REQUISITION & PROPOSAL

Transcription

1 REQUISITION & PROPOSAL DATE: 8/10/16 MCDUFFIE COAL TERMINAL DEPARTMENT ORIGINATING DEPT NO. UPON REQUEST TO: Prospective Vendors Please procure the following and DELIVER TO: MCDUFFIE COAL TERMINAL OFFICE 1901 EZRA TRICE BLVD MOBILE, AL NAMES OF ARTICLES, SPECIFICATIONS AND PURPOSE THE WILL BE ACCEPTING BIDS FOR THE PURCHASE AND DELIVERY OF VARIOUS OILS AND LUBRICANTS TO BE USED AT ASPA FACILITIES DOCKS-WIDE. DIRECT ALL TECHNICAL INQUIRIES TO SCOTT MCAFEE OR QUOTE BASE PRICE ONLY (INCLUDING YOUR PROFIT & OVERHEAD) AWARDED BIDDER WILL SHOW THE BELOW PRICES ON ALL INVOICES. ALL APPLICABLE TAXES WILL BE SHOWN AS SEPARATE LINE ITEMS. DELIVERY TIME NOT TO EXCEED 24 HOURS ARO. THERE IS NO GUARANTEE AS TO MININUM QUANTITY PER ORDER. ALL PRICING MUST BE HELD FIRM THROUGHOUT CONTRACT PERIOD. NO PARTIAL ORDERS OR BACKORDERING ITEMS WILL BE ACCEPTABLE. CONTRACT PERIOD: ESTABLISH A SIX MONTH CONTRACT WITH AN OPTION TO EXTEND FOR A SECOND, THIRD, FORTH, FIFTH, SIXTH, SEVENTH & EIGHTH SIX MONTH PERIOD WITH THE SAME PRICING, TERMS AND CONDITIONS. THE SECOND, THIRD, FORTH, FIFTH, SIXTH, SEVENTH & EIGHTH SIX MONTH PERIOD, IF AGREED BY BOTH PARTIES, WOULD BEGIN THE DAY AFTER THE FIRST, SECOND, THIRD, FORTH, FIFTH, SIXTH OR SEVENTH SIX MONTH PERIOD EXPIRES. ANY SUCCESSIVE EXTENSION MUST HAVE WRITTEN APPROVAL OF BOTH THE STATE AND VENDOR. If you are bidding an alternate item than requested, you must write in the product brand and description in the Alternate Item blank for each item. THE FOLLOWING QUANTITY IS TO BE USED AS A BASIS FOR EVALUATION OF PRICING AND BID AWARD. THEY PROVIDE MERELY AN ESTIMATED USAGE DOCKS WIDE OVER A SIX-MONTH PERIOD. AWARD OF THIS CONTRACT DOES NOT OBLIGATE THE TO PURCHASE ANY MINIMUM NUMBER OF UNITS OR ITEMS. Applicable Taxes MOTOR OIL: TRANSMISSION FLUIDS: GREASES & GEAR LUBRICANTS: $0.15/GAL INSPECTION FEE $0.02/GAL LUBE EXCISE $0.04/GAL AL LUBE TAX (TOTAL $0.21/GAL) $0.04 AL LUBE TAX $0.02 COUNTY TAX (TOTAL $0.06/GAL) Bid Opening is 8/10/16 at 10am. CDT Bids must be labeled: Grease & Oil Products for ASPA 8/10/16 Recommended: $0.0050/LB AL TAX $0.0025/LB COUNTY TAX (TOTAL $0.0075/LB) GREASE & OIL PRODUCTS FOR ASPA Dillon Sims, Associate Buyer Brad Ojard, Senior VP Operations Scott McAfee, Equipment Manager Smitty Thorne, Deputy Director / COO Scott Wallace, Maintenance Manager Larry R. Downs, Sec. / Treasurer Page 1 of 12 James K. Lyons, Director and CEO

