REQUEST FOR QUALIFICATIONS AND PROPOSAL (RFQ&P) FOR ENVIRONMENTAL CONSULTANT SERVICES

Transcription

1 South Orange County Community College District 334D RFQ&P for Environmental Consultant Services Pool April 5, 2016 REQUEST FOR QUALIFICATIONS AND PROPOSAL (RFQ&P) FOR ENVIRONMENTAL CONSULTANT SERVICES South Orange County Community College District (SOCCCD) is inviting submittals from qualified firms, partnerships, corporations, associations, or professional organizations to provide Hazardous Materials Surveying, Testing, Abatement Plan Preparation and Monitoring (Environmental) Consultant Services for various projects. Selection will result in a pool of Environmental Consultant Service providers (each a CONSULTANT) expected to provide comprehensive professional services to SOCCCD on an as needed basis over the next five years. If you would like to submit a response to this Request for Qualifications and Proposals, please send seven (7) hard copies and one (1) electronic copy of requested materials to: South Orange County Community College District Facilities Planning & Purchasing Health Sciences Building Marguerite Parkway Mission Viejo, CA Attn: Mark Schoeppner Questions regarding this RFQ&P may be directed to Mark Schoeppner, Construction Manager at Facilities Planning & Purchasing, at (949) or via at mschoeppner@socccd.edu. The SOCCCD may modify the RFQ&P prior to the deadline for submittals by issuance of an electronic addendum on the SOCCCD bid website. Firms/Individuals (Firm) may confirm an interest in providing a submittal by ing mschoeppner@socccd.edu. All responses must be received by mail, recognized carrier or hand delivered by 2:00 PM April 28, 2016 Late submittals will not be considered 1

2 South Orange County Community College District 334D - RFQ&P for Environmental Consultant Services April 5, 2016 INTRODUCTION The South Orange County Community College District (SOCCCD) intends to pre-qualify full-service consulting services firms to provide hazardous materials consulting service, including but not limited to asbestos, lead, mercury, and PCB surveying, testing, abatement plan preparation and monitoring services on the behalf of the SOCCCD for various facilities improvement projects on an as needed basis over the next five years. The purpose of this RFQ&P is to establish a pool of pre-qualified CONSULTANTS to provide services on behalf of the SOCCCD. Selected CONSULTANTS will assist the SOCCCD with hazardous material surveying, testing, abatement plan preparation and monitoring services. Each CONSULTANT responding to this RFQ&P should be prepared and equipped to provide full service to the SOCCCD in an expeditious and timely manner and on relatively short notice so as to enable the SOCCCD to meet critical time deadlines and schedules. BACKGROUND The District consists of two colleges and a developing campus: Saddleback College, Irvine Valley College and the Advanced Technology and Education Park (ATEP). Saddleback College, located in Mission Viejo, celebrated its 40th anniversary on September 23, Saddleback College is approximately 175 acres and serves over 39,000 students each year. Irvine Valley College, located in Irvine, was founded in 1979 as Saddleback College North Campus and established as Irvine Valley College July 1, Irvine Valley College is approximately 100 acres and serves over 14,000 students each year. ATEP, the Advanced Technology Education Park, opened its doors to students in Classes are currently held in five buildings leased from the City of Tustin. A Development framework has been created for future development of the ATEP site which will replace the current buildings. Selection for the Environmental Consultant Services pool will be performed by an evaluation committee. If the SOCCCD determines it to be in their best interest, interviews may be arranged as part of the selection process or later when project specific proposals are requested. All CONSULTANTS submitting under this RFQ&P and seeking to become a pre-qualified CONSULTANT for Environmental Consultant services should be extremely familiar with all applicable Code requirements and be capable of providing work product that will enable the SOCCCD to strictly comply with said requirements. The scope of such services are anticipated to include investigations, site specific surveys, assessments, scope development, coordination with architectural firms, design teams or contractors, cost estimating, specification development, field observations and/or monitoring for various facility projects. Collaboration, coordination, and attendance of various meetings and preparation of various reports are also required. Attached is a copy of the SOCCCD s Standard Environmental Services Agreements (Exhibits B and C). Specific project needs may include only a portion of the services identified therein. The exact scope of services required by the SOCCCD will be set forth in a project specific Agreement between the SOCCCD and the Environmental Consultant Services Firm and will depend on the specific project needs. Proposing Firms are 2

