Building Capacity for Substance Free Communities

Transcription

1 Building Capacity for Substance Free Communities Orientation & Applicant Workshop February 24, :00 am 4:00 pm Kitty Hawk Conference Room, Winston-Salem

2 Welcome & Introductions Montez Lane, MPH NCCI Program Manager

3 Workshop Agenda Welcome and Introductions North Carolina Statewide Vision Overview of the NC Coalition Initiative Applying for NCCI Lunch & The NCCI Learning Café Keys for Success with NCCI Ask the Experts: NCCI Cohort 1 & 2 panel Wrap up, Evaluation & Reminders

4 Workshop Objectives Provide an overview of the NCCI Experience. Provide detailed instructions on completing the application. Address the needs of potential NCCI applicants. Provide valuable information to assist applicants to submit competitive proposals.

5 Focus of Grant Application Initially applying for Year 1 of a 2-year program. Year 1 will be focused on an extensive planning process to determine goals and strategies for Year 2 Year 2 will be focused on implementation of those strategies THIS APPLICATION IS FOR YEAR 1 ONLY It is not focused on programs or interventions you want to do. Application should focus on Community s experience with substance abuse prevention Commitment to using NCCI s systematic approach

6 Introductions 1. Name 2. Partnership, Alliance, Coalition or Collaborative (PACC) Name 3. Location of PACC

7 NC Statewide Vision Janice Petersen, Ph.D. Director Office of Prevention NCDHHS, Division of MH/DD/SAS

8 NC Statewide Resources Virginia Johnson & Mina Cook

9 What is a PACC? Partnerships, Alliances, Coalitions and Collaboratives Valuing the various stages of community change agents Breaking down silos to address common problem

10 NC PUD Statewide Partners Faith Works Together Families in Action & Parent Resource Center Youth Empowerment Solutions Leading to Change Project Lazarus Others.

11 NC Keys to Sustainability KEY 1: Organizational Capacity 1. Structures and formal linkages 2. Policies and procedures 3. Resources 4. Expertise KEY 2: Effectiveness 5. Quality and accountability 6. Effectiveness 7. Reach and alignment KEY 3: Community Support 8. Relationships 9. Champions 10. Ownership Source: CSAP s Keys to Sustainability Curriculum North Carolina

12 Overview of the NCCI Program Montez Lane, MPH NCCI Program Manager

13 The North Carolina Coalition Initiative (NCCI) Build capacity of coalitions to effectively implement evidence-based and promising strategies, with an emphasis on environmental strategies.

14 SAMHSA s Strategic Prevention Framework (SPF)

15 Prevention Strategies NCCI emphasizes a comprehensive approach including both individual and environmental strategies to tackle your community s substance use problem. INDIVIDUAL Focus on behavior and behavior change Focus on the relationship between the individual and alcohol related problems Short term focus on program development Individual does not participate in decision making Individual as audience Professionals make the decisions ENVIRONMENTAL Focus on policy and policy change Focus on the social, political and economic context of alcohol related problems Long term focus on policy development People gain power by acting collectively Individual as advocate Professionals help create avenues for citizens to develop and express their voice

16 Goals Objectives Build Coalition Capacity Implement Evidence- Based & Environmental Strategies Develop and Sustain Community Coalitions Short term Increase Coalition Capacity Intermediate Increase Evidence-based Strategy Implementation Increase Environmental Strategy Implementation Long Term Reduce Prevalence of Alcohol and Drug Abuse Activities Participate in CADCA trainings & NCCI technical assistance; Develop & implement 12- month strategic & evaluation plans following Strategic Prevention Framework (SPF) Complete evaluation instruments Increase Sector Involvement Evaluation Instruments ODSS Increase Enforcement Efforts Focused on Substance Use Pass New Policy or Amend Existing Policy Focusing on Substance Use Evaluation Instruments ODSS Reduce Prevalence of Alcohol and Drug Related Problems Engage community sectors CS CCP CS CCP

17 Overview of NCCI program Two year program which consists of: Training & Technical Assistance Evaluation Financial Management

18 Overview of Training and Technical Assistance Kate Egan, MS NCCI Program Assistant

19 NCCI Training Program Year 1: Planning CADCA Academy: 3 non-consecutive Weeks 5 products Implementation NC Keys to Sustainability Training Combined for 1 week-long training Year 2: Implementation Fall & Spring 2 ½ days of Trainings Community Capacity Building Training (coalition hosted)