2 GREASE & OIL PRODUCTS FOR ASPA BID OPENING 8/10/16 at 10am ITEM UNIT / SIZE QTY DIESEL ENGINE OIL (API CJ-4/SM) 1 QRT, CS DESCRIPTION OR APPROVED EQUAL Chevron Delo 400 LE SAE 15W40 ALTERNATE ITEM UNIT PRICE TAX PER ITEM UNIT PRICE WITH TAX EXTENSION WITH TAX 2 DRUM, 55 2 DRUM Chevron Ursa Super Plus EC 15W40 3 BULK () 2,000 Chevron Ursa Super Plus EC 15W40 DIESEL OR TWO-CYCLE ENGINE ON OR OFF ROAD (API CF-2, CF/SL, CD, CE, SAE 30W) QUART, 12 DRUM, 55 BULK () 8 CS Chevron Delo 400 SAE 30 Chevron Delo 400 SAE 30 Chevron Delo 400 SAE 30 PASSENGER CAR MOTOR OIL (API GF-4/SM) QUART, 12 QUART, 12 QUART, 12 DRUM, 55 Page 2 of CS 30 CS 5 CS 15 HYDRAULIC OIL (AW ISO 68) BUCKET, 5 DRUM, 55 BULK () 14 DRUM 55 HYDRAULIC OIL 15 BUCKET, 5 TRANSMISSION FLUID QUART, 12 BULK () 60 BKT BKT Chevron Supreme GF4 M/O 5W20 Chevron Supreme GF4 M/O 5W30 Chevron Supreme GF4 M/O 10W30 Chevron Supreme GF4 M/O 10W30 Chevron Hydraulic Oil AW 68 Chevron Hydraulic Oil AW 68 Chevron Hydraulic Oil AW 68 Biodegradable Hydraulic Oil, ISO 68 Mobil DTE CS Chevron ATF MD-3 75 Chevron ATF MD-3 TRANSMISSION / DRIVE TRAIN (CAT TO-2, TO-4, ALLISON C-3, C-4) DRUM, 55 DRUM, Chevron Drive Train Fluid HD 30 Chevron Drive Train Fluid HD 50

3 GREASE & OIL PRODUCTS FOR ASPA BID OPENING 8/10/16 at 10am ITEM UNIT / SIZE Page 3 of 12 QTY DESCRIPTION OR APPROVED EQUAL TRANSMISSION / DIFFERENTIALS / GEAR BOXES (API GL-5) KEG, 120 POUND DRUM, 400 POUND BUCKET, 5 3 KEG BKT Chevron RPM Universal G/L 80W90 Chevron RPM Universal G/L 80W90 Mobile HD Plus 85W-140 ALTERNATE ITEM TRANS / DIFF / GEAR BOXES (API MT-1/GL5 EP, MIL-PRF-2105E) 23 GEAR OIL 24 DRUM, 400 POUND BUCKET, BKT Chevron RPM Synthetic G/L 75W90 MOBILGEAR 600XP-100 GEAR COMPOUND, EXTREME PRESSURE (AGMA U.S. STEEL 224, ETC) 25 DRUM, 400 POUND 10 Chevron Gear Compound EP ISO 220 GREASE, EXTREME PRESSURE, LITHIUM (NLGI-2) TUBE POUND Chevron MultiPak BX EP 2 BOX OF DRUM, 400 POUND 30 Chevron Ultra Duty EP 2 COOLANT, EXTENDED LIFE, WITH BITTERANT, Chevron Delo ELC 28 6 JUGS 35 CS 50/50 B 29, 6 JUGS LOCOMOTIVE LUBES 10 CS LB BAG 48 PER CS DRUM 55 BULK () 3 CS G CHRVRON SUPREME 50/50 AF/C B (6/1 GA) DELO 710 LE 20W- 40 (MUST NOT EXCEED EMD ZINC LEVELS & MUST SAMPLED / NO EXCEPTIONS) SHELL TM GEAR GREASE SHELL ROTELLA-T 15W40 SHELL ROTELLA-T 15W40 UNIT PRICE TAX PER ITEM UNIT PRICE W/ TAX TOTAL (ITEMS 1-33) $ EXTENSION W/ TAX The brands and model/part numbers referenced provide a level of quality and unless otherwise specified are not restrictive. Vendors bidding alternate items must provide complete descriptive/technical literature for consideration and evaluation of their bid. PRICES MUST INCLUDE FREE DELIVERY (NO XTRA OR HIDDEN CHARGES)