3 South Orange County Community College District 334D - RFQ&P for Environmental Consultant Services April 5, 2016 expected to identify in their submittal those items, if any, in the Agreement for which they would like to request modification. If none, proposing Firms are expected to state no modifications are anticipated. Following identification of Firms qualified and selected for the pool, the SOCCCD will request project specific proposals on an as needed basis from the Environmental Consultant Services pool. A contract will be awarded to the Firm(s) which in the judgment of the SOCCCD best accomplishes the desired results, and shall include, but not be limited to, a consideration of the professional service fee. Notice to Proceed on project work is typically provided immediately upon receipt from the CONSULTANT of required contracts and documentation. The SOCCCD reserves the right to request proposals from outside of the pool of services at any time. There may be situations where the SOCCCD requires Environmental Consultant services to be performed on an urgent basis such that typical Requests for Proposals procedures cannot be followed. In such circumstances, the SOCCCD will notify all Environmental Consultant Services pool firms by of the nature of the emergency, the services required and the time for submission of proposals. Selection of the firm to perform services will be made from the proposals received within the required time for submission and will be based upon adequacy of proposed work plan and fee. SUBMITTAL INFORMATION AND SCHEDULE All submittals shall be in the form and formatted as specified in this RFQ&P. Submittals which do not include all of the elements as specified, or which deviate from the proposed format and content as specified, may be deemed non-responsive by the evaluation committee and eliminated from further consideration. Time is of the essence. Submitting Firms will be expected to adhere to the required dates and times. The SOCCCD may modify the RFQ&P prior to the deadline for submittals by issuance of an electronic addendum on the SOCCCD bid website. Firms may confirm an interest in providing a submittal by ing mschoeppner@socccd.edu. Submittal questions must be in writing and be directed to Mark Schoeppner, Construction Manager, via at mschoeppner@socccd.edu with the subject line indicating Question(s) for Environmental Consultant Services RFQ&P. If questions are submitted after the deadline, they will not be answered and Firms must provide a submittal using the information in the RFQ&P and any addenda provided. During the review of the submittals, SOCCCD will not report apparent errors or request submittal clarification. Submittals will be interpreted as presented. Firms are responsible to proof documents to avoid errors. Request for Qualification & Proposals Submittal Schedule RFQ&P - 1 st Advertisement April 5, 2016 RFQ&P - 2 nd Advertisement April 12, 2016 Deadline confirmation of interest April 14,

4 South Orange County Community College District 334D - RFQ&P for Environmental Consultant Services April 5, 2016 Deadline for written questions April 20, 2016 Last addendum April 22, 2016 Deadline for RFQ&P Submittal April 28, 2016 Announcement of Firms to be Interviewed May 12, 2016 Interviews May 19, 2016 Negotiations Complete May 26, 2016 Recommendation to Board June 3, 2016 Board Meeting Date June 27, 2016 The delivery package must be clearly marked with the RFQ&P title, Firm s name and address, contact name, and phone number. Submittals may be withdrawn at any time before the deadline by written request of person signing the Certification. Late submittals will be returned to the Firm without evaluation and Firm will not qualify for the consideration. It is the Firm s responsibility to ensure submittals are received on or before the deadline and at the identified location. A postmark will not be accepted as meeting the delivery requirement. Third party carriers are routed through the warehouse and may experience delay from carriers stated delivery timeframe. Hand delivery should include time allowances for limited parking, the possibility of elevator failure (third floor delivery) or other potential obstacles to reaching the delivery location in a timely manner. LIST OF FUTURE SOCCCD PROJECTS Listed below are some of the potential projects that may require Environmental Consultant Services work over the course of the next five years. SOCCCD uses a variety of delivery methods including: Design/Bid/Build Design-Build and 4217 Energy Projects. Projects other than those listed may be included from the Facilities Master Plans for each of the colleges or from college renovation, modernization or scheduled maintenance projects. CONSULTANT Services may commence in advance of the anticipated construction start date depending on Project Specific needs. SADDLEBACK COLLEGE CAMPUS ATAS RENOVATION. This project intends to stabilize the building foundation and slab with resultant interior improvements to this 36,500 SF building with construction costs anticipated at $9,850,000 and an anticipated construction start of late SITE IMPROVEMENTS. This combination of site improvements includes storm drains, parking lots and a quad renovation. The overall construction costs are anticipated at $8,350,000, with construction start of mid

5 South Orange County Community College District 334D - RFQ&P for Environmental Consultant Services April 5, 2016 ATHLETICS STADIUM. The Project includes replace of the existing stadium with a new 8,000 maximum seat multi-sport stadium with restrooms, team rooms, concession stand, ticket booth, storage, press box, scoreboard, synthetic turf and 9-lane running tract. Construction start of mid SCIENCE MATH BUILDING RENOVATION. Remodel existing three story 81,420 GSF building; update mechanical and structural, replace 70% of interior partitions, 100% lighting and finishes; renovate and modify exterior finishes. Construction costs anticipated at $38,000,000. IRVINE VALLEY COLLEGE CAMPUS A 200 RENOVATION. This renovation of this approximately 16,000 SF single story structure carries an anticipated construction cost of $3,500,000 with an anticipated construction start date of late FINE ARTS BUILDING. This new construction of 57,000 SF carries an anticipated construction cost of $25,500,000. Start date contingent upon State funding match. B-300 RENOVATION. Remodel 10,000 SF of existing two story building; update first and second floor restrooms, replace interior lighting and finishes. Anticipated construction cost $2,800,000. SCOPE OF WORK Professional services will typically be conductions in three phases and are as follows: Phase 1 - Surveys and Investigations a. Work Plan: i. Develop a list of documents necessary to perform services. ii. Review existing SOCCCD documents and/or surveys which may include review of Design Documents prepared by other consultants. iii. Ensure the work scope conforms to the project needs. iv. CONSULTANT recognizes the scope of work to include meeting regulatory requirements, referred to as associated work throughout the contract. v. CONSULTANT to advise as to whether a Procedure 5 must be developed. vi. Establish survey and inspection plans of the project site in order to create a complete and thorough set of abatement plans and contract documents. b. Develop complete and detailed hazardous material surveys for investigations of the buildings and facilities. 5

