1. General information

Transcription

1 1. General information 1.1. Contracting company Name: SC GREINER PACKAGING SRL Address: 14 Garii Street Locality: Selimbar, County Sibiu Postal code: Country: Romania Contact person: Marcel Spinean Phone: technical manager Fax: Internet address: Main activity of the contracting company Manufacture of plastic packing goods NACE CODE 2222 Further information and clarifications can be obtained at the address above. Deadline for the receipt of the clarification requests: , h (local time) Deadline for the reply to the clarification requests: , h (local time) Means of communication: - any clarification requested by the economic operators after the acquiring of the award documentation can only be obtained in writing, by fax at no or by m.spinean@greiner-gpi.com - the contracting company shall answer in writing, at the address, fax or of the economic operators, and shall post the answer also on the website Financing sources Own funds and Norway funds from NORWAY GRANTS , GREEN INDUSTRY INNOVATION PROGRAMME ROMANIA, financing contract no. MISTE / Object of the contract Contract name: Purchase of an in-line extruder. Cod CPV Duration of the purchase contract: 3 months. No alternative bids are accepted. Amount or object of the contract: In-line extruder /- 1 piece Contract estimated value (VAT excluded): EUR Selected procedure The procurement procedure shall be carried out in accordance with the Procurement Guidelines for contracts awarded in compliance with best economic practices issued under the mentioned funding programme. 4. Qualification and/or selection criteria 4.1. Candidate s personal situation Mandatory requirement: Statement on compliance with the valid law on conflict of interests within the procurement (Form no 1) Persons with decision-making power on the part of the Buyer are: Paunescu Adrian Antoniu general manager Spinean Marcel technical manager 4.2. Suitability to pursue the professional activity Mandatory requirement: Ascertaining Certificate issued by ORC [Trade Registry Office] (original or certified copy). Foreign legal entities shall present ascertaining documents issued by competent authorities, proving: the bidder s identification details (name, registered office address, registration number), registration form as a legal entity, in accordance with the legal provisions in the bidder s country of origin or residence, field of activity, shareholding structure, the persons duly authorized to represent the company.

2 5. Presentation of the bid 5.1. Language of the bid: Romanian or English (Romanian manufacturers shall draw up the bid in Romanian, external manufacturers shall draw up the bid in English) Validity period of the bid: At least 30 days Presentation of the technical proposal (bid): The technical proposal must be drawn up so as to enable a smooth assessment process, by allowing the information in the technical proposal to be easily correlated with the minimum technical specifications in the tender book. Proof shall be presented for conformity of the products to be supplied with the requirements provided in the tender book. The requirements in the tender book are minimal and mandatory. Failure to observe any of the minimal requirements in the tender book leads to the disqualification of the bidder. The bidder shall present: - a detailed description of the technical and functional characteristics of the products; - the terms of delivery for the equipment requested in the tender book; - the warranty period granted for the equipment as of the delivery date; The bids which do not explicitly prove the technical characteristics shall be deemed as non-compliant Presentation of the financial proposal The price (VAT excluded) shall be expressed in EURO and shall remain unchanged for the entire validity period of the bid. The transport, insurance, delivery, installation, commissioning and training costs (if the case) shall be mentioned separately in the bid, even if they are zero. The bid form (form 2) shall be accompanied by the summary of the financial offer (form 3). The terms of payment shall also be suggested. 5.5 Presentation of the bid The bid shall be submitted to the following address: Village Selimbar, 14 Garii Street, County Sibiu. The bid shall be accompanied by the following documents: - Qualification documents - The technical proposal - The financial proposal The pages shall be numbered from 1 to n, signed and sealed. The number of copies to be submitted: 1 original copy, in a closed envelope, marked with following information: - Name of the bidder - Bid for the awarding the contract Purchase of an in-line extruder - Do not open before the 18 th of May 20105, h 15:00. This closed envelope, together with the submission letter (Form 4) shall be introduced in a distinct envelope / parcel, which shall be deposited or shipped to the address of Greiner Packaging SRL: 14 Garii Street, Village Selimbar, County Sibiu, Romania. The bids submitted by other means than those mentioned above or to a wrong address shall not be taken into consideration Deadline for the submission of the bid: , h 14:00 (local time) Bid modification or withdrawal: - The bids may be withdrawn or modified any time before the submission deadline.

