GLYNN COUNTY GEORGIA BLYTHE ISLAND REGIONAL PARK TABLES/BENCHES/GRILLS. INVITATION FOR BID No

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1 GLYNN COUNTY GEORGIA BLYTHE ISLAND REGIONAL PARK TABLES/BENCHES/GRILLS INVITATION FOR BID No BIDS DUE: APRIL 5, 2016

2 INVITATION FOR BID NO BLYTHE ISLAND REGIONAL PARK TABLES/BENCHES/GRILLS - REBID March 11, 2015 Invitation This is an invitation to submit a bid to supply the Glynn County Georgia Board of Commissioners with tables, benches and grills for Blythe Island Regional Park as delineated herein. Sealed bids will be received at the office of the Purchasing Agent, 1725 Reynolds St., Suite 300 (W. Harold Pate Building), until 2:00 P.M. April 5, 2016 at which time they will be opened and publicly read. Instructions for preparation and submission of a bid response are contained in this packet. Bids must be typed or printed in ink and must be legible. Bids submitted as a result of this invitation must include the Bid Fee Sheet and be returned in a sealed envelope or container marked, "SEALED BID" with the applicable "BID NUMBER" on the outside. No bid can be considered unless so received. PLEASE SUBMIT 1 ORIGINAL OF ALL DOCUMENTS REQUIRED AS STATED ON THE BID FEE FORM. There will not be a pre-bid conference. Any questions and/or misunderstandings that may arise from this invitation should be submitted, in writing and forwarded, to Keri Moreland, Purchasing Agent at kmoreland@glynncounty-ga.gov and copied to Lauren Sobala, Purchasing Assistant, lsobala@glynncounty-ga.gov no later than close of business March 28, Answers will be posted no later than close of business on March 30, Answers to questions submitted that materially change the conditions and specifications of this invitation for bid will be promulgated to all addressees as an addendum. Any discussions or documents will be considered non-binding unless incorporated and promulgated in an addendum. Generally, when addenda are required, the bid opening date is extended. Glynn County provides equal opportunity for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap or veterans status. This policy ensures all segments of the business community have access to supplying the goods and services needed by Glynn County. The Board of Commissioners, Glynn County, Georgia, reserves the right to reject any or all bids, waive technicalities and make the award in the best interest of Glynn County. Keri Moreland Keri Moreland, CPPB Purchasing Agent Glynn County, Georgia Board of Commissioners

3 INVITATION FOR BID NO BLYTHE ISLAND REGIONAL PARK TABLES/BENCHES/GRILLS - REBID Instructions to Bidders 1.0 INTENT It is intended that the General Information, Instructions to Bidders and Detailed Specifications shall define and describe the complete requirements to which they relate. 2.0 DETERMINATION OF SUCCESSFUL BIDDER A purchase order will be issued, if awarded, by the Glynn County Board of Commissioners (hereafter referred to as BOC), to the lowest responsive and responsible Bidder whose bid, conforming to this Invitation for Bid (IFB) will be most advantageous to the BOC; price and other factors considered. The BOC reserves the right to reject any or all bids and to waive informalities and minor irregularities in all bids received. A written award, mailed (or otherwise furnished) to a successful Bidder within sixty (60) days from date of bid opening shall be deemed to result in a binding contract without further action by either party. 3.0 SUBMISSION OF BIDS Bids shall be submitted before the time and at the place indicated in the Invitation. Glynn County will not accept late bids. Bidders are reminded that documents and information in the possession of Glynn County will be treated as confidential/proprietary information only to the extent permitted by the Georgia Open Records Act, and will be exempt from disclosure to a third party only to the extent permitted by the Georgia Open Records Act. Any trade secrets in your bid must be clearly identified and marked as such. On the outside of the envelope containing the bid shall be noted the following: SEALED BID: BLYTHE ISLAND REGIONAL PARK TABLES/BENCHES/GRILLS REBID - IFB #00998 **If sending Proposal via UPS, FedEx or USPS, please list the above information on the outside of the shipping package/envelope to ensure there is no error in opening.** 4.0 GRATUITIES Glynn County acknowledges that, particularly during the holiday season, it may be customary to provide gifts to employees or departments. However, the Glynn County Personnel Policy prevents the acceptance of such gifts. Your cooperation in respecting the policy is appreciated. 5.0 GEORGIA OPEN RECORDS ACT Bidders are reminded that documents and information in the possession of Glynn County will be treated as confidential/proprietary information only to the extent permitted by the Georgia Open