6 South Orange County Community College District 334D - RFQ&P for Environmental Consultant Services April 5, 2016 c. Collect existing building material samples in accordance with regulatory requirements. Analyze building and facility materials samples for hazardous materials using an accredited lab. d. Develop detailed laboratory test result reports, form and format to be preapproved by SOCCCD. i. Identify quantity and location of all hazardous materials on project sites, including asbestos, PCB, mercury, lead and other hazardous materials as defined by the State of California. Phase 2 - Abatement Plan and Contract Documents a. Prepare abatement plans for project sites for the SOCCCD s use as construction contract documents. The abatement plans, at a minimum, shall: i. Incorporate the survey report information, and ii. Describe the quantity and location of all hazardous materials graphically, and iii. Provide for a plan of abatement and removal, and iv. Describe specific abatement procedures including testing, handling, disposal and on site monitoring requirements for the abatement of the building materials and systems that contain hazardous materials. b. Prepare plans and specifications to be included in bidding and construction contract documents. c. Prepare cost estimates of the abatement work. d. Coordinate with SOCCCD, Architect, Construction Manager and other CONSULTANTS and with Government agencies having jurisdiction as required to ensure that contract documents incorporate all requirements of the hazardous material, CONSULTANT S recommendations, and the CONSULTANT S abatement plans. e. Review the projects demolition plans and ensure all hazardous materials affected by demolition are indicated to be removed and properly disposed of as required by governing laws and regulations, to ensure a safe working environment, and to eliminate the potential exposure of people from hazardous materials. f. Provide consulting services associated with the bidding of hazardous material abatement Work, including but not limited to, attending pre-bid meetings and job walks, responding to questions by the contractor and preparation of bid addenda. Phase 3 - Monitoring During Construction a. Evaluate construction plans, specifications and schedule to attain complete understanding of project. b. Evaluate bids for abatement work and bidders experience and references. 6

7 South Orange County Community College District 334D - RFQ&P for Environmental Consultant Services April 5, 2016 c. Conduct pre-construction meetings as it relates to demolition and hazardous material abatement work. d. Provide continuous on-site surveillance during demolition and hazardous material abatement including all air monitoring, sampling and testing. CONSULTANT S monitoring of contractor s operations shall ensure compliance with the abatement plan prepared by the CONSULTANT, result in the proper removal and final disposal and disposition of hazardous materials that exist on the project site and ensure Contractor compliance with all safety requirements. e. Administration and Coordination of the contract and construction activity: i ii Provide daily field reports. Participate in weekly meetings, review all associated submittals, procedures, clarifications and change requests. iii Provide efficient coordination and scheduling between demolition contractor, general contractor, construction manager, SOCCCD S Inspector of Record, and SOCCCD S Project Manager. iv Participate in review of progress payments to contractors. f. Provide all closeout documentation, as required by contract, State and/or Federal regulation, and other closeout activities with the outcome of the closeout activities being the approval of the remediation efforts by all Government Agencies having jurisdiction over the project. REGULATORY REQUIREMENTS Regulatory Requirements Experience with the Division of State Architect (DSA), the Uniform/International Building Code (IBC/UBC), Title 24 of the California Code of Regulations and coordination with the SOCCCD and their CONSULTANTS will be required. Firms must pay prevailing wages to those labor classifications requiring the payment of prevailing wages. Questions concerning predetermined wage rates should be directed to or to the following: Department of Industrial Relations Division of Labor Statistics and Research Prevailing Wages Unit PO Box San Francisco, CA Phone: (415) Firms must hold all necessary registrations/business licenses to perform business in the state, county and city. 7

8 South Orange County Community College District 334D - RFQ&P for Environmental Consultant Services April 5, 2016 INSTRUCTIONS FOR SUBMITTING QUALIFICATIONS AND PROPOSALS Firms shall submit seven hard copies and one electronic copy. Hard copies shall be formatted on standard 8 ½ x 11 white paper with each page clearly numbered on the bottom. Each section 1,-13 shall be tabbed. The original copy shall be marked Original and must be wet signed by person authorized to bind the Firm. Qualifying firms must not be on the federal list of current companies or individuals that have been declared ineligible to receive Federal contracts due to a violation of Executive Order 11246, as amended; Section 503 of the Rehabilitation Assistance Act of 1974, as amended, 38 U.S.C. Section Provide information in this order: 1. Cover Letter. A maximum one-page, Introductory Letter must be submitted including the date, legal name of the respondent, address, telephone and fax numbers, and the name, title, and signature of the person(s) authorized to submit on behalf of the Firm. (one page maximum) 2. Table of Contents. A Table of Contents of the material contained in the submittal should follow the Cover Letter. 3. Executive Summary. The Executive Summary should contain an outline of your approach along with a brief summary of your qualifications. (one page maximum). Firm should have an office in Los Angeles, Riverside, San Diego or Orange County. NOTE: Exhibit F The Qualification Matrix should be completed and placed in this section behind the executive summary. This form will be used as part of the review process. 4. Experience. Provide any professional registration, certifications and affiliations for the Firm. Describe experience with Environmental Consultant Services and more particularly community college projects. Include the scope of relevant projects, description, completion date, and construction costs in the last five years. Provide contact names and phone numbers for each listed project. Evidence that the Firm is legally certified to conduct business in the State of California for the services offered. Experience with college and university educational facilities and other institutional services and California Building Code Standards. List the range of project sizes completed (from very small to very large project) based on construction dollar values. The Firm must have an acceptable history of working proactively to avoid litigation. Provide specific information on termination for default, litigation settled or judgments entered within the last five (5) years. If the Firm utilizes resources from more than one office, indicate office locations and how work would be coordinated. (One page for summary and up to five additional to highlight project specific information if appropriate) 8

