FORM OF TENDER 07/2018 STAGE INFRASTRUCTURE PROJECT LIGHTING EQUIPMENT PACKAGE

Transcription

1 FORM OF TENDER 07/2018 STAGE INFRASTRUCTURE PROJECT LIGHTING EQUIPMENT PACKAGE For The Corporation of the City of Thunder Bay -- Cultural Development and Events -- Legal Name of Firm Mailing Address City Postal Code Telephone Number Cellular No. Fax Number Name of Contact Person Print Name Address Signature of Authorized Official Date This form must be completed, signed and received on or before the date and time specified, or your tender will not be considered. Closing Date and Time 12:00 noon, local time Tuesday, March 06, 2018 Tenders are to be Delivered to: City of Thunder Bay Supply Management Victoriaville Civic Centre (main floor) 111 Syndicate Avenue South Thunder Bay, ON P7E 6S4 THE LOWEST OR ANY TENDER NOT NECESSARILY ACCEPTED

2 Page 2 of 24 INTRODUCTION TO THUNDER BAY Located on the north shore of Lake Superior, with a population of 109,140, Thunder Bay is the most populous municipality in Northwestern Ontario. It is often referred to as the Lakehead because of its location at the head of the Great Lakes. Thunder Bay is the sunniest city in eastern Canada with an average of hours of bright sunshine each year. A Regional Business Hub Thunder Bay is the region's commercial, administrative and medical hub. Canadian Business Magazine ranked Thunder Bay in the top ten best cities in Canada in which to conduct business (2005). A Dynamic Natural Wonderland Thunder Bay is a four-season outdoor paradise and provides the amenities of an urban centre while opening the gateway to outdoor adventure in Northwestern Ontario. Diverse Community A city with deeply rooted European and Aboriginal cultures, Thunder Bay is the sixth most culturally diverse community of its size in North America. Some of the most represented ethnic backgrounds include Finnish, Italian, Scottish, Ukrainian, Polish, French, Aboriginal Canadian, Chinese and Croatian. Quality Education Post-secondary institutions in Thunder Bay include Confederation College and Lakehead University, and since 2005, the western campus of the Northern Ontario School of Medicine - the first medical school to open in North America in over 30 years. In 2013, the Lakehead University Law School opened. The city also has several other private colleges and tutoring programs. Transportation Hub Thunder Bay receives substantial air, rail and shipping traffic due to its prime location in the centre of Canada along major continental transportation routes and its proximity to the United States. The city is an important railway hub and has been an active port since the days of the North West Company. The Port of Thunder Bay is the largest outbound port on the St. Lawrence Seaway System and the sixth largest port in Canada. The Thunder Bay International Airport is the third busiest in Ontario. Learn more about Thunder Bay by visiting INFORMATION TO BIDDERS Definitions Bidder(s)/Contractor(s): means all persons, partnerships or corporations who respond to this Tender and includes their heirs, successors, and permitted assigns. City\Owner: means The Corporation of the City of Thunder Bay. Contract: means the agreement to be entered into between the Successful Bidder and the City with respect to the supply of the Goods and or Services. It shall be based upon this Form of Tender, with any agreed upon amendments, and shall include any plans and specifications and will be held to cover the supply of any and all

