STATEMENTS OF QUALIFICATIONS (SOQ) SUBMISSION REQUIREMENTS

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1 GREATER ORLANDO AVIATION AUTHORITY NOTICE OF DESIGN, BUILD, OPERATE & MAINTAIN (DBOM) SERVICES FOR BP-S00132 BAGGAGE HANDLING SYSTEM FOR THE SOUTH TERMINAL C, PHASE 1 ORLANDO INTERNATIONAL AIRPORT STATEMENTS OF QUALIFICATIONS (SOQ) SUBMISSION REQUIREMENTS The Project includes the design, construction, operation, and maintenance of a new independent carrier system (ICS) inbound and outbound baggage handling system (BHS) for the new South Terminal C, Phase 1 Program at the Orlando International Airport. For the purposes of this procurement, an ICS is defined as a Radio Frequency Identification (RFID)-enabled tote system which moves one bag per tote through the Explosive Detection System (EDS) and along a permanently installed track. For this project the system shall consist of the following components: The outbound ICS shall include a ticketing induction system that will receive conveyable checked bags from ticket counters, valet counters and other possible induction points, transport the baggage to and through, in the tote, an in-line checked baggage inspection system (CBIS) and then transport screened bags to early bag storage, sortation and makeup. The outbound ICS shall include a fully functional CBIS, complete with checked baggage reconciliation area (CBRA) and On-Screen Resolution (OSR) facilities. The inbound ICS shall include inbound input stations and track conveyors to transport all inbound conveyable bags from the ramp areas to the central core area of the airside and then to a Landside Terminal sort system which will automatically sort the bags and deliver them to the appropriate claim destinations. For a more detailed description of the Project and services required, including information regarding the Pre-Submittal Conference, refer to the Advertisement, which is available on-line at the Authority's website: Written inquiries shall be directed to Mark Birkebak, AIA, Director of Engineering, Greater Orlando Aviation Authority at: BPS132-BHS@goaa.org. Questions received after 5:00 p.m. local time on Monday, October 16, 2017, will not be answered. To be considered for this project, submit seven (7) printed copies and one (1) electronic PDF version* on compact disk (or single-layer DVD) in sealed packages clearly labeled SOQ FOR DBOM SERVICES FOR BP-S00132 BAGGAGE HANDLING SYSTEM up to 2:00 p.m. local time on Tuesday, October 24, 2017, to the Receptionist Office, Greater Orlando Aviation Authority, 5850-B Cargo Road, Orlando, FL Any SOQ received after the time and date stated above will not be considered and will be returned unopened. *PDF submission requirements: All documents shall be PDF/A compliant. PDF/A compliant documents have embedded fonts and do not reference external files. Layers shall not be preserved from CADD drawings. Scanned documents shall be created as PDF/A compliant, made text searchable and have a minimum resolution of 300 dpi. Submittals in PDF format shall have navigational bookmarks inserted in lieu of any tabs required in the hard copy. The entire submittal shall not exceed a single layer DVD disc. In cases where there are discrepancies between the PDF and hard copy, the hard copy shall take precedence. SOQs in print form shall include the following: one (1) volume, addressing each numbered subsection in the order requested, indexed, and clearly identified. The information submitted for Items 1-2 Design/Build Submission Requirements EDC-19d Page 1 of 8

2 (excluding tabs) shall not exceed 20 one-sided 8 1/2 x11 pages in Arial font with no smaller than 12 pitch font. SOQs that are not in compliance with the requirements may be downgraded accordingly. 1. Proposing Entity Structure - The Proposer s Statement of the following: a) The name and address of the legal entity that will contract with the Authority if awarded the Agreement. Indicate all former names, if any, under which the Proposer has conducted business and the years of operation under each name. b) Name, address, address and telephone number of one (1) individual to whom all future correspondence and/or communications will be directed. c) A statement declaring the type of business relationship the Proposer will use (i.e., a single corporation, joint venture or other form of business relationship to perform the services for the Projects). NOTE TO JOINT VENTURES: If the Proposer is a joint venture or partnership, the Qualifying Experience in Section 3 may be satisfied by the Joint Venture, partnership entity, or any member entity thereof. Provide a copy of the Joint Venture or Partnership Agreement and state whether the partnership is currently in existence, is being formed specifically for this project, or whether it will be formed upon award. Joint Ventures and partnerships take special note of the following requirements: 1) the Joint Venture or partnership must hold, in the name of the Joint Venture or partnership, the professional license as set forth in Section 8 below, and 2) the Joint Venture or partnership must be the proposed policyholder of the insurance required in Section 6 below and upon award, the performance and payment bonds provided upon contract execution must be in the name of the Joint Venture or partnership. 2. Executive Brief - An executive brief which includes: a) A cover letter signed by a person with authority to make legal commitments on behalf of the Proposer. Submission of the letter will constitute a representation by the Proposer that the Proposer is a multi-disciplined organization that employs trained personnel whose normal business is the design, fabrication, installation, startup, commissioning and activation, training, operation and maintenance of fully integrated inline baggage handling systems. b) A narrative for each of the following items, including for each item, a statement explaining why the Proposer should be selected for the Project. 1) Identification of the Proposer s approach for overall Project Management, Overall Design, BHS Manufacturing, BHS Controls, and Operation and Maintenance (O&M) of the completed system. Include a discussion of the Proposer s most relevant projects with particular reference to scope, phasing, and lessons learned. 2) Proposer s prior experience working on major airport terminal or other similar ICS projects with multiple prime contractors and complex coordination and phasing. Including a narrative on most relevant lessons learned. Design/Build Submission Requirements EDC-19d Page 2 of 8