9 South Orange County Community College District 334D - RFQ&P for Environmental Consultant Services April 5, Personnel. This section of the proposal should establish the ability of the Firm to satisfactorily perform the required services as demonstrated by its representation of staff availability for future projects and the ability to manage backlog of current services. Information shall further specifically include: a. Work plan with the current work load and next six-month backlog and plan for addressing this work b. Number of qualified staff c. Identification of any services noted in the Agreement(s) not provided in-house d. Identification of proposed sub consultants. e. All personnel assigned to SOCCCD projects, employees, sub-consultants or subcontractors must: i ii Possess the minimum qualification to perform the services provided Have knowledge and understanding of codes, major services and activities required to perform services provided iii Have a minimum of three years of directly related experience as noted in submittal attachments iv Have not entered into a subcontract with any Firms who are ineligible to perform work on a public works project pursuant to Labor Code or v Include resumes of proposed personnel, including any proposed sub-consultants, who would likely be assigned to projects. Provide name and professional qualifications of proposed personnel. Specifically define the role of each person and outline his or her individual experience. Identify any certifications or licenses held. (No more than one page per person) g. Firms must provide a statement that all proposed participants will meet or exceed the minimum qualifications specified herein. 6. Scope of Work. The Scope of Work provided describes the expected effort of the CONSULTANT; however, the CONSULTANT may recommend refinements, suggestions or brief restatement of the Scope of Work in this section (Three page maximum) a. Approach to Work. Identify project team and sub-consultants, project management coordination methodologies, analysis and study approaches, ability to respond to emergencies, delays and consultant s ability to communicate effectively with District personnel and offer advice in the best interest of the District. Specifically address Survey and Investigation Phase methodology and processes and procedures utilized during the Monitoring during Construction Phase. 9

10 South Orange County Community College District 334D - RFQ&P for Environmental Consultant Services April 5, Services. Define which services will be provided in house and those which will be provided by a sub consultant to the CONSULTANT. Define the number of years you have worked with each sub consultant proposed as part of the potential project team. (Two page maximum) 8. Additional Data. Provide additional information about the Firm as it may relate to this RFQ&P. Include unique projects, etc., ongoing professional education of staff and total number of permanent employees. Provide DVBE, small business, small disadvantaged business, minority owned firms, and small women owned business participation level, if any. Consortia of small businesses, minority owned firms, and women s business enterprises are encourage, and subcontracts with small businesses, minority owned firms, and women s business enterprises are also encourage. (Include as an appendix, if desired). Internships? Other? 9. Professional Fees and Sample Fee Proposal. Provide hourly rates for all personnel and/or categories of employees as well as any overhead or other special charges. Provide rates for items the Firm considers standardized components of the process, typical fee schedule as applicable and any sub-consultant fees or services that may be needed. In addition, a Fee Proposal for a sample project has been included as Exhibit G. After a preliminary pool of Environmental Consultant firms has been identified by the District, the Professional Fees and Sample Fee Proposal will be evaluated by the District for reasonableness and competitiveness. The District may schedule negotiations with select Environmental Consultant firm in an effort to reach agreement on particular elements of the fee proposals. Professional Fees and Sample Fee Proposal are to be provided in a sealed envelope to be opened by the District after identification of the preliminary pool of Environmental Consultants. Proposed billing rate fees should include and account for all direct labor costs, fringe benefits, insurance, overhead, profit, and all other expenses the Consultant will incur in providing hazardous material surveying, investigation, abatement plan preparation and monitoring consulting services and in accordance with Department of Industrial Relations requirements. All proposed reimbursable expenses shall be directly related to the services required for the Project and must be supported by proper documentation and prior SOCCCD authorization. Schedule of Fees provided in this submittal will be used as the basis for negotiations throughout the five year duration for the Environmental Consultant Services pool. Any increases must be approved in writing by the SOCCCD prior to the performance of service. NOTE: Rate adjustments will only be considered on an annual basis (based on the date of mutual execution of the Contract) and upon written request by Firm. Such adjustment will be based on the percentage increase, decrease, set forth in the Consumer Price Index (CPI) for Orange County. Fees will be based on fully-loaded hourly billing rates for each classification. When providing costs, each line item shall include costs for all required overhead expenses including insurance. Travel cost from the Firm s place of business including time, overhead and related expenditures shall be incorporated into the unit prices for each line item and are not to be identified 10

