Request for Proposals (RFP) for Septic System Records Catalog

Transcription

1 Request for Proposals (RFP) for Septic System Records Catalog Issued by: Washington County Department of Public Health and Environment (PHE) Date: January 18, 2017 The issuance of this RFP constitutes only an invitation to submit a Proposal to the COUNTY. It is not to be construed as an official and customary request for bids, but as a means by which the COUNTY can facilitate the acquisition of information related to the purchase of Services. Any Proposal submitted, as provided herein, constitutes an indication to negotiate and NOT A BID. Request for Proposals will be accepted no later than 4:00 pm Central Standard Time (CST) on or before February 20, Telephone calls will not be accepted regarding this Request for Proposal.

2 TABLE OF CONTENTS Introduction... 3 Description of Washington County... 3 Purpose of RFP... 3 Scope of Work... 4 Instructions to Vendors... 6 Anticipated Schedule of Events... 6 RFP Questions and Clarifications... 6 RFP Amendment... 7 Proposal Rejection or Acceptance... 7 Public Records... 7 Proposal Costs... 8 RFP Response Format... 8 Proposal Evaluation Contract Term General Contract Requirements Contract Language Vendor Profile and Qualifications Certificate of Insurance References Additional Attachments Attachment 1 Contract Terms Attachment 2 Vendor Profile and Qualifications Attachment 3 Vendor Reference Form...17 Attachment 4 Certificate of Insurance

3 Introduction Description of Washington County As one of Minnesota's original nine counties, Washington County is located on the eastern edge of the Twin Cities Metropolitan area and is composed of 423 square miles of land. The county seat is located in Stillwater, Minnesota, along the scenic St. Croix River. The population of Washington County is 233,104. Washington County contains 27 cities ( Afton, Bayport, Birchwood, Cottage Grove, Dellwood, Forest Lake, Grant, Hastings, Hugo, Lake Elmo, Lake St. Croix Beach, Lakeland, Lakeland Shores, Landfall, Mahtomedi, Marine on St. Croix, Newport, Oak Park Heights, Oakdale, Pine Springs, St Mary s Point, St. Paul Park, Scandia, Stillwater, a portion of White Bear Lake, Willernie, and Woodbury), and 6 townships (Baytown, Denmark, Grey Cloud Island, May, Stillwater, West Lakeland). Washington County is the fifth largest County in the State of Minnesota, housing 4% of the State's population and 8% of the Twin Cities Metropolitan Area's population. Washington County s eastern border is defined by the Saint Croix River, which separates the State of Minnesota from Wisconsin. The Saint Croix National Scenic Riverway is one of the eight original rivers designated as a wild or scenic river and is a popular destination for canoeing, boating, fishing, camping, and hunting. Washington County has had a subsurface sewage treatment system (SSTS) permitting and inspection program since While SSTS otherwise known as septic systems can be an efficient means of treating waste in rural areas, failing or poorly maintained SSTS have the potential to contaminate groundwater and surface water for a number of contaminants, including nitrates, coliform bacteria (E Coli), and phosphorus. The county estimates there are over 17,000 SSTS in the county, serving approximately 50,000 residents. These systems are widely dispersed. Work proposed under this RFP supports implementation of the county s 2014 Groundwater Plan which includes Strategy 9.2.1: Develop a countywide assessment [of septic systems] that utilizes geologic data, nitrate testing, housing stock, and a community approach to determine risk levels of existing systems throughout the county and identify possible areas of concern for failing systems. In , the county developed and implemented a comprehensive web-based SSTS Data Management System. With this new system in place, the county seeks to compile known SSTS permit records and information within the new database. Purpose of RFP The county is requesting proposals from qualified consulting firms to undertake a records catalog of SSTS permits. This is phase I of a multi-phase project, funded in part by a Clean Water Fund grant from the State of Minnesota. Subsequent phases, which will be solicited through a separate process, may include detailed review of records along with development of a Geographic Information System (GIS)-based risk assessment. 3