3 3) Proposer s prior experience providing O&M services for completed ICS systems including a narrative description of the Proposer s responsibilities, resources provided and performance at each location. 4) Proposer's prior experience with the United States Department of Homeland Security, Transportation Security Administration (TSA) and their representatives, including prior experience achieving TSA certification of in-line baggage screening systems per the TSA s Planning Guideline and Design Standards (PGDS). Identify the type of BHS (conventional or ICS), the type of EDS machines and the applicable version of PGDS that were used for each system. Also include a narrative discussion on Proposer s expertise regarding the design, integration, operation and TSA certification of a (conventional or ICS), in-line system using CTX EDS machines. 5) Proposer's understanding of and prior experience in compliance with United States Customs and Border Protection (CBP) regulations on ICS and conventional BHS handling inbound and transfer, international and domestic baggage. 3. Qualifying Experience The term Proposer shall be defined, for the purposes of qualifying projects only, as the Proposing Entity that intends to sign the contract, if awarded, and any affiliated and related entity. If the Proposing Entity submits any qualifying project performed by an affiliated or related entity, the Proposing Entity shall describe in detail the nature of the relationship between the entities and include an organization chart. The level of relationship or affiliation expected by the Authority shall be one of common or overlapping ownership or management. A mere contractual relationship, such as a prime-subcontractor role, shall not suffice. Sole discretion shall rest in the Authority in determining whether a qualifying project submitted by a related or affiliated entity meets the mandatory requirements established by the Authority. Include a USGSA Form 330 for each of the Proposer s key personnel and projects listed below. Provide resumes for each key personnel showing their prior work history, including work at other firms on similar projects. a) Mandatory Minimum Qualification: The Proposer must demonstrate completed or ongoing experience in the design, construction, maintenance, and operations of a fully integrated ICS. The required experience can be comprised of work on more than one project or separate projects. List each of the projects that demonstrate this mandatory experience, include the location, the dates of installation and service, the Owner s name and contact information for an Owner s representative familiar with the ICS and a description of the services provided by Proposer. b) Qualifying Projects. It is preferred that the Proposer and its key personnel have prior experience as the prime entity on a minimum of three (3) similar airport baggage handling system projects within the last ten (10) years, preferably with ICS, and with at least one of these projects having a construction value of not less than sixty million dollars ($60,000,000). Clearly identify in the USGSA Form 330 each qualifying project. 1) For each qualifying project, provide the name, title, address, address, phone/fax numbers and delivery method for a reference contact person of the Design/Build Submission Requirements EDC-19d Page 3 of 8

4 Proposer s client, preferably the owner of the facility, who is familiar with the Proposer s role on that project. Reference checks will be conducted on those projects and may be conducted on other projects. c) Include a narrative for each of the following Proposer s key personnel summarizing their proposed role for this Project as well as their qualifications, and experience performing in similar roles on prior projects: 1) Overall Project Manager 2) BHS Design Manager 3) BHS Construction Manager 4) BHS Controls Manager 5) Operation and Maintenance Manager 6) Key Licensed Individuals d) Include a narrative describing prior examples and experience where the proposed key personnel have worked together on other comparable projects. e) Provide information on other similar projects which best represent the Proposer s skill and experience in working on ICS projects of similar size, type and complexity. 4. DBE/MWBE/LDB/SDVOBE Requirements- Proposers are advised that funding sources may require compliance with the Authority s Disadvantaged Business Program (DBE) Program, per 49 CFR Part 26, or the Authority's Minority and Women Business Enterprise (MWBE) Program, Local Developing Business (LDB) Program and/or Service-Disabled Veteran-Owned Business Enterprise (SDVOBE) Program. The Policies, Forms and certified Directories are available online at the Authority s web site: Include a statement that the Proposer has read, understands, and intends to comply with the Authority s DBE or MWBE, LDB, and/or SDVOBE programs. Provide a written narrative which demonstrates Proposer s understanding of the DBE and MWBE, LDB, and/or SDVOBE participation programs and describes how the Proposer intends to comply with the requirements of these programs. For the Design and Construction Phase, the Aviation Authority has established a MWBE Participation Goal of 10% of Total Bid Price and an LDB/SDVOBE Participation Goal of 1% of Total Bid Price. For the Operations and Maintenance Phase, the Aviation Authority has established an MWBE Participation Goal of 10% of Total Bid Price and an LDB/SDVOBE Participation Goal of 2% of Total Bid Price. 5. Insurance Requirements Include evidence of the Proposer s ability to provide the following insurance coverage, either by means of an existing policy or other verifiable proof (Agent/Broker commitment letter): Design-Build Phase: a) Professional Liability Minimum of $10,000,000 per claim and $15,000,000 per annual aggregate with maximum deductible or self-insured retention in an amount not exceeding Design/Build Submission Requirements EDC-19d Page 4 of 8

