC (Marlowe) Ltd., Marlowe Child & Family Services Ltd. and Climb Clinical Services Ltd. This Statement of Intent has been devised to meet the needs of all of the companies separately, but in a single document. For the purposes of this policy, the company and/or Marlowe Child & Family Services therefore refers to the applicable individual company in each case By definition this Health, Safety & Welfare Policy applies across all departments and applies to all staff, consultant staff and contractors. Thus it covers all homes, outreach projects and services, work in foster homes, Marlowe School and St. David s Education Unit, in admin offices and to work undertaken by the maintenance departments and contract maintenance and building work In accordance with Section 2(3) of the Health and Safety at Work Act 1974 Marlowe Child & Family Services recognises its responsibility as an employer for providing a safe and healthy working environment for all of its employees, and any other persons not in the company s employ, who may be affected by the work activity and/or undertaking (including children, visitors, contractors and others) Method statement for outside contractors ensuring they have qualifications It is further recognised that only with the full co-operation of all employees, can a safe working environment be developed and maintained for the benefit of employees, children, contractors and other visitors All Marlowe Child & Family Services directors, managers and senior staff will take all reasonable, practicable steps to achieve the objectives of the company safety policy by providing and maintaining: 1.6. Standard 28.8 of the National Minimum Standards for Children s Homes states that staff should be provided with written guidance on health and safety including food hygiene (Appendix 1, number 17) This Health, Safety & Welfare Policy should be read alongside the Health and Safety Guidance (including food hygiene). 2. ORGANISATIONAL RESPONSIBILITIES 2.1. Establishing and enforcing appropriate measures to control and monitor Health and Safety procedures is a vital part of running an organisation. To this end Marlowe Child & Family Services will: Ensure that equipment and working practices are safe and offer no risk to health Ensure that all necessary precautions are taken in respect of the safe use, handling, storage and transport of materials and substances Provide such information, instruction, training and supervision as is necessary to ensure the health and safety at work of all employees and the health and safety of the young people who are looked after Maintain all places of work, equipment and transport under our control in a safe condition, free from risk to health, primarily through the employment of a competent Maintenance Department and/or contractors. [HS&W POLICY DG/SPM 04/01(UPDATE MH/SPM 07/13] [UPDATE 04/15 SPM/RM][UPDATE NEXT DUE 07/17] 5

6 Provide adequate facilities for the welfare of employees Safeguard the health and safety of young people, staff, visitors, contractors and any members of the general public who could be affected by our activities Provide all necessary information relating to health and safety in respect of processes, products and services Review and update the policy as and when necessary particularly in respect of major changes within the organisation and/or changes in legislation and to bring these changes to the attention of all employees Information concerning health, safety and welfare is contained within Health and Safety Guidance The director with responsibility for the implementation of the duty of care for Marlowe Child & Family Services is Steve Miller, Chief Executive Officer (CEO) It is the responsibility of the (CEO) to ensure each defined area of work has a Health & Safety representative who has undertaken appropriate IOSH training. 3. STATEMENT OF INTENT HEALTH AND SAFETY 3.1. Marlowe Child & Family Services endeavours so far as is reasonably practicable to ensure the health, safety and welfare of employees, visitors and other persons on their premises for legitimate purposes in accordance with the requirement of current and future legislation Method of implementation of the Health and Safety Policy Ultimate responsibility for implementation of the Health and Safety Policy rests with the Board of Directors who delegate this responsibility to nominated officers The Board of Directors, under the jurisdiction of the Chairman, will be responsible for the selection of appropriately qualified/experienced staff to implement and enforce the Health and Safety Policy for Marlowe Child & Family Services The responsibility at Board of Directors level for implementing and enforcing the Health and Safety Policy for Marlowe Child & Family Services rests with Steve Miller (CEO). Signature: Date: 20 th July 2013 Steve Miller - Director of Care & Clinical Services All employees of Marlowe Child & Family Services will, so far as is reasonably practicable, be kept up to date with the Health and Safety requirements by means of regular bulletins and training as required by the Section 2 of the Health and Safety at Work Act Nominated officers from each work site will be responsible for reporting on any areas related to health and safety at the quarterly inspection visit by one of the directors and/or the Health & Safety Officer. Urgent matters should be reported straight away to the Registered Manager or Head Teacher. Education and administrative sites are the responsibility of the relevant manager for these sites. [HS&W POLICY DG/SPM 04/01(UPDATE MH/SPM 07/13] [UPDATE 04/15 SPM/RM][UPDATE NEXT DUE 07/17] 6