3 5.8. Opening of the bids: - on , h 15:00 (local time), at the headquarters of the Contracting Authority: 14 Garii Street, Village Selimbar, County Sibiu. 6. Award Criteria The most economically advantageous bid - the evaluation shall be performed based on the following evaluation factors: 1. Delivery time (according to technical proposal); 40% 2. Warranty period (according to technical proposal); 30% 3. Price for the requested equipment and payment conditions 30%. These evaluation factors are detailed in the tender book. The requested technical characteristics are minimal and mandatory. Any deviation from these minimal requirements shall result in the disqualification of the bid. 7. Award of the contract The unit price of the equipment is fixed, expressed in EURO and it shall not be adjusted throughout the validity period of the contract. Objections shall be filed with the contracting company (GREINER PACKAGING SRL), no later than 2 days as of the acknowledging of the procedure s result. 8. Means of Communication Any communication between the parties, with reference to the fulfillment of the contract provisions, shall occur in writing. Any written document must be registered both upon its delivery and receipt. The communication between the parties can also take place via telephone, fax, , provided the receipt of the communication is confirmed in writing.

4 SECTION II TENDER BOOK 1. GENERAL REMARKS The requirements imposed by the tender book are minimal and mandatory, whereas the conformity of the offered products with such requirements shall be demonstrated by means of the technical documentation from the manufacturers of the offered products. To this end, each feature shall be highlighted in the bidder s technical documentation, so that the assessment committee of the Contracting Authority can identify it as a fulfilled criterion based on the technical requirements. Bids which do not explicitly prove the stated technical characteristics shall be deemed as non-compliant. Therefore, any submitted proposal deviating from the provisions of the tender book shall be taken into account only to the extent that such technical proposal guarantees a higher quality level than the minimum requirements in the tender book, whereas any products with inferior technical features lead to the bidder's disqualification. The bidder shall draw up the technical proposal in perfect agreement with the requirements laid down in the Tender Book. The bidders must examine the Award Documentation carefully, and must obtain all necessary information on any conditions and obligations that could affect the amount or the type of the bid or the execution of the contract. The sole responsibility for such actions rests with the bidders. Note: The technical specifications indicating a certain origin, source, production, a special procedure, a manufacturing or commercial trademark, a patent, a manufacturing license are mentioned only for easy identification purposes and shall not favor or dismiss certain suppliers or products. These specifications shall be read as or equivalent, and the bidder must prove the equivalence of the offered products with the ones requested. 2. TECHNICAL SPECIFICATIONS In-line extruder Minimal mandatory requirements and technical specifications NOTE: In case at least 1 (one) of the requirements is not fulfilled, the bid is disqualified. Mandatory technical specifications Processed materials Maximum width of sheet Thickness of sheet Processing capacity Extruder : 1 main extruder, 2 coextruders Multilayer adaptor (To adjust the required thicknesses on co-extrusion applications) Cooling Minimal technical requirements Polypropilene (PP) and Polystyrene (PS) 565 mm Between 0,6 2,0 mm Polypropilene (PP) : max 500 kg/h, Polystyrene (PS) : max 600 kg/h High-Speed main Extruder and coextruder with high energy efficiency Main extruder - Maximum capacity of 600 kg/h, diameter of 75 mm, screw speed : rpm - Manual Screen changer for kg for products protection from pollutions - Melt pump - Flat die - Main extruder barrel without air cooling, including water supply and temperature control unit for feed section 2 coextruders : diameter 35 mm, screw speed : 350 rpm, each with maximum capacity of 40kg/h 3 conexiuni, variation of possible layers : ABC, AB, BC, B Roll stack in vertical design for Inline ILLIG RDM 54K thermoforming maschine Rolls in thin wall technology for increase specific cooling capacity Set of cooling rolls to cool down the film Roller gap indication

