Children s Restrooms (Two Restrooms) Restrooms must meet federal, state and local codes for children ages two to four years old.

Transcription

1 February 9, 2016 Re: Revised Request for Proposal for Renovation of School Building Dear Vendor: Telamon Corporation Georgia Migrant & Seasonal Head Start (Telamon) is a private nonprofit organization that provides Head Start services to the children of migrant and seasonal farm workers. Telamon provides direct Head Start services in Georgia. Telamon seeks competitive proposals for the renovation of a school building in Echols County to be used for Head Start. The work generally includes (with the exception of theatre and adjoining rooms): Flooring 1. Remove and dispose of old carpet and base boards in the following areas: a. Main corridors b. Classrooms 110, 112, 114, 116 and two classrooms on short hall. 2. Clean and prep floor for installation of vinyl planks. 3. Install SMARTCORE by Natural Floors 12-Piece 5-in x 48-in Rustic Locking Hickory Luxury Commercial Vinyl Planks or an equivalent product. 4. Install FLEXCO 4-in W x 120 FT L Black Dahlia Vinyl Standard Wall Base or an equivalent product. 5. Install thresholds. Plumbing Children s Restrooms (Two Restrooms) Restrooms must meet federal, state and local codes for children ages two to four years old. Toilets 1. Remove and dispose of adult sized toilets in the two children s restrooms. A total of 10 toilets. 2. Repair or replace damaged flanges. 3. Repair floor if damaged. Flooring must match the type and color tile that s currently installed.

2 4. Install ten American Standard Baby Devoro Children s Height White 10-in Rough-In Pressure Assist Round Toilet Bowl in each stall in the children s restrooms (one toilet/stall) or an equivalent product. 5. Install round front toilet seats to each toilet. Sinks 6. Remove and dispose of old sinks. 7. Reroute water and waste lines, if necessary. Sinks must be appropriate number of inches from the floor as required for 2-4 year olds. 8. Mount AquaSource Chrome 2-Handle 4-in Centerset WaterSense Bathroom Faucet with Drain or equivalent product to sinks prior to hanging. 9. Hang AquaSource White Wall-Mount Square Bathroom Sink with Overflow sinks or equivalent product. Ensure sink is secure. Urinals 10. Lower two existing urinals in boy s restroom to meet the code for boys ages 2-4 years old. 11. Install adequate support framing for the wall hangers as needed. 12. Install one American Standard in W x in H White Wall-Mounted Watersense Urinal or equivalent product next to two existing urinals. 13. Replace tiles that were damages as a result of relocating the urinals with comparable tiles. Adult Restrooms (Three Restrooms) - Restrooms must meet federal, state and local codes. Toilets 1. Remove and dispose of three adult sized toilets that are badly stained in three adult restrooms in the following areas: HC Toilet; between two classrooms on short hall; Room Repair or replace damaged flanges. 3. Repair floor if damaged. Flooring must match the type and color tile that s currently installed. 4. Install AquaSource White 1.28 GPF (4.85 LPF) 12 Rough-In Water Sense Elongated 2- Piece Comfort Height. Sinks 1. Remove and dispose of old sinks in the restrooms between the two classrooms and room Mount AquaSource Chrome 2-Handle 4-in Centerset WaterSense Bathroom Faucet with Drain or equivalent product to sinks prior to hanging. 3. Hang AquaSource White Wall-Mount Square Bathroom Sink with Overflow sinks or equivalent product. Ensure sink is secure.