4 Scope of Work The project described herein involves the collection, organization and digitization of approximately 18,900 SSTS records. The county estimates there are approximately 22,164 SSTS records that need to be uploaded to the SSTS Data Management System. The county already has access to approximately 3,229 paper records and 13,300 pdf records. The latter includes approximately 3,000 files located in a proprietary software called Alchemy. The county estimates there are an additional 5,600 records located at city offices. Major tasks of this project (by record type): City records The county estimated there are 5,600 paper records currently in possession of cities. Records may range from a single page to several dozen pages each. The consultant must contact municipalities in Washington County to obtain copies of any septic system paper records currently in their possession, and scan them into a digital (pdf) format. The county will provide a list of cities to contact, along with the timeframe for which we are seeking information. Work may involve communication with city staff, sorting through files, on-site scanning of paper records. Work may vary depending on the municipality and their record keeping procedures. Each of the estimated 5,600 records, once digitized, must be named using an established naming convention which uses the unique Parcel Identification Number (PIN). The PIN will not be included in the records themselves and will need to be determined for each record. The county has developed a standard operating procedure for how to find this information and will provide it to the selected consultant. Each of the estimated 5,600 records, once digitized and named appropriately, must be uploaded into the county s GIS-based online septic system data management platform ( and associated with the corresponding parcel. Section files The county estimates 141 section files, currently in the possession of the county. Each of these section files contains an average of 22.9 packets, each containing ~13.85 pages. As such, we estimate there are 3,229 (±15%) section file packets containing a total of 44,720 (±20%) pages. Records may range from a single page to 100+ pages each. The consultant must scan to a digital (pdf) format each record. Scanning may be conducted at the county site or at a worksite of the consultant. Each of the estimated 3,229 packets, once digitized, must be named using an established naming convention with uses the unique Parcel Identification Number(s). For this set of documents, each paper record may correspond with up to 40 unique parcels. A copy of each record will need to be made and uniquely named for each parcel. The PIN will not be included in the records themselves and will need to be determined for each record. The county has developed a standard operating procedure for how to find this information and will provide it to the selected consultant. Each of the records, once digitized and named appropriately, must be uploaded into the county s GIS-based online septic system data management platform and associated with the corresponding parcel. 4

5 Alchemy files Approximately 3,000 records must be extracted from a proprietary software called Alchemy. Each record may contain up to several dozen scanned pages and each page will need to be exported to pdf format. Individual pdf files will then need to be merged into a single document for each record. Each of the records must be named using an established naming convention which uses the unique Parcel Identification Number (PIN). The PIN will not be included in the records themselves and will need to be determined for each record. The county has developed a standard operating procedure for how to find this information and will provide it to the selected consultant. Each of the records must then be uploaded into the county s GIS-based online septic system data management platform and associated with the corresponding parcel. Access to Alchemy will be provided at a county office. The consultant may acquire the Alchemy software from the product vendor for use at the consultant s work site. Unnamed scanned files The county estimates that there are an estimated 10,335 records in pdf format. Records may range from a single page to 100+ pages each. Each of the records must be named using an established naming convention which uses the unique Parcel Identification Number (PIN). The PIN will not be included in the records themselves and will need to be determined for each record. The county has developed a standard operating procedure for how to find this information and will provide it to the selected consultant. Each of the records, once named appropriately, must be uploaded into the county s GIS-based online septic system data management platform and associated with the corresponding parcel. 5

6 Instructions to Vendors County Staff will coordinate efforts and activities of this project throughout the contract period. The consultant will provide a cost estimate for each project step and obtain the county s approval before commencing work at each step. The consultant could be one firm/organization, or it could be a consultant team with a primary contractor and one or more subcontractors. Potential subcontractors will be allowed to be part of more than one proposal team. The selected consultant will need to be able to respond effectively in a timely manner to the needs of the county. Anticipated Schedule of Events RFP released to vendors 01/18/2017 RFP Q&A period begins 01/18/2017 RFP Q&A period ends 4:00 pm CST 02/08/2017 RFP Q&A published 02/13/2017 RFP responses due 4:00 pm CST 02/20/2017 RFP evaluation begins 02/21/2017 Vendor interviews (potential) 03/01/ /03/2017 Reference checks begin 03/06/2017 RFP evaluation ends 03/08/2017 Contract negotiations and final award to vendor 03/08/ /24/2017 RFP Questions and Clarifications Inquiries concerning any aspect of this RFP should be submitted by (postal or ). The closing date for receipt of written questions will be 4:00 pm CST on February, Phone calls are not acceptable. Questions received after this deadline will not be considered. All questions received before the deadline will be compiled and responded to as identified in the schedule of events. Each question should begin by referencing the RFP page number and section number to which it relates. Questions concerning this RFP should be sent to: Stephanie Holt Washington County Public Health & Environment nd St N Stillwater, MN Stephanie.Holt@co.washington.mn.us 6

