BIDDER S PROPOSAL TOTAL AMOUNT OF BID: Dollars. 101 Reception area $ 102 Office, Open $ 104 Office, Assessor $ 105 Conference Room $

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1 BIDDER S PROPOSAL Official Notice # FOR: FURNITURE SYSTEMS/STORAGE FOR CITY ASSESSOR BIDS DUE: SEPTEMBER 4, 2015 at 2:00 P.M. CST/CDT TO: Kathryn Kasper Purchasing Agent City Hall Room 103 Racine, Wisconsin The undersigned hereby proposes to furnish all labor, tools, equipment and all materials, except as definitively specified to be furnished by others and construct complete, ready for use, all in accordance with advertisement, specifications and contract, all as attached hereto and all of which the undersigned has examined, the following work for the compensation indicated: The Contractor shall submit a lump sum bid for 1ST FLOOR FURNITURE SYSTEMS/STORAGE FOR CITY ASSESSOR OFFICE in accordance with these specifications and plans. TOTAL AMOUNT OF BID: Dollars $ BREAKDOWN OF TOTAL BID BY ROOM NUMBER/NAME 101 Reception area $ 102 Office, Open $ 104 Office, Assessor $ 105 Conference Room $ 106 Office, Assessor $ 107 Office, Assessor $ 108 Office, Assessor $ BREAKDOWN OF TOTAL BID BY UNIT COST Unit Cost for Task Desk Chair Unit Cost for Guest Chair Unit Cost for Conference Table, Room 105 $ $ $ Unit Cost for Conference Table Chairs, Room 105 $ Unit Cost for 36 2-Drawer Lateral File $

2 Unit Cost for 36 3-Drawer Lateral File $ Unit Cost for Storage Towers with Base Lateral files $ The undersigned guarantees to fulfill this work in its entirety within days after receipt of a City purchase order. This contract will be awarded to the lowest responsive, responsible bidder based upon the total bid amount. The City reserves the right to accept or reject any or all bids or to waive any technicality that it deems to be in the best interest of the City. The City reserves the right to accept any or all parts of a bid that it deems to be in the best interest of the City. All financial and contractual commitments by the City are subject to the availability of funds as approved by the Common Council. Please indicate if your Firm will accept MasterCard for payment. Yes No FIRM: ADDRESS: City, State, Zip: BY: PRINTED NAME: SIGNATURE: TITLE: DATE:

3 DIVISION 12 - FURNISHINGS Section Office Furniture and Seating PART 1 - GENERAL 1.01 Scope of Work A. New furniture systems and file storage for the City Assessor in Room 106 on the 1st Floor of Racine City Hall, 730 Washington Avenue, Racine, Wisconsin B. See Furniture Plans, attached. C. Provide all new furniture systems, components, accessories, and labor required for complete installation Intent A. The quality and features of new furniture systems shall match or exceed existing similar furniture items provided in the Department of Public Works for the Phase Five and Six Renovation Projects. Match quality of all details, finishes, and fabric selections. B. Walk-Through: The City Purchasing Agent can conduct a Walk Through of the Department of Public Works to point out the type, quality, and features of the furniture systems required for this current project quotation and installation. The Walk Trough will be conducted at a date and time to be established by the City Purchasing Agent Form of Quotation A. Cost Quotations shall include complete all materials, freight, installation labor, and taxes. B. Clearly Identify as Line Items: PART 2 - PRODUCTS 1. As a Total Amount for all specified furniture items, furnished and installed. 2. Component Total Listed for each Room Number / Room Name 3. Unit Cost for Task (Desk) Chair 4. Unit Cost for Guest Chair 5. Unit Cost for Conference Table in Room Unit Cost for Conference Table Chairs, Room Unit Cost for 36 2-Drawer Lateral File Cabinet 8. Unit Cost for 36 3-Drawer Lateral File Cabinet 9. Unit Cost for Storage Towers with base Lateral files 2.01 General Requirements A. All products shall be standard lead time unless otherwise noted. B. System MUST be a 3 thick frame and tile Modular System

