OPENING REMARKS. Executive Director Robert R. Pusins Department of Community Services

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2 OPENING REMARKS Executive Director Robert R. Pusins Department of Community Services

3 LAW ENFORCEMENT TRUST FUND (LETF) Source The Law Enforcement Trust Fund (LETF) contains funds awarded to the Agency as a result of successful forfeiture litigation in State court and participation in the Federal Asset Sharing Programs.

4 LAW ENFORCEMENT TRUST FUND (LETF) Source The Statute requires that no less than 15% of the last fiscal years revenues be donated or expended for the support or operation of drug treatment, drug abuse education, drug prevention, crime prevention, safe neighborhood or school resource officer programs in accordance with F.S (5)(a).

5 HISTORICAL LETF FUNDING LEVELS YEAR NUMBER OF AGENCIES FUNDED TOTAL AMOUNT $510,077 Projected 2018 Funding =$ $ 807,349 Agencies can apply for up to $10,000

6 May 2017 Previously funded agencies and applications can be viewed on Broward Commission Agenda Online June May June Funding%20Package.pdf September

7 LETF Application Timeline LETF Application Period Opens October 3, 2017 LETF Application Workshop October 3, 2017 Application Deadline November 6, :59pm Application Review November January 2018 Recommendations forwarded to February 2018 County Commission County Commission Hearings on March 2018 LETF Recommendations Execution of Memorandum of April 2018 Understanding ESTIMATED TIMELINE

8 Completing the LETF Application Electronic copies of the application can be found at The application is in MS Word. There are no page limits, but # your pages The boxes will expand as you type in them Please use the most current version of the form Do not alter the application form or develop your own form.

9 Completing the LETF APPLICATION Applicant Agency Information Agency Name- should be Legal registered name no DBA All phone numbers should be direct lines or give extension # Program Contact- should not be the CEO, alternative contact Primary Program Location- must include the address Program Performance Period When does your program start/end? i.e. Jan-December or August-June or June-August Or March

10 Completing the LETF APPLICATION ORGANIZATIONAL BACKGROUND Concise description of the Applicant Agency, including its history, years of operation, general mission statement, and primary services provided.

11 LETF APPLICATION QUESTION #1 Program Summary (3-5 sentences): Provide an overview of program services. Must be Complete Executive Summary of the Program

12 MEETING THE STATUTORY DEFINITION Choose ONE of the Categories - Crime Prevention - Safe Neighborhood - Drug Abuse Prevention and Education The Statutory definition must be substantiated with DATA or RESEARCH that supports what you are proposing. It is essential that you connect the link BUZZ words will NOT be enough.

13 CRIME PREVENTION Risk reduction behaviors- less likely to engage in risky behaviors Teaching life skills Structured activities during unsupervised hours for youth Keeping kids off the streets Deterring youth from negative lifestyle choices Diverts at-risk youth from the criminal justice system Prevent youth involvement in crime and violence Domestic Violence

14 SAFE NEIGHBORHOODS Leadership development Self- sufficiency Academic/social success Productive civically engaged people Healthy lifestyle choices Reduce unemployment Increase HS graduation rate Teenage pregnancy rate reduction Reduction in SIDS-related deaths At risk--delinquency Bullying Better nutrition and overall improved health outcomes reduce rates of HIV.STD s etc.

15 LETF Application Question #2 How do you feel your proposed project addresses the LETF Criteria (see above) and/or the Sheriff s Priority Area? Make the Case Ensure its supported by the narrative and Data

16 LETF Application Question #3 Why is this funding needed (What community problem does it address)? What data suggests that this program should be implemented with this population or in this geographical location?

17 LETF Application Question #4 Describe the program in detail and how it will be implemented: (Describe Who, What, Where, and When) Should be your Longest section A day in the life of your program Be detailed yet clear

18 LETF Application Project Budget Budgets must indicate what the LETF dollars are paying for. The budget must total to the request The budget can only include direct program costs. No indirect or overhead costs allowable Costs must be reasonable AND have a nexus to the program narrative

19 Sample LETF Project Budget LETF Line Item Budget Calculation Total Amount Program Expenses Personnel Costs/Salaries $10.00/hr x 20 hrs/week x 20 weeks x 2 staff $8, Fringe Benefits $8000 * 15% $1, Travel $ 1,000 miles at.50/mile $ Equipment $ Supplies $ /each $ Printing and Copying $ 50 training manuals x each $ Other (specify) $ Field Trips $20 (avg cost) x 50 youth x 4 field trips $4, Total LETF REQUEST: $ $14,950.00

20 PERSONNEL COSTS/FRINGE BENEFITS LETF Line Item Budget Calculation Total Amount Personnel Costs/Salaries $ 10.00/hr x 20 hrs/week x 20 weeks x 2 staff $ Personnel Costs/Salaries $50,000/yr x 10% of time $ Fringe Benefits $8000 * 15% $ Fringe Benefits $5000 * 15% $ Budget Narrative Two counselors will be conducting the group activities with youth enrolled in the program. A licensed therapist meets with clients needing such services we estimate that 10% of her time will be dedicated solely to the proposed project. The fringe benefits included represent the portion of employer-paid benefits which include FICA, unemployment, 401(k), health benefits

21 TRAVEL LETF Line Item Budget Calculation Total Amount Travel 1,000 miles at.50/mile $ Travel $250.00/night x 2 nights x 2 staff $ Budget Narrative Case Managers conduct home visits with clients, mileage is calculated at the current agency/state/irs reimbursement rate for mileage. Staff will be attending a conference in Orlando and the hotel rates are reflective of that area.