4 REQUISITION & PROPOSAL MCDUFFIE COAL TERMINAL DEPARTMENT DATE: ORIGINATING DEPT NO. TO: Prospective Vendors Please procure the following and DELIVER TO: MCDUFFIE COAL TERMINAL OFFICE 1901 EZRA TRICE BLVD MOBILE, AL NAMES OF ARTICLES, SPECIFICATIONS AND PURPOSE Bid opening will be August 10, 10:00 a.m. in the McDuffie Terminal Conference Room. NO BIDS WILL BE ACCEPTED AFTER THIS TIME. PLEASE SEE ATTACHED INDEMNIFICATION SHEET & DISCLOSURE STATEMENT Company Address Representative Phone Number ALL BIDS MUST BE NOTARIZED STATE OF ) COUNTY OF ) On this day of, 20, before me appeared, to me personally known, who, being by me duly sworn, did say that such person executed the foregoing instrument as the free act and deed of such person, having been duly authorized to execute such instrument in such capacity. IN WITNESS WHEREOF, I have hereunto set my hand and official seal. Notary Public, State of Print Name My commission expires: Page 4 of 12 THIS PAGE MUST BE NOTARIZED

5 REQUISITION & PROPOSAL MCDUFFIE COAL TERMINAL DEPARTMENT DATE: ORIGINATING DEPT NO. TO: Prospective Vendors Please procure the following and DELIVER TO: INDEMNIFICATION MCDUFFIE COAL TERMINAL OFFICE 1901 EZRA TRICE BLVD MOBILE, AL NAMES OF ARTICLES, SPECIFICATIONS AND PURPOSE INSURANCE REQUIREMENTS FOR CONTRACT WORK The Contractor shall assume all liability for and shall indemnify and save harmless the State of Alabama and the Alabama State Port Authority, doing business as Alabama State Docks (ASD), and its officers and employees from all damages and liability for injury to any person or persons, and injury to or destruction of property, including the loss of use thereof, by reason of an accident or occurrence arising from operations under the contract, whether such operations are performed by himself or by any subcontractor or by anyone directly or indirectly employed by either of them occurring on or about the premises, or the ways and means adjacent during the term of the contract, or any extension thereof, and shall also assume the liability for injury and/or damages to adjacent or neighboring property by reason of work done under the contract. INSURANCE REQUIREMENTS The Contractor shall not commence work under the contract until he has obtained all insurance required under the following paragraphs and until such insurance has been approved by ASD, nor shall the Contractor allow any subcontractor to commence work until all similar applicable insurance has been obtained by the subcontractor or the Contractor has provided coverage for the subcontractor. The Contractor shall provide, at his expense, insurance in accordance with the following: General Requirements (applicable to all policies) (Required for this project) All policies of insurance must be written with companies acceptable to ASD. The Contractor shall furnish to ASD certificates of insurance, signed by the licensed agent evidencing required coverages. ASD reserves the right to require certified copies of any and all policies. Each policy of insurance shall provide, either in body of the policy or by endorsement, that such policy cannot be substantially altered or cancelled without thirty (30) days written notice to ASD and to the insured. Except for Workers Compensation, said policies will identify Alabama State Port Authority, its officers, officials, agents, servants and employees as Primary and Non-contributory Additional Insureds in connection with work performed for, on behalf of, or on the property of ASD, including a waiver of all rights of subrogation. General Liability (Required for this project) The Contractor shall take out and maintain during the life of the contract Commercial General Liability insurance, including Blanket Contractual and Completed Operations coverages, in an amount not less than $2,000,000 for any one occurrence for bodily injury, including death, and property damage liability. Automobile Liability (Required for this project) The Contractor shall take out and maintain during the life of the contract Business Automobile Liability insurance covering any auto in an amount not less than $1,000,000 for any one occurrence for bodily injury, including death, and property damage liability. Workers Compensation (Required for this project) The Contractor shall take out and maintain during the life of the contract Workers Compensation and Employers Liability insurance providing coverage under the Alabama Workers Compensation Act in an amount not less than that required by Alabama law. Where applicable, Contractor shall take out and maintain during the life of the contract insurance providing coverage as required by Federal statute, including but not limited to U.S. Longshoremen and Harborworkers Compensation Act (USL&H), Jones Act, and Railroad Federal Employers Liability Act (FELA). Page 5 of 12