7 Marlowe Child & Family Services will ensure, as far as is reasonably practicable, that the fabric of the buildings and equipment is maintained to a standard so as to promote a safe environment (section 2 of the Health and Safety at Work Act 1974) Marlowe Child & Family Services Induction Training Programme for all new employees will contain a component of Health and Safety training (including fire training). There are further regular As per Fire Safety Order 2005: Fire drills and tests of alarms and of fire equipment will be carried out and recorded and will be subject to monthly inspection by the Registered Manager as required by Regulation 34 of the Care Standards Act For all other departments fire drills and tests of alarms and of fire equipment are the responsibility of the Head of Department e.g. Head teacher for Marlowe School Failure to perform (or direct to be done and effectively monitor) fire drills and tests of alarms and of fire equipment and/or other infringements of this Health, Safety & Welfare Policy by managers and/or employees can result in disciplinary procedures as contained in the Policy Disciplinary Procedures All employees will be covered by the Employer s Liability Insurance, which provides insurance cover to a value of 10 million (Standard 26.9 of the National Minimum Standards for Children s Homes) All visitors to any Marlowe Child & Family Services property must notify staff of their presence before proceeding and their presence must be recorded in the visitors book (and logbook as appropriate) Marlowe Child & Family Services expect all employees to abide by the conditions for health and safety at work stated by the Health and Safety Policy in accordance with the Health and Safety at Work Act 1974 (section 2, subsections [7] and [8]) in that they will not tamper with, deface or otherwise adversely affect premises, equipment of those materials (e.g. fire extinguishers) provided for their safety. Furthermore they will not work in a manner liable to cause injury to themselves or others - Safety Health and Welfare at Work Act 2005 exposure to asbestos All Marlowe Child & Family Services staff are expected to adhere to this Health and Safety Policy (including agency and contract staff) Appropriate safety clothing must be worn whilst undertaking all and any hazardous tasks. Staff undertaking such tasks will be issued with suitable protective clothing by Marlowe Child & Family Services. The person to whom it is issued will be responsible for its maintenance In all cases staff must wear suitable clothing for the role and tasks they are required to undertake. In particular care staff must ensure they are dressed suitable to play robustly with children and young people, or on occasion follow children and young people who may have run away or physically intervene. They must be able to do with without restriction or in any way jeopardising the health, safety or welfare of themselves or anyone else from unsuitable clothing 3.5. All accidents must be recorded in the Accident Book (and elsewhere as required). Accidents resulting in three or more days of lost work must be reported by the appropriate Registered Manager/Head of Department and the director responsible for Health & Safety. All accident reports to be forwarded to Head office and secured as per data protection policy. 4. STAFF HOLDING A POSITION OF RESPONSIBILITY 4.1. Staff has a general responsibility for the application of Marlowe Child & Family Services Health & Safety Policy to their area of work. They are directly responsible to the Registered Manager/Head of Dept. for the application of existing measures and procedures within that area of work. Advice or instructions [HS&W POLICY DG/SPM 04/01(UPDATE MH/SPM 07/13] [UPDATE 04/15 SPM/RM][UPDATE NEXT DUE 07/17] 7

8 given by Marlowe Child & Family Services should be observed Staff should establish and maintain safe working procedures including arrangements for ensuring the safety and absence of risks to health Staff should make every effort to resolve any health and safety problem any member of staff may refer to them Staff should carry out regular safety inspections at their workplace (or effect to be done by the Maintenance Dept/Contractors.) 4.5. Staff should ensure, so far as is reasonably practicable, the provision of sufficient information, instruction, training and supervision to enable other employees and clients to avoid hazards and contribute positively to their own safety at work Staff should, where appropriate, seek the advice and/or guidance of the relevant Health and Safety Officer Staff should report to their Registers Manager/Head of Dept. requirements for equipment and/or additions or improvements to anything that proves potentially dangerous In turn this must be reported to the Maintenance Dept./Contractors to remedial work to be undertaken Staff should ensure that all cleaning products and materials are stored in a secure place when not in use Staff should exercise effective supervision of colleagues, children and young people in order that they know the emergency procedures in respect of fire, bomb alerts and first aid, and to ensure that they are aware of any special safety measures to be adopted and ensure that they are applied With all emergencies, the premises must be evacuated following the procedures used for the fire evacuation. In particular, the premises should not be re-entered until they have been declared safe Staff must carry out risk assessments, which must be recorded in writing and reviewed regularly (Standard 26.2 of the National Minimum Standards for Children s Homes). These should include identifying hazards, estimating the level of risk to health, safety or welfare from the hazards identified, and identifying action to be taken both to reduce the risks to an acceptable level where practicable, and to avoid unnecessary or unreasonable risks Risk assessments for children s homes and schools should include: The grounds of the children s home and school Children s known activities (both permitted and illicit) The potential for bullying, exploitation and/or abuse within or outside the home or school. The impact of admissions to the home for both the young person and the existing residents (including emergency and same-day admissions) These must be planned responses to foreseeable crises, such as outbreaks of illness, fires, serious allegations or complaints, significant accidents, staff shortages and control problems within or outside the home or school (Standard 26.4 of the National Minimum Standards for Children s Homes). [HS&W POLICY DG/SPM 04/01(UPDATE MH/SPM 07/13] [UPDATE 04/15 SPM/RM][UPDATE NEXT DUE 07/17] 8