7 All questions and requests for clarification, and Washington County s response, will be posted on the Washington County website at Vendor proposals in response to this RFP will be accepted by the Washington County Department of Public Health and Environment until 4:00 pm CST on February 20, RFP Amendment Washington County reserves the right to amend this RFP at any time. Changes to the RFP, if any, will be posted at Proposal Submission Proposals will be accepted by the Washington County Department of Public Health and Environment until 4:00 pm CST on February, Proposals received after the Proposal due date/time will not be accepted and will be marked LATE and shall be returned to the Vendor. Vendors' proposals can be mailed to: Stephanie Holt Washington County Public Health & Environment nd St N Stillwater, MN Stephanie.Holt@co.washington.mn.us Vendor s proposals can be hand delivered to the address above. Hand delivered responses will be collected but will not be opened and read at that time. Please note that it is the vendor's responsibility to ensure that the proposal and all other required documents are received at the address named above by the closing date and time specified above. All proposals submitted become the property of the County and will not be returned. Proposal Rejection or Acceptance Washington County reserves the right to accept or reject any or all proposals and to waive any defects or technicalities or to advertise for new proposals where the acceptance, rejection, waiving, or advertising of such would be in the best interest of the County. The County reserves the right to reject proposals based on the evaluation of submitted materials and to accept proposals other than those submitting the lowest pricing. The County reserves the right to disqualify any proposal, before or after opening, if there is evidence of collusion with intent to defraud, or other illegal practices upon the part of the Vendor, or for noncompliance with the requirements of these documents. In participating in this proposal process, all Vendors agree to keep their offers open for 120 days. However, a proposal may be withdrawn any time prior to that end of 120 days. Public Records Washington County is aware that information contained in the proposals indicates the vendor's current operations. Proposals submitted become a matter of public record. All data collected, created, received, maintained, or disseminated for any purposes by the activities of the Vendor because of this RFP is governed 7

8 by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. Proposal information is private or nonpublic until the responses are opened; once opened, proposer s name becomes public. Upon completion of the evaluation process, the remaining data becomes public but for trade secrets. If any Vendor deems information they submit as trade secret, it must be clearly indicated as such within the RFP response. Ownership of Materials Submitted All material submitted becomes the property of the county and will not be returned. Proposal Costs Vendors shall bear all costs associated with preparing and submitting responses to this RFP and the subsequent evaluation phase. Washington County will, in no way, be responsible for these costs, regardless of the conduct or outcome of the prequalification process. RFP Response Format Vendors must address all information specified by this RFP. All questions must be answered completely. Washington County reserves the right to verify any information contained in the vendor's RFP response, and to request additional information after the RFP response has been received. Washington County is not responsible for locating or securing any information that is not identified as the proposal and reasonably available to Washington County. To insure that sufficient information is available, the proposer must furnish as part of the proposal all descriptive material necessary for Washington County to determine whether the proposal meets the requirements of the RFP. Washington County may make such investigations as it deems necessary to determine the ability of the proposer to furnish the services outlined herein, and the proposer shall furnish to Washington County all such information and data for this purpose as Washington County may request. Washington County reserves the right to reject any proposal if the evidence submitted by, or the investigation, of such proposer fails to satisfy Washington County that such proposer is properly qualified to carry out the obligations of the contract. Marketing brochures included as part of the main body of the RFP response shall not be considered. Such material must be submitted only as attachments and must not be used as a substitute for written responses. In case of any conflict between the content in the attachments and a vendor's answers in the body of the proposal, the latter will prevail. The consultant must respond to the requirements listed in this section. 1. Cover Letter Address the cover letter to: Stephanie Holt Washington County Public Health & Environment nd St N Stillwater, MN Stephanie.Holt@co.washington.mn.us 8