22 Equipment Must cost over $1,000 LETF Line Item Budget Calculation Total Amount Equipment Used van (FMV) $10,000 $10, Budget Narrative The van will be utilized to transport program participants to the various activities. The FMV is based on analysis of quotes received from local vendors.

23 SUPPLIES LETF Line Item Budget Calculation Total Amount Supplies /each $ Supplies 100 $ Budget Narrative Each participant will receive a consumable workbook while in the program the costs are current at the time of application. In order to be able to easily identify campers on field trips each child will receive two t-shirts

24 PRINTING AND COPYING Must be for outside printing jobs not internal copying LETF Line Item Budget Calculation Total Amount Printing Binding 50 training manuals x each $ Budget Narrative The Train-the Trainer session has a need for reproduction of training materials in a bound manual. The cost is based quotes from local vendors.

25 OTHER LETF Line Item Budget Calculation Total Amount Field Trips $20 (avg cost) x 50 youth x 4 field trips $4, Snacks $2.00/day x 50 youth x 10 days $1, Facility Rental $500 (avg cost) x 4 days $2, Uniforms $50 (avg cost) x 50 youth $2, Budget Narrative Quarterly educational field trips average of admission fees to the proposed venues. Each day the youth will be provided a healthy snack such as fresh fruit and juice, milk. The facility fee at XYZ Park to utilize gym space at the time of application this was the current published rates. Each youth participating in the program are required to have a complete uniform which includes fatigues, dress polo, t-shirt, gym shorts and boots.

26 LETF APPLICATION BUDGET NARRATIVE Required for ALL applications Provide an explanation of what the budget will include and how those numbers were determined. Every item in the Budget Detail must be contained in the narrative

27 LETF Application Signature/Certifications SIGNED BY OFFICIAL AUTHORIZED TO SIGN AND BIND APPLICANT AGENCY TO APPLICATION Must be signed in Blue ink. Must be Notarized by a Active Notary Agent Must have a current date

28 LETF APPLICATION CERTIFICATION AND ASSURANCES Initial next to each certification/assurance. By initialing and signing this application for funding the applicant agrees to comply with the following terms and conditions if awarded LETF Funding.

29 LETF APPLICATION CERTIFICATION AND ASSURANCES Period of Performance Agency s will have ONE year to complete the projects Requests for extension must be requested no later than 30 days before the end of the performance period.

30 LETF Application Certification and Assurances REPORTS AND DELIVERABLES Must provide BSO with a quarterly program report no later than fifteen (15) days of the end of each quarter. A final report of activities and expenditures documented by receipts or other financial proof of expenditure of the Program later than forty five (45) days of the end of the performance period. Failure to comply with the reporting requirements shall result in APPLICANT having to return LETF.

31 LETF Application Certification and Assurances SPECIAL PROVISIONS All services should be provided exclusively to Broward County residents. Agency s will not be able to receive subsequent year funding until a complete report, approved by BSO has been obtained for prior year activities. Failure to spend grant funds in accordance with the approved project budget will result in return of funds to BSO. False statements or claims made in connection with this LETF Funding Application may result in fines, imprisonment, and/or any other remedy available by law.

32 Attachment A--Sunbiz Certificate of Status Attachment C -- IRS Form W-9

33 AttAchment B -- IRS Form 501(c)(3) Letter

34 Attachment c -- IRS Form W-9

35 Attachment D Program Location Letter *Required if program activities take place at a location other than your agency operated property. Not necessary for intermittent activities Must be on that agency s letterhead

36 LETF Application Review Process. Step One Preliminary Review Applications are screened using the preliminary Checklist Matrix Step Two Objective Review Objective panel reviewers scores the applications. Each application is reviewed by at least TWO raters Step Three Legal Review Request reviewed by Legal to determine if project meets the LETF statutory requirement. Independent verification of an organization through public records, and may potentially include a site visit. Step Four- Commission Recommendatio n The County Commission review BSO s recommended funding applications and has the independent authority to approve or deny the Sheriff s recommendations.

37 LETF Application Preliminary Review MAX 25 POINTS Attended Workshop Agency name included on subject line Used the Correct Application Form Application scanned into One (1) PDF document Application signed, dated and notarized Responding to every item/question in the application Line items calculated correctly Narrative provided and accurately calculated Request does not exceed $10,000 maximum threshold Includes all applicable attachments A. Sunbiz Certificate of Status, and valid B. IRS Form 501 (C) (3) C. IRS Form W9--Signed D. Program location letter of support, if required

38 LETF Application Objective Review Organizational Background (4 Points) There is a clear statement of the organization's mission. The proposed program services fit well within that mission. The organization's history and experience indicate it is capable of providing the proposed services. Budget (9 Points) The agency has been previously funded by LETF. The Narrative provides justification for all expenses. The LETF Request is reasonable and aligns with proposed program activities. Overall (8 Points) There is internal consistency between problem identification, program description, and the budget. The project evidences the potential to impact our community.

39 LETF Application Objective Review Program Information (54 Points) There is a clear and concise overview of the program services. Provided in 3 to 5 sentences. The project addresses a problem related to one of the areas that the Sheriff has set as a target priority area. The response validates the claim. Clear identification of the problem, accurate and appropriate description of need. The project addresses a gap/need in existing community services. Succinctly provided information on the type of program, to whom (target population) and to how many. Enumerated clearly stated activities related to what the program intends to accomplish. The intent and description of the program are clear. Clearly and thoroughly describes the proposed services (Who, What, When and Where). The responses clearly outline anticipated length of program. The agency has demonstrated success with the target population.

40 Please scan and all attachments into one PDF and to by 11:59 pm on Monday, November 6, No Mail, Fax or hand- delivered applications will be accepted. All s MUST have the applicant agency name on the subject line. Applications must be submitted on time to be considered. Please visit for more information

41 Questions and Answers