9 5. EMPLOYEE HEALTH & SAFETY RESPONSIBILITY 5.1. The responsibilities of all employees have been identified to ensure that safe working practices take place within each area of Marlowe Child & Family Services Marlowe Child & Family Services accepts its overall responsibility for providing information, equipment, instruction and training in order to ensure that the employee s responsibilities documented are fully understood and complied with Accidents are frequently caused by unsafe acts or unsafe conditions. The responsibilities placed on employees of Marlowe Child & Family Services are formulated to comply with legal requirements as well as to remove the likelihood of unsafe working practices or unsafe conditions occurring In addition to the above general responsibilities, the Health and Safety at Work Act 1974 and relevant post regulations places legal duties on all employees (including agency staff and contract staff). These are: Section 7 of the Health and Safety at Work Act 1974: To take reasonable care for the health and safety of themselves and of other persons who may be affected by their acts or omissions at work. To co-operate with the management to enable the employer to carry out his legal duties or any requirements as may be imposed Section 8 of the Health and safety at Work Act 1974 states: No person shall intentionally or recklessly interfere with or misuse any item provided in the interests of health, safety and welfare It is the responsibility of the Registered Manager/Head of Department to ensure that all agency staff, temporary or redeployed staff are familiarised with all risk assessments at the home at which they work, before beginning work. 6. THE HEALTH & SAFETY INFORMATION FOR EMPLOYEES REGULATION These Regulations require information relating to health, safety and welfare to be furnished to employees by means of posters or leaflets in the approved form and published for the purposes of the Regulations of the Health and Safety Executive These Regulations require the name and address of the Enforcing Authority and the Employment Medical Advisory Service to be written in the appropriate space on the poster, and where the leaflet is given the same information should be specified in a written notice accompanying it, e.g. The poster Health and Safety Law and the leaflet What You Should Know issued to employees These Regulations modify or repeal existing regulations which require a serious review to ensure standards for the provision of information is brought up to date. 7. JOINT CONSULTATION 7.1. Within the clearly identified functions of management and supervision there is a responsibility to communicate with employees daily To enable effective implementation of the Health, Safety & Welfare Policy consultation must take place between Marlowe Child & Family Services, employees and, where applicable, safety representatives. [HS&W POLICY DG/SPM 04/01(UPDATE MH/SPM 07/13] [UPDATE 04/15 SPM/RM][UPDATE NEXT DUE 07/17] 9

10 7.3. Marlowe Child & Family Services recognises Unison for the purpose of negotiation, and Unison has within the scope of The Safety Representatives and Safety Committees Regulations the right to appoint Safety Representatives at the place of work, who will represent the interests of the employees on ALL aspects of health and safety. This also includes agency and contract staff not employed directly by Marlowe Child & Family Services. These obligations are clearly outlined in information available from the Health and Safety Executive (HSE). 8. INDIVIDUAL RESPONSIBILITIES 8.1. It is the duty of all directors, managers and supervisors to ensure that safety and health factors are fully taken into account when designing equipment and operating procedures. Managers are also responsible for ensuring that employees understand the Health, Safety & Welfare Policy and any Health and Safety rules relating to their jobs. Employees must also be adequately trained and made fully aware of any health and safety hazards in their areas of work Notwithstanding Section 8.1, all employees have a responsibility for their personal safety and a duty of care to their fellow employees and others. The employee s responsibilities include: The duty to comply with the safety instructions and directions laid down by the management The duty to use, properly, the means and facilities provided for safety and health at work The duty to refrain from the wilful misuse of or interference with anything provided in the interest of health, safety and welfare and any action that might endanger themselves or others The duty of all employees in authority to ensure that the necessary safety precautions are taken and that the necessary safety instructions are given The duty to report any breaches of the rules to the appropriate member of management 8.3. All employees must: Comply with the Health, Safety & Welfare Policy. Observe the Safety Rules. Report any safety hazard within their work area or defect in any machinery or equipment to their Registered Manager, supervisor or Head of Dept. Comply with all written or verbal instructions given to them to ensure their personal safety and the safety of others. Dress with appropriate footwear and safely for their particular task, working environment or occupation. Conduct themselves in an orderly manner in the workplace and refrain from any form of horseplay. Use the safety equipment and/or protective clothing provided. Avoid improvisation in any form that may create a risk to their safety or to the safety of others. Maintain all tools and equipment in good condition and report any defects to their supervisor, Registered Manager, supervisor or Head of Dept. immediately Report all accidents to their Registered Manager, supervisor or Head of Dept. whether injury is sustained or not Attend as requested any training courses or meetings designed to further the interests of Health and Safety Observe all laid down procedures concerning work activities, plant, machinery and substances Observe the Fire Evacuation Procedure and learn the position of all fire equipment and exit routes Not invite visitors onto Marlowe Child & Family Services premises without permission from the Registered Manager, supervisor or Head of Dept., or the production of bona fide identification for legitimate purposes Do not consume food or drink in areas where there is a risk of contamination [HS&W POLICY DG/SPM 04/01(UPDATE MH/SPM 07/13] [UPDATE 04/15 SPM/RM][UPDATE NEXT DUE 07/17] 10