20 Products Your Community Will Create During the CADCA Trainings A. Community Assessment B. Logic Model E. Evaluation Plan D. Sustainability Plan C. Strategic & Action Plan

21 NCCI Technical Assistance (Year 1 & 2) Monthly individual calls with the TA team Bi-monthly group calls/webinars On-site technical assistance and consultation Mentoring opportunities Online documentation support system (ODSS) monthly

22 Workstation & ODSS

23 NCCI Evaluation Kim Wagoner, DrPH, MPH Evaluation Director

24 Goals Objectives Build Coalition Capacity Implement Evidence- Based & Environmental Strategies Develop and Sustain Community Coalitions Activities Participate in CADCA trainings & NCCI technical assistance; Develop & implement 12- month strategic & evaluation plans following Strategic Prevention Framework (SPF) Complete evaluation instruments Engage community sectors Short term Increase Coalition Capacity Increase Sector Involvement Evaluation Instruments CS ODSS CCP Intermediate Increase Evidence-based Strategy Implementation Increase Environmental Strategy Implementation Increase Enforcement Efforts Focused on Substance Use Pass New Policy or Amend Existing Policy Focusing on Substance Use Evaluation Instruments CS ODSS CCP Long Term Reduce Prevalence of Alcohol and Drug Abuse Reduce Prevalence of Alcohol and Drug Related Problems

25 Evaluation Coalition Capacity & Process Survey Measures coalition representative s perception of coalition infrastructure, capacity to implement environmental strategies Spring, Pre/Post NCCI Coalition Survey Measures coalition members perceptions of effectiveness of environmental strategies and overall effectiveness of the coalition Annually- Fall, Years 1 & 2 Online Documentation Support System (ODSS) Tracks coalition activities Monthly 25

26 ODSS: Graphing Feature

27 Short Term Goal: Increase Coalition Capacity Pre Post Pre Post Pre Post Pre Post Pre Post Source: CCP Survey

28 NCCI Coalition Accomplishments Capacity Building (Cohort 1 & 2) Organizational Change By-laws created & drafted (3) NC state non-profit status (2) 501c3 status received (2) Additional/new staff hired (6) Community Change Youth Offender Deferred Prosecution Program (2) "Talk it Up. Lock it Up" program (7) Retail outlet compliance checks (9) Permanent RX drop boxes: (3) Resources Generated Drug Free Communities Support Grant Applicants (3); Awarded (3) NC PUD new recipients (3) NC MH/DD/SAS awarded $5,000 towards implementation beyond NCCI (8) Kate B. Reynolds (1)

29 NCCI Financial Management Sheryl Hulme Financial Officer Caroline Kimes, BSPH Financial Assistant

30 Overview Financial Management Up to $30,000 per year Year 1: July 1, 2012 June 30, 2013 Year 2: July 1, June 30, nd year of funding is NOT guaranteed. Contingent upon: Availability of state funds Completion of required products Approved application Financial Management Funds are reimbursed to the PACC monthly based on the Financial Status Report (FSR). PACCs are responsible for tracking their own expenditures. The NCCI Coordinating Center must approve of any changes made to a PACC s budget & budget narrative.

31 Subcontract Timeline Jul-2013 Aug-2013 Sep-2013 Oct-2013 Coalition Contract with NCCI Begins Governor Signs State Budget LME receives award WFSM NCCI receives award Coalition Subcontract Process First-Round of Reimbursements Note: Applicant is encouraged to have 3-4 months of reserve.

32 NCCI Grant Eligibility Requirements Kate Egan, MS

33 Eligibility requirements Eligible applicant organizations: 501(c)3 Local agencies, non-profit organizations Tax-exempt educational institutions Local partnerships, alliances, coalitions and collaboratives Communities recently mobilized to address local concern Existing coalitions that have not: systematically assessed risk and protective factors developed a logic model mapped out a multi-year strategic plan developed plans to evaluate and sustain their efforts Coalitions from the same community are strongly encouraged to work together to submit one application

34 Eligibility: Coordinator Sites will be required to have a dedicated coalition coordinator At least part-time (e.g., 20 hours per week) Attend and participate in ALL required trainings, TA, and evaluation

35 Ineligible sites Previous NCCI (Cohort 1 and 2) grantees Strategic Prevention Framework-State Incentive Grant (SPF-SIG) & Drug Free Community (DFC) awardees PACCs residing in the identified SPF-SIG or Drug Free Community counties may apply if they have not received SPF-SIG or DFC funding