5 $100,000. Any deductible or self-insurance retention should be indicated on the Proposer s certificate of insurance. b) Commercial General Liability (CGL) Minimum of $25,000,000 per occurrence and annual aggregate, with maximum deductible or self-insured retention in an amount not exceeding $100,000. The Policy shall include Completed Operations Coverage for ten (10) years following completion per the period of Florida statutory liability (Florida Statutes 95.11), with no ISO Form 2294 Rider or other subcontractor error exclusion. Any deductible or selfinsurance retention should be indicated on the Proposer s certificate of insurance. c) Automobile Liability Minimum of $5,000,000 per occurrence with maximum deductible or self-insured retention in an amount not exceeding $100,000. Any deductible or self-insurance retention should be indicated on the Proposer s certificate of insurance. d) Worker s Compensation - (statutory limit) and Employer s Liability: $500,000 - each accident $500,000 disease - policy limit $500,000 disease - each employee Operations and Maintenance Phase: a) Commercial General Liability (CGL) Minimum of $10,000,000 per occurrence and annual aggregate, with maximum deductible or self-insured retention in an amount not exceeding $100,000. The Policy shall include Completed Operations Coverage following completion per the period of Florida statutory liability (Florida Statutes 95.11), with no ISO Form 2294 Rider or other subcontractor error exclusion. Any deductible or self-insurance retention should be indicated on the Proposer s certificate of insurance. b) Automobile Liability Minimum of $5,000,000 per occurrence with maximum deductible or self-insured retention in an amount not exceeding $100,000. Any deductible or self-insurance retention should be indicated on the Proposer s certificate of insurance. c) Worker s Compensation - (statutory limit) and Employer s Liability: $500,000 - each accident $500,000 disease - policy limit $500,000 disease - each employee The Prime Proposer shall be the Named Insured for all contractually-required insurance. Policy terms must be acceptable to the Authority and must comply with the Authority s requirements for insurance. 6. Bonding Capacity - Provide an acknowledgement by the Proposer s Surety of the Proposer s ability to provide 100% Performance and Payment Bonds for a minimum of one hundred and fifteen million dollars ($115,000,000) for a single project together with evidence for maximum single project bonding capacity and Proposer s aggregate bonding capacity. The Surety must be rated no less than A- as to management and no less than VIII as to strength, by the latest edition of Best s Insurance Guide, published by A.M. Best Company, Post Office Box 1107, Summit, New Jersey Information shall be provided by the Surety on behalf of the Proposer. Design/Build Submission Requirements EDC-19d Page 5 of 8

6 7. Licensure a) Design/Building Licensure Proposer shall be a design/build firm, which is defined by Florida Statutes s as a partnership, corporation or other legal entity that: 1) is certified under Florida Statute to engage in contracting through a certified or registered general contractor or a certified or registered building contractor as the qualifying agent; or 2) is certified under Florida Statute to practice or to offer to practice engineering; or certified under Florida Statute to practice or to offer to practice architecture; or certified under Florida Statute to practice or to offer to practice landscape architecture. Proposer must include a copy of the license that qualifies Proposer as a design/build firm in the state of Florida. b) Team Member Licensure Proposer shall provide evidence of current and applicable Florida certifications and licenses for core team members, including evidence of licensure for proposed contractors, mechanical, structural, electrical, engineering, etc. 8. Claims Disclosure Disclose all lawsuits, arbitrations and claims filed or raised by or against the Proposer over the last (5) years. 9. Financial Statements Proposer s most recent audited annual financial statements for the last two years in order to evaluate the Proposer s ability to perform these services. If audited annual financial statements are not available, provide balance sheets, income statements, and cash flow statements for the last two years. This financial documentation shall be submitted in a sealed envelope, and included in one copy of the printed SOQ (do not include in the PDF). The sealed envelope should be clearly labeled as follows: "Confidential Financial Records Submitted under Seal and Exempt from Florida Public Records Disclosure". Include the SOQ title and Proposer's name on the sealed envelope. (Reference Florida Statutes Section (1)(c)) for exemption on financial records.) 10. Additional Information - Any additional information, which may be requested by the Authority at the Pre-Submittal Conference or in any Addendum. EVALUATION AND AWARD CRITERIA Following submission, the Authority s Professional Services Committee (PSC) intends to shortlist no less than three (3) Proposers that are deemed the most qualified, based on the PSC s evaluation of the information submitted in each Statement of Qualifications and the selection criteria set forth in the Authority s Policy Section The PSC, at its sole discretion, reserves the right to interview some or all of the Proposers. The PSC also reserves the right to solicit from available sources relevant information concerning a Proposer s past performance. The PSC may consider all such information in its selection of short listed Proposers. Proposers that fail to meet the Mandatory Minimum Qualification will not be shortlisted. The shortlisted Proposers will then be provided with a design criteria package (DCP) that includes the DBOM scope, pricing and proposal evaluation criteria. The Proposers will be required to submit a completed Technical and Pricing Proposal based on the DCP. The DCP shall contain all necessary information regarding the evaluation process and award criteria. Design/Build Submission Requirements EDC-19d Page 6 of 8