11 9. GENERAL RULES COVERING HEALTH & SAFETY 9.1. Working Practices Employees must not operate any item of plant or equipment unless they have been trained and authorised so to do Employees must make full and proper use of all equipment guarding Employees must report to their manager immediately any fault, damage, defect or malfunction in any item of plant, equipment, implement or utensil Employees must not clean any moving item of plant or equipment Employees must not leave any item of plant or equipment in motion whilst unattended unless authorised to do so Employees or others under the age of eighteen years must not operate any item of plant or equipment unless they have received sufficient training or they are under adequate supervision Employees must not make any repairs or carry out maintenance work of any description unless authorised to do so Employees must use all substances, chemicals, liquids etc. in accordance with all written instructions. Employees must return all substances, chemicals, liquids etc. to their designated safe storage area when not in use and at the end of the working period Employees must observe all pedestrian and vehicle controls in force on the premises 9.2. Hazard Warning Signs and Notices Employees must comply with all hazard warning signs and notices displayed on premises 9.3. Working Conditions/Environment Employees must make proper use of all equipment and facilities provided to control working conditions/environments Employees must keep stairways, passageways and work and living areas clear and in a clean and tidy condition This includes areas primarily or exclusively used by children and young people, including games rooms and bedrooms Employees must dispose of all rubbish, scrap and waste materials within the working and living area, using the facilities provided Employees must use the correct methods when removing any articles or waste for disposal All disposal of rubbish, scrap and waste materials must be done in accordance with the Environmental Policy, maximising recycling possibilities. Employees must clear up any spillage or liquids within the work and living area in the prescribed manner Employees must deposit all waste chemicals and other substances at the correct disposal points and in the prescribed manner Employees must not pollute watercourses, sewers or drains with chemicals or substances 9.4. Protective Clothing and Equipment Employees must use all items of protective clothing /equipment provided as instructed. Employees must store and maintain protective clothing / equipment in the approved manner Employees must report any damage, loss, fault or unsuitability of protective clothing/equipment to their manager [HS&W POLICY DG/SPM 04/01(UPDATE MH/SPM 07/13] [UPDATE 04/15 SPM/RM][UPDATE NEXT DUE 07/17] 11

12 9.5. Fire Precautions Employees must comply with all laid down emergency procedures Employees must not obstruct any fire escape route, fire equipment or fire doors Employees must report any use of firefighting equipment to their manager 9.6. Transport & Vehicle Safety Employees must carry out daily checks of all vehicles prior to use and in conjunction with the laid down checking procedure, as detailed in the Policy Car Users Guide & Vehicle Safety Employees must not drive or operate any vehicles for which they do not hold the appropriate driving license, permit or insurance All Marlowe Child & Family Services employees must successfully undertake a driver s safety assessment (with an approved driving instructor), prior to carrying any child or young person or visitor in a company vehicle (or other) Employees must not carry unauthorised persons or unauthorised loads Employees must not use vehicles for unauthorised purposes Employees must not load vehicles beyond the stated capacity Employees must not drive or operate vehicles whilst suffering from a medical condition or illness that may affect their driving or operating ability, including sleep deprivation. Employees must use vehicles safely and within the law. This includes speed limits, parking restrictions, seat belts and car seats. Any employee convicted of a serious driving offence/driving offence whilst All vehicles used for transporting young people (including cars belonging to members of staff) must be taxed, MOTed (where appropriate), must be insured for the purpose and must be well maintained (Standard of the National Minimum Standards for Children s Homes) The location and design of car access and parking areas at each home and at the school must minimise the risk to young people from vehicle movement (Standard of the National Minimum Standards for Children s Homes) Where children young people are driven in taxis arranged by the home, they must either be accompanied by staff or other arrangements have been made to ensure that their welfare is safeguarded, such as taxi organisation approved by the local social services department (Standard 27.4 of the National Minimum Standards for Children s Homes) 9.7. Accidents Employees must seek medical treatment for any injury they may receive, no matter how slight it may seem to be. Upon returning from treatment they must report the incident to their Registered Manager/Head of Dept. Employees must report all accidents and dangerous occurrences to their Registered Manager/Head of Dept. as it is practicable. Employees must notify their manager of any incident in which damage is caused to property. All accidents incurring injury to be recorded in the accident book Health Employees must report to their manager any medical conditions, which could affect the safety of themselves or others Employees must co-operate with the management on the implementation of the medical and occupational health provisions This Health, Safety & Welfare Policy should be read in conjunction with the personnel policy and procedure Reducing Stress at Work [HS&W POLICY DG/SPM 04/01(UPDATE MH/SPM 07/13] [UPDATE 04/15 SPM/RM][UPDATE NEXT DUE 07/17] 12