11 South Orange County Community College District 334D - RFQ&P for Environmental Consultant Services April 5, 2016 as separate costs. Firms are expected to perform services at the rate amount provided in the sample fee proposal regardless of the possibility that staff is drawn from a variety of office locations. Project Specific Agreements. Project Specific Agreements will be based on a lump sum basis. The total fees paid to any selected Environmental Consultant Services Firm will be these fees as authorized by the individual Project Specific Agreement. a. No separate payment will be made for any other costs of performance or out of pocket expenses, including, without limitation, mileage or time required for dispatching personnel to the site of work, subsistence, lodging, fuel charge, vehicle use, transmitting reports, administrative charges, or other similar activities necessary for performance of the services except for personnel that are required to perform services at a destination that is more than 50 miles from Saddleback College, Irvine Valley College and ATEP shall first obtain written approval and will be reimbursed at the rate for mileage (for such mileage over 50 miles) set forth by the United States Internal Revenue Services and for per diem travel as set forth by the US General Services Administration. Rates will be negotiated and finalized at execution of the Project Specific Agreement. Identify any constraints or assumptions that affect fee. Services that are not specifically included in RFQ exhibits may be added in the blank areas provided as supplementary information. NOTE: Professional Fees and Exhibit G, Sample Fee Proposal, are to be included in a sealed envelope. Be thorough and specific as this will form the basis of any contract negotiations for services. 10. Client References This section of the proposal permits Firms to demonstrate their ability and competence to satisfactorily perform the required services by using similar services recently completed for other clients. Information should be furnished for both the Firm and any sub consultants included in the proposal and shall include: a. Project name, location and description b. Client contact name c. Telephone number d. address This section may also include letters of recommendation or testimonials. 11. Agreement Review - Review and comment on any proposed modifications to the attached draft Agreement(s). Recommend additional work scope if appropriate to allow for improved outcome for the SOCCCD. 12. Certification - Complete, provide authorized signature, and date the CERTIFICATION - REQUEST FOR QUALIFICATION & PROPOSALS enclosed with this RFQ&P, Exhibit A. 11

12 South Orange County Community College District 334D - RFQ&P for Environmental Consultant Services April 5, 2016 Responses to the RFQ&P should be complete and be prepared to provide an insightful, straightforward, and concise overview of the capabilities of your company. Deviation from the defined content, order and format prescribed in this RFQ&P may result a non-responsive evaluation. Submittals received after the due date and time will not be considered or reviewed. The emphasis of your submittal should be on completeness and clarity of content. The SOCCCD reserves the right to waive any immaterial deviation in a submittal. The decisions to provide a waiver shall in no way modify or compromise the overall purpose of the submittal, nor excuse the Firm from full compliance with all requirements if awarded an Agreement. The sample standard agreement (Exhibit B) is not to be included with the Firm s submittal. BASIS OF AWARD The evaluation of the Environmental Consultant Services will be a two-stage process. 1. The first stage will be based on analysis principally focusing on specific experience and qualifications. 2. The second stage will be for short-listed Environmental Consultant Firms, invited for an interview, to present their full understanding of and responsiveness to this RFQ&P and their specific experience and project approach. At the conclusion of the second stage, Environmental Consultant Firms will be selected as members of the pool on the basis of criteria regarding qualifications, experience, demonstrated competence as well as what is in the best interests of the SOCCCD as determined by the committee including consideration of fair and reasonable pricing. The successful Firms must demonstrate: Qualifications, experience and the ability for a time commitment of key personnel assigned to provide the services. The Firm s experience and knowledge in providing Environmental Consultant Services. Reasonable and competitive fees as shown in the fee schedule. MISCELLANEOUS 1. General information about SOCCCD may be found at Recent projects are listed at the Bids tab. The Master Plan is found at 2. All submittals shall remain active and valid for ninety days following closing date for receipt. If selected for the Environmental Consultant Services Pool, the submittal information may be incorporated into the contract documents and amended with written approval between the parties, as necessary. The SOCCCD reserves the right to negotiate the scope and cost of any submittal. 3. Selection for recommendation to the Board of Trustees may be made solely on the basis of the submittal review or the selection committee may deem it necessary to interview applicants as part of the selection process. 12

13 South Orange County Community College District 334D - RFQ&P for Environmental Consultant Services April 5, The proceedings of the evaluation committee are confidential. Members are not to be contacted by the proposers. All communication between proposers and the SOCCCD shall be through the contact information provided above for submitting RFQ&P materials. 5. All materials, except financial information submitted in response to this RFQ&P shall become the property of SOCCCD and shall be considered a part of Public Record. The SOCCCD reserves the option to retain or dispose of all submittals, whether selected or rejected. 6. SOCCCD may modify the RFQ&P prior to the deadline for submittals by issuance of an electronic addendum on the SOCCCD bid website. Only written changes to the RFQ&P will be valid. Verbal representations will not be binding on either party. Proposers are responsible to monitor the district bid page for addenda information. 7. SOCCCD reserves the right to reject any or all responses to this RFQ&P. Any and all costs incurred in preparing and submitting a response to this RFQ&P is the sole responsibility of the proposer. This request does not constitute an offer of employment or a contract for services. 8. SOCCCD projects are subject to compliance monitoring and enforcement by the Department of Industrial Relations. No contractor or subcontractor may be listed on a bid proposal for public works projects unless registered in accordance with the Department of Industrial Relations requirements and pursuant to Labor Code section (with limited exceptions from this requirement for bid purposes only under Labor Code section ) Specific Inclusions 1. Exhibit A: Certification Request for Qualifications 2. Exhibit B: Sample Agreement for Environmental Consultant Survey Services 3. Exhibit C: Sample Agreement for Environmental Consultant Monitoring Services 4. Exhibit D: Hourly Rates 5. Exhibit E: Sample Invoice for monthly billings 6. Exhibit F: Qualification Matrix Environmental Consultant Services 7. Exhibit G: Sample Fee Proposal 8. Exhibit H: Map of Irvine Valley College 9. Exhibit I: Map of Saddleback College 13