5 Static mixer for temperature and colour homogenisation Roll temperature control High precision roller gap setting with hydraulic roller closing YES, 4 number of mixing elements Heating/cooling with regulated water pump - 3 circuit water temperature control, - temperature range : C, - cooling : direct - cooling water : 20 C - cooling capacity : max 150 l/h - flow rate : max 150l/h per circuit - frequency controlled conveying pump (1 circuit) Automation (Main functions) : - Control setup for: Energy measurement and display for complete line and display of specific output of extruder - Temperature control with self-tuning function - Heating and startup program - Operation of the extruder and downstream equipment Online assistance for long-distance service and display and Ethernet capability Infrastructure: Overall dimensions: - Suitable for independent multi-user system YES Pneumatic 6-7 bar; Water bar, degrees C max. length: 10 m, max. width: 5.5 m The bidder may include in the technical proposal additional technical functionalities / features to the minimal mandatory ones. 3. PRICE OF THE OFFER The payment method shall be defined (number of payments, amount of advance payment, etc.) 4. WARRANTY PERIOD, DELIVERY TIME The warranty period for the equipment is of at least 24 months, as of the date of the Reception and Commissioning Protocol. Any bid which fails to observe these terms shall be deemed as non-compliant. A longer warranty period represents an advantage within the evaluation of the bid. The maximum warranty period accepted: 48 months. The maximum delivery and commissioning time must not be longer than 3 months as of the date of the contract signing. Any bid which fails to meet these requirements shall be deemed as non-compliant. A delivery time within less than 3 months represents an advantage within the evaluation of the bid. The minimum delivery and commissioning time accepted: 1 month. 5. AWARD CRITERIA Evaluation factors: 1. The bid price 2. Delivery time 3. Warranty period Weight: 30% 40% 30% The scoring of the bids, for each of the 3 criteria, and the calculation of the final score shall occur as follows: A. The bid price criterion shall be scored as follows: A.1. The price of the equipment in-line extruder The lowest offered price / The price in the current bid x 100 points = no. of attributed points B. The delivery time criterion B.1 The maximum delivery time for the in-line extruder - number of months The shortest offered delivery time / The delivery time in the current bid x 100 points = no. of attributed points Minimum accepted value = 1 month Maximum accepted value = 3 months

6 C. The Warranty period criterion C.1 Warranty period for the in-line extruder - number of months Warranty period in the current bid / Maximum offered warranty period * 100 points = no. of attributed points Minimum accepted value = 24 months Maximum accepted value = 48 months The final score attributed to each of the bids shall be calculated based on the formula below: P FINAL = P bid pricex30% + P maximum delivery timex40%+ P warranty period X30% With regard to criterion B, i.e. "Maximum delivery time for in-line extruder", the minimum acceptable delivery time shall be 1 month, and the maximum acceptable time shall be 3 months. Any bid presenting a value higher than the maximum 3 months delivery time for this criterion shall be deemed as non-compliant. Any value which falls below the minimum acceptable time (1 month) shall not add extra points to the score, but will receive the normal score for the minimum acceptable time (1 month). With regard to criterion C, i.e. "Warranty period for the in-line extruder", the minimum acceptable warranty period shall be 24 months, and the maximum acceptable period shall be 48 hours. Any bid presenting a value lower than the minimum acceptable period for this criterion shall be deemed as noncompliant. Any value which exceeds the maximum acceptable period shall not add extra points to the score, but will receive the normal score for the minimum acceptable period (48 months). The bids shall be classified in descending order. In case two or more offers have equal scores, the sequence of the further selection criteria shall be: the score for the "delivery time", the score for the warranty period, the score for the bid price. 6. Reception and Commissioning The commissioning of the machinery and the final reception shall take place at the beneficiary s headquarters in Romania, County Sibiu, Locality Selimbar, 14 Garii Street. The reception shall take place on the date established in the contract, at the beneficiary s headquarters, and shall consist of: - the physical checking of the equipment, according to the requirements in the award documentation; - the inspection of the equipment's operation, according to the criteria which have been considered when declaring the most economically profitable bid. The reception shall be carried out by a reception committee made up of the beneficiary's representatives, in the presence of the supplier s representative, and shall be finalized by the signing of a final reception and start-up report. Any lack of conformity occurring after the reception of the equipment, shall be remedied by the supplier pursuant to the agreed warranty conditions. Upon start-up the following documents shall be concluded and presented: o Reception and start-up report of the purchased goods; o Final invoice in original; o Declaration of quality/conformity for the purchased goods; o Warranty certificate for at least 24 months; o User s manual or other documents for the maintenance of the equipment, Operation manual (operating instructions) or other instructions in original (at least in English)