13 10. RULES COVERING GROSS MISCONDUCT An employee may be liable to summary dismissal/serious disciplinary action if they are found to have acted in any of the following ways: A serious or wilful breach of the safety rules Unauthorised removal or interference with any guard or protective device Unauthorised operation of any item of plant or equipment Unauthorised removal of any item of first aid equipment Wilful damage to, misuse of or interference with any item provided in the interests of health, safety and welfare at work Unauthorised removal or defacing of any sign, label or warning device Misuse of chemicals, inflammable or hazardous substances or toxic materials. Smoking in any area of Marlowe Child & Family Services property other than the designated smoking area Smoking in cars. Smoking whilst handling flammable substances Horseplay or practical jokes that could cause accidents Making false statements or in any way deliberately interfering with evidence following an accident or dangerous occurrence Misuse of any item of equipment, utensil, fitting/fixture, vehicle or electrical equipment 11. THE CARE STANDARDS ACT The National Minimum Standards for Children s Homes has set out requirements within Standard 26 to ensure that children live in homes that provide physical safety and security Children, staff and visitors should be kept safe from the risk from fire and other hazards (Standard 26.1 of the National Minimum Standards for Children s Homes) Risk assessments should be carried out, recorded and regularly revised. 12. CONCLUSION This Health, Safety & Welfare Policy is subject to regular review on or before July [HS&W POLICY DG/SPM 04/01(UPDATE MH/SPM 07/13] [UPDATE 04/15 SPM/RM][UPDATE NEXT DUE 07/17] 13

14 Marlowe Child & Family Services PERSONAL RESPONSIBILITIES, SAFE WORK PRACTISES & TRAINING DATE ISSUED: 04/01 DATE REVIEWED: 07/17 POLICY TYPE: HEALTH & SAFETY DATE OF NEXT REVIEW: 07/18 AUTHOR: DG/SPM SECTION TWO [HS&W POLICY DG/SPM 04/01(UPDATE MH/SPM 07/13] [UPDATE 04/15 SPM/RM][UPDATE NEXT DUE 07/17] 14

15 SECTION TWO Contents A. Preamble p Failure to Comply p Training p Risk Assessment p Noise p Manual Handling p Workplace Health & Safety p.17~18 7. Electricity at Work Regulations p Electrical Working (Live Working) p COSHH p.18~ Personal Protective Clothing (PPE) p Reporting & Monitoring of Accidents p Liquefied Petroleum Gas (LPG) p Abrasive Wheels p Health, Safety & Welfare Regulations 1996 (Safe Place of Work) p Working at Heights, Ladders, Falling & Falling Objects p Stability & Demolition of Structures p Excavations p Preventions from Drowning p Traffic Route p Risk From Fire p Emergency Procedures & Routes p Fresh Air p Weather & Temperature Protection p Lighting p Plant Equipment p.22 [HS&W POLICY DG/SPM 04/01(UPDATE MH/SPM 07/13] [UPDATE 04/15 SPM/RM][UPDATE NEXT DUE 07/17] 15

16 Contents Section Continued: 26. Technical Equipment p Overhead Services p Motor Vehicle/Plant/Drivers/Operators p Welding p Machinery Guarding p Housekeeping p First Aid p Remote Sites p Site Visits by Authorities p CDM Regulations 1994 p Consultation p Working Time Regulations p Vibration p VDU s p Conclusion p.25 [HS&W POLICY DG/SPM 04/01(UPDATE MH/SPM 07/13] [UPDATE 04/15 SPM/RM][UPDATE NEXT DUE 07/17] 16

17 A. Preamble HEALTH AND SAFETY AT WORK ACT 1974 Personal Responsibility of all Employees These extracts are for the guidance of ALL employees & contracts Part one of the act states: (Section 7): Section 8 It shall be the duty of every employee whilst at work: To take reasonable care for the health and safety of themselves and other persons who may be affected by his acts or omissions at work. As regards any duty or requirement imposed on his employer, other person by or under any of the relevant statutory provisions, to co-operate with him so far as is necessary to enable that duty of requirement to be performed or comply No person shall intentionally or recklessly interfere or misuse anything provided in the interest of health, safety and welfare in pursuance of any of the relevant statutory provisions 1. FAILURE TO COMPLY 1.1. It is an employee s (or contractors) responsibility to comply and use safety equipment, safe systems of work, to report any defect and act in a positive manner to rectify any unsafe practices or equipment. All failures to comply in any of these aspects will be considered as gross misconduct (see above). 2. TRAINING 2.1. Marlowe Child & Family Services will arrange for effective training to take place to ensure the implementation of safe working practices on site. Training will be carried out to meet the requirement of the company and the needs of the individual, taking into consideration the legal implications both for the employee and the employer All new starters will receive induction training, which will include safety training and company rules. This will take place on or prior to, commencing work on any site. At a suitable time, each new entrant will attend an appropriate Health, Safety & Welfare Course Specific Job Training will be given in accordance with recognised systems and Marlowe Child & Family Services procedures, especially around potentially hazardous activities This includes training in assessing risk, completing risk assessments and applying them in the workplace All staff must also attend Basic First Aid training It is the responsibility of the relevant Registered Manager/Head of Dept. to identify and monitor the Health and Safety training needs of their staff. When such needs are identified the Human Resources Dept. should take responsibility for organising appropriate training, along with regular updates as required Additional individual toolbox training is provided to staff undertaking various task (particular those [HS&W POLICY DG/SPM 04/01(UPDATE MH/SPM 07/13] [UPDATE 04/15 SPM/RM][UPDATE NEXT DUE 07/17] 17