14 South Orange County Community College District 334D - RFQ&P for Environmental Consultant Services April 5, 2016 RFQ&P - Exhibit A CERTIFICATION REQUEST FOR QUALIFICATIONS & PROPOSALS CERTIFICATION - REQUEST FOR QUALIFICATIONS The undersigned hereby proposes and agrees to furnish any and all required labor, equipment, material, transportation, insurance, and incidentals necessary to provide quality services pertaining to this solicitation in accordance with the terms and conditions of the RFQ&P; declares that the only persons or parties interested in this submittal as principals are those named herein; that this submittal is made without collusion with any other person, firm or corporation; that the undersigned will contract with SOCCCD to provide these services to the SOCCCD in the manner prescribed herein. I certify that I have read the attached Request for Qualifications Hazardous Materials Surveying, Testing, Abatement Plan Preparation and Monitoring Services and the instructions for submitting an RFQ&P. I further certify that I am authorized to bind the Firm noted in this submittal contractually, know that I must provide five copies of the Firm s submittal in response to this request and that I am authorized to commit the Firm to the submittal. I acknowledge the following addenda Signature Typed or Printed Name Title phone Address 14

15 South Orange County Community College District 334D - RFQ&P for Environmental Consultant Services April 5, 2016 RFQ&P - Exhibit B SAMPLE AGREEMENT FOR ENVIRONMENTAL CONSULTANT SURVEY SERVICES 15

16 South Orange County Community College District 334D - RFQ&P for Environmental Consultant Services April 5, 2016 RFQ&P - Exhibit C SAMPLE AGREEMENT FOR ENVIRONMENTAL CONSULTANT MONITORING SERVICES 16

17 South Orange County Community College District 334D - RFQ&P for Environmental Consultant Services April 5, 2016 HOURLY RATES RFQ&P - Exhibit D The following rates which include overhead, administrative cost and profit shall be utilized in arriving at the fee for extra services. The hourly rates reflected below shall be effective by date of execution of this Contract and shall be revised each twelve (12) months; thereafter, based upon changes in the Consumer Price Index for the previous twelve month period, using the CPI for the geographical area of the CONSULTANT. CONSULTANT Services Titles may be changed Fee Per Hour Principal Associate Project Manager Field Inspector Clerical $XXX $XXX $XXX $XXX $ XXX 17

18 South Orange County Community College District 334D - RFQ&P for Environmental Consultant Services April 5, 2016 RFQ&P - Exhibit E SAMPLE TEMPLATE FOR MONTHLY INVOICE Invoices for services shall be provided once per month and within 60 calendar days of performance of the services. Invoice Project Manager Date: TBD South Orange County Community College District SOCCCD Project Number: TBD Marguerite Parkway Consultant Invoice number: Mission Viejo, CA Project: Name College Name of Services Consultant TBD Consultant Address City / State / Zip code Phone Number Professional Services from Month/01/Year - Month/31/Year Billing Percent of Fee Fee % Comp Earned Purchase Order: Previous Billing Current Billing TBD Balance Remaining Task I XX XX.00 Task II XX XX.00 Task III XX.00 TOTAL CONTRACT AMOUNT XX.00 Amendment 01 REVISED CONTRACT AMOUNT XX.00 Reimbursable Expenses List reimbursable items Total Reimbursable rate at 1.1 times TBD 1.1 TBD TOTAL THIS INVOICE 18

19 South Orange County Community College District 334D - RFQ&P for Environmental Consultant Services April 5, 2016 QUALIFICATION MATRIX RFQ&P - Exhibit F 19

20 South Orange County Community College District 334D - RFQ&P for Environmental Consultant Services April 5, 2016 SAMPLE PROPOSAL RFQ&P - Exhibit G Description Survey Work Field Inspectors - Asbesots Per regulatory requirements Sample Analysis Asbestos: Polarized Light Microscopy with dispersion staining. 24 hour turn around Field Inspectors - Lead Lead Samples: SRF survey Per regulatory requirements Sample Analysis XRF Survey Field Inpectors - PCB Survey Report Preparation Draft Narrative Sampling results with graphic locations Final Unit Cost Units Measure Total 4 Hours 115 Each 1 Hours 500 Shots 1 Hour 1 Each Design Document Review Assume 10 demo sheets per Architect, Mechanical, Electrical, Plumbing, Civil for a total of 50 sheet. Determine number of hours needed. Hours Meetings, 2 hour increments, determine appropriate personnel in attendance and apply associated rates 3 Each Bid Preparation-Determine need based on size of project represented in Design Document Review Plan set Specification set Project Oversight Field Inspector/ Project Manager -California Certified Site Surveillance Technician Regular Overtime Air Monitoring fee Construction Reporting/Permits Procedure 5: Development, submittal, and approval in accordance with AQMD requirements Report Preparation Total 1 Each 1 Each 8 Hours 2 Hours 10 Hours 1 Approval 1 Each 20

