REQUEST FOR PROPOSALS PUBLIC RELATIONS SERVICES FOR BERKLEY RIVERFRONT PORT KC. DATE OF ISSUANCE: March 7, 2018

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1 REQUEST FOR PROPOSALS PUBLIC RELATIONS SERVICES FOR BERKLEY RIVERFRONT PORT KC DATE OF ISSUANCE: March 7, 2018

2 REQUEST FOR PROPOSALS PUBLIC RELATIONS SERVICES FOR BERKLEY RIVERFRONT INTRODUCTION The Port Authority of Kansas City, Missouri ( Port KC ), a political subdivision authorized under RSMo Chapter 68 and chartered by the City of Kansas City, Missouri, is seeking written proposals for a public relations firm ( Professional ) to assist Port KC with brand awareness, traditional and social media strategies, digital advertising and event planning. Please consult Chapter 68 et seq., RSMo to review the scope and powers of Port KC. HISTORY Port KC is a political subdivision of the State of Missouri created pursuant to Section et seq., RSMo ( Port Authority ) and chartered by the City of Kansas City, Missouri. Port KC is governed by a Board of Commissioners appointed by the mayor of Kansas City. Port KC is granted broad governmental and business enterprise powers for the purpose of promoting economic development and job creation. The most important of these powers are: To acquire, own, construct, redevelop, lease, maintain, and conduct land reclamation, residential, commercial and mixed-use development, industrial parks, facilities, terminals, terminal facilities and any other type of port facility; To promote and expand inland and river port commercial throughput of cargo and freight; To identify and pursue redevelopment opportunities at blighted and historic preservation sites; To redevelop the Downtown Kansas City Riverfront to promote and develop new opportunities for residence, commerce and leisure; and To promote the full integration of multi-modal transportation assets to increase commercial opportunities locally, nationally and internationally.

3 Port KC s statutory powers of issuing bonds, land reclamation and the ability to enter into contracts to implement its development projects make it a unique and influential agency. Port KC has the flexibility to engage in a wide variety of strategic economic development projects that are vital to the economic progress of Kansas City. MISSION/VISION Port KC s mission is to grow the economy of Kansas City s port district through transportation, global commerce and development. Port KC s vision is to be the premier port providing efficient, effective, and innovative transportation and development solutions to compete nationally and globally. PARTICIPATION IN A FEDERAL WORK AUTHORIZATION PROGRAM Section , RSMO requires that as condition for the award of any contract in excess of five thousand dollars the business entity shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection with the contracted services. This requirement will be incorporated into the final contract for the potential bid winner, and any potential bid winner s failure to sign the affidavit of compliance may result in revocation of the award. PORT KC S AFFIRMATIVE ACTION POLICY Port KC encourages participation by companies who have been certified as a Minority Business Enterprise ( MBE ) or Women s Business Enterprise ( WBE ). Even though Port KC s Affirmative Action Policy will not apply to this agreement, Port KC encourages firms to make efforts to include MBE and WBE firms.. A copy of Port KC s Affirmative Action Policy can be viewed at this link to the Port KC website: TIMELINE AND GROUND RULES Submission of three (3) sealed Proposals and one (1) electronic format (USB or CD/DVD disc) will be accepted by Port KC at its offices located at 300 Wyandotte Street, Suite 100, Kansas City, Missouri 64105, until April 2, 2018 at 3 p.m. Central Standard Time. No fax or proposals will be accepted. Any questions should be submitted to info@portkc.com before March 29, 2018 at 4 p.m. Central Standard Time. Interested Professionals shall not contact Port KC staff before Proposals are due. Any

4 and all inquiries must be directed to Failure to follow this procedure may result in a Professional s disqualification. A response will be generated promptly, with a goal of within one (1) business day of receipt of . All questions and answers will be posted anonymously on the RFP/Q page of Port KC s Website. The Professional understands and agrees that Port KC shall have no financial responsibility for any costs or losses incurred as a result of proposer responding to this Request for Proposals. Port KC reserves the right to reject any and all Proposals submitted, and to accept portions of any one Proposal. SCOPE OF WORK The Request for Proposals (RFP) is to assist Port KC with brand awareness, traditional and social media strategies, digital advertising and event planning. The Berkley Riverfront includes a 17-acre park located on the south bank of the Missouri River between the Kit Bond Bridge and Heart of America Bridge. Amenities include the Riverfront Heritage Trail, six sand volleyball courts, riverfront fitness and a fitness court which will open in the summer of Berkley Riverfront is home to many events including Riverfest, Wanderlust, PrideFest and Nanobrews. The park is adjacent to the 45-acre development site which will create a world-class urban village of offices, residential and retail space. It is home to Union Berkley Riverfront, a mixed use project currently under construction, which will feature 410 luxury apartment units, 400 parking stalls, and 12,000 square feet of retail shopping across five acres, and Bar K, a dog park and restaurant. Additional information about the development can be found here. The public relations firm will: Develop a detailed plan to bring greater awareness to the new Berkley Riverfront Brand. Create traditional and social media strategies for Berkley Riverfront to bring excitement to new amenities and developments at the riverfront including suggestions for appropriate channels with the corresponding techniques/guidance to maximize return. Develop a digital advertising campaign to promote and bring awareness to new amenities and developments at the riverfront for both social media and other digital mediums. Help with event planning for the grand opening of the fitness courts at the riverfront

5 PROPOSAL FORMAT AND REQUIREMENTS Please include the following information and address the following topics/questions. A cover letter including the name of the proposing organization, the name of the individual assigned to the project, address, address and phone number. Provide an outline of a proposed campaign strategy. Experience with similar projects (national vs. regional or local, type of organization, size of community, etc.). Provide examples of similar projects. Breakdown of services proposed with prices and terms. A list of anticipated reimbursable expenses and the rate charged for each. The budget for this project will not exceed $35,000. FIRM SELECTION Proposals will be evaluated and scored by Port KC staff. Proposals will be evaluated using the following criteria: Overall match between the RFP requirements and proposal: Understanding of scope, objectives and completeness of response. Qualifications and previous work of firm. Demonstrated ability of firm to carry out the awareness plan. Cost effectiveness. The staff may or may not choose to conduct telephone, online or in person interviews with one or more respondents. Upon selection of a finalist Port KC will enter into contract negotiations. The anticipated start date is May 1, INSURANCE REQUIREMENTS (i) Commercial General Liability Insurance with limits of $1,000,000 per occurrence and $2,000,000 aggregate, written on an occurrence basis. The policy will be written or endorsed to include the following provisions: a. Severability of Interests Coverage applying to Additional Insureds b. Contractual Liability c. Per Location Aggregate Liability Limit or, where not available, the aggregate limit will be $1,000,000. d. No Contractual Liability Limitation e. Additional Insured Endorsement, ISO form CG20 10, current edition, or its equivalent. f. Primary and non-contributory shall apply.

6 (ii) Workers Compensation Insurance as required by statute, including Employers Liability with limits of: Workers Compensation: Statutory Employers Liability: $500,000 bodily injury by accident each accident $500,000 bodily injury by disease policy limit $500,000 bodily injury by disease each employee (iii) Commercial Automobile Liability Insurance with a limit of $1,000,000 per occurrence, covering owned, hired, and non-owned automobiles. Coverage provided will be on an any auto basis and written on an occurrence basis. (iv) Umbrella or Excess Liability coverage with minimum limits of $2,000,000.