18 involving plant and equipment) to ensure competence to both safely undertake such tasks and adhere to guidance contained in risk assessments etc. A record of such toolbox training must be kept Toolbox training is particularly applicable for staff undertaking maintenance and repair work, especially using power tools and the like Employees having received any safety training will be issued with a certificate of training. A copy of the certificate is available in their Personnel Training File All designated Health and Safety representatives must complete an appropriate IOSH training, along with regular updates. 3. RISK ASSESSMENT 3.1. Risk assessments will be carried out in all cases when a known or potential hazard is identified as a way of eradicating or minimising risk Risks may occur across all sectors, and thus risk assessment should be completed across all sectors Risk assessments should, as appropriate, should detail potential environmental hazards, hazards associated with specific tasks, and risks that arise from the behaviour of children and young people in a care or educational setting A detailed approach to risk assessment is included in Section 3 of this Health, Safety & Welfare Policy Example risk assessment pro form as are attached as an appendice to Section 3 of this Health, Safety & Welfare Policy. 4. NOISE 4.1. To ascertain whether the noise level of any process or situation exceeds legal requirements the Director Responsible for Health and Safety should be contacted with a view to carrying out noise level readings. The appropriate Registered Manager/Head of Dept. will then be advised of the action to be taken if required. The noise assessments carried should be recorded with records maintained. 5. MANUAL HANDLING 5.1. Every effort will be made to eradicate the excessive manual handling of materials and equipment. Where possible, materials will be ordered in manageable size packages. Where this is not possible, materials will be handled by mechanical means Equipment that cannot be manually handled should be moved and loaded with and onto such a lifting equipment vehicle to minimise manual lifting, and the potential hazard inherent therein Employees for who manual handling is a frequent or regular part of duties should attend an appropriate manual handling training course, along with regular updates. 6. WORKPLACE HEALTH & SAFETY 6.1. Registered Managers/Heads of Dept. (or equivalent) are responsible for ensuring that the workplace, and any such modifications to the workplace, are be kept clear and free from hazards that would be detrimental to any such person in such an area. [HS&W POLICY DG/SPM 04/01(UPDATE MH/SPM 07/13] [UPDATE 04/15 SPM/RM][UPDATE NEXT DUE 07/17] 18

19 Further, all potentially hazardous activities that are required to be undertaken within the environment should be appropriately risk assessed, and staff and others made aware of the risk assessment. 7. ELECTRICITY AT WORK REGULATIONS 7.1. To comply with the above regulation the Marlowe Child & Family Services ensure all fixed electrical appliances are examined on a regular basis. All portable electrical appliances shall be visually examined on a six monthly basis and tested on an annual basis by a competent person using appropriate testing equipment No electrical appliance should be used until it has been tested These examinations are recorded in a register, as well as indicating on the appliance itself the date of the last test, and the date the next test due Any appliance failing a test must be immediately taken out of use, and not used until it has been repaired and retested. 8. ELECTRICAL WORK (Live Working) 8.1. Marlowe Child & Family Services will not allow live working except with the express authority of the Director responsible for Health and Safety or his nominee. Live working will only be carried out by competent personnel. This work will never be undertaken without an assistant to ensure the safety of the competent person. Marlowe Child & Family Services maintains a register of such competent persons To ensure that there is an isolated zone of work one of the following must be implemented: 9. COSHH The fuse carrier to be withdrawn and the fuse removed and then the carrier replaced unless IP2x is met in the cut out, in which circumstances the carrier need not be replaced. Double pole isolator is switched to the off position and secured. In addition, where the isolated supply point is not in the barriered working zone, a suitable sign will be displayed to advise that work is being carried out on that circuit The Control of Substances Hazardous to Health Regulations 2003 details the requirements for controlling the use of certain substances that pose a risk to health Marlowe Child & Family Services, with the objective of protecting and advising its employees and others, assesses all materials and substances it uses These assessments will be recorded and made available to all appropriate personnel Details of these COSHH Assessments are contained in a file entitled COSHH. This file includes Safety Data sheets for all products used. Copies of these are available on request from the appropriate manager All Substances hazardous to health must be appropriately and safely stored. Children and young people should not have routine access to any product defined as COSHH. Therefore, in all homes all COSHH materials must be kept in a locked cupboard within a locked staff only area Where ever possible, chemicals should be changed for less hazardous chemical. [HS&W POLICY DG/SPM 04/01(UPDATE MH/SPM 07/13] [UPDATE 04/15 SPM/RM][UPDATE NEXT DUE 07/17] 19

