About Your Orientation

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Blanche Barton
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2 About Your Orientation A resource for new employees Educational programs Employee benefits Policies that guide the workplace Calendar of events, activities and happenings Resources available to assist you Answers to frequently asked questions I N D I A N A U N I V E R S I T Y 1

3 Orientation at IU Northwest Departmental Orientation: Provided by the manager of your unit Campus Orientation/Onboarding: Provided by Human Resources at: Benefits Orientation: Online at: hr.iu.edu/benefitsvideo/ I N D I A N A U N I V E R S I T Y 2

4 Orientation at IU Northwest Benefits Enrollment: Online at: (New employees receive from University Human Resource Services) Training for staff who process hiring & payroll information: Provided by your department or Human Resources I N D I A N A U N I V E R S I T Y 3

5 Human Resources Our staff is available to answer questions you may have about the campus: its programs, policies, benefits, procedures and resources. Please feel free to contact us: Miantá Diming Interim Director of HR Crystal O Brien Human Resources Assistant Patty Woosley Senior Payroll Specialist * * is the main office number for Human Resources I N D I A N A U N I V E R S I T Y 4

6 About IU Northwest Check out our websites Mission, Vision & Values: Discover IU Northwest: Campus Calendars: Event Scheduler: webdb.iu.edu/iun/eventschedule/ I N D I A N A U N I V E R S I T Y 5

Organizational Structure Indiana University Board of Trustees Indiana University President Michael McRobbie IU Northwest Chancellor William Lowe Executive Assistant Malone VC University Advancement &

7 Organizational Structure Indiana University Board of Trustees Indiana University President Michael McRobbie IU Northwest Chancellor William Lowe Executive Assistant Malone VC University Advancement & External Affairs Gabbert Affirmative Action & Employment Practices/Title IX Coordinator Director Gillis VC Student Affairs & Enrollment Management Montevirgen Executive VC Academic Affairs McPhail Chief Financial Officer Milich Executive Dir of Facilities & Operations Kapocius Diversity, Equity & Multicultural Affairs Director Wallace I N D I A N A U N I V E R S I T Y 6

Academic Affairs College of Arts and Sciences Biology Chemistry/Physics/Astronomy Communication Computer Information Systems English Fine Arts Geosciences

8 Academic Affairs College of Arts and Sciences Biology Chemistry/Physics/Astronomy Communication Computer Information Systems English Fine Arts Geosciences History/Philosophy/Political Science/Religious Studies Mathematics Minority Studies Modern Languages Performing Arts Psychology Sociology/Anthropology Women s & Gender Studies I N D I A N A U N I V E R S I T Y 7

9 Academic Affairs College of Health & Human Services Schools Medicine (IUSM-NW)* Nursing Public & Environmental Affairs (SPEA) Social Work Programs Dental Hygiene Health Information Management Radiological Sciences *IUSM-NW is housed on this campus, but has budgetary commitments through campuses other than IU Northwest. Minor Urban Public Health I N D I A N A U N I V E R S I T Y 8

10 Academic Affairs School of Business & Economics School of Education Other Academic Programs: Library Science Program General Studies Program Labor Studies Pre-Professional Programs Health Professions Law I N D I A N A U N I V E R S I T Y 9

11 Office of Administration Cafeteria & Food Services Parking Services Physical Plant Facilities Planning & Campus Services University Police Environmental Health and Safety I N D I A N A U N I V E R S I T Y 10

12 Office of Fiscal Affairs Human Resources Accounting Office of the Bursar I N D I A N A U N I V E R S I T Y 11

13 University Information Technology Services Northwest Support Center, System Administration & Web Services Microcomputer Support Services Instructional Media Services Telecommunication & Network Services I N D I A N A U N I V E R S I T Y 12

14 Office of Student Affairs Academic Success & Achievement Programs Office of Admissions Office of Career Services Office of Financial Aid Office of Student Activities Office of Athletics Student Counseling Services I N D I A N A U N I V E R S I T Y 13