36 Review Application Sections Montez Lane, MPH Sheryl Hulme Kate Egan, MS

37 Application Sections 1. Cover Letter 2. Application Information Sheet 3. Program Narrative 4. Budget Worksheet and Narrative 5. Assurance and Certification 6. Letters of Support 7. Coalition Member List 8. Other Program Attachments

38 1. Cover Letter Print on letterhead of PACC or host agency State name of PACC and non-profit status If not non-profit (501(c)3), provide host agency s name State overall purpose of the PACC State requested funding amount

39 2. Application Information Sheet Contact information Person completing the application PACC Host agency (if applicable) Basic information about your coalition: Geographic region Mission

40 3. Program Narrative Use the Strategic Prevention Framework (SPF) to provide details about your PACC s efforts to address substance abuse: 1. Conducting a comprehensive community assessment 2. Building individual and PACC capacity 3. Developing a strategic plan that focuses on environmental strategies 4. Implementing your evidence-based plan 5. Evaluating the plan s effectiveness

41 SPF: Assessment Describe for your community: Nature and extent of substance use problems Use data from existing sources (i.e. Pride Surveys, YRBS, focus groups, law enforcement, local health department, ER) Social, cultural and geographical factors contributing to the problems Environmental factors contributing to the problems Example: how, where, and when alcohol and drugs are available

42 Describe the following: SPF: Capacity Existing PACC and/or community resources Any developing or established PACC efforts Previous or current efforts for community mobilization Efforts to collaborate with other coalitions Commitment and capacity to focus on evidence-based strategies and environmental factors Structure and management of coalition Coordinator s qualifications and experience If not yet hired, describe qualifications desired, hiring process

43 SPF: Planning Demonstrate/describe your community s: Experience in developing plans for program implementation Highlight evidence-based strategies, including environmental strategies If none, explain how you will build coalition knowledge and skills in the environmental approach to ensure effective planning Previous planning efforts to: Maintain coalition activities Maintain or increase member involvement Obtain funding and/or other resources

44 SPF: Implementation Describe: Any previous efforts in implementing evidence-based, including environmental, strategies to address the substance abuse problem(s) identified. Experience involving youth, parents and the faith-based community in your implementation efforts. If none, discuss plans or opportunities to include sectors

45 SPF: Evaluation Describe: Previous efforts to assess coalition effectiveness If none, describe any efforts made by partners/ coalition members Express your commitment to participate in the NCCI evaluation, which includes a web-based system to track monthly progress

46 Program Narrative: Formatting Program Narrative (including all five required sections) Must be 2 5 pages Single-spaced Standard 12 point font (Arial or Times New Roman) 1 inch margins **Application will not be reviewed if formatting requirements are not followed.

47 Program Narrative: Formatting Program Narrative When using acronyms spell out when first referenced Any charts, tables and figures may be included in Section VII: Other Program Attachments (with reference in Narrative) Number Pages as follows: 1 of XX, 2 of XX, etc.

48 4. Budget Worksheet & Narrative Total available: Up to $30,000 (includes direct and indirect) for 7/1/12-6/30/13 REQUIRED Costs to budget for: Part-time Coordinator Travel and lodging costs for up to 3 coalition members at the 4 required weeks of trainings: 3 week non-consecutive CADCA trainings 1 week Implementation & Sustainability training Follow state per diem rates provided in RFA

49 Allowable Costs Salary support and fringe benefits for other project staff Meeting costs (i.e. materials, meeting space) Planning costs Website development Telephone and postage Purchase of durable equipment (e.g., furniture, computer) Only for designated staff identified in the budget Purchases cannot exceed a total of $5,000 Must be in accordance with state budget guidelines Indirect costs of up to 10% of directs Total budget cannot exceed $30,000

50 Allowable Costs (cont.) Encouraged but not required: Travel and lodging costs to attend other trainings (with prior NCCI approval) Travel and lodging costs to attend the CADCA National Forum (February 2013; see for more details) Annual CADCA membership (NCCI will pay up to $200)

51 Budget Form

52 Budget Narrative Justify, in detail, the items listed in the budget worksheet Example: OPERATIONAL EXPENSES General Travel: CADCA Academy: 3 mbrs. x per diem ($100.25) x 14 days = $4, miles x $.555 x 3 trips = $230 Subtotal: $4,441 CADCA Forum: 2 mbrs. x food per diem ($38.75) x 4 days = $310 1 room x conf per diem (265.64) x 4 days = $1,063 2 mbrs. x airfare (approx. $250) = $500 2 mbrs x r/t airport/hotel transportation ($40) = $80 Subtotal: $1,953