9 Include the following: Identification of the offering firm(s), including name, address and telephone number of each firm; Name, title, address, telephone and fax numbers and address of contact person during period of proposal evaluation; A statement to the effect that the proposal shall remain valid for a period of not less than 120 days from the date of submittal; and The original proposal must be signed by a person who is authorized to sign contracts for the respondent. The proposal copies should include the signature page. 2. Qualifications and Experience Proposals are limited to eight (8) double-sided pages total (single spaced) should contain information reflecting but not limited to: a. Brief background of the company b. Qualifications for providing similar service and identify at least one public entity customer that you provide services that is comparable to the County s requirements. For each customer named, indicate: 1) number of years as customer, 2) contact names and numbers, 3) general type of business of customer, and 4) services the company provides c. Documented work experience in environmental/engineering analysis. d. Demonstrated experience in records collation and/or GIS analysis. e. Demonstrated business skills to include accounting, timely invoicing for reimbursements, and completing projects on time f. Provide resumes for project manager and key personnel or provide a description of the project manager and key personnel s experience and qualifications. The consultant s proposal should demonstrate understanding of the project goals. The consultant s proposal must include a clear description of its capabilities to undertake the work scope. 3. Budget Include hourly rates for personnel and other expenses. Provide titles or classifications of personnel who may perform work and their hourly rates. Include additional expenses such as copying, mileage, travel and lodging (according to GSA standards), or other as appropriate. 4. Estimated timeline for completion Provide a timeline that address all three phases of the propose project, and discuss the ability to meet the timeline and the services. 5. References Please provide the name, address and telephone number of at least three professional current or past customers. References should be for customers with requirements similar to those of County. County reserves the right to contact these references and discuss the client's level of satisfaction with the vendor and its products. 6. Sub-Contractor Information Provide sub-contractor s company name, address, contact person, and telephone number. Provide description of company, contact person, and key personnel s experience and qualifications. 9

10 7. Conflict of Interest The consultant must identify any potential conflict of interest it may have with the County or any other party or entity that may be affected by the terms of this RFP and responsive proposal. Proposal Evaluation Evaluation of proposal will be conducted by county staff. The following will be taken into account: Qualifications and expertise: 40% of total score Previous experience with similar projects: 40% of total score Cost: 20% of total score After completing the evaluation phase of the process, Washington County will enter into financial negotiations. The final selection will be based on the satisfactory outcome of these negotiations. The award shall be made to the responsible proposer whose proposal is determined, at the County s sole discretion to be the most advantageous to Washington County. The lowest cost will not be the sole determining factor. After the contract has been awarded, Washington County will notify the proposal submitters of the outcome. Contract Term The term of the contract is from the date of execution through December 31, General Contract Requirements Contract Language The Vendor must read the example contract language provided as Attachment 1. In order to enter into a contract with Washington County, a vendor must agree to include this language into the final contract. Vendor Profile and Qualifications Provide a statement giving a brief history of your company, how it is organized, and how its available products and resources will be used to meet Washington County s requirements. The vendor shall complete Attachment 2. Certificate of Insurance The vendor shall provide a current copy of the company s Certificate of Insurance as Attachment 3. References The vendor should provide details of two to four customers for reference. References should be for customers with requirements similar to those of Washington County. Washington County reserves the right to contact these references and discuss the client's level of satisfaction with the vendor and its products. (Complete Attachment 3) 10

11 Additional Attachments Vendor's proposal will consist of completion or acknowledgment of the following attachments. Attachment 1 Contract Terms (Vendor to read Washington County contract terms and sign the acknowledgement) Attachment 2 Vendor Profile and Qualifications (Vendor to complete form) Attachment 3 Vendor reference form (Vendor to complete form) Attachment 4 Certificate of insurance (Vendor to submit) 11

12 Attachment 1 Contract Terms The following terms are required when entering into a contractual relationship with Washington County. Please acknowledge that you will agree to the following contractual terms. INDEPENDENT CONTRACTOR. It will be agreed that nothing within the contract is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties or as constituting the Contractor as the agent, representative, or employee of the County or Public Health & Environment for any purpose or in any manner whatsoever. The Contractor is to be and shall remain an independent Contractor with respect to all services performed under this agreement. The Contractor will secure, at its own expense, all personnel required in performing services under the agreement. Any and all personnel of the Contractor or other persons, while engaged in the performance of any work or services required by the Contractor under this agreement shall have no contractual relationship with the County or Public Health & Environment and shall not be considered employees of the County or Public Health & Environment. STANDARDS. The Contractor/Consultant shall comply with all applicable Federal law, State statutes, Federal and State regulations, and local ordinances now in effect or hereafter adopted. Failure to meet the requirements of the above shall be a substantial breach of the agreement and will be cause for cancellation of this contract. POSSESSION OF FIREARMS ON COUNTY PREMISES. Unless specifically required by the terms of this contract, no provider of services pursuant to this contract, including but not limited to employees, agents or subcontractors of the (Vendor or Contractor, depending upon which term is used) shall carry or possess a firearm on county premises or while acting on behalf of Washington County pursuant to the terms of this agreement. Violation of this provision shall be considered a substantial breach of the Agreement; and, in addition to any other remedy available to the county under law or equity. Violation of this provision is grounds for immediate suspension or termination of this contract. SUBCONTRACTING AND ASSIGNMENT. The contractor shall not enter into any subcontract for performance of any services contemplated under this agreement nor novate or assign any interest in the agreement without the prior written approval of the county. Any assignment or novation may be made subject to such conditions and provisions as the county may impose. If the contractor subcontracts the obligations under this agreement, the contractor shall be responsible for the performance of all obligations by the subcontractors. INDEMNIFICATION. The Contractor/Consultant agrees it will defend, indemnify and hold harmless the County, its officers and employees against any and all liability, loss, costs, damages, and expenses which the County, its officers, or employees may hereafter sustain, incur, or be required to pay arising out of the negligent or willful acts or omissions of the Contractor/Consultant in the performance of this agreement. 12