21 South Orange County Community College District 334D - RFQ&P for Environmental Consultant Services April 5, 2016 RFQ&P - Exhibit H 21

22 South Orange County Community College District 334D - RFQ&P for Environmental Consultant Services April 5, 2016 RFQ&P - Exhibit I 22

23 TABLE OF CONTENTS ARTICLE 1 CONSULTANT'S SERVICES AND RESPONSIBILITIES... 2 ARTICLE 2 SCOPE OF CONSULTANT'S SERVICES... 3 ARTICLE 3 ADDITIONAL CONSULTANT SERVICES... 5 ARTICLE 4 TERM OF SERVICE... 6 ARTICLE 5 INDEMNITY AND INSURANCE... 6 ARTICLE 6 COMPENSATION TO THE CONSULTANT... 9 ARTICLE 7 CONSULTANT S WORK PRODUCT ARTICLE 8 TERMINATION ARTICLE 9 DISPUTES, MEDIATION AND ARBITRATION ARTICLE 10 DISTRICT'S RESPONSIBILITIES ARTICLE 11 MISCELLANEOUS

24 AGREEMENT: ENVIRONMENTAL CONSULTANT SERVICES FOR PROJECT, COLLEGE This AGREEMENT is made and entered into this 27 th day of May in the year 2015 between South Orange County Community College District, Marguerite Parkway, Mission Viejo, California 92692, hereinafter referred to as "DISTRICT", and Firm Name, Firm Address, hereinafter referred to as "CONSULTANT"; WHEREAS, DISTRICT is authorized by Section of the California Government Code to contract with and employ any persons for the furnishing of special services and advice in financial, economic, accounting, engineering, legal or administrative matters, if such persons are specially trained and experienced and competent to perform the special services required; and WHEREAS, DISTRICT desires to obtain consultant services for Project at College, hereinafter referred to as "PROJECT"; and WHEREAS, CONSULTANT is fully licensed as required by the State of California, experienced and competent to provide CONSULTANT services in conformity with the laws of the State of California; and NOW, THEREFORE, the parties hereto agree as follows: ARTICLE 1 CONSULTANT'S SERVICES AND RESPONSIBILITIES 1.1. Basic Services. The CONSULTANT's services shall consist of those services performed by the CONSULTANT and CONSULTANT's employees as enumerated in this AGREEMENT Standard of Care. CONSULTANT shall provide the Basic Services and authorized Additional Services using its best professional skill and judgment, acting with due care and in accordance with professional standards of care, the terms of this Agreement, and all applicable laws, codes, rules, regulations or ordinances. CONSULTANT s Basic Services shall be provided and completed promptly and in such a manner as to avoid hindrance, interruption, or delay to the orderly progress and timely completion of Project. CONSULTANT s Basic Services shall be provided by Name as Project Manager. CONSULTANT shall without additional compensation, correct or revise any errors or omissions in its studies, reports, and other services Key Individual Assignment. The CONSULTANT has been selected to perform the work herein because of the skills and expertise of key individuals. CONSULTANT assignment for this PROJECT is for one Project Manager and one Project Engineer. The CONSULTANT shall designate Name, as Project Executive, and a management team of Name, as Project Manager. So long as their performance continues to be acceptable to the DISTRICT, these named individuals shall remain in charge of the PROJECT. Additionally, the CONSULTANT must furnish the name of all other key people in CONSULTANT s firm that will be associated with the PROJECT Replacement of Key Individual. If the designated project manager or any other designated lead or key person fails to perform to the satisfaction of the DISTRICT, then upon written notice the CONSULTANT will have 10 working days to remove that person from the PROJECT and replace that 2

25 person with one acceptable to the DISTRICT after review of resume and/or interview. A project manager and all lead or key personnel must also be designated by the CONSULTANT and are subject to all conditions previously stated in this paragraph Relationship of CONSULTANT to Other Project Participants. CONSULTANT s services hereunder shall be provided in conjunction with contracts between the DISTRICT and: (a) the Architect; (b) the Contractor; (c) the Inspector; (d) Test/Inspection Service Providers; and (e) others providing services in connection with bidding and/or construction of the PROJECT. The Architect is responsible for the adequacy and sufficiency of the PROJECT design and the contents of Design Documents for the PROJECT. The Architect shall perform its duties in accordance with its contract(s) with the DISTRICT. Except as expressly set forth herein, neither this Agreement, nor CONSULTANT s rendition of services hereunder shall be deemed CONSULTANT s assumption of responsibility for the adequacy or sufficiency of the PROJECT design or the Design Documents for the PROJECT, which are and remain that of the Architect. The CONSULTANT shall be responsible for assisting the DISTRICT with generally coordinating the services of the Inspector and Test/Inspection providers during the construction phase. The CONSULTANT is not responsible for the completeness or accuracy of the work product or services provided by the Inspector or Test/Inspection Service Providers Coordination. CONSULTANT shall coordinate all work with DISTRICT CONSULTANTs as necessary to complete contract requirements Acceptance of Project Schedule. The CONSULTANT shall accept the DISTRICT's project schedule for the performance of the CONSULTANT's services. The schedule may be adjusted as the PROJECT proceeds by mutual written agreement of the parties and shall include allowances for time required for the DISTRICT's review and for approval by authorities having jurisdiction over the PROJECT. The time limits established by this schedule shall not, except for reasonable cause, be exceeded by the CONSULTANT Duration. The services covered by this AGREEMENT shall be completed within x months of the date of this AGREEMENT for a total anticipated working days of x days. ARTICLE 2 SCOPE OF CONSULTANT'S SERVICES 2.1. Work Plan. Work with DISTRICT to finalize project requirements: a. Develop a list of documents necessary to perform services. b. Review existing SOCCCD documents and/or surveys which may include review of Design Documents prepared by other consultants. c. Ensure that work scope conforms to the project needs. d. CONSULTANT recognizes the scope of work to include meeting regulatory requirements, referred to as associated work throughout the remainder of this contract. CONSULTANT to advise as to whether a Procedure 5 must be developed Material Testing Services. 3