53 5. Assurance and Certification Applicants are required to review and accept the Assurances and Certifications. Verify the name, address, phone number, fax number, and address of the authorizing official are correct. Individuals signing this document are agreeing to the guidelines and obligations. Required Signatures: Coalition Project Director, Host Agency Director (If different from Coalition Project Director), Fiscal Agency Director Failure to comply may result in the withholding of funds, termination of the award, or other sanctions.

54 6. Letters of Support Demonstrates your community s support for your coalition Content of letter should include: willingness to participate commitment to the coalition describe length of involvement the nature of involvement during the proposed grant period commitment to ensure the coalition involves parents, youth and the faith community

55 7. Coalition Member List List of current coalition/pacc members Type of member/ sector represented Letter of support provided

56 8. Other program attachments The following attachments may be submitted: Charts, tables and graphs referenced in the Program Narrative section Newsletters Meeting minutes/notes Newspaper articles Map showing the geographic area to be targeted Please do not send the following: Photos Videos Items such as mugs, T-shirts, etc. **Chocolate will be accepted 24/7

57 How to Submit your Application Maria Parries NCCI Program Coordinator

58 How to Submit Your Application Electronic submission is required as a Word or PDF document to Maria Parries at mparries@wakehealth.edu or CD, mailed or delivered to the NCCI Coordinating Center. (NOTE: NCCI mailing and physical addresses are different. Please refer to RFA for appropriate address.) All items must be received by 5:00 pm, Friday, April 13, 2012

59 Application Assistance Website: RFA PowerPoint Presentation and handouts Contact NCCI Coordinating Center See RFA for contact info See resource table on Website & in RFA for more assistance!

60 NCCI Review & Selection Process Montez Lane, MPH

61 Review & Selection Process Initial Screening Complete application Meet deadline Identify those that clearly do not fit the goals and objectives outlined in this RFA Eligible and ineligible criteria

62 Review & Selection Process The following criteria will be used in the review: 1. Documented Need: Substance abuse problems in the community Inadequate community mobilization to date 2. Community and coalition leadership capacity Host agency capacity Partner commitment and capacity Dedicated coalition coordinator (evidence that demonstrates that a person fitting the job description will be hired) 3. Commitment to coalition approach Participation of and commitment to broad-based community coalition Depth and breadth of involvement of community sectors Appropriate coalition infrastructure 4. Commitment to programmatic approach Evidence-based strategies to reduce illicit drug, underage alcohol use Strategic focus on environmental strategies

63 Timeline for review process and notification Applications due April 13th Review Process Week of May 14 th Sites notified Week of May 28 th Revised budgets and scopes of work due for Cohort 3 Week of June 15 th Grant program starts: July 1 st

64 Lunch 30 minutes for eating 45 minutes for fun, informative activity

65 Upcoming Prevention Opportunities Addiction Professionals of NC April 18-20, 2012 in Asheville NC Parent Network Conference April 24-25, 2012 in Raleigh Others? Other resources:

66 NCCI Learning Café Questions: What resources will your PACC need to addressing your community substance abuse issues? (Provide training topics, specific TA, etc.) How can you engage parents to help your PACC to address substance abuse? How can you engage youth to help your PACC to address substance abuse? How can you engage the faith community to help your PACC to address substance abuse?

67 Key ingredients for success with NCCI Elizabeth Montgomery Lee Director ECU Regional Training Center

68 The Key Ingredients Community/Sector partnerships Core Leadership approach Host/Fiscal agency Coordinator

69 Coordinator Attributes Passionate & dedicated leader Facilitator Visionary Strategist Broker/Networker Spokesperson Flexible hours Computer skills Writing skills

70 Ask the Experts Panel: Cohort 1 & 2 Maria Parries Moderator

71 Panelists: Cohort 1 and 2 Lynette Scott Community Outreach Programs Supervisor The Cognitive Connection Hickory Lindsay Carver Coordinator Partnership for Substance Free Buncombe County Asheville Wanda Boone Durham Together for Resilient Youth (TRY) Durham Suzanne Porter Community Engagement Team Rutherford County

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73 Wrap-up, Comments & Evaluation