3 Page 3 of 24 work, labour, implements and materials that could be reasonably required to properly and satisfactorily supply the Goods or Services. Contract Administrator: means the person, partnership, or Corporation designated by the Owner to be the Owner s representative for the purposes of this contract. Form of Tender: means this Tender document including all schedules, parts and attachments, as issued by the City, including any addenda or amendments made to it after initial issue. May: Used in this document denotes permissive. Must/Shall/Will: Used in this document denotes imperative. Successful Bidder/Contractor/Proponent: means the Proponent/Contractor/Bidder whose Tender is/are accepted and who has/have agreed to supply the Goods and/or Services as outlined herein. Document Fee The City charges a non-refundable fee of $35.00 (inclusive of taxes) for documents payable by cheque, cash or debit. If downloaded, the fee is to be included in the submission. The fee is to be submitted in Canadian Funds. Submission Bidders are to submit two (2) identical copies of their bid to the City Supply Management Office at 111 S. Syndicate Avenue, Victoriaville Civic Centre (Main floor), Thunder Bay, Ontario, P7E 6S4. One (1) copy should be clearly marked Original. Bids are to be submitted on the Tender document provided and are to be sealed in the preprinted Tender envelope or with the return label affixed to the outside of the envelope when provided. The bid documents provided are not to be altered by the bidder other than inserting information where requested on the Tender document. Consideration will be given to your Tender if received in the Supply Management Office not later than the date and time shown on the front page. Tender will be opened publicly in the board room of Supply Management Office, Victoriaville Civic Centre at 2:30 p.m. of the same day. Facsimile, , or telephone submissions will not be accepted. Late Submissions Tenders received after the deadline will not be considered. The City will assume no responsibility for submissions that do not arrive in the Supply Management Office by the specified closing date and time. Late submissions will be returned unopened to the bidder. Submissions in English All submissions are to be in English. Any submission received by the City that is not entirely in the English language may be disqualified.

4 Page 4 of 24 Grounds for Disqualification of Submission The City will disqualify or deem submissions non-compliant for the following reasons, unless otherwise noted in this document: Failure to submit documents in accordance with the closing date and time on the cover page or subsequent agenda. Failure to complete and sign Tender on the form provided. Failure to comply with any of the mandatory requirements. Unauthorized changes to bid document. Litigation No bid shall be accepted from any Contractor, its principals, directors or any officer of that firm, or another related person (as determined by the Manager Supply Management, in his or her sole and unreviewable discretion), with whom the City is engaged in unresolved litigation. Questions/Inquiries Communications concerning this Form of Tender are to be in writing and directed to; Vicki Gagné-Smith (or designate) Supply Management Phone: (807) Fax: (807) vgagne-smith@thunderbay.ca Inquiries must not be directed to other City employees or Elected Officials. Directing inquiries to other than those designated may result in your bid being rejected. The deadline for questions/inquiries will be Tuesday, February 27, 2018 at 12:00 noon, local time. All clarification requests are to be sent in writing to the individual mentioned above, and are to reference the Tender number. No clarification requests will be accepted by telephone. Responses to clarification requests will be provided to all interested parties. Acknowledgement of Addenda Any and all changes will be issued by Supply Management in the form of a written addendum. If addenda are issued, their receipt is to be acknowledged by the bidder in the appropriate section of the Tender document. The City will assume no responsibility for oral instructions or suggestions. Addenda will be provided to all who have registered with the City Supply Management Office as well will be posted on the City s website for download It is the bidder s responsibility to check the website prior to closing for any issued addenda. The City will assume no responsibility for any addendum not received. All bidders are to indicate and confirm the following on the line below: Number of Addenda received:

5 Page 5 of 24 Review of Requirements All bidders should carefully review this solicitation for defects or questionable matter. Comments or the need for clarification must be made in writing. Protests based on any omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of Supply Management as per the terms set out in this Tender. Submissions shall be in accordance with City of Thunder Bay Standard Terms and Conditions for Tenders, Proposals, Contracts and Quotations and the City by-law Number For additional information about the City of Thunder Bay and its policies and by-laws visit References The submission of a Tender authorizes the City to contact all references provided. Failure to provide references & details of experience may result in this submission not being considered. Qualifications Submissions will be evaluated from firms or individuals that can demonstrate that they have the necessary staffing, facilities, experience, ability and financial resources to perform the work in a satisfactory manner. Proven track record must be demonstrated. The City reserves the right to inspect the bidder s facility and to perform such investigations as may be deemed necessary to insure that competent personnel and management and suitable equipment/material will be used in the performance of this contract. Freedom of Information All submissions to the City become the property of the City, and as such, are subject to the provisions of the Municipal Freedom of Information and Protection of Privacy Act. This will confirm that the City will not use/disclose the information provided, without proper authorization, and will keep the information in a physically secure location to which access is given only to staff requiring access. Rights Reserved by the City Tenders will be evaluated from firms or individuals that can demonstrate that they have the necessary staffing, facilities, experience, ability and financial resources to perform the work in a satisfactory manner. Proven track record must be demonstrated. Submission of a Tender indicates acceptance by the firm of the conditions contained in this Tender Call, unless clearly and specifically noted in the Tender and in any contract between the City and the firm(s) selected. These reserved rights are in addition to any other express rights or any other rights which may be implied in the circumstances and the City shall not be liable for any expenses, costs, losses or any direct or indirect damages incurred or suffered by any proponent or any third party resulting from the City exercising any of its express or implied rights under this Tender.