15 Office of University Advancement & External Affairs Office of Alumni Relations Office of Development Office of Marketing & Communications Office of Special Events I N D I A N A U N I V E R S I T Y 14

16 Office of Diversity, Equity & Multicultural Affairs Student Involvement Special Programs Reports Scholarship and Social Resources I N D I A N A U N I V E R S I T Y 15

17 Office of Affirmative Action Complaints: discrimination & harassment Alternative Dispute Resolution/Mediation Monitor employment procedures Facilitate disability accommodations Training for faculty/staff Affirmative Action Plan statistics I N D I A N A U N I V E R S I T Y 16

18 The following programs provide valuable services to students and the community, and report to various units on the campus Center for Urban and Regional Excellence Center for Innovation and Scholarship in Teaching and Learning (CISTL) Center for Management Development Office of Sponsored Research I N D I A N A U N I V E R S I T Y 17

19 Employee Classifications Exempt Employees Professional Staff (PAE) Paid monthly Do not receive overtime for working over 40 hours/week Faculty I N D I A N A U N I V E R S I T Y 18

20 Employee Classifications Non-Exempt Professional Staff PAO Classification Paid biweekly Eligible for overtime Hours worked are recorded in Kuali (IU s time and attendance program) I N D I A N A U N I V E R S I T Y 19

21 Employee Classifications Non-Exempt Support Staff CL, TE, SM and Hourly Classifications Paid biweekly Eligible for overtime with supervisor approval Hours worked are recorded in TIME (IU s time and attendance program) Clerical and Technical Staff are represented by the CWA with the exception of confidential employees. I N D I A N A U N I V E R S I T Y 20

22 Paid Time Off Non-exempt Support Staff: Vacation Income Protection (sick) Compensatory time earned as a result of authorized overtime worked Exempt & Non-exempt Professional Staff Earned Paid Time Off (PTO) ALL Staff 9 holidays per year I N D I A N A U N I V E R S I T Y 21

23 Employee Benefits -9 Paid Holidays New Years Day Martin Luther King, Jr. Day Memorial Day Independence Day Thanksgiving Day Day after Thanksgiving Christmas Day Campus Holiday (employee s choice) Labor Day I N D I A N A U N I V E R S I T Y 22

24 Policies and Procedures IU s policy manuals for employees are available at this web site: Personnel Policies for Appointed Clerical and Technical Staff (CL/TE), represented by the CWA Local 4730 on the Northwest Campus Personnel Policies for Professional Staff and Non-Union Appointed Support Staff Personnel Policies for Hourly Staff Responsibility for understanding and preventing sexual harassment: training.newmedialearning.com/psh/iun/ I N D I A N A U N I V E R S I T Y 23

25 Policies and Procedures IU s policy manuals for employees are available at this web site: IU is an ADA employer (Americans with Disability Act) Prohibition of ghost employment Taking classes during working hours Work schedules and breaks Overtime Confidentiality of personnel files and medical information Corrective action Grievance process I N D I A N A U N I V E R S I T Y 24

26 Policies and Procedures IU s policy manuals for employees are available at this web site: Leaves and Time Away Vacation and Income Protection FMLA (Family and Medical Leave Act) Discretionary Leave Military Training Voting and Court Duty Adverse Weather and Unsafe Working Conditions Leaves Without Pay I N D I A N A U N I V E R S I T Y 25

27 Policies and Procedures IU s policy manuals for employees are available at this web site: Health and Safety On-the-Job Injuries; Worker s Compensation (Comprehensive Care) IU is a Drug-Free Workplace No Smoking on IU Northwest Campus Firearms and Weapons Prohibitions Emergency Procedures: I N D I A N A U N I V E R S I T Y 26

28 Policies and Procedures IU s policy manuals for employees are available at this web site: Benefits, Programs and Services Employee Assistance Program Campus Health & Wellness Clinic: I N D I A N A U N I V E R S I T Y 27