13 INSURANCE REQUIREMENTS. The Contractor agrees that in order to protect itself, as well as the County, under the indemnity provisions set forth above, it will at all times during the term of this Agreement, keep in force the following insurance protection in the limits specified: 1. Commercial General Liability/Professional Liability with contractual liability coverage in the amount of the County s tort liability limits set forth in Minnesota Statute and as amended from time to time. 2. Automobile coverage in the amount of the County s tort liability limits set forth in Minnesota Statute and as amended from time to time. 3. Worker s Compensation in statutory amount. (if applicable) Prior to the effective date of this Agreement, the Contractor/Vendor/Consultant will furnish the County with a current and valid proof of insurance certificate indicating insurance coverage in the amounts required by this agreement. This certificate of insurance shall be on file with the County throughout the term of the agreement. As a condition subsequent to this agreement, Contractor/Vendor/Consultant shall insure that the certificate of insurance provided to the County will at all times be current. The parties agree that failure by the Contractor/Vendor/Consultant to maintain a current certificate of insurance with the County shall be a substantial breach of the contract and payments on the contract shall be withheld by the County until a certificate of insurance showing current insurance coverage in amounts required by the contract is provided to the County. Any policy obtained and maintained under this clause shall provide that it shall not be cancelled, materially changed, or not renewed without thirty days notice thereof to the County. AUDITS, REPORTS, RECORDS AND MONITORING PROCEDURES/RECORDS AVAILABILITY & RETENTION. Pursuant to Minn. Stat. section 16C.05 subd. 5, the Contractor/Consultant will: A. Maintain records which reflect all revenues, costs incurred and services provided in the performance of this Agreement. B. Agree that the County, the State Auditor, or legislative authority, or any of their duly authorized representatives at any time during normal business hours, and as often as they may deem reasonably necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., and accounting procedures and practices and involve transactions relating to this agreement. The Contractor agrees to maintain and make available these records for a period of six (6) years from the date of the termination of this agreement. DATA PRACTICES. All data collected, created, received, maintained, or disseminated for any purpose by the activities of the contractor, because of this agreement shall be governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (Act), as amended and the Rules implementing the Act now in force or as amended. The contractor is subject to the requirements of the Act and Rules and must comply with those requirements as if it is a governmental entity. The remedies contained in section of the Act shall apply to the contractor. 13