6 Page 6 of 24 The City reserves the right to: Make public the names of any or all proponents, Inspect the bidder s facility and to perform such investigations as may be deemed necessary to insure that competent personnel and management and suitable equipment/material will be used in the performance of this contract, Without prejudice, reject any or all Tenders and to determine, in its own best judgement, the firm best qualified to undertake this contract, Waive formalities and accept Tenders which substantially comply with the requirements of this Tender, Accept any Tender in whole or in part, Award this contract in whole or in part, without recourse or penalty, that which is deemed most advantageous to the City, Unless it otherwise states, to award by item, or part thereof, groups of items, or all items of the Tender, and to award contracts to one or more proponents submitting identical submissions as to price; to reject any and all submissions in whole or in part; to waive technical defects, irregularities and omissions and to negotiate minor changes, if in so doing, the best interest of the City will be served, Make changes, including substantial changes, to this Tender provided that those changes are issued by way of addenda in the manner set out in this Tender, Select any bidder other than the bidder whose Tender reflects the lowest cost to the City or the highest score, Negotiate minor changes with the proponent that presents the most attractive Tender, Request written clarification or the submission of supplementary written information in relation to the clarification request from any proponent and incorporate a proponent s response to that request for clarification into the bidder s Tender, Verify with any bidder or with a third party any information set out in a Tender, Disqualify any bidder whose tender contains misrepresentations or any other inaccurate or misleading information, Disqualify any bidder or the tender of any bidder who has engaged in conduct prohibited by this Tender, Terminate the contract without notice if due to non-performance and unsatisfactory service and unsatisfactory product performance, Call in alternate services if the bidder/contractor is unable to provide the service when it is requested, Cancel the project without cause and without incurring any liability whatsoever if deemed in the best interest of the City to do so, Cancel this Tender process at any stage and, if required, issue a new Tender for the same or similar deliverables, In its discretion, take any one or more of the following steps, at any time and from time to time, in connection with the review and evaluation, including ranking, of any aspect of a Tender: Independently consider, investigate, research, analyze, request or verify any information of documentation whether or not contained in any Tender,

7 Page 7 of 24 Conduct reference checks relevant to the Project with any or all of the references cited in a Tender, or with any other person not listed in a Tender, to verify any and all information regarding a bidder, including its directors, officers and Key Individuals, Conduct any background investigations that it considers necessary in the course of the Competitive Selection Process, By submitting its Tender, the bidder authorizes the collection of information by the City, Assess a bidder s Tender on the basis of: A financial analysis determining the actual cost of the Tender when considering factors including transition costs arising from the replacement of existing goods, services, practices, methodologies and infrastructure (howsoever originally established), Information provided by references, The bidder s past performance on previous contracts awarded by the City, The information provided by a bidder pursuant to the City exercising its clarification rights under this Tender process, or Other relevant information that arises during this Tender process. The City is not responsible for any costs incurred by the bidders in the preparation of their response to the Tender call or attendance at any selection interviews. The City will not accept responsibility for any delays or costs with any reviews or approval process. Prices must be firm for the duration of the contract. This is a Tender call and not an invitation for proposals. The basis of award is subject to budget availability and/or Council Approval. The City of Thunder Bay Council shall have the final authority on all matters regarding this Tender Call. Accessibility Requirements (if applicable) In accordance with ONTARIO REGULATION 191/11 made under the ACCESSIBILITY FOR ONTARIANS WITH DISABILITIES ACT, 2005, agents or consultants acting on behalf of the City will incorporate accessibility criteria and features when developing specifications and or procuring goods or services on behalf of the City, except where it is not practicable to do so. If it is not practicable to incorporate accessibility criteria and features when procuring goods or services, it shall provide, upon request, an explanation. Indemnity The successful bidder shall indemnify and hold the City harmless from and against any liability, loss, claims, demands, costs and expenses, including reasonable legal fees, occasioned wholly or in part by any acts or omissions either in negligence or in nuisance whether wilful or otherwise by the bidder, it s agents, officers, employees or other persons for whom the bidder is legally responsible.