29 Employee Development, Information & Networking IU Northwest encourages employee participation in a variety of development and information programs. Participation in the performance management and sexual harassment programs are required. Other programs are optional, but participation is strongly encouraged. I N D I A N A U N I V E R S I T Y 28

30 Employee Development, Information & Networking Performance Management Program: Training and Development: Newly offered programs coming Spring 2016 I N D I A N A U N I V E R S I T Y 29

Employee Development, Information & Networking Campus and Holiday Season Gatherings Health Fair Years of Service/Outstanding Awards Luncheon Retirement Receptions Campus Wellness Team

31 Employee Development, Information & Networking Campus and Holiday Season Gatherings Health Fair Years of Service/Outstanding Awards Luncheon Retirement Receptions Campus Wellness Team Campus Newsletter Open Health Enrollment Information Day Human Resources seminars on benefit topics such as retirement, personal and professional development I N D I A N A U N I V E R S I T Y 30

32 Emergency Action Plans Indiana University Northwest is an organization that is interested in the safety and well-being of all its members. As such, the university has developed building-specific Emergency Action Plans. These plans describe the initial responsibilities and actions to be taken to protect the employees from serious injury, property loss, or loss of life in the event of a major disaster (fire, tornado, earthquake, hazardous chemical spill, etc.) I N D I A N A U N I V E R S I T Y 31

33 Emergency Action Plans Employer Responsibilities IU Northwest is required to make available and review with each employee those parts of the plan the employee must know to protect him/her in the event of an emergency. To update your contact information, log into OneStart and select IU-Notify on the left of the Notifications tab at: onestart.iu.edu/ Campus closures, weather conditions or other alerts, visit: I N D I A N A U N I V E R S I T Y 32

34 Emergency Action Plans Employee Responsibilities Become familiar with the Emergency Evacuation Plan for the building in which you work and any others where you may have assignments. See: Locate the Primary Evacuation Meeting Areas for your building and any others where you may have assignments. See map next page. I N D I A N A U N I V E R S I T Y 33

35 Primary Evacuation Meeting Areas for the IU Northwest campus I N D I A N A U N I V E R S I T Y 34

36 For Further Information Should you have any questions or are in need of further information regarding the building-specific Emergency Action Plans, please contact Chief of Police Chief Nowak Phone: Kathryn Manteuffel Manager of Environmental Health & Safety Phone: I N D I A N A U N I V E R S I T Y 35

37 Employee Benefits Base Retirement IU Contributes Academic and Professional Staff: IU Retirement Plan (3 year vesting requirement) Non-exempt Support Staff & Hourly positions: Retirement & Savings Plan Base Life Insurance IU Pays I N D I A N A U N I V E R S I T Y 36

38 Voluntary Benefit Programs Supplemental Life Medical Coverage IU pays a portion of premium Vision Coverage Covered under the medical component Dental Coverage IU pays a portion of premium Fee Courtesy Long Term Disability Insurance Personal Accident Insurance I N D I A N A U N I V E R S I T Y 37

39 Voluntary Benefit Programs Tax Saver Benefit: (Set aside tax-free funds for health & dependent care expenses*) Health Savings Account : HDHP PPO plan (Only available at hire and during yearly open enrollment) Tax Deferred Annuity (403b): Retirement Savings Plan (457b): Personal Accident Insurance * As allowed by the IRS I N D I A N A U N I V E R S I T Y 38

40 Voluntary Benefit Programs Domestic Partner Benefits: See I N D I A N A U N I V E R S I T Y 39

BENEFITS PROGRAMS. For New Full-time Academic and Staff Employees

BENEFITS PROGRAMS. For New Full-time Academic and Staff Employees BENEFITS PROGRAMS For New Full-time Academic and Staff Employees Welcome Indiana University s leadership and advances in professional, medical, and technological education and new frontiers in the arts