SUNDANCE SQUARE PAVILION SPECIAL EVENT PRICING*

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1 SUNDANCE SQUARE PAVILION SPECIAL EVENT PRICING* HALF DAY EVENT (Set Up to Tear Down; 6 hours maximum) Sunday Thursday Friday - Saturday Pavilion $ 1, $1, Add Pavilion Patio $ $ Includes exclusive use of Pavilion, Pavilion Power and Data Outlets. Non-Exclusive access to Plaza Restrooms. FULL DAY EVENT (Set Up to Tear Down; 12 hours maximum) Sunday Thursday Friday - Saturday Pavilion $1, $2, Add Pavilion Patio $ $ Includes exclusive use of Pavilion, Pavilion Power and Data Outlets. Non-Exclusive access to Plaza Restrooms. *Rates for approved events happening during holidays, or Plaza related events are subject to change. *A relocation fee is applicable if Sundance Square tables and chairs are not being used during the event. *Events are NOT confirmed until application is processed and approved by Sundance Square in writing and a non-refundable 50% deposit check has been received by Sundance Square Management. Last updated: 5/11/2015

2 SUNDANCE SQUARE PAVILION SPECIAL EVENT APPLICATION Return to: Sundance Square Marketing Phone: Fax: Main Street, Suite 700 Fort Worth, Texas This application must be completed, signed and forwarded to Sundance Square Marketing at least ninety (90) days prior to the first day of the event. EVENTS ARE NOT CONFIRMED UNTIL A 50% NON-REFUNDABLE DEPOSIT CHECK HAS BEEN RECEIVED BY SUNDANCE SQUARE MANAGEMENT. ANY AND ALL ADDITIONS OR EDITS TO THE ORIGINAL EVENT APPLICATION MUST BE APPROVED IN WRITING BY SUNDANCE SQUARE. EVENT INFORMATION Today s Date: / / Inquiry Reference: Why do you prefer the Sundance Square pavilion for your event? Event Name: Type of Event (Please check all that apply) Exhibition Private Party Wedding Filming Reception Other For Profit: Yes No If Yes, who is entity profiting? Name and Address: Not-for-Profit: Yes No If Yes, who is entity benefiting? Name and Address: Pavilion Facilities to be used (check all that apply) Pavilion Patio Pavilion Last updated: 5/11/2015

3 Expected Attendance at the Event: Event Day Sunday Monday Tuesday Wednesday Thursday Friday Saturday Participants Spectators EVENT SCHEDULE / LICENSE PERIOD: Event Start Date: Event Set-Up Time: Event Start Time: Event End Date: Event End Time: APPLICANT INFORMATION Organization Name: Mailing Address and Zip Code: Applicant s Name:_ Title: Phone Numbers/ Home: Work: Cellular: Fax: EVENT NAME: Contact Person: Phone Numbers Home: Work: Cellular: Fax: Last updated: 5/11/2015

4 ENTERTAINMENT AND PROMOTIONS Sound System: Acoustic or Amplified *The Pavilion does not have built in speakers for amplified sound/music. Please describe entertainment: List of entertainers of bands: Last updated: 5/11/2015

5 *Please note we provide power in designated areas of the pavilion. Note your power needs on layout of event. PLANNED EVENT COMPONENTS/AMENITIES* If any of the following amenities or components will be a part of the Event, please fill in the appropriate information. In so doing, Sponsor may incur additional fees pursuant to Owner s Amenity Cost Schedule. All items listed must be detailed and included on Event Site Plan. Check appropriate category below and fill in details or numbers, size and type. Leave blank if not applicable. Alcohol: Will alcohol be served or available? Yes* No *Please see the Preferred Vendor List. Only approved vendors can serve alcohol in the plaza. Tables/Chairs/Seating: How may tables: How many chairs: Using Sundance Square café style tables and chairs? Sound/Sound System: Yes Vendor: No Location: Miscellaneous/ Special Requirements: Describe please: If Owner s existing setup/equipment is inadequate for the event, then Sponsor may, subject to Owner s prior approval, contract with one of Owner s preferred contractors/vendors to provide the required equipment. *Participation in your event by an electric service provider (energy company) is strictly forbidden. Sponsor s Contractors/Vendors: Updated 5/11/2015

6 Name Contact Information Work to be Performed Contact Person: Phone: Fax: Contact Person: Phone: Fax: Contact Person: Phone: Fax: Updated 5/11/2015

7 PUBLIC SAFETY All security personnel for an event in the Pavilion must be coordinated through City Center Security as discussed and determined by Kyle McPherson with City Center Security and staffed by the Fort Worth Police Department. A City Center Security liaison or liaison designated by City Center Security will be assigned to the event as needed. The liaison s services will be charged to the event. Kyle McPherson can be ed at kmcpherson@ccsecurity.com. Have you thought through plans for on-site security/monitors/route control? Have you planned for event cleanup and trash removal? Discuss your parking needs for spectators and participants including valet. List any additional information that would assist Marketing in granting approval of this event in the Sundance Square Pavilion: Updated 5/11/2015 INSURANCE INFORMATION

8 Applicant must sign a Usage Agreement which includes an Indemnity provision as well as insurance requirements. Evidence of insurance and the Special Event License Agreement must be fully executed no less than 30 days prior to event. The policy must name the Owner(s) of the property as Additional Insured to all coverage on Form CG2026 or its equivalent. Sundance Square will provide ownership language upon approval of application. Minimum Limits as applicable: $1,000,000 Commercial General Liability, $2,000,000 Liquor Liability, $500,000 Auto Liability. Workers Compensation (if event sponsor has employees) including a Waiver of Subrogation in favor of Indemnitees. If event sponsor has no employees, all vendors and contractors involved in event must provide Worker s Comp. All limits and coverage may be adjusted to meet exposure as determined by Risk Management. Event sponsor will be required to obtain the necessary certificates of insurance from all contractors and vendors. Licensor's Insurance: If Licensee is unwilling or unable to obtain the commercial general liability insurance required above, Licensee may elect to participate in Licensor's Tenant/User s Liability Insurance Program ( TULIP ) and shall pay the additional premium for same to Licensor upon demand. If Licensee refuses or fails to provide the insurance required to be carried by Licensee pursuant to Section 13.c, Licensor shall have the right, but not the obligation, to obtain such insurance and, within ten (10) days after receipt by Licensee of Licensor's request for reimbursement, Licensee shall reimburse Licensor for the cost of such insurance. Special Event License Agreement will not be authorized by Sundance Square until insurance has been received and approved. SUNDANCE SQUARE STATEMENT In exchange for the benefits we provide, a safe clean area, an impeccable reputation, free parking, and a highly recognized location, we do require that you use Sundance Square as your location and as a sponsor in all marketing materials and advertising regarding this event _ Print Applicant s Name Date Applicant s Signature Updated 5/11/2015