8 Page 8 of 24 Insurance The successful proponent shall, at its own expense, obtain and maintain until the termination of the contract, and provide the City with evidence of: Comprehensive general liability insurance on an occurrence basis for an amount not less than Five Million ($5,000,000) dollars and shall include the City as an additional insured with respect to the City s operations, acts and omissions relating to its obligations under this Agreement, such policy to include non-owned automobile liability, personal injury, broad form property damage, contractual liability, owners' and contractors' protective, products and completed operations, contingent employers liability, cross liability and severability of interest clauses. Automobile liability insurance is required for an amount not less than Five Million ($5,000,000) dollars on forms meeting statutory requirements covering all vehicles used in any manner in connection with the performance of the terms of this Agreement. The policies shown above will not be cancelled or permitted to lapse unless the insurer notifies the City in writing at least thirty (30) days prior to the effective date of cancellation or expiry. The City reserves the right to request such higher limits of insurance or other types of policies appropriate to the work as the City may reasonably require. The successful proponent shall not commence work until such time as evidence of insurance has been filed with and approved by the Manager Supply Management for the City. The successful Firm shall further provide that evidence of the continuance of said insurance is filed at each policy renewal date for the duration of the contract. Workplace Safety and Insurance Act (From Successful Contractor Only) The Contractor shall also furnish evidence of compliance with all requirements of the Workplace Safety & Insurance Act with a Certificate of Clearance. In Reference To Workplace Safety & Insurance Act (From Successful Contractor Only) The City requires all contractors, exempt contractors and independent operators to have a Status Ruling done from the WSIB prior to any work being carried out for the City. Any contractor deemed to be WSIB exempt, not required by law, an independent operator or ineligible for a clearance certificate must provide an equivalent professional liability insurance policy that includes coverage not limited to loss of earnings benefits and health care coverage. The City may not issue a purchase order until the appropriate requirements have been satisfied. It is also the responsibility of the contractor to ensure that coverage does not lapse for the entire duration of the contract. Upon expiry of a clearance certificate, a valid certificate should be forwarded to the City. Certificates Required (From Successful Contractor Only) Prior to the commencement of any work under this contract, the contractor will file with the City, to the attention of the Manager - Supply Management, a Certificate of Insurance, and WSIB Clearance.

9 Page 9 of 24 Attachments Standard Terms and Conditions for Tenders, Proposals, Contracts and Quotations Certificate of Insurance Health & Safety The City recognizes and promotes good health and safety in order to prevent injuries and occupational illnesses. Successful bidder(s) must be prepared and will be expected to demonstrate, illustrate and make aware of all applicable features of the equipment being purchased by the City in regards to health and safety concerns. Safety Regulations All workers on the job site must be adequately protected from the hazards to which they may be exposed. Suitable PPE must be worn by all workers and may include, but not be limited to: Safety Footwear, CSA Class 1 with sole protection ( Green Patch ) Safety Hard Hat Face Shield/Safety glasses and Work Gloves (where applicable) Hearing Protection (where applicable) Reflective Safety Vests (safety vests shall be reflective fluorescent) Safety Vests (where applicable) shall be worn, safety vests shall be reflective fluorescent and coloured blaze orange or red. All other applicable PPE for this type of work Failure to comply with Safety Regulations may result in the immediate cancellation of this contract. If further information is required in regards to Health & Safety contact: Ms. Kerri Bernardi, Corporate Safety Specialist City Manager s Office Phone: , Fax: kbernardi@thunderbay.ca Safety Features The equipment supplied must meet all municipal, provincial and federal regulations which are in effect on the date of manufacture of the unit. C.S.A. And Ontario Hydro Approved All equipment supplied must be approved by the Canadian Standard Association and Ontario Hydro and bear labels as such.