3 Heating and Air 1. Check the HVAC units outside of the following classrooms/offices in the Auditorium Building: 104, 110, 112, 114, Check all HVAC units in the existing historic building. 3. Determine if units can be repaired or need to be replaced. 4. Provide report for each unit. Painting Interior 1. Drape any furniture in the room with drop cloths. 2. Remove base boards and scrape away glue. 3. Fill in nail holes and repair any cracks, holes or imperfections in the drywall. 4. Apply primer to all walls, if necessary. 5. Apply 2 coats of Sherwin Williams washable, commercial grade interior paint, Super Paint, color SW7516 or equivalent product, to the following areas: a. Corridors b. Rooms 109, 111, 113, 115, 110, 112, 114, 116 in the Auditorium building and 105 and room next to it in historic part of building. 6. Apply 2 coats of Sherwin Williams washable, commercial grade paint, Super Paint, color SW7036 or equivalent product to the offices in the historic building. a. Rooms 103, 110, 111, 118, 116, 117, 120, 121, 122 Exterior 1. Pressure wash back painted areas of entrance to Auditorium building and front entrance of historic building. 2. Scrape chipped paint. 3. Repair any cracks, holes or imperfections. 4. Apply primer, if necessary. 5. Apply 2 coats of Sherwin Williams mid-grade commercial exterior paint or equivalent product. Repaint the space in white. Fencing 1. Install 5 fence, 200, on right side of ramp to block access to HVAC units. 2. Install gate near walkway to access HVAC area.

4 3. Install 5 around grassy area to the right of historic building. Fence needs to be 90 from roadway. General 1. Replace three damaged mini blinds. One in room 205. Two in room Replace missing window in classroom Repair broken window in classroom Post construction cleaning and preparation of the premises for occupation. This work will occur between February 24, 2016 and substantial completion goal of April 24, Telamon will accept proposals until February 18, 2016 at 4:00 P.M. Proposals shall be ed to thall@telamon.org with the subject line: ECHOLS COUNTY RENOVATIONS. If you have any questions, please do not hesitate to call me at Sincerely, Tarsha Hall State Head Start Director

5 REQUEST FOR PROPOSAL FOR THE RENOVATION OF SCHOOL BUILDING in ECHOLS COUNTY, GA FEDERAL GRANTEE: Telamon Corporation 230 Northside Crossing Macon, GA CONTACT PERSON: Tarsha Hall State Head Start Director Telamon Corporation 230 Northside Crossing Macon, GA DUE DATE: February 18, 2016

6 1.0 INTRODUCTION Telamon Corporation ( Telamon ) is a private non-profit organization that provides Head Start services to the children of migrant and seasonal farm workers. Telamon provides direct Head Start services in twenty-two counties in Georgia. Telamon is now accepting bids for the building renovation in the Echols County area, located at 190 Hwy 94 East, Statenville, GA NOTICE TO RESPONDENTS 2.01 This Request for Proposal seeks competitive proposals complying the terms and conditions and requirements set forth below for the renovation of a school building in Echols County, GA to be used as a Head Start facility. Specifically, Telamon seeks proposals to contract with a vendor to renovate the building at 190 Hwy 94 East, Statenville, GA Telamon will accept proposals until February 18, 2016 at 4:00 P.M. Proposals shall be ed to thall@telamon.org with the subject line: ECHOLS COUNTY RENOVATIONS Any questions or concerns regarding this Request for Proposal shall be directed to Tarsha Hall, thall@telamon.org The successful Respondent will be required to enter into an agreement in the form attached hereto as Exhibit A. The Purchase Agreement, this Request for Proposal, the Execution of Offer, Respondents Questionnaire and all amendments issued will constitute the Contract between Telamon and the successful Respondent Responses to inquiries that directly affect an interpretation or change to this Request for Proposal will be issued in writing by amendment and mailed to all parties recorded by Telamon as having received a copy of the Request for Proposal. All such amendments issued by Telamon prior to the time that proposals are received shall be considered part of the Request for Proposal. Only those inquires Telamon replies to which are made by written amendment shall be binding. Oral and other interpretations or clarifications will be without legal effect Contract Award Process: An award may be made on the basis of the proposals initially submitted, without discussion, clarification or modification; or on the basis of negotiation with any of the Respondents. For purposes of negotiation, a