4 Records Act, and will be exempt from disclosure to a third party only to the extent permitted by the Georgia Open Records Act. Should you believe that your Bid contains any trade secrets you must submit an affidavit, along with the Bid, that states that specific portions of the Bid that contain trade secrets as defined by Georgia law (Article 27 of Chapter 1 of Title 10 of the Official Code of Georgia). Furthermore the affidavit must be detailed, citing specifically (citing paragraphs, articles, provisions, pages, etc.) the portions of the Bid containing any trade secrets. 6.0 GLYNN COUNTY LOCAL PREFERENCE This project/solicitation may qualify for local preference in Glynn County, Ga. Glynn County shall give Local Preference in the awarding of contracts for sealed solicitations and requests for proposal (hereinafter called bids ) whenever the application of such a preference meets the criteria established in the County Ordinance. In order for Local Preference to be used in the evaluation of bids/proposals, all documentation as required in the Local Bidding Preference Policy must be submitted with the bid. This Local Preference privilege shall not apply where prohibited by law. Definitions: Local Vendor: shall mean that the vendor meets each of the following requirements. The principal place of business must be with the geographical boundaries of Glynn County. Principal Place of Business means a physical structure, office, or suite, but does not include a post office box, a temporary job site, or project location. Further, Principal Place of Business means that if a vendor is a corporation their corporate office must meet the criteria established above. Must have a current occupational tax certificate from Glynn County or the City of Brunswick. Must have paid all real and personal property taxes owed to Glynn County Eligibility In order to be eligible for the Local Preference, the vendor must, if incorporated, provide proof from the Georgia Secretary of State that the corporate office is within Glynn County, Georgia. Vendors must provide a copy of their current Glynn County Occupation Tax Certificate, and shall state that all real and personal property taxes due and owing to Glynn County are paid. These items must accompany the bid or the vendor will not be subject to award based on Local Preference. Application of Local Preference for Sealed Bids Local vendors complying with the above requirements shall be afforded the opportunity, within a time frame specified by the County, to match the bid amount of the lowest responsible, responsive bid if: (1) the lowest responsive and responsible bidder is not a local vendor (2) the local vendor is the second lowest responsive and responsible bidder; and (3) the local vendor s bid is within two (2%) or $10, whichever is less, of the lowest bid. Local preference shall not apply to Public Works Construction projects of $100,000 or more nor to public road construction projects of $20, or more.

5 Application of Local Preference for Requests for Proposal Local vendors complying with the above requirements shall be given two percent (2%) of the total points available within the evaluation criteria. -Application to Follow-

6 REQUEST FOR LOCAL PREFERENCE CONSIDERATON Please note that while it is your responsibility to provide all required documents, the check list below is to assist you with the inclusion of documents required for consideration of local reference. We request local preference consideration for the following: PROJECT TITLE: COMPANY NAME, ADDRESS, PHONE #, , CONTACT NAME: Your bid must include the following documentation. If incorporated, proof from the Georgia Secretary of State that the principal place of business is in Glynn County, Ga. If not incorporated, proof that the principal place of business is in Glynn County, Ga.-Usually the occupation tax certificate will serve this purpose. A copy of current Glynn County or City of Brunswick Occupation Tax Certificate You must have paid all real and personal property taxes owed to Glynn County for the current year. List your local business address below: Failure to include this information with your bid will result in non-consideration for local preference. By my signature I acknowledge that I have read and understand all documents included in the bid package and that this firm does qualify for local preference status. Name (Please print) Signature: Date Subscribed and sworn to before me the day of, 20 My commission expires on the of, 20 day NOTARY PUBLIC (Notary Seal)

7 BID FEE FORM (To Be Completed By the Bidder) BLYTHE ISLAND REGIONAL PARK TABLES/BENCHES/GRILLS - REBID IFB #00998 The undersigned agrees, if this bid is awarded, that all items listed within the bid submission meet the minimum specifications contained herein or all specification variances are detailed and provided with this bid. All prices quoted below must include drop shipment costs to Blythe Island Regional Park in Brunswick, Georgia. Note: While it is your responsibility to include all required documents you are reminded that you must attach the following documents to this bid form and you must acknowledge the following: Bid Form Representation Oath Acknowledge Addendum/Amendments Local Preference Request Bidders are advised that it is their responsibility to verify that any and all amendments have been received prior to submission of the bid. In case any bidder fails to acknowledge receipts of any such amendments in the space provided on the bid form, the bid will nevertheless be construed as though the amendment have been received and acknowledged, and the submission of the bid will constitute acknowledgement of the receipt of amendments. BIDDER ACKNOWLEDGES RECEIPT OF THE FOLLOWING ADDENDA/AMENDMENTS: No. Date: No. Date:

8 Company Name: Item Description Quantity Unit Price Total Price (96 ) Handicap 2 Inch Schedule 40 Heavy Duty Hot dipped galvanized frame with pressure treated pine boards. (Resistance to termite, fungi and rot). All hardware to be included. Assembly hardware to be hot dipped galvanized. 8 (96 ) Handicapped Thermo plasticcoated table with thermoplastic top and seats. 2 3/8 OD powder-coated steel tubing. Black in color. All hardware to be included. Large group grills surface mount. Cooking surface is 1,008 sq. inches (14x36 ). Two separate cooking grates adjustable by 4 levels. The grill bars are ½ steel welded on 1 centers with 10x28x3/16 utility shelf. Supporting gussets and mounts on a 4 square steel pedestal with a 12x12x3/8 base mounting plate (4 ½ x 6 anchor bolts). Heat and rust resistant enamel paint or powder coat finish (please specify which). Bottom is ¼ thick steel with drain holes. All hardware to be included. 6 Roll Formed Perforated Steel Park Benches with one piece 11 gauge steel and back coated in weather-resistant thermoplastic. 1 ½ thick cast iron legs with pre-drilled mounting holes also thermoplastic coated. Black in color. All hardware to be included. Shipping/Handling FOB to 6616 Blythe Island Highway Brunswick, GA Total Bid: Delivery Time from award to delivery:

9 Comments: Company Name: (Please Type or Print) Name: Person Authorized to Sign: Name: Title: Signature:

10 REPRESENTATION (To Be Submitted with Bid) I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a bid for the same, and is in all respects fair and without collusion or fraud. I understand that collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this IFB #00981 and certify that I am authorized to sign this bid for the bidder. This Day of, 20 Company Name: (Please Type or Print) Name: Person Authorized to Sign: Name: Street: Title: City: Signature: State: Zip: Telephone No. : ( ) Fax. No.: ( ) -End of This Form-

11 OATH (To be submitted with bid) State of Georgia County of Glynn I,, (name of individual), solemnly swear that in the procurement of the contract for Blythe Island Regional Park Tables/Benches/Grills - Rebid, IFB #00998, that I, nor any other person associated with me or my business, corporation or partnership, has prevented or attempted to prevent competition in the bidding or proposals of said project or from submitting a bid or proposal for this project by any means whatever. Lastly, I swear that neither I, nor any other person associated with me or my business, corporation or partnership has caused or induced any other bidder or proposer to withdraw his/her bid or proposal from consideration for this project. Said oath is filed in accordance with the requirements set forth in O.C.G.A (e). This day of, 20 Corporate or Partnership Name Signature Sworn to and subscribed before me this day of, 20 NOTARY PUBLIC (SEAL)

12 EQUAL EMPLOYMENT OPPORTUNITY (EEO) PRACTICE EEO Plan: The successful Proposer will develop and implement an EEO policy that, as a minimum, will recruit, hire, train, and promote, at all levels, without regard to race, color, religion, national origin, sex, or age, except where sex or age is a bona fide occupational qualification. EEO For Veterans/Handicapped: The successful Proposer will also provide equal employment opportunities for qualified disabled veterans, handicapped persons and veterans of the Vietnam Era. EEO For Successful Proposer Programs: The successful Proposer, will ensure equal employment opportunity applies to all terms and conditions of employment, personnel actions, and successful Proposer-sponsored programs. Every effort shall be made to ensure that employment decisions, programs and personnel actions are non-discriminatory; that these decisions are administered on the basis of an evaluation of an employee's eligibility, performance, ability, skill and experience. EEO Acquisitions: The successful Proposer will develop and implement a policy that will give equal opportunity to the purchase of various goods and services from small businesses and minority-owned businesses. Does the Proposer have the above EEO policy in place? Y N If the answer to the above is no, will the Proposer have such a policy in place prior to commencing work on this project: Y N Statement of Assurance: The Proposer herein assures the County that it is in compliance with Title VI & VII of the 1964 Civil Rights Act, as amended, in that it does not on the grounds of race, color, national origin, sex, age, handicap, or veteran status, discriminate in any form or manner against employees or employers or applicants for employment and is in full compliance A.D.A. (Firm's Name) (Authorized Signature) / (Title) (Date)