6 REQUISITION & PROPOSAL MCDUFFIE COAL TERMINAL DEPARTMENT TO: Prospective Vendors Please procure the following and DELIVER TO: DATE: ORIGINATING DEPT NO. MCDUFFIE COAL TERMINAL OFFICE 1901 EZRA TRICE BLVD MOBILE, AL Please use this as a guide only for proper delivery. Sender Name & Address Alabama State Port Authority McDuffie Coal Terminal Postal Address for US Mail Physical Address for Courier Service Sealed Bid: (Description) Bid Opening Date: Page 6 of 12

7 REQUISITION & PROPOSAL MCDUFFIE COAL TERMINAL DEPARTMENT TO: Prospective Vendors Please procure the following and DELIVER TO: DATE: ORIGINATING DEPT NO. MCDUFFIE COAL TERMINAL OFFICE 1901 EZRA TRICE BLVD MOBILE, AL NAMES OF ARTICLES, SPECIFICATIONS AND PURPOSE Please return one copy of this bid, duly signed, by 10:00 a.m., August 10, When all bids are publicly opened, UNIT PRICES AND EXTENSIONS shall be entered opposite each item above on which you are prepared to bid for delivery FREE OF CHARGE TO - McDuffie Coal Terminal (FOB) ALABAMA STATE DOCKS No consideration will be given bids unless on this form or a written attachment. If not prepared to submit a bid, please state over the firm signature and return so that it may be known it was brought to your attention; otherwise your name may be dropped form the list of prospective vendors. The right is reserved to reject any an all bids deemed for the interest of the Alabama State Port Authority, to strike out any item or items in the bids, and to waive any defect or irregularly not a violation of law or to make any modification in the several conditions herein stipulated that are deemed to be in the best interest of the Alabama State Port Authority, including the separation of items of a class in making awards. In general, awards will be made to the lowest satisfactory vendor. No Allowance will be made for errors, either of omission or commission, on the part of the vendors. It must be assumed that vendors have fully informed themselves as to all conditions, requirements, and specifications before submitting bids and they can not expect to be excused or relieved from the responsibility assumed by their bids on the plea of error. In case of error in extension of prices the unit price will govern. The Port Authority reserves the right to refuse to issue a bid form or a contract to a prospective vendor for any of the following reasons: a) Failure to pay, or satisfactorily settle, all bills due for labor and materials on a former contract in force with the Port Authority. b) Contractor default under a previous Contract with the Port Authority. c) Bid withdrawal or Bid Bond forfeiture on a previous project with the Port Authority. d) Unsatisfactory work on a previous contract with the Port Authority. Port Authority may make such investigations as deemed necessary to determine the ability of the vendor to perform the work, and the vendor shall furnish all such information and data for this purpose as the Port Authority may request. The Port Authority reserves the right to reject any bid if the evidence submitted by, or investigation of, such vendor fails to satisfy the Port Authority that such vendor is properly qualified to carry out the obligations of the Contract. Page 7 of 12

8 REQUISITION & PROPOSAL MCDUFFIE COAL TERMINAL DEPARTMENT TO: Prospective Vendors Please procure the following and DELIVER TO: DATE: ORIGINATING DEPT NO. MCDUFFIE COAL TERMINAL OFFICE 1901 EZRA TRICE BLVD MOBILE, AL NAMES OF ARTICLES, SPECIFICATIONS AND PURPOSE ACCESS POLICY IMPORTANT NOTICE TO VENDORS REGARDING ACCESS TO ASPA RESTRICTED FACILITIES: Successful vendors requiring access to the Alabama State Port Authority's Restricted Facilities to fulfill any obligations set forth in this bid must comply fully with the Authority's Access Policy found in its entirety at The Port Authority's Access Policy requires all persons permanently employed at the port, including ASPA staff, tenants and their employees, surveyors, agents, stevedores, longshoremen, chaplains, contract labor and persons requesting temporary access to the port, including delivery persons, vendors, contractors, and temporary workers must obtain and display an ASPA issued photo ID badge or visitor badge at all times when accessing or working on port property. In order to obtain an ASPA credential, applicants must also obtain a Transportation Worker Identification Credential (TWIC) and undergo mandatory Security Awareness Training. Information on the TWIC can be found at Information on Security Awareness Training classes and scheduling can be found at ALL PROSPECTIVE VENDORS ARE ENCOURAGED TO REVIEW THESE POLICIES AND CONSIDER THESE REQUIREMENTS IN PREPARING BID SUBMISSIONS. Page 8 of 12