7 competitive range of potentially acceptable proposals may be established by Telamon. After the submission of a proposal and before making an award, Telamon may permit a Respondent to revise the proposal in order to obtain a best and final offer. Telamon reserves the right to award a Contract for all or any portion of the requirements proposed by this request, reject any and all proposals if deemed to be in the best interest of Telamon, or re-solicit proposals Criteria for Selection: The Respondent selected for an award will be the Respondent whose proposal, as presented in the response to this Request for Proposal, is the most advantageous to Telamon. Telamon is not bound to accept the lowest priced proposal if that proposal is not in the best interest of Telamon as determined solely by Telamon. Telamon personnel will evaluate proposals based upon the following criteria: Respondents experience providing the requested services for other similar organizations. The overall cost to Telamon for the services provided. The quality of references from past customers of Respondent. Respondent s demonstrated capability to provide services in the time projected. Respondent s responses on the Questionnaire. 3.0 PROPOSAL REQUIREMENTS 3.01 General Instructions: Respondents should carefully read the information contained in this Request for Proposal and submit a complete response to all requirements and questions as directed. Any information submitted by Respondents in response to this Request for Proposal shall become the property of Telamon. Telamon will not provide compensation to Respondents for any expenses incurred for proposal preparation or for any demonstrations that may be made. Proposals which are qualified with conditional clauses, alterations, or items not requested in the Request for Proposal, or any other changes to the Request for Proposal of any kind are subject to disqualification by Telamon, at its option. Failure to comply with the requirements contained in this Request for Proposal may result in the rejection of your proposal.

8 3.02 Preparation and Submittal Instructions: Respondents must complete, sign and return the attached Execution of Offer as part of their proposal response. Respondent s company official authorized to make such proposals must sign the proposal. Failure to sign and return these forms will subject your proposal to disqualification. Responses to this Request for Proposal must include answers to the Questionnaire. A proposal may be withdrawn and resubmitted any time prior to the time set for receipt of proposals. No proposal may be withdrawn after the submittal deadline without approval by Telamon. Proposals are to be valid for Telamon s acceptance for a minimum of 70 days from the submittal deadline Pricing and Delivery: Respondent must complete the Pricing and Delivery schedules. If more space is needed, Respondents may attach additional pages. Telamon will not accept any charges or fees that are not specifically stated in the Respondent s proposal. All costs, including taxes, must be disclosed on the Pricing and Delivery Schedule. Itemize pricing for materials, labor, taxes, etc Required Documentation: Respondents are instructed to complete, sign and return the following documents as a part of their proposal submittal. Failure to return these documents may subject your proposal to disqualification. Signed and Completed Execution of Offer Signed and Completed Pricing and Delivery Schedule Responses to Questionnaire 4.0 STANDARD TERMS AND CONDITIONS 4.01 Definitions: Contract shall mean the Purchase Agreement, the Request for Proposal, the Execution of Offer, Respondents Questionnaire, and all amendments issued prior to the execution of the Purchase Agreement. Respondent shall mean the individual, partnership, corporation or other entity responding to this Request for Proposal. Contractor shall mean the individual, partnership, corporation, or other entity awarded a Contract pursuant to this Request for Proposal.

9 4.02 Entire Agreement. The Contract is intended as the complete and exclusive statement of the agreement between Telamon and the Contractor and shall supersede all prior or contemporaneous agreements, negotiations or oral representations relating to the subject matter herein Time of Performance: Time is of the essence in the rendering of services hereunder. Contractor agrees to perform all obligations and tender services set forth in this Request for Proposal in accordance with the schedules herein and as mutually agreed upon between Telamon and Contractor during the term of this Contract Termination for Cause: In the event that the Contractor fails to carry out or comply with any of the terms and conditions of the Contract, Telamon may notify the Contractor of such default or failure in writing and demand that the failure or default be remedied within ten days. In the event that the Contractor fails to remedy such failure or default within the ten-day period, Telamon shall have the right to hold Contractor in breach of the Contract and to recover whatever damages it may be entitled to at law or in equity Termination for Convenience: The Contract may be terminated without penalty by Telamon for convenience by giving thirty (30) days written notice of such termination to the Contractor. In no event shall termination by Telamon as provided for in this paragraph give rise to any liability on the part of Telamon including, but not limited to, any claims of Contractor for compensation for anticipated profits, unabsorbed overhead, or interest on borrowing. Telamon s sole obligation hereunder is to pay Contractor for services rendered prior to the date of termination Payment: Payment for services shall be made to Contractor within 30 days after successful completion of building inspection by Telamon. Notwithstanding any provision to the contrary, Telamon shall not be obligated to make any payment to Contractor hereunder if any one or more of the following conditions precedent exist: Contractor is in breach or default; Any part of such payment is attributable to goods and services which are not provided in accordance with this Contract, provided, however, such payment shall be made as to the part thereof attributable to services which are provided in accordance with this Contract.