14 CONTRACTOR DEBARMENT, SUSPENSION AND RESPONSIBILITY CERTIFICATION. Federal Regulation 45 CFR prohibits the county from purchasing goods or services with federal money from vendors who have been suspended or debarred by the federal government. Similarly, Minnesota Statutes, Section 16C.03, subdivision 2, provides the Commissioner of Administration with the authority to debar and suspend vendors who seek to contract with the county. Contractors may be suspended or debarred when it is determined through a duly authorized hearing process, that they have abused the public trust in a serious manner. By signing this agreement, the contractor certifies that it and its principals* and employees: A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from transacting business by or with any federal, state, or local governmental department or agency; and B. Have not within a three year-period preceding this agreement: 1) been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (federal, state, or local government) transaction or contract, 2) violated any federal or state antitrust statutes, or 3) committed embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property; and C. Are not presently indicted or otherwise criminally or civilly charged by a governmental entity for: 1) commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (federal, state, or local government) transaction, 2) violating any federal or state antitrust statutes, or 3) committing embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property; and D. Are not aware of any information and possess no knowledge that any subcontractor(s), that will perform work pursuant to this agreement, are in violation of any of the certifications set forth above; and E. Shall immediately give written notice to the contract manager should the contractor come under investigation for allegations of fraud or a criminal offense in connection with obtaining or performing a public (federal, state, or local government) transaction, violating any federal or state antitrust statute, or committing embezzlement, theft, forgery, bribery, falsification of records, making false statements, or receiving stolen property. * Principals, for the purpose of this certification, means officers, directors, owners, partners, and persons having primary management or supervisory responsibilities within a business entity (e.g., general manager, plant manager, head of subsidiary division or business segment, and similar positions). SUBCONTRACTOR PROMPT PAYMENT. Pursuant to Minnesota Statute subd. 4a., contractor shall pay any subcontractors within 10 days of the contractor s receipt of payment from the county for undisputed services provided by the subcontractor. The contractor shall pay interest of 1½ percent per month, or any part of a month, to the subcontractor on any disputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than $100, the prime contractor shall pay the actual penalty due to the subcontractor. The subcontractor shall have third party rights under this agreement to enforce this provision. 14

15 NONDISCRIMINATION. The Contractor agrees to comply with the nondiscrimination provision set forth in Minnesota Statute The Contractors failure to comply with section may result in cancellation or termination of the agreement, and all money due or to become due under the contract may be forfeited for a second or any subsequent violation of the terms or conditions of this contract. JURISDICTION & VENUE. This contract, amendments and supplements thereto, shall be governed by the laws of the State of Minnesota. All actions brought under this agreement shall be brought exclusively in Minnesota State Courts of competent jurisdiction with venue in Washington County. VENDOR/CONTRACTOR INFORMATION TECHNOLOGY USAGE AGREEMENT All vendors and contractors having access to county information technology resources in the course of their work for the county will be required to sign the county Vendor/Contractor Information Technology Usage Agreement which is attached hereto and incorporated herein as Exhibit _. WITHHOLDING. The contractor or any subcontractor shall comply with the provisions of Minnesota Statute 270C.66, and final settlement with the contractor or subcontractor requiring the employment of employees for wages shall not be made until satisfactory showing is made that the contractor or subcontractor has complied with the provisions of section A certificate by the commissioner of revenue issued to the contractor or subcontractor shall satisfy this requirement Vendor acknowledgment Signature: Date: Name: Title: (Please print or type) (Please print or type) 15

16 Attachment 2 Vendor Profile and Qualifications Company Profile Attach additional pages if necessary. 1. Legal name of the Vendor: 2. Official Company Address: 3. Federal ID number: 4. Type of Operation: Individual Partnership Corporation Government 5. Number of years in business: Number of years under present name: 6. Number of years providing Records Management: 7. Total number of employees: 8. Number of employees dedicated to fulfillment of this project: 9. Is Vendor currently for sale or involved in any transaction to expand or to become acquired by another business entity? If yes, please explain the impact both in organizational and direction terms. Yes No 10. Provide any details of all past or pending litigation or claims filed against Vendor that would affect Vendor's performance under a Contract with Washington County. 11. Is Vendor currently in default on any loan agreement or financing agreement with any bank, financial institute, or other entity? If yes, specify date(s), details, circumstances and prospects for resolution. Yes No 12. Does any current relationship whether a relative, business associate, capital funding agreement or any other such kinship, exist between Vendor and any Washington County employee or official? If yes, please explain relationship. Yes No 13. Are there any circumstances impacting Vendor that could affect Vendor's ability to perform under any award made through RFP process? Yes No 14. Are there any circumstances impacting Vendor that could affect Vendor's ability to perform under any award made through RFP process? Yes No 16

17 Attachment 3 Experience and Customer References 1. Describe your experience with SSTS Records Management. 2. Washington County prefers that the proposer have at least three references that are similar type, size and operation as Washington County where the proposer has successfully implemented the proposed project. If multiple proposers are involved, include three references for each proposer included in the proposal. Reference (1): Customer Name Address Contact Name Telephone Number Address Contract Date Project Summary Reference (2): Customer Name Address Contact Name Telephone Number Address Contract Date Project Summary 17

18 Reference (3): Customer Name Address Contact Name Telephone Number Address Contract Date Project Summary Reference (4): Customer Name Address Contact Name Telephone Number Address Contract Date Project Summary 18