26 a. Take state amount or legally required number of lead samples using the air/wipe method, and perform laboratory testing and analysis with a three day turn around. b. Take ten (10) state amount or legally required number of lead waste characterization samples for TTLC, TCLP, and STLC and perform Laboratory testing and analysis with a 72 hour turn around Abatement Plan and Contract Documents. a. Prepare abatement plans for project sites for the SOCCCD s use as construction contract documents. The abatement plans, at a minimum, shall: i. Incorporate the survey report information, and ii. Describe the quantity and location of all hazardous materials graphically, and iii. Provide for a plan of abatement and removal, and iv. Describe specific abatement procedures including testing, handling, disposal and on site monitoring requirements for the abatement of the building materials and systems that contain hazardous materials. b. Prepare plans and specifications to be included in bidding and construction contract documents. c. Prepare cost estimates of the abatement work. d. Coordinate with SOCCCD, Architect, Construction Manager and other CONSULTANTS and with Government agencies having jurisdiction as required to ensure that contract documents incorporate all requirements of the hazardous material, CONSULTANT S recommendations, and the CONSULTANT S abatement plans Summarization of Procedures. a. Only the DISTRICT and its authorized representative will have the authority to request services. b. Unless otherwise agreed in advance and authorized by the DISTRICT, all requests for services must be in writing and must be faxed to the Consultant s office a minimum of 24 hours in advance. c. Technicians will submit a daily field report that will indicate the services performed, the amount of time spent, and the number of tests taken. d. The rates shown on the attached fee schedule shall include the cost of all related equipment. e. Test samples taken but not required may be disposed of by CONSULTANT. f. An assessment of the billing against the contract amount will be maintained by the Consultant and submitted to the DISTRICT for monthly review with the invoice submittal. If it appears that any testing/inspection line items will be exceeding the planned budget, the Consultant will immediately notify the DISTRICT to review the reasons for the overage and whether any corrective action is appropriate for budget adjustments. 4

27 g. A copy of CONSULTANT s proposal dated Date, is attached hereto, and incorporated herein as if fully set forth. Language set forth in this contract shall take precedence in the event of any discrepancy between language contained within the body of this contract and the attached proposal Reporting. CONSULTANT shall prepare and submit three copies of report including one electronic copy to the District within two weeks of work completion. CONSULTANT shall prepare and submit any required state documentation associated with work scope Materials. CONSULTANT shall furnish, at his/her own expense, all labor, materials, equipment, supplies and other items necessary to complete the services to be provided pursuant to this AGREEMENT. ARTICLE 3 ADDITIONAL CONSULTANT SERVICES 3.1. Additional Services. Additional services are not included in the Basic Services set forth previously. If the DISTRICT requests in writing any of the Additional Services, CONSULTANT shall be compensated for the same in accordance with the provisions of the Agreement relating to Additional Services and the amounts indicated in Exhibit A CONSULTANT Compensation Additional Services. The Board of Trustees of the District must approve an amendment to this Agreement, fully executed, prior to CONSULTANT performing any Additional Services. The CONSULTANT shall request payment for Additional Services in a separate line item on the same invoice submitted for Basic Services in a format pre-approved by the DISTRICT Notification and Authorization. CONSULTANT shall notify the DISTRICT in writing of the need for additional services required due to circumstances beyond the CONSULTANT's control. CONSULTANT shall obtain written authorization from the DISTRICT before rendering such services. Compensation for such services shall be compensated based on attached standard hourly rates. Such services shall include: a. Material PROJECT Scope Changes. Services required or necessary as a result of significant changes in the PROJECT scope or other requirements of the PROJECT, including PROJECT size, quality, or complexity or material changes to the Master Construction Schedule. b. Termination/Default of Architect or Contractor. Services required or necessary as a result of the default or termination of the Architect or the Contractor, failure of Performance of the Contractor, or major defects or deficiencies in the work of the Contractor. c. Damage or Destruction to PROJECT. Except to the extent caused by the CONSULTANT, services and consultation associated or necessitated by damage or destruction to the PROJECT prior to completion by an act of God, fire or other casualty. d. Investigation of Existing Conditions. Services to investigate existing conditions or facilities or to provide measured drawings thereof Compensation for Additional Services. If the duration of CONSULTANT services is extended, due to the DISTRICT s need for Additional Services, the CONSULTANT shall be entitled to additional compensation as set forth in Exhibit A. Escalation may be applied to services performed beyond the duration of the original Contract at a rate negotiated between the DISTRICT and CONSULTANT. 5