10 4.07 Independent Status of Parties: Contractor agrees that it will neither hold itself out as nor claim to be an officer, partner, employee or agent of Telamon by reason hereof, and that it will not by reason hereof make any claim, demand or application to or for any right, or privilege applicable to an officer, partner, employee or agent of Telamon Contract Amendments: The Contract may be amended by mutual written consent of the parties. No modifications or amendments to the contract shall become valid unless in writing and signed by both parties Compliance with Law: Telamon is a federally-funded, non-profit corporation. Individuals and corporations desiring to do business with Telamon must certify that they have not been debarred from receiving federal funds. By submitting a response to this Request for Proposal, Respondent is certifying that it and its principals: Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; Have not within a three-year period preceding this transaction been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local), with commission of any of the offenses enumerated in this certification; and Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default Access to Documents: To the extent applicable to this procurement, Contractor agrees to grant access by Telamon, the Administration for Children & Families, and the Comptroller General of the United States or any of their duly authorized representatives to any books, documents, papers and records of the Contractor,

11 which are directly pertinent to this Contract, for the purpose of making audit, examination, excerpts, and transcriptions Title and Risk of Loss: Title and risk of loss of the goods/services shall not pass to Telamon until Telamon receives, takes possession, and accepts the services as completed Acceptance of Goods and Services: All goods and services furnished under this Contract shall be to the satisfaction of Telamon and in accordance with the scope of work, specifications, terms, and conditions of the Contract. Telamon reserves the right to inspect the goods and services furnished, and to determine the quality, acceptability, and fitness of such goods and services Indemnification: Contractor agrees to indemnify, protect and hold harmless Telamon and its officers, directors, and employees from and against all claims, damages, losses, causes of action, suits or judgments arising out of, caused by, or resulting from, the provision of goods and services by Contractor pursuant to this Contract, which are caused in whole or in part by any negligent act or omission of the Contractor Force Majeure: If either Telamon or Contractor is delayed at any time in the performance of its obligations hereunder by economic industry-wide strikes, fire, unusual delay in deliveries, unavoidable casualties, or other causes reasonably beyond such party s control and which could not have been reasonably anticipated by that party, then the time for performance of such party shall be extended by one day for each day of such delay Non-Disclosure: Contractor and Telamon acknowledge that they or their employees may, in the performance of the resultant Contract, come into the possession of proprietary or confidential information owned by or in the possession of the other. Neither party shall use any such information for its own benefit or make such information available to any third person, firm, corporation, or other organization Patent and Copyright: Contractor shall pay for any royalties, license fees, copyrights or trade and service marks required to provide the goods required by this Contract Governing Law: This Contract shall be construed and governed by the laws of the state of Georgia.

12 4.18. Contingency: The award of a final contract is contingent upon approval from the Department of Health and Human Services to complete the renovations. 5.0 SCOPE OF WORK AND SPECIFICATIONS Flooring The work is renovation of an existing school building located at 190 Hwy. 94 East, Statenville, GA When complete, the facility will be utilized as a migrant Head Start facility for infants, toddlers and preschoolers. The work generally includes (with the exception of theatre and adjoining rooms): 1. Remove and dispose of old carpet and base boards in the following areas: a. Main corridors b. Classrooms 110, 112, 114, 116 and two classrooms on short hall. 2. Clean and prep floor for installation of vinyl planks. 3. Install SMARTCORE by Natural Floors 12-Piece 5-in x 48-in Rustic Locking Hickory Luxury Commercial Vinyl Planks or an equivalent product. 4. Install FLEXCO 4-in W x 120 FT L Black Dahlia Vinyl Standard Wall Base or an equivalent product. 5. Install thresholds. Plumbing Children s Restrooms (two restrooms) Restrooms must meet federal, state and local codes for children ages two to four years old. Toilets 1. Remove and dispose of adult sized toilets in the two children s restrooms. A total of 10 toilets. 2. Repair or replace damaged flanges. 3. Repair floor if damaged. Flooring must match the type and color tile that s currently installed. 4. Install ten American Standard Baby Devoro Children s Height White 10-in Rough-In Pressure Assist Round Toilet Bowl in each stall in the children s restrooms (one toilet/stall) or an equivalent product. 5. Install round front toilet seats to each toilet.