13 LEGAL AND CHARACTER QUALIFICATIONS Convictions: Has the Proposer (including parent corporation, if applicable) or any principal ever been convicted in a criminal proceeding (felonies or misdemeanors) in which any of the following offenses were charged? a b c d e f g h i j k Fraud Embezzlement Tax Evasion Bribery Extortion Jury Tampering Anti-Trust Violations Obstruction of justice (or any other misconduct affecting public or judicial officers performance of their official duties False/misleading advertising Perjury Conspiracy to commit any of the foregoing offenses Y N Civil Proceedings: Has the Proposer or any principal ever been a party, or is now a party, to civil proceeding in which it was held liable for any of the following? a b c d e Unfair/anti-competitive business practices Consumer fraud/misrepresentation Violations of securities laws (state and federal) False/misleading advertising Violation of local government ordinance Y N License Revocation: Has the proposer or any principal ever had a business license revoked, suspended, or the renewal thereof denied, or is a party to such a proceeding that may result in same? Y N Responses: If "yes" is the response to any of the foregoing, provide Information such as date, court, sentence, fine, location, and all other specifics for each "yes" response.

14 Principals: The full names and addresses of persons or parties interested in the foregoing bid, as principals, are as follows: NAME ADDRESS References: The Bidder lists below work he has done of similar nature as this solicitation, as references that will afford the County opportunity to judge as to experience, skill, business standing, and financial ability. CONTACT PHONE PERSON TITLE NUMBER/ -End of This Form-

15 GENERAL CONDITIONS 1.0 DELIVERY The successful Bidder shall, upon receipt of order, deliver the items to the following address: Ms. Dawn Waters, Recreation Program Coordinator 6166 Blythe Island Highway Brunswick, Georgia Phone: (912) ; Schedule: Due to the nature of this material it is vital that all material arrive on or before the proposed number of delivery days stated in the Bid Fee Form. Time is of the essence and is an essential element of this IFB. 1.2 Transportation: All equipment will be delivered so as to arrive in good condition. All prices quoted in the Bid Fee Sheet will be FOB Destination. 1.3 Transportation Damage: Glynn County or its employees will not be culpable for damaged equipment resulting from handling or transportation. 2.0 PAYMENT The amount due shall be paid within thirty (30) days after equipment is accepted and a correct invoice is receipted. An invoice will be considered correct when it contains the purchase order number, contracted firm fixed price, and the accepting authority's signature. This payment schedule will remain in force unless a shorter time is stated in the bid and is accepted by the BOC. 2.1 Invoice Address: Invoices containing the aforementioned information will be mailed or otherwise delivered to the address provided in section 1.0 above. 2.2 Discounts: Prompt payment discounts offered for a period of less than fifteen (15) days will not be considered in determining low Bidder. However, such discounts, when offered, will be taken provided payment is made within the time specified. Time, in connection with discounts for prompt payment, will be computed from the date of final acceptance of all goods for which payment is claimed, or the date a correct invoice is received by the County; whichever is later. 2.3 Failure of Payments: It is expressly agreed that if the County should fail to pay the successful Bidder, through no fault of the Bidder, within thirty (30) days after the receipt of an acceptable invoice, the Bidder shall receive interest on the balance due. The rate of interest will be one percent (1%) per month not to exceed three (3) months (3%). 2.4 Georgia Prompt Pay Act Exclusion: All parties expressly agree that the provisions of the Georgia Prompt Pay Act, Title 13, Chapter 11, of the Official Code of Georgia Annotated, are superseded by the terms and condition of this solicitation.

16 3.0 NON-EXCLUSIVE The County, when entering into an obligation through issuance of a contract and purchase order for receiving supplies under this bid, reserves the right to select a single option, multiple options, a single item or group of items, or solicit for bids separately from this invitation for bid should it be deemed advantageous for the County. 4.0 COMMODITY STATUS 4.1 Product Condition: It is understood and agreed that any item purchased shall be new and in first class condition unless otherwise stated in the Bid Fee Sheet. Substitute supplies, or equipment are not acceptable unless previously approved by the Contract Administrator; in writing. 4.2 Product Verification: The BOC reserves the right to inspect the equipment, upon arrival, by a highly skilled technician. This inspection may require the removal of a case(s) to gain visible access, but will in no way disturb the integrity of the equipment. This inspection shall not impact nor negate the warranty. 5.0 TERMINATION OF ORDER A contract or purchase order may be terminated upon written notice by either party for non-compliance of terms and conditions of the contract. If aggrieved party's complaint(s) can be corrected within five (5) days, the contract or purchase order may be continued with written consent of both parties; otherwise, the contract or purchase order will be terminated at the end of the five (5) days. 6.0 QUANTITIES The quantities listed in the Bid Fee Sheet are provided as our current requirement at the time of this invitation. The County however, will not be obligated to purchase equipment beyond actual needs. Consequently, at the time of award, equipment acquisitions may exceed or be less than the quantities listed. 7.0 BID RESULTS Tabulations of bids received may be viewed on the Glynn County web-site at -End of This Section-