10 Page 10 of 24 Delivery, Acceptance and Payment Delivery of the lighting equipment is of the essence. Preference is for delivery by March 31, 2018 and is to be no later than Monday, April 30, It is anticipated the award will be made within five (5) calendar days of the closing of this Tender. The City will not make any payment until all items/terms applicable to this Tender have been included/completed to the entire satisfaction of the City. Vendor(s) shall not assume that physical delivery to the City implies full acceptance of the unit. SPECIFICATIONS - In General The City of Thunder Bay, Cultural Development and Events intends to purchase an SL320 (or equivalent) Mobile Stage Trailer for the Presentation of Events, Festivals and Concerts. This Tender is for the Lighting Equipment Package for this trailer, to be in accordance with the attached Specifications, City of Thunder Bay Standard Terms and Conditions for Tenders, Proposals, Contracts and Quotations, and the City By-Law Number The work shall include all materials, equipment and labour required for the complete job(s) as described. The successful Contractor must complete all services in a complete and operable manner to the satisfaction of the Contract Administrator of each location. The specifications in this request are the basic minimum requirements that are necessary to obtain the desired performance, reliability and low cost of operation and maintenance. First class quality workmanship and material are required throughout. No defective, unsound or improper material for workmanship shall enter into the work or be brought on the premises. All equipment specified in this Form of Tender may be subject to Funding Availability. For purposes of evaluation the total cost of the base equipment as specified in the Tender, excluding options, will be considered, although optional items may be added or deleted as deemed necessary by the City. Where specific items are specified in regards to manufacture and model, the City will consider approved equivalents providing the make and model being offered are equal to or exceed the items being asked for in regards to design, quality, material, and performance.

11 Page 11 of 24 SPECIFICATIONS In Detail Package B Lighting Equipment Package (equivalents may be accepted) Package is to supply all lighting fixtures, controls, rigging and accessories as specific for use on an SL320 stage trailer (or equivalent) for outdoor festivals, events and concerts. To be included in response: 1. Pricing for all identified options and optional accessories. 2. Transport/shipping of selected option & accessories The City reserves the right to eliminate elements and/or reduce number purchased where multiples are specified. Where applicable, provide price per unit as well as any volume purchasing discounts for amounts up to the specified number. Vendor may recommend additional/alternate accessories where applicable with related pricing. The City may consider used equipment for some components. A full description showing the age and condition of the equipment is to be included. New items must also be priced. Used equipment is to be priced on a separate page, referencing the page and item number of the new item. Required Elements: Lighting Control 1. Console Professional, Tour requested, Automated Lighting Control console 4096 HTP/LTP parameters 15 motorized faders 15 executor buttons 6x 5-pin DMX outputs 8X Universes 2 internal touch screens and 6 in. center command screen Confirm/Comment

12 Page 12 of 24 Confirm/Comment 2 X 1 GB Ethernet port Artnet scan capable 5 USB connectors SMPTE, MIDI, Real-time Timecode capable Internal APP/LAN/Browser based Remote Built in UPS Support for Expansion Wings and Backup consoles 2. DMX/RDM Ethernet Gateway 8X DMX512 Ports 10/100 Ethernet Port Support for scan, ART-NET protocols Rack mountable in. LED/LCD 16: x 1080 DVI Monitor Lighting Fixtures 1. 36x Moving Head LED Wash Fixtures 15 W RGBW LEDs, lumen output 7 to 50 degree continuous zoom (1:5) 540 deg Pan 270 deg Tilt DMX pin Neutrik Powercon V Power input Neutrik Powercon to male L6-15 Power cable c/w Trigger Clamp mounting hardware and Safety Cable