13 Sinks 6. Remove and dispose of old sinks. 7. Reroute water and waste lines, if necessary. Sinks must be? inches off the floor. 8. Mount AquaSource Chrome 2-Handle 4-in Centerset WaterSense Bathroom Faucet with Drain or equivalent product to sinks prior to hanging. 9. Hang AquaSource White Wall-Mount Square Bathroom Sink with Overflow sinks or equivalent product. Ensure sink is secure. Urinals 10. Lower two existing urinals in boy s restroom to meet the code for boys ages 2-4 years old. 11. Install adequate support framing for the wall hangers as needed. 12. Install one American Standard in W x in H White Wall-Mounted Watersense Urinal or equivalent product next to two existing urinals. 13. Replace tiles that were damages as a result of relocating the urinals with comparable tiles. Adult Restrooms (Three Restrooms) - Restrooms must meet federal, state and local codes. Toilets 1. Remove and dispose of three adult sized toilets that are badly stained in three adult restrooms in the following areas: HC Toilet; between two classrooms on short hall; Room Repair or replace damaged flanges. 3. Repair floor if damaged. Flooring must match the type and color tile that s currently installed. 4. Install AquaSource White 1.28 GPF (4.85 LPF) 12 Rough-In Water Sense Elongated 2- Piece Comfort Height. Sinks 5. Remove and dispose of old sinks in the restrooms between the two classrooms and room Mount AquaSource Chrome 2-Handle 4-in Centerset WaterSense Bathroom Faucet with Drain or equivalent product to sinks prior to hanging. 7. Hang AquaSource White Wall-Mount Square Bathroom Sink with Overflow sinks or equivalent product. Ensure sink is secure. Heating and Air 1. Check the HVAC units outside of the following classrooms/offices in the Auditorium Building: 104, 110, 112, 114, Check all HVAC units in the existing historic building.

14 3. Determine if units can be repaired or need to be replaced. 4. Provide report for each unit. Painting Interior 1. Drape any furniture in the room with drop cloths. 2. Remove base boards and scrape away glue. 3. Fill in nail holes and repair any cracks, holes or imperfections in the drywall. 4. Apply primer to all walls, if necessary. 5. Apply 2 coats of Sherwin Williams washable, commercial grade interior paint, Super Paint, color SW7516 or equivalent product, to the following areas: a. Corridors b. Rooms 109, 111, 113, 115, 110, 112, 114, 116 in the Auditorium building and 105 and room next to it in historic part of building. 6. Apply 2 coats of Sherwin Williams washable, commercial grade paint, Super Paint, color SW7036 or equivalent product to the offices in the historic building. a. Rooms 103, 110, 111, 118, 116, 117, 120, 121, 122 Exterior 1. Pressure wash back painted areas of entrance to Auditorium building and front entrance of historic building. 2. Scrape chipped paint. 3. Repair any cracks, holes or imperfections. 4. Apply primer, if necessary. 5. Apply 2 coats of Sherwin Williams mid-grade commercial exterior paint or equivalent product. Repaint the space in white. Fencing 1. Install 5 fence, 50, on right side of ramp to block access to HVAC units. 2. Install gate near walkway to access HVAC area. 3. Install 5 fence, 360 around grassy area to the right of historic building. Fence needs to be 90 from roadway. General 1. Replace three damaged mini blinds. One in room 205. Two in room Replace missing window in classroom 112.