7 The Authority intends, but is not obligated, to enter into non-exclusive agreements with the selected Proposer to perform the design and construction, and the operations and maintenance services for the Project. The Authority shall have the right, but not the obligation, to award all or any portion of the work on the Project to one or more Proposers. The Authority reserves its right to award any or all of the advertised Project subject to the availability of funding. The Authority reserves the right to waive any informality in any SOQ, to reject any and all SOQs, to readvertise or to elect not to proceed with the Project for any reason. All recommendations and decisions regarding award of the Project shall be made at open public meetings in accordance with the requirements of Florida Statute , and all interested parties are invited to attend such meetings. In accordance with Florida Statute (10), the Authority declares that all or any portion of the documents and work papers prepared and submitted pursuant to this invitation shall be subject to re-use by the Authority. LOBBYING IS PROHIBITED Proposers are hereby advised that individuals, who conduct lobbying activities with Aviation Authority employees or Board members, must register with the Aviation Authority each year prior to conducting any lobbying activities. A statement of expenditures incurred in connection with those lobbying instances should also be filed prior to April 1st of each year for the preceding year. As of January 16, 2013, lobbying any Aviation Authority Staff, who are members of any committee responsible for ranking Proposals, Letters of Interest, Statements of Qualifications or Bids and thereafter forwarding those recommendations to the Board and/or Board Members, is prohibited from the time that a Request for Proposals, Request for Letters of Interests, Request for Qualifications or Request for Bids is released to the time that the Aviation Authority Board makes an award. As adopted by the Aviation Authority Board on September 19, 2012, lobbyists are now required to sign-in at the Aviation Authority offices prior to any meetings with Staff or Board members. In the event a lobbyist meets with or otherwise communicates with Staff or an Aviation Authority Board member at a location other than the Aviation Authority offices, the lobbyist shall file a Notice of Lobbying (Form 4) detailing each instance of lobbying to the Director of Board Services within seven (7) calendar days of such lobbying. The policy, forms, and instructions are available in the Aviation Authority s offices and the web site. Please contact the Director of Board Services with questions at (407) ADDITIONAL INFORMATION Proposer s personnel will be required to meet the Authority s requirements for security background checks. All personnel requiring unescorted access to a secure or sterile area of the airport must undergo a Criminal History Records Check (CHRC) and are subject to the requirements of Title 49 of the Code for Federal Regulations Part 1542 or 1544 and the Airport Security Improvement Act of Pursuant to Section (2)(a), Florida Statutes, interested Proposers who have been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal on a contract to provide services for a public entity, may not be awarded a consultant contract and may not transact business with a public entity for services in excess of the threshold amount set forth in Section , Florida Statutes, for Category Two, for a period of 36 months from the date of being placed on the convicted vendor list. By submitting a SOQ, the Proposer certifies that it is not included on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. Design/Build Submission Requirements EDC-19d Page 7 of 8

8 Authority Contracts require Contractors/Consultants to comply with the requirements of E-Verify. Contractor/consultants will be required to utilize the U.S. Department of Homeland Security s Employment Eligibility Verification System (e-verify), in accordance with the terms governing the use of the system, to confirm the employment eligibility of persons employed by the Contractor/Consultant, during the term of the Contract, to perform employment duties within Florida. Prime Contractors/Consultants are required to include an express provision in their Subconsultant/Subcontractor Agreements requiring the Subconsultants/Subcontractor to do the same. GREATER ORLANDO AVIATION AUTHORITY By: Frank Kruppenbacher Aviation Authority Chairman Design/Build Submission Requirements EDC-19d Page 8 of 8