7 FORM 1 ECONOMIC OPERATOR (denomination/name) DECLARATION The undersigned.., in my capacity as bidder within the Procedure applied by private beneficiaries of projects financed from the EEA Financial Mechanism and the Norwegian Financial Mechanism for the award of supply, services or works contracts, for the Purchase of an in-line extruder within the project Innovative process through Inline Technical application, organized by S.C. GREINER PACKAGING S.R.L, on the 18th of May 2015, declare on my own responsibility that and its employees are not in the situation of conflict of interest, as defined under the Article 14 and Article 15 of Government Emergency Ordinance no. 66/2011 on the prevention, ascertainment and sanctioning of the irregularities occurred upon the obtainment and use of the European funds and/or national public funds related thereto, respectively: ART. 14 (1) During the procurement procedure, the beneficiaries natural persons /private law entities must take all necessary measures in order to avoid the situations likely to result in a conflict of interest, namely a situation in which there are links between the ownership structures of the beneficiary and the bidders, between the members of the evaluation committee and the bidders or a situation in which the successful bidder owns the majority stake in two participating companies for the same type of procurement. ART. 15 (2) If a situation of conflict of interest may arise throughout the procurement procedure, the bidder must immediately notify in writing the entity organizing this procedure and to take measures in order to remove that situation. The undersigned declare that the information provided is complete and correct in every detail and I understand that the beneficiary is entitled to ask for verification and confirmation of the declaration, any evidence available. I understand that if this declaration is not in compliance with the reality I am indictable of infringement of the penal legislation provisions regarding false in declarations Date Economic operator: (authorized signature)

8 FORM 2 ECONOMIC OPERATOR (denomination/name) BID FORM To SC GREINER PACKAGING SRL, 14 Garii Street, Village Selimbar, County Sibiu 1. Examining the awarding documentation, we, the representatives of the bidder, volunteer, according to the provisions and requirements comprised in the aforementioned documentation, to supply the for the amount of EUR, plus VAT in amount of EUR 2. In case our bid is declared the winning bid, we undertake to deliver the products in months/days as of the date of contract signing. 3. We provide a warranty of... months since the date of Commissioning Minute for the supplied products. 4. We undertake to maintain this bid valid for 30 days, namely until the date of, and it shall remain binding for us and can be accepted any time before the expiry of the validity period. 5. Until the conclusion and signing of the purchase contract, this bid, together with your letter informing us that our bid is the winning bid, shall constitute a binding agreement between us. 6. We understand that you are not obliged to accept the bid with the lowest price or any other bid you may receive. Date Economic operator: Represented by: (last name and first name) In the capacity of: (authorized signature)

9 FORM 3 ECONOMIC OPERATOR (denomination/name) SUMMARY OF THE FINANCIAL PROPOSAL No Product name Amount MU Unit price (EUR VAT excluded) Total price (EUR VAT excluded) VAT (24%) (EUR) In-line extruder 1 piece 2 Transportation 3 Insurance 4 Commissioning TOTAL Date Economic operator: Represented by: (last name and first name) In the capacity of: (authorized signature)

10 FORM 4 ECONOMIC OPERATOR (denomination/name) SUBMISSION LETTER To SC GREINER PACKAGING SRL 14 Garii Street, Village Selimbar, County Sibiu, Romania As a result of the invitation to tender of (date), by which we are invited to present our bid for the award of the contract Purchase of an in-line extruder Please find attached the sealed and visibly marked parcel, containing: a) the bid; b) the documents accompanying the bid in original. We are hoping that our bid is adequate and meets your requirements. Date Economic operator, (authorized signature)