15 3. Repair broken window in classroom Post construction cleaning and preparation of the premises for occupation BID DETAILS Bids will be received for one prime contract for all work. Bids will be received until Friday, February 18, 2016 at 4:00 pm. Bids received after the published bid time will not be considered. All work must comply with federal, state and local regulations and guidelines QUESTIONS and ADDITIONAL INFORMATION For questions and additional information about this project, please contact Marsha McAlister Phone:

16 EXECUTION OF OFFER THIS SHEET MUST, BE COMPLETED, SIGNED, AND RETURNED WITH RESPONDENT S PROPOSAL. FAILURE TO SIGN AND RETURN THIS SHEET WILL RESULT IN THE REJECTION OF YOUR PROPOSAL. 1. By signature hereon, Respondent offers and agrees to furnish the products and/or services at the prices quoted and comply with all terms, conditions, and requirements set forth in the Request for Proposal. 2. By signature hereon, Respondent affirms that he has not given, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor or service to a Telamon employee on connection with the submitted proposal. 3. By signature hereon, the Respondent hereby certifies that neither the Respondent nor the firm, corporation, partnership or institution represented by the Respondent, or anyone acting for the firm, corporation, or institution has violated federal or state antitrust laws, nor communicated, directly or indirectly the proposal made to any competitor or any other person engaged in such line of business. 4. By signature hereon, Respondent certifies that all statements and information prepared and submitted in response to this solicitation are current, complete and accurate. 5. By signature hereon, Respondent certifies that the individual signing this document and the documents made part of the Request for Proposal is authorized to sign such documents on behalf of the company and to bind the company under any contract which may result from the submission of this proposal. 6. By signature hereon, Respondent certifies it is a small business and/or a minority/female owned business as indicated below. Indicate status if applicable: ( ) Small Business ( ) Minority/Female Owned Business 7. By signature hereon, Respondent certifies that no relationship, whether by relative, business associate, capital funding agreement or by any other such kinship exist between Respondent and an employee of Telamon. 8. By signature hereon, Respondent affirms that he has not received compensation for participation in the preparation of the specifications for this Request for Proposal.

17 9. Respondent represents and warrants that all articles and services quoted in response to this Request for Proposal meet or exceed the safety standards established and promulgated under the Federal Motor Vehicle Safety Standards and any applicable state regulations in effect as of the date of this solicitation. 10. By signature hereon, Respondent signifies his compliance with all Federal laws and regulations pertaining to equal employment opportunities. 11. Respondent certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Complete the Following Federal Employer Identification No: If Sole Owner, SS No: If a Corporation, State of Incorporation: Submitted By: (Company Name) (Authorized Signature) (Print Name/Title) (Date) (Street Address)

18 (City, State, Zip Code) RESPONDENT QUESTIONNAIRE Respondents are requested to submit a complete response to each of the below listed items. Responses requiring additional space should be brief and submitted as an attachment to your proposal package. Please reference each response by its item number indicated below. 1. Legal name of the company: Number of years in the business: Type of Operation-Individual Partnership Corporation Number of employees 2. Is your company currently in default on, any loan agreement or financing agreement with any bank, financial institution, or other entity? If yes, specify date(s), details, circumstances, and prospects for resolution? 3. Provide a customer reference list of no less than three (3) organizations with which your company currently has contracts with and has previously provided goods and/or services of equal type and scope, as requested herein, within the past five (5), years. The reference list must include company name, contact person, and telephone number, project description and length of business relationship. 4. Provide an estimate of the earliest delivery date following the execution of a contract or receipt of a purchase order. 5. Describe your company s service support philosophy, how it is carried out, and how success in keeping this philosophy is measured.

19 6. Does any relationship, exist whether by relative, business associate, capital funding agreement or any other such kinship exist between your company and any Telamon employee. If yes, please explain. 7. Describe your company s quality assurance program, what are your company s requirements, and how they are measured. 8. State the warranty for the products included in your proposal. 9. Is your company a minority-owned business? If so, under what certifying agency, state or federal is it certified. Submitted by: (Authorized Signature)