20 10. PERSONAL PROTECTIVE EQUIPMENT (PPE) It is Marlowe Child & Family Services responsibility to provide PPE. It is the employee s responsibility to use or wear PPE. in the correct manner. It is also the employee s responsibility to ensure that they have the correct equipment before attending the work site All employees must sign for all PPE issued to them It is also the responsibility of the employee to inform the company as and when any item of PPE is worn or damaged, and to request a suitable replacement. 11. REPORTING & MONITORING OF ACCIDENTS To comply with the Reporting of Injuries, Diseases, Occurrences, Amendment Regulations 1995 (RIDDOR), all accidents will be reported to the Registered Manager/Head of Dept. and recorded on an Accident Report Form Accidents involving children and young people must also be recorded as per the requirements of The Care Standards Act 2000 and National Minimum Standards for Children s Homes. This includes complying with Schedule 6 Regulations All accidents within the home as defined by RIDDOR must be also reported in writing to the director responsible for Health & Safety (Steve Miller) All accidents (along with other significant Health & Safety matters are discussed as a fixed agenda item at Board of Director meetings; with minutes kept All accidents are monitored as part of the independent Regulation 33 (National Minimum Standards for Children s Homes) on a monthly basis, with concerns reported to the director responsible for Health & Safety (Steve Miller). 12. LIQUEFIED PETROLEUM GAS (LPG) All cylinders when in use will be secured or protected with the valve uppermost in such a way as to prevent them from falling or being knocked over. Cylinders not in use whether full or believed to be empty will be stored outside in a secure compound clearly marked All cylinders will be situated not less than three metres from any building or any appliance to which it is connected. LPG used for the heating of cabins, workrooms, work areas, or caravans will not be situated inside the building being heated. 13. ABRASIVE WHEELS Only persons who have attended a recognised training course in respect to Schedule 9 of The Abrasive Wheels Regulations and are recognised as an Approved Person are permitted to mount an abrasive wheel of any description. 14. HEALTH, SAFETY & WELFARE REGULATIONS 1996 [SAFE PLACE OF WORK] It is a requirement that, as far as is reasonably practicable, a safe place of work must be maintained and that there must be safe access and egress. Suitable and sufficient steps should be taken to ensure as far as is reasonably practicable, that no person can obtain entry to any place that does not provide a safe [HS&W POLICY DG/SPM 04/01(UPDATE MH/SPM 07/13] [UPDATE 04/15 SPM/RM][UPDATE NEXT DUE 07/17] 20

21 place of work. 15. WORKING AT HEIGHTS, LADDERS, FALLS & FALLING OBJECTS If work has to be carried out above ground level then the work will only be carried out after Risk Assessments have been completed to ascertain the best method to be used to eliminate the risk of a person falling A ladder shall not be used as a means of access or egress from any place of work without taking into consideration the duration, the nature of the work and the risk to the safety of the person using the ladder Suitable and sufficient steps will be taken to prevent, so as far as is reasonably practicable, any person from falling for a distance of two metres or more whilst working, accessing or egressing any place of work Suitable and sufficient steps will be taken to prevent any person from falling through any fragile material. No person will pass across, work near, on or from any fragile material that they are liable to fall more than two metres or more Where necessary to prevent danger to any person, suitable and practicable steps will be taken to prevent the fall of any material or object. 16. STABILITY & DEMOLITION OF STRUCTURES All practicable steps will be taken to prevent injury to any person with regard to the stability and the demolition of any structure In all cases, prior to the demolition of any structure a risk assessment must be completed that takes into account the safety of children and young people, as well as any propensity that exists to ignore usual safety warnings. 17. EXCAVATIONS No excavation work will be carried out unless suitable and sufficient assessments have been taken to identify and, as far as is reasonably practicable, prevent any risk of injury arising from any underground cable or service Suitable assessments will be made to prevent the collapse of any excavation that has the potential to collapse and cause a person to be trapped or buried in any excavation Where it is necessary to prevent any danger to a person from a fall or dislodgment of any material, the excavation shall as early as practicable in the course of the work be sufficiently supported to prevent such falls or dislodgment with suitable materials. When necessary to prevent danger to any person, suitable and sufficient steps will be taken to prevent plant or any accumulation of earth or other materials, from falling into any excavation Before any work on an excavations is carried out, the excavation must be inspected and, at subsequent specified times. A record of the inspection must be kept. 18. PREVENTION FROM DROWNING Where any person is working near water a risk assessment will be carried out to identify if there is a [HS&W POLICY DG/SPM 04/01(UPDATE MH/SPM 07/13] [UPDATE 04/15 SPM/RM][UPDATE NEXT DUE 07/17] 21

