CHARTER BUS SERVICES

Transcription

1 CHARTER BUS SERVICES The School Board has approved the Proposal on Charter Bus Services, MCSD No BS and BS. The following charter bus companies should be used by the District Effective July 1, Vendor Name Contact Number Approved Subs # of Buses All Aboard Charters Vendor # Representative David Mott Office Fax callallaboard@gmail.com Insurance Expires 09/08/18 Vendor # Operations Manager Adam Walkup Office Fax adam@allaroundbus.com Insurance Expires 08/01/18 All Around Charters, Inc. Annett Bus Lines Vendor # Sales Executive Wade Scheel Office Martz First Class After Hours On Call Escot Bus Lines, LLC Fax First Class Coach Company wade@annettbuslines.com Insurance Expires 07/01/18 ESCOT Bus Lines Vendor # Sales Colin Smith Office After Hours On Call Fax colin@escotbuslines.com Insurance Expires 02/01/18 Cancellation policy - $250 if cancelled less than 72 hours, 1/3 price if canceled within 24 hours, and full price if the bus has already been dispatched Jet Set Line, Inc. Vendor # General Manager Norxis Barboza Express Transportation Office Space Tours Fax Castell Services sales@jetsetusa.com Mears Transportation Insurance Expires 01/31/18 Escot Transportation

2 Vendor Name Contact Number Approved Subs # of Buses Sarasota Coach Lines Vendor # Office Manager Mary-Beth Crockett Office Fax sarasotacoach@aol.com Insurance Expires 06/22/18 Vendor Name Contract Number Approved Subs # of Buses First Class Coach Company / Martz Tampa Bay ( BS Valid 9/23/17-09/22/18) Vendor # passenger Office Manager Deborah Gustin 1 35 passenger Office passenger Fax martzsales@martzgroup.com Insurance Expires 07/01/18 Cancellation Policy - $50% of charter cost if less than 72 hours, if 30 days prior $100p/bus, onsite full cost of charter. For in and out of Manatee County, departing from Manatee County, $100 flat fee if less than 72 hours. NOTE: See Charter Bus Pricing Tab and BS for pricing and vendor notes. Call vendor for details about availability of ADA buses. Please contact several charter bus vendors to receive at least three (3) quotes for your trip. Prices should be based on awarded proposal (you may combine a sport season but may not book with one vendor for all sports). You will need to complete the reservation form and route for signatures (attached). Please note: Professional Services contracts are no longer required for Charter Bus Services. For budgeted funds: Once you determine which company you will be using: 1) Enter OH Requisition, using item master number ) Write the OH # on the completed reservation form and forward to Purchasing Department (faxed or scanned copies will be accepted). Once the requisition is approved by the Purchasing Department, a copy of the purchase order will be sent to your attention. 3) Book trip purchase order must be approved prior to using any services.

3 For internal funds: Once you determine which company you will be using: 1) Complete internal order and attach the reservation form. Forms must be approved prior to using any services. Do not send reservation forms to the Purchasing Department for Internal Account Orders. 2) Book trip Please note: The District bid replaces Internal Account contracts for charter buses which are no longer required. Arrival back at site: Complete the trip evaluation form and forward to bookkeeper (attached). Notes: There is no need to request a copy of the insurance certificate from the vendor. The Purchasing Department maintains these records. Remember to make arrangement with vendor(s) that have effective certificates of insurance on the date of your trip. If insurance expires before your scheduled trip, you must select a new vendor. Contact Beth Sharp Tolly or Kimberlie Giron in the Purchasing Department if additional information is needed or if you have questions. The approved Charter Bus List can be located on the Purchasing Departments website District Office Professionals button under the Travel folder

4 Charter Bus Name: School Name: Trip Date: Destination: MCSD Staff Name: Proposal on Charter Bus Services, MCSD No MR Trip Evaluation Form 1) Did the Charter Bus Line arrive 30 min prior to departure? 2) Was the Bus Clean? 3) Was the bus in working order? Additional information:

5 Proposal on Charter Bus Services, MCSD No MR RESERVATION FORM School Name: Phone Number: Contact Name: Charter Name: Phone Number: Vendor Number: CHARTER BUS CONTRACTOR AGREES TO PROVIDE TRANSPORTATION TO THE FOLLOWING LOCATION FOR THE MANATEE COUNTY SCHOOL DISTRICT PER THE RATES, TERMS AND CONDITIONS AS LISTED IN THE AWARDED BID. Date(s) of Field Trip: to Pick-up Time am/pm Pick-up Location(s) Reload Time am/pm Location Drop- off Time am/pm Drop- off Location(s) Estimated number of passengers: Bus size requested: Type of event: Destination Name Address TOTAL AMOUNT DUE NOT TO EXCEED: Line of Coding: SIGNATURES: Service Provider School Principal/Director Date Date Approved Purchase Order Number