13 Page 13 of 24 Confirm/Comment 2. 6 x Moving Head LED Profile Fixtures 400 W LED Engine CMY Color Mixing, Color wheel Rotating & Static Gobos Prism, Zoom, Focus, Iris 540 deg Pan 270 deg Tilt DMX pin Neutrik Powercon V Power input Neutrik Powercon to male L6-15 Power cable c/w Trigger Clamp mounting hardware and Safety Cable Lighting Power Distribution 1. 1x 30 Ch. 250 A/ 208 V Distro Camlock input and through 5 Socopex outputs wired for 208 V 6 circuits per connector 30 L-6 15 connector outputs Rack mountable 2. 1x 6 Ch. 120 V Distro 6x 120 V Edison (U-Ground) outputs 1x Socopex output Rack mountable

14 Page 14 of 24 Confirm/Comment Motor Distro 1. 1x 8-way Motor Distro 208 V Camlock inputs (C5 input power will require powercube with Camlock input to C5 output) 8x 7 pin Socapex output connector 1x 8 way Remote Motor Control c/w 96 ft. control cable Motors 1. 6 X 1 Ton Motors 60 ft. lift 7 pin socapex connector 4 pin XLR pickle Oriented hook up Trussing X 16 in. x 16.in x 8 ft. black powder coated Truss (alternate 12 x 10 ft.) 2. Storage racks/dollies for above c/w ratchet tie down straps Hazers 1. 2 x Water based, high output hazer DMX controllable Plus fluid 2. 2 x variable speed fans

15 Page 15 of 24 Confirm/Comment Rigging Hardware x 5/8 in. Crosby Shackle x 4 ft. Gacflex Sling 3. Lighting cables a b c d 4 x 72 ft. 12/14 tourflex Multi 19-pin socapex cable 2 x 24 ft. 12/14 tourflex Multi 19-pin socapex cable 2 x 16 ft. 12/14 tourflex Multi 19-pin socapex cable 2 x 8 ft. 12/14 tourflex Multi 19-pin socapex cable e 5 x 6 ft. 12/3 SJOW break-out Male 19 pin to 6 x female L6-15 f 24 x 4 ft. 12/3 SJOW cable with L 6-15 connectors g 24 x 8 ft. 12/3 SJOW cable with L 6-15 connectors h i j k l m n 24 x 36 in. 12/3 SJOW twofer L6-15 connectors (male to 2 x female) 1 x 300ft. Cat 5 compliant Ethernet cable with Ethercon RJ 45 connectors 3 x 72 ft. 5-pin data cable (120 ohm) 3 x 48 ft. 5-pin data cable (120 ohm) 3 x 24 ft. 5-pin data cable (120 ohm) 8 x 16 ft. 5-pin data cable (120 ohm) 34 x 8 ft. 5-pin data cable (120 ohm)

16 Page 16 of 24 Confirm/Comment o p q 1 x 250 ft. 12/3/ SJOW with Edison (u-ground) connectors 1 x 48 ft. 4/0 camlock feeder 5-wire set 1 x 8 ft. 4/0 camlock to bare end, Reverse gnd/ntrl, 5 wire set 4. Motor Power a b c d e f 3 x 72 ft. 14/7 Socapex 7 pin motor soca 3 x 48 ft. 14/7 Socapex 7 pin motor soca 2 x 24 ft. 14/7 Socapex 7 pin motor soca 2 x 16 ft. 14/7 Socapex 7 pin motor soca 1 x 24 ft. 10/5 cable with 30 A C5 connectors 1 x 8 ft. 10/5 cable with 30 A C5 connectors CASES All cases to be recommended according to relevant equipment as listed above and be appropriate for storage, transport and outdoor use. Wheeled cases must be able to move efficiently over outdoor surfaces such as gravel and grass. 1. Case for Lighting Console 2. 1 x 4 space rack flight case for DMX/RDM Ethernet Gateway 3. Case for DVI Monitor 4. Cases for Wash Fixtures 5. Cases for Profile Fixtures 6. Rack case for Lighting Distro 7. Case for Motor Distro 8. Cases for Motors