22 likelihood of persons falling into water (or any other liquid) with a risk of drowning. The risk assessment will identify the action that should be taken to prevent the person falling, minimise the risk of drowning and ensure that suitable rescue equipment is available When persons have to be transported over water in respect to their work, the vessel shall be suitably constructed and maintained, under the control of a competent person and not be overcrowded or overloaded The wearing of above knee rubber boots will be closely monitored when working in these areas, due to increased risk in respect to them filling with water. 19. TRAFFIC ROUTES All sites will ensure that vehicle and pedestrian traffic can move safely and without risk to health. When there is not sufficient separation between traffic and pedestrian routes then an effective means of protecting pedestrians will be installed In all cases when entering an area in a vehicle that is utilised by pedestrians (especially children and young people), drivers must ensure care and significantly reduce speed. 20. RISK FROM FIRE To comply with the Fire Safety Order 2005, suitable arrangements are in place to prevent the risk from injury in respect to fire, both to persons and property. Dependent on the site and the function, the relevant equipment for the identified hazard will be required All employees are trained to operate such fire equipment as part of their induction programme, along with regular updates All fire equipment (including emergency lighting) must be check on a monthly basis by the Registered Manager/Head of Department, and a record kept in accordance with legal requirements. Regular maintenance must also be undertaken Specific independent fire risk assessments are undertaken on a regular basis to ensure fire safety on all sites A detailed Fire Policy is made available for all staff, who must familiarise themselves with it. 21. EMERGENCY PROCEDURES & ROUTES All sites must have a detail plan to manage emergencies (including fire) that allow people to quickly and safely evacuate. This should be included in the Fire Policy However arrangements will differ from site to site but consideration will have to be made in respect to; size of site, number of persons on site, plant and equipment being used, physical and chemical properties used. Bearing in mind that all procedures must be relayed to all persons attending the site It is the responsibility of the person in charge to ensure all exits are kept clear and routes are suitably protected In the event of an emergency situation arising, the alarm will be raised and all will evacuate the area. Under no circumstances will any person stay or return to the danger area unless they are specially trained or the area is declared safe by a competent person. The person in charge will carry out a head count to [HS&W POLICY DG/SPM 04/01(UPDATE MH/SPM 07/13] [UPDATE 04/15 SPM/RM][UPDATE NEXT DUE 07/17] 22

23 ensure all are accounted for Instructions for emergency evacuation must be posted effectively within offices, homes. It is the responsibility of the Registered Manager/Head of Department Instructions for emergency evacuation will be posted effectively within offices and operation sites, and fire alarms will be tested and fire drills carried out in accordance with legal requirements Guidance on emergency Procedures and routes are incorporated into the Fire Policy. 22. FRESH AIR When an adequate supply of fresh air cannot be maintained then no person must be allowed to work in that area until the adequate supply can be obtained or an alternative method of work has been organised. 23. WEATHER & TEMPERATURE PROTECTION Every person at work outdoors will, with regard to the work being carried out, be provided with suitable protective clothing from adverse weather. 24. LIGHTING Suitable lighting must be provided and shall not be adversely affect or change the perception of any sign or signal provided for safety. Circumstances may occur that require secondary lighting to be installed in case the primary system fails. 25. PLANT & EQUIPMENT All plant and equipment will comply with Provision and Use of Work Equipment Regulations 1998 (PUWER 98). Marlowe Child & Family Services will set up systems to ensure all equipment is registered, that suitable training is given to those operating and maintaining such equipment and documentation in the form of manuals will be available as requested (as applicable). No plant or equipment will be used/allowed to be used that is not suitable for the work being carried out and the location in which it is operating. All equipment will be maintained and constructed of suitable and sound material When new equipment is built CE marking is required. 26. TECHNICAL KNOWLEDGE Any person who carries out any activity involved in construction work where training, technical knowledge or experience are required (to reduce the risk of injury to persons), that person must possess such training, knowledge or experience (or be under such degree of supervision by a person having such training, knowledge or experience as may be appropriate) This is not to say that reasonable competent staff may not undertake minor routine maintenance work where training, technical knowledge or experience are not required, nor a particular risk involved e.g. painting and decorating (not at heights). 27. OVERHEAD SERVICES When in the vicinity of overhead services, care must be taken when erecting, dismantling, loading and unloading of equipment or material. Where practicable these services will be marked or patrolled by a [HS&W POLICY DG/SPM 04/01(UPDATE MH/SPM 07/13] [UPDATE 04/15 SPM/RM][UPDATE NEXT DUE 07/17] 23