9 FORM FOR SECTIONS 9(a) and (b) BEASON-HAMMON ALABAMA TAXPAYER AND CITIZEN PROTECTION ACT; CODE OF ALABAMA, SECTIONS (a) and (b) AFFIDAVIT FOR BUSINESS ENTITY/EMPLOYER/CONTRACTOR (To be completed as a condition for the award of any contract, grant, or incentive by the State of Alabama, and political subdivision thereof, or any state-funded entity to a business entity or employer that employs one or more employees) State of County of Before me, a notary public, personally appeared (print name) who, being duly sworn, says as follows: As a condition for the award of any contract, grant, or incentive by the State of Alabama, any political subdivision thereof, or any state-funded entity to a business entity or employer that employs one or more employees, I hereby attest that in my capacity as (state position) for (state business entity/employer/contractor name) That said business entity/employer/contractor shall not knowingly employ, hire for employment, or continue to employ an unauthorized alien. I further attest that said business entity/employer/contractor is enrolled in the E-Verify program. (ATTACH DOCUMENTATION ESTABLISHING THAT BUSINESS ENTITY/EMPLOYER/CONTRACTOR IS ENROLLED IN THE E-VERIFY PROGRAM) Signature of Affiant Sworn to and subscribed before me this day of, 20. I certify that the affiant is known (or made known) to me to be the identical party he or she claims to be. Signature and Seal of Notary Public Author: Jean Brown Statutory Authority: Code of Alabama, sections (a) and (b); Section (h). Page 9 of 12

10 INSTRUCTIONS FOR VENDORS This instruction sheet is provided as a guide to facilitate the bid process and highlight important points for consideration by vendors. Each vendor is responsible for fully reading and complying with the instructions on the Alabama State Port Authority bid form. This instruction sheet is to be used as a guide only. 1. No consideration will be given to bids unless presented on the Alabama State Port Authority "Requisition & Proposal" Form with suitable attachments as deemed necessary by the vendor. Alternate bid proposals may be rendered, with proper support. 2. If your company is not prepared to submit a bid, so state and sign to avoid being deleted from the prospective vendor's list. 3. The Alabama State Port Authority reserves the right to reject any and all bids if deemed in the Alabama State Port Authorities' interest. 4. No allowance will be made for error, either omission or commission. 5. Unit price governs in errors relating to extension of prices. 6. Bids will not be accepted via FAX. All bids must be sealed and sent via mail or hand delivered to the McDuffie Coal Terminal Office before the specified date and time. 7. The Alabama State Port Authority accepts no responsibility for facilitating the receipt of bids. 8. All bids must be notarized. 9. Bids received after specified opening time will be returned to the vendor unopened. Vendors are requested to show a return address on the bid envelope. 10. Bids must be filled out completely, including the name, address, telephone number, fax number (if possible) and signature of responsible person. 11. Questions may be directed to the Alabama State Port Authority McDuffie Coal Terminal, Dillon Sims, at (251) All hand delivered bids must be tendered to Alabama State Port Authority, McDuffie Coal Terminal Office 1901 Ezra Trice Blvd., Mobile AL 36603, at or before specified time. 13. All regular U.S. Postal Mail must be tendered to: ASPA - McDuffie Coal Terminal ATTN: Dillon Sims P.O. Box 1588 Mobile, AL NOTE: THIS METHOD MUST BE MAILED AT LEAST A WEEK BEFORE THE OPENING. PLEASE IDENTIFY YOUR BID PACKAGE!! 14. All courier / overnight deliveries (UPS, FEDEX, etc.) must be delivered to: ASPA - McDuffie Coal Terminal ATTN: Dillon Sims RECOMMENDED METHOD 1901 Ezra Trice Blvd. PLEASE IDENTIFY YOUR BID PACKAGE!! Mobile, AL Note: all overnight bids must be FIRST PRIORTY OVERNIGHT. (8:30 A.M. NEXT MORNING) 16. Notarization not required on "SALE" bids. 17. Please specify the purchase order number (when available) on envelope. Page 10 of 12

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