17 Page 17 of Cases for Hazers and Fans x 24 in. W X 48 in. L X 26 in. H standard road case with divider Manuals Two copies of an operator s manual for all products to be supplied. All applicable manuals and maintenance lists are to accompany the unit upon delivery to be considered complete. Brochures Two copies of manufacturer s standard descriptive literature/brochures for all products must accompany the Tender form including pictures and Important Features Clearly Marked. Warranty The performance and material warranty should be fully stated and attached to the Tender submission. Dealer should supply a full description of all extended warranties available including any additional costs. Demonstration Upon request, successful bidder must provide a demonstration in Thunder Bay of the units being offered without charge to the City. Parts Availability of parts is to be within 48 hours of request. PARTS AND SERVICE State Full particulars regarding Warranties and Maintenance:

18 Page 18 of 24 List similar equipment in Thunder Bay and elsewhere where vendor equipment is currently used complete with contact information: NO GUARANTEE OF VOLUME OF WORK OR EXCLUSIVITY OF CONTRACT The City makes no guarantee of the value or volume of work to be assigned to the successful bidder. The agreement executed with the successful bidder will not be an exclusive contract for the provision of the described goods and/or services. The City may contract with others for the same or similar goods and/or services to those described in this Form of Tender or may obtain these internally.

19 Page 19 of 24 REFERENCES List current or past projects of similar capacity and the locations where they were performed. Provide contact names and phone numbers and some description of the operation. Company Name: Company Address: Telephone No. Fax No: Cellular No.: Description of Project: Company Name: Company Address: Telephone No. Fax No: Cellular No.: Description of Project: Company Name: Company Address: Telephone No. Fax No: Cellular No.: Description of Project:

20 Page 20 of 24 SCHEDULE OF PRICING STAGE INFRASTRUCTURE PROJECT LIGHTING For the City of Thunder Bay Cultural Development and Events I/We, the undersigned, do hereby Tender and offer to enter into contract with the City of Thunder Bay for the Supply and Delivery of a Lighting Equipment Package for a New SL320 (or equivalent) Stage Trailer, in accordance with the attached "City Standard Terms and Conditions for Tenders, Proposals, Contracts and Quotations" and all the specifications and terms of the City s Tender which are set forth below and attached at the prices indicated in the space provided for that purpose, all to the entire satisfaction of the Manager - Supply Management or his appointed agent. The price(s) quoted Include all duty, taxes (other than HST), customs, clearances, cartage, freight and all other charges now or hereafter imposed or in force and is a Total Firm Price. Harmonized Sales Tax (HST) to be Extra and must be shown separately on invoicing. All pricing is to be in Canadian Funds. A CASH DISCOUNT of % will be allowed if accounts are paid within 20 (twenty) days after the receipt of the invoice in Accounts Payable (address as shown on the purchase order) for goods or services that are acceptable. Terms of Payment (cash discount) will be taken into consideration as part of the award and the City will not consider cash discounts for payment periods less than 20 days. I/We agree that the City has the right to purchase that equipment which in its opinion most closely conforms to operating conditions. I/We guarantee DELIVERY of the described equipment to Thunder Bay, Ontario, within days after notification of the award of Tender. THERE IS A SPENDING DEADLINE ON THE ANTICIPATED FUNDING FOR THIS PROJECT. DELIVERY IS PREFERRED BY MARCH 31, 2018 AND MUST BE NO LATER THAN MONDAY, APRIL 30, YOU MUST HAVE THE ABILITY TO SUPPLY BY THIS DATE. Sign here to Confirm:

21 Page 21 of 24 I/We offer the SUPPLY & DELIVERY OF A LIGHTING PACKAGE FOR AN SL320 MOBILE STAGE TRAILER (OR EQUIVALENT): Unit Price Extension Lighting Control 1. Console 2. DMX/RDM Ethernet Gateway in. LED/LCD 16: x 1080 DVI Monitor Lighting Fixtures x Moving Head LED Wash Fixtures 2. 6 x Moving Head LED Profile Fixtures Lighting Power Distribution 1. 1x 30 Ch. 250 A/ 208 V Distro 2. 1x 6 Ch. 120 V Distro Motor Distro 1. 1x 8-way Motor Distro 208 V Motors 1. 6 x 1 Ton Motors

22 Page 22 of 24 Unit Price Extension Trussing X 16 in. x 16.in x 8 ft. black powder coated Truss (alternate 12 x 10 ft.) 2. Storage racks/dollies for above c/w ratchet tie down straps Hazers 1. 2 x Water based, high output hazer 2. 2 x variable speed fans Rigging Hardware x 5/8 in. Crosby Shackle x 4 ft. Gacflex Sling 3. Lighting cables a b c d 4 x 72 ft. 12/14 tourflex Multi 19-pin socapex cable 2 x 24 ft. 12/14 tourflex Multi 19-pin socapex cable 2 x 16 ft. 12/14 tourflex Multi 19-pin socapex cable 2 x 8 ft. 12/14 tourflex Multi 19-pin socapex cable e 5 x 6 ft. 12/3 SJOW break-out Male 19 pin to 6 x female L6-15 f 24 x 4 ft. 12/3 SJOW cable with L 6-15 connectors g 24 x 8 ft. 12/3 SJOW cable with L 6-15 connectors

23 Page 23 of 24 Unit Price Extension h i j k l m n o p q 24 x 36 in. 12/3 SJOW twofer L6-15 connectors (male to 2 x female) 1 x 300ft. Cat 5 compliant Ethernet cable with Ethercon RJ 45 connectors 3 x 72 ft. 5-pin data cable (120 ohm) 3 x 48 ft. 5-pin data cable (120 ohm) 3 x 24 ft. 5-pin data cable (120 ohm) 8 x 16 ft. 5-pin data cable (120 ohm) 34 x 8 ft. 5-pin data cable (120 ohm) 1 x 250 ft. 12/3/ SJOW with Edison (u-ground) connectors 1 x 48 ft. 4/0 camlock feeder 5-wire set 1 x 8 ft. 4/0 camlock to bare end, Reverse gnd/ntrl, 5 wire set 4. Motor Power a b c d e f 3 x 72 ft. 14/7 Socapex 7 pin motor soca 3 x 48 ft. 14/7 Socapex 7 pin motor soca 2 x 24 ft. 14/7 Socapex 7 pin motor soca 2 x 16 ft. 14/7 Socapex 7 pin motor soca 1 x 24 ft. 10/5 cable with 30 A C5 connectors 1 x 8 ft. 10/5 cable with 30 A C5 connectors

24 Page 24 of 24 Unit Price Extension CASES 1. Case for Lighting Console 2. 1 x 4 space rack flight case for DMX/RDM Ethernet Gateway 3. Case for DVI Monitor 4. Cases for Wash Fixtures 5. Cases for Profile Fixtures 6. Rack case for Lighting Distro 7. Case for Motor Distro 8. Cases for Motors 9. Cases for Hazers and Fans x 24 in. W X 48 in. L X 26 in. H standard road case with divider Note: Any used items are to be listed separately, with a full description of the condition. Refer to the page and item number of the new item listed above to simplify the comparison

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27 From: Ph: City of Thunder Bay Supply Management Division Victoriaville Civic Centre 111 Syndicate Ave S (main floor) THUNDER BAY ON P7E 6S4 CLOSING DATE TENDER # When Downloading Tender Documents, cut or fold this page in half and Affix this ADDRESS LABEL to your tender submission envelope. Please indicate the Tender #. Also include your firm s name in the top left corner.