4 C. Product shall have capability of being modified in the field. D. Storage towers, pedestals and lateral files to have identical pull styles throughout space. E. Frames to have electrical/ voice/ data capabilities and should allow for future field installation. F. Frames/ Tiles/ Hardware 1. Frames to include all necessary top caps, frame to frame connections, 2, 3, 4-way connectors, finished end and raceway covers as required per plan/ by manufacturer to provide complete installation. G. Provide all systems manufacturers recommended support requirements. In addition the Project Architect may require additional support if deemed necessary in his judgment General Specifications, Include: A. Integral Furniture Panel Wall Frames: Height to substantially match existing in City Development Department. B. Square Edge; Wood laminate finish & vinyl edge banding to be black laminate Light Anigre Provide all necessary support for work surfaces for unit to be entirely freestanding; No wall strips used for support. C. Work Surfaces: 1. Square Edge; Wood laminate finish & vinyl edge banding to be black, laminate Light Anigre 2. Provide all necessary support for work surfaces (i.e. cantilevers); match depth of work surface. Work surface open end support legs at aisles metallic metal paint finish; match depth of work surface. D. Provide laminate support panel (depth of extended corner) and 4 column leg - metallic metal paint finish. E. 5 high base raceway - Electrical run in frame/ tiles above work surface F. Finish: Graphite paint/ sand textured finish / black color G. Hardware: Integral. Single, continuous handles, not two independent. H. Painted Trim: Graphite paint; sand textured finish I. Tiles: 1. Tiles per workstation include: Tackable tiles, fabric tiles with electrical/ voice/ data access above work surface & rail tiles. Fabric Tackable Acoustical Dune Railroad Final Color Selection Per Architect. 2. Rail Tile Finish: Graphite paint/ sand-textured finish J. Grade 2 fabric

5 2.03 General Electrical, Telecom & Data A. Wiring configuration to be 8-wire 4-circuit system; each 8-wire system to serve no more than six workstations where applicable. B. Upon installation, whips are to be positioned to avoid user foot space, concealed from corridors and should be shortened to the minimum length required. C. Furniture vendor to provide all power frames, tile accessibility & pass-thru jumpers required for fully functional electrical system. D. Furniture vendor s personnel shall remain available on-site to assist the Electrical Sub- Contractor and the City IS Department with final connections as needed. E. Final hard-wire connection to building power source and required permits are the responsibility of the Electrical Sub-Contractor. F. Provide (1) Power entry base feed to power frames noted with J designation G. Maximum of (6) workstations powered on (1) 4-circuit power entry base feed H. Each workstation requires Min (4) line voltage duplex receptacles I. Each workstation requires (3) voice / data jack receptacles 2.04 COMMITTEE & TRAINING ROOM 105 A. Table: Racetrack or boat-shaped with (2) center power/data grommets. See existing table in City Finance Department Conference Room for example. B. Marker board: 10 x 4 with tackable strip. C. Tackable Wall Surface 4 X Reception / Service Counter Area A. Service Counter is millwork construction by General Contractor B. (1) staff office furniture work stations are part of this quotation C. For each Staff Reception desk: 1. Acceptable manufacturer: Kimball, Jasper, Indiana. Herman Miller 2. Traxx panel system. a. Fabric: Kimball Dune, Grade A. b. Finish: Non-metallic Cinder.

6 3. Footprint desk system. a. Laminate: Kimball Office Honey Maple. c. Modesty panels at the 2 center desks. 4. No substitutions Bookcases, open face, as applicable A. Size: Width as indicated on the FURNITURE PLAN; nominal height 48 B. Acceptable Manufacturers. 1. KI, Green Bay, Wisconsin. 2. Kimball Office, Jasper, Indiana. 3. Herman Miller deep Laminate work surface top. 4. No substitutions Common and private office File Storage A. For file storage and surfaces: 1. Acceptable Manufacturers. a. KI, Green Bay, Wisconsin. 700 Series lateral file, sizes as indicated on FURNITURE PLAN. b. Kimball Office, Jasper, Indiana. c. Herman Miller Fundamental lateral file, non-metallic Cinder, sizes as indicated on FURNITURE PLAN. c. 2-drawer and 3-drawer, 24, 36, & 42 wide lateral file cabinets as indicated on the FURNITURE PLAN. d. 19 deep Laminate work surface top. 2. No substitutions. B. Provide lateral filing with work surface top and bookcases: 1. Acceptable Manufacturers: a. KI, Green Bay, Wisconsin. b. Kimball Office, Jasper, Indiana. 2. (4) 3-drawer 36 wide lateral file deep Laminate work surface top. 4. (2) 36 wide metal bookcases to match existing bookcases. 5. No substitutions. C. Filing & Storage 1. Box Files Workstation Pedestal (Metal) a. Keyed alike b. Raised height used under all work surfaces Vinyl Grade 2 color TDB c. Minimums Extension Roller Slides on Box Drawers/ Full-Extension Ball-Bearing on File Drawer. d. Graphite paint/ sand-textured finish to match workstation frame trim 2. Lateral File (Metal) a. Keyed alike b. Width and number of drawers per FURNITURE PLAN

7 c. Counterweight required for all files including those under work surfaces may not be bolted to the underside of work surfaces d. Front-to-back filing rail. e. Graphite paint/ sand-textured finish to match workstation frame trim 3. Filing & Storage Box File Pedestal a. Width and number of drawers as shown on FURNITURE PLAN per each office and area b. Keyed alike c. Heavy Duty, Minimum ¾ Extension Ball Bearing Roller Slides on Box Drawers/ Full- Extension Ball-Bearing on File Drawer d. Drawer divider in one box drawer; Pencil tray in one box drawer; with 2 file converters 4. Filing & Storage Lateral File Pedestal a. Width and number of drawers as shown on FURNITURE PLAN per each office and area b. Keyed alike c. Counterweight required for all files including those under work surfaces may not be bolted to the underside of work surfaces d. Front-to-back filing rail Modular Furniture Private Offices: A. All furniture shall be bid as shown & indicated on the FURNITURE PLAN drawings and in the Specifications. B. Keyboard Trays C. Include modesty panels D. Include pencil drawers E. Overhead Storage Cabinets 1. Storage Cabinets 16 high with hinged doors 2. Integral Furniture Panel Wall Frame Wall - mounted with wall cleat; NOT to be mounted on building office walls. If additional stabilization is advisable, discuss with project Architect prior to proceeding. 3. Laminate case and doors; Color: Black 4. Provide additional steel tube reinforcing at front for spans greater than 36. Confirm tube size and attachment with Architect. Spray paint black. This is required because users will overload the storage units. 5. Each shall have continuous lensed fluorescent under-cabinet task lighting fixture fullwidth of the cabinet. Task Light Standard Electronic Ballast F. Display Components 1. Wall mounted tackable surfaces - To span underside of entire length of overhead storage cabinets; Grade 2 fabric; Use wall cleat to hang tackable tiles; No wall strips to be used. Tackable area include below chair rail

8 2.09 Office Workstations A. For each Office: 1. Acceptable manufacturer: Kimball, Jasper, Indiana,Herman Miller, 2. Traxx panel system. a. Fabric: Kimball Dune, Grade A. b. Finish: Non-metallic Cinder. 3. Footprint desk system. a. Laminate: Kimball Office Honey Maple. b. Modesty panel. c. Pedestal file cabinets and overhead storage per plan. d. Wire manager system e. Tackable wall surface. 4. No substitutions B. Work surfaces 1. Provide P-Top configuration where shown on FURNITURE PLAN 2. In addition, provide matching large surface square edge wood grain HDPL finish & vinyl edge banding work surfaces to match office work stations in applicable Office Areas: 2.10 Seating A. Conference Table Chair, Room Acceptable manufacturers: a. Herman Miller: Setu on rollers without arms, Sit On It Focus b. KI, Green Bay, Wisconsin: Impress Chair without arms c. Kimble: BEO Side Chair 2. Finish & Color TBD by Designer 3. No alternatives considered. B. Guest Chair throughout all Rooms and Areas 1. Acceptable manufacturers: a. Herman Miller: Setu Chair, without arms b. JSI Laurel Chair, Maple Color: Mahaham Grade C 2. Finish & Color TBD by Designer 3. No alternatives considered. C. Task / Desk Chair 1. Acceptable manufacturers: a. Herman Miller Aeron Chair with Arms b. Herman Miller Mirra Chair with Arms c. Kimble Impress Chair with Arms d. Sit On It e. Wit Chair Mid back with High Cylinder. Black mesh back and vinyl seat 2. Finish & Color TBD by Designer 3. No alternatives considered.

9 PART 3 - EXECUTION 3.01 Submittals A. Submit full line product description literature, material samples and cut sheets for review & approval prior to ordering. B. Verify final finish and fabric selections prior to placing order Installation A. Optimal access to the building is from the south side, lower level interior ramp. 1. Verify size of Elevator. 2. Provide & install temporary wall protection within elevator cab to safeguard finishes. B. Some larger components may require manual carry through front doors and up central stairways. Verify. C. Provide all labor and required & incidental equipment needed transport and for installation. City Hall does not provide transfer equipment other than the elevator. -- end --

10 DRAWING DATE: 5/29/2015 DRAWN BY: JMM A2 RACINE CITY HALL RENOVATIONS PHASE VII City Assessor Department 730 Washington Avenue, Racine, WI City of Racine Contract: (K5-017) Copy Rights Reserved: Original design work remains the intellectual property of the Architect and ARC Architectural Group, L.L.C. Designs, details, and structural elements, if any, may not be used for other projects without prior written review and approval of the Architect. The designs, information, and data contained herein is proprietary and is disseminated in confidence for this project only, and shall not be disclosed, used, duplicated, in whole or in part, for any purposes whatsoever without prior written review and approval of the Architect. The Construction Documents (Consecution Drawings Plan Set and the Project Specifications Manual) are on loan only, and shall be returned to ARC by bidders not selected to perform the Work. Receipt and acceptance of these Construction Documents shall be deemed to be an acceptance of the conditions specified herein. ARC ARC L.L.C.

11 INSTRUCTION TO BIDDERS The specifications shall be held to include the Advertisement, Instructions to Bidders, Manufacturer s Qualifications, General Conditions, Proposal, Contract and Specifications. All bids shall be made out as directed in the specifications and shall be on the Standard Proposal form furnished by the City of Racine. Any bid not on this form will not be accepted. Failure to comply with these requirements may result in rejection of bidder s proposal. Bids will be placed in a sealed envelope and marked with the words OFFICIAL NOTICE #9-2015" Please return this entire bid package with your bid. Bids are to be State and Federal Tax Exempt. A tax exemption certificate will be furnished to the successful bidder. No bid may be withdrawn after the time for opening bids. Payment for the work will be in cash upon completion and acceptance of the work unless otherwise specified. If monthly payments are made, they will be made as set forth in the contract. The City of Racine reserves the right to reject any or all bids or to accept any bid considered most advantageous to the City. It also reserves the right to waive any informality in bids received whenever such waiver is in the best interest of the City of Racine. The accompanying bid includes the furnishing of all materials, labor and equipment required by the attached specifications, which I have carefully examined, and I hereby certify that the statements made herein are true and correct. The undersigned represents that the prices in the accompanying bid are neither directly or indirectly the result of an agreement with any other bidder. COMPANY: ADDRESS: CITY, STATE: SIGNATURE: PRINTED NAME:

12 BIDDER S CERTIFICATION I hereby certify that all statements herein are made in behalf of: Name of Corporation, Partnership or Person submitting bid a corporation organized and existing under the laws of the State of: a partnership consisting of: an individual trading as: of the City of State of that I have examined and carefully prepared this proposal from the plans and specifications and have checked the same in detail before submitting this proposal; that I have full authority to make such statements and submit this proposal in its (their) behalf, and that said statements are true and correct SIGNATURE: TITLE: Sworn and subscribed to before me this day of 20. (Notary or other officer authorized to administer oaths) SEAL: My commission expires

13 Indemnification To the fullest extent allowable by law, Contractor hereby indemnifies and shall defend and hold harmless the City of Racine, its elected and appointed officials, officers, employees or authorized representatives or volunteers and each of them from and against any and all suits, actions, legal or administrative proceedings, claims, demands, damages, liabilities, interest, attorneys' fees, costs, and expenses of whatsoever kind or nature whether arising before, during, or after completion of the work hereunder and in any manner directly or indirectly caused, occasioned, or contributed to in whole or in part or claimed to be caused, occasioned, or contributed to in whole or in part, by reason of any act, omission, fault, or negligence, whether active or passive, of Contractor or of anyone acting under its direction or control or on its behalf in connection with or incident to the performance of this Agreement regardless if liability without fault is sought to be imposed on the City of Racine, Contractor's aforesaid indemnity and hold harmless agreement shall not be applicable to any liability caused by the sole fault, sole negligence, or willful misconduct of the City of Racine, or its elected and appointed officials, officers, employees or authorized representatives or volunteers. This indemnity provision shall survive the termination or expiration of this Agreement. In any and all claims against the City of Racine, its elected and appointed officials, officers, employees or authorized representatives or volunteers by an employee of Contractor, any subcontractor, or anyone for whose acts any of them may be liable, the indemnification obligation under this paragraph shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for the Contractor or any subcontractor under Worker's Compensation Acts, Disability Benefit Acts, or other employee benefit acts. No provision of this Indemnification clause shall give rise to any duties not otherwise provided for by this Agreement or by operation of law. No provision of this Indemnity clause shall be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity that would otherwise exist as to the City of Racine, its elected and appointed officials, officers, employees or authorized representatives or volunteers under this or any other contract. This clause is to be read in conjunction with all other indemnity provisions contained in this Agreement. Any conflict or ambiguity arising between any indemnity provisions in this Agreement shall be construed in favor of indemnified parties except when such interpretation would violate the laws of the state in which the job site is located. Contractor shall reimburse the City of Racine, its elected and appointed officials, officers, employees or authorized representatives or volunteers for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City of Racine, its elected and appointed officials, officers, employees or authorized representatives or volunteers. Insurance Requirements The Contractor shall not commence work under a contract until he has obtained all insurance required under this paragraph and has filed certificates thereof with the Owner, nor shall the Contractor allow a Subcontractor to commence work until all similar insurance required

14 has been so obtained and filed with the Contractor. Unless otherwise specified in this Agreement, the Contractor shall, at its sole expense, maintain in effect at all times during the performance of the Work, insurance coverage with limits not less than those set forth below with insurers and under forms of policies set forth below. Worker's Compensation and Employers Liability Insurance - The Contractor shall cover or insure under the applicable labor laws relating to worker's compensation insurance, all of their employees in accordance with the law in the State of Wisconsin. The Contractor shall provide statutory coverage for work related injuries and employer's liability insurance with limits of $1,000,000 each accident, $1,000,000 disease policy limit, and $1,000,000 disease each employee. Commercial General liability and Automobile Liability Insurance - The Contractor shall provide and maintain the following commercial general liability and automobile liability insurance: Coverage Coverage for commercial general liability and automobile liability insurance shall be at least as broad as the following: 1. Insurance Services Office (ISO) Commercial General Liability Coverage (Occurrence Form CG0001) 2. Insurance Services Office (ISO) Business Auto Coverage (Form CA0001), covering Symbol 1 (any vehicle) Limits -The Contractor shall maintain limits no less than the following: 1. General Liability - One million dollars ($1,000,000) per occurrence ($2,000,000 general aggregate if applicable) for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the project/location (with the ISO CG 2503, or ISO CG 2504, or insurer's equivalent endorsement provided to the City of Racine) or the general aggregate including productcompleted operations aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability- One million dollars ($1,000,000)for bodily injury and property damage per occurrence limit covering all vehicles to be used in relationship to the Agreement. 3. Umbrella Liability- Five Million dollars ($5,000,000) for bodily injury, personal injury and property damage per occurrence in excess of coverage carried for Employers' Liability, Commercial General Liability and Automobile Liability as described above.

15 Required Provisions - The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1. The City of Racine, its elected and appointed officials, officers, employees or authorized representatives or volunteers are to be given additional insured status as respects liability arising out of activities performed by or on behalf of the Contractor; on products and completed operations of the Contractor; for premises occupied or used by the Contractor; and on any vehicles owned, leased, hired or borrowed by the Contractor. 2. The coverage shall contain no special limitations on the scope of protection afforded to the City of Racine, its elected and appointed officials, officers, employees or authorized representatives or volunteers. 3. For any claims related to this project, the Contractor's insurance shall be primary insurance as respects the City of Racine, its elected and appointed officials, officers, employees or authorized representatives or volunteers. Any insurance, self-insurance, or other coverage maintained by the City of Racine, its elected and appointed officials, officers, employees, or authorized representatives or volunteers shall not contribute to it. 4. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Racine, its elected and appointed officials, officers, employees or authorized representatives or volunteers. 5. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 6. Each insurance policy required by this agreement shall state, or be endorsed to state, that coverage shall not be canceled by the insurance carrier or the Contractor, except after sixty (60) days (or 10 days for nonpayment of premium) prior written notice by U.S. mail has been given to the City of Racine. 7. Such liability insurance shall indemnify the City of Racine, its elected and appointed officials, officers, employees or authorized representatives or volunteers against loss from liability imposed by law upon, or assumed under contract by, the Contractor for damages on account of such bodily injury (including death), property damage, personal injury, completed operations, and products liability.

16 8. The general liability policy shall cover bodily injury and property damage liability, owned and non-owned equipment, blanket contractual liability, completed operations liability with a minimum of a 24 month policy extension, explosion, collapse, underground excavation, and removal of lateral support, and shall not contain an exclusion for what is commonly referred to by the insurers as the "XCU" hazards. The automobile liability policy shall cover all owned, non-owned, and hired vehicles. All of the insurance shall be provided on policy forms and through companies satisfactory to the City of Racine, and shall have a minimum A.M. Best's rating of A-VII. Deductibles and Self-Insured Retentions - Any deductible or self-insured retention must be declared to and approved by the City of Racine. At the option of the City of Racine, the insurer shall either reduce or eliminate such deductibles or self-insured retentions. Evidences of Insurance - Prior to execution of the agreement, the Contractor shall file with the City of Racine a certificate of insurance (Acord Form 25-S or equivalent) signed by the insurer's representative evidencing the coverage required by this agreement. Such evidence shall include an additional insured endorsement signed by the insurer's representative. Such evidence shall also include confirmation that coverage includes or has been modified to include all required provisions 1-8. Responsibility for Work - Until the completion and final acceptance by the City of Racine of all the work under and implied by this agreement, the work shall be under the Contractor's responsibility care and control. The Contractor shall rebuild, repair, restore and make good all injuries, damages, re-erections, and repairs occasioned or rendered necessary by causes of any nature whatsoever. Sub-Contractors - In the event that the Contractor employs other contractors (subcontractors) as part of the work covered by this agreement, it shall be the Contractor's responsibility to require and confirm that each sub-contractor meets the minimum insurance requirements specified above. For Use in General Non-Construction/Non-Professional Services Contracts through the City of Racine